Administrative coordinator jobs in University Place, WA - 1,077 jobs

Team Structure: There is one other admin assistant who will train them but work will be mostly independent. Role Responsibilities: • Acts as office coordinator by managing on-site issues • Orders all kitchen and office supplies • Maintains guest and kitchen areas • Leads the planning, coordinating, and implementing team events • Provides administrative and operational support within a large, diverse team including one or more senior executives. • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. • Builds effective relationships with internal/external stakeholders. • Gathers and formats data into regular and ad-hoc reports, and dashboards. • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. • Dispatches outgoing communications. • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. • Makes travel arrangements, booking flight/hotel reservations as needed. • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Thinks creatively and proposes new solutions. • Exercises judgment to identify, diagnose, and solve problems within given rules. • Broader work or accountabilities may be assigned as needed. Must Have Skills: • 1-3 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and • post-secondary degree in related field of study. • Specialized knowledge from education and/or business experience. • Verbal & written communication skills - In-depth. • Collaboration & team skills - In-depth. • Analytical and problem-solving skills - In-depth. • Attention to detail & organizational skills - In-depth Nice to Have Skills: • Excel proficiency • Post-secondary degree in related field of study • Salesforce experience • Previous financial industry experience

Arrive Home is a small, dynamic, and growing general contracting company specializing in maintenance, repairs, unit turns, small construction projects, preventative maintenance plans, and professional cleaning services in the Greater Seattle area. Position Summary: The Project Assistant is a key role in the growth of the company, providing essential support to the Operations Manager, Principal Founder, and field teams. This role is designed to help deliver outstanding customer service, ensure efficient scheduling, support field operations, and maintain smooth internal workflows. This position is primarily onsite at various locations throughout Seattle, Bellevue, and surrounding areas, with occasional opportunities to work from home. Arrive Home offers competitive pay and benefits, a strong teamwork culture, mentorship, and opportunities for advancement. Arrive Home, LLC is an Equal Opportunity Employer (EOE). Core Job Responsibilities Include, But Are Not Limited To: Customer Service & Operations Act as support contact for customers and assist with incoming service requests. Communicate with clients to confirm appointments and provide scheduling updates. Provide service quotes and follow-up communication regarding services and next steps. Assist in coordinating and scheduling maintenance, repairs, unit turns, and cleaning appointments. Dispatch field team members to jobs and adjust schedules as needed. Communicate with field staff to ensure smooth execution, updates, and completion of appointments. Maintain and update the client database and scheduling software. Document work performed and track updates in the internal management system. Assist in managing and updating work orders. Help monitor daily operational performance to ensure timely completion of tasks. Travel to Seattle, Bellevue, and nearby areas as part of regular job duties. Provide support to field team by picking up materials, paint, and supplies from local stores when needed. Reliable personal transportation is required. Assist with quality control (QC) of appointments when possible, helping ensure appointments are completed properly and processes are followed. Administrative & Accounting Support Perform general administrative duties including filing, data entry, document management, and answering phone calls. Prepare reports and summaries for internal meetings. Track completed work orders to verify accurate billing. Assist in creating and sending invoices upon job completion. Monitor outstanding payments and follow up with customers whose invoices are approaching or exceeding 30 days. Marketing/Branding Support Assist in implementing marketing and content strategies. Help identify potential new customers and community opportunities. Participate in creating marketing collateral and social media content. Support efforts to strengthen brand awareness and business visibility. Required Qualifications: Previous experience in administrative support, project coordination, scheduling, or customer service; experience in construction, maintenance, or related fields is a plus. Strong organizational skills with exceptional attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite, Google Workspace, and scheduling/project management tools. Ability to work independently and as part of a team. Comfortable working in a fast-paced and often changing environment; able to pivot quickly. Positive attitude, eagerness to learn, and strong problem-solving abilities. Reliable transportation and ability to travel to job sites and supply stores in Seattle, Bellevue, and surrounding areas is required. Spanish or Portuguese fluency is a plus. Job Information: Full time, salary $52,000 - $58,000, annually (DOE) College graduates with like-kind degrees encouraged to apply Onsite in downtown Seattle or downtown Bellevue Reports to Operations Manager Must be able to drive and have reliable transportation Benefits: Gain valuable hands-on experience in a supportive environment Medical/Dental/Vision (Premera Blue Cross/Blue Shield) - 100% premium paid by employer after 60 days of employment 2 weeks paid vacation, annually 1 hour of sick/safe time for 40 hours worked, annual Most Federal Holidays observed Application Process: To apply, please submit your resume and a brief cover letter outlining your interest and relevant skills to Samantha Askegard (*************************).

This experience is the perfect opportunity to go far and do good - call us today. 7 am - 7 pm day shifts with 7 pm - 7 am beeper call 1:4 rotation 10 - 12 patients per day 20 minute call response requirement Inpatient critical care setting Strong focus on ECMO and LVAD management VV and VA Impella experience required Shock program participation required Long-term opportunity available Competitive compensation Pre-paid travel and housing Paid AAA-rated claims made malpractice Licensing assistance and cost reimbursement Member of NALTO From $250.00 to $350.00 Hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Please reach out to your consultant for more information. Global Medical Staffing JOB- Our history In the early 1990s, Australia and New Zealand had an urgent need for doctors. A need we were born to fill in the form of an unprecedented business. Since then, we?ve successfully matched thousands of doctors with clients around the world. Our advantage(s) Our reach is global. But our service is personal. And our size allows us to move with both the speed and attention to detail our doctors and clients deserve. At the same time, we?re part of the CHG family of companies, which gives us the resources and support of the largest organization in locum tenens. Although we operate independently, we?re backed by a powerhouse of resources to ensure everything goes to plan.

Job DescriptionSalary: $24-26.50/hr A.I.S., Inc. (AIS) is a national scientific services firm supporting maritime activities requiring certification of compliance with environmental regulations as well as collecting data for use by Federal, State, Municipal, and other government agencies along the US coastline. AIS is looking for an Administrative Assistant to support the Alaska Fisheries Science Centers North Pacific Observer Program (NPOP). Primary Function: The Administrative Assistant will work from the Seattle field office and report to the Program Manager. The successful candidate will support field and management staff working under the NPOP contract for the Alaska Fisheries Science Center. They will assist with reports and file management for other AIS contracts as needed. Duties/Responsibilities: Track and reconcile observer hotel stays and charges. Track and ensure observer certification requirements are up to date. (CPR/First Aid, physicals, REAL IDs, contact info, and observer certification) Track gear inventory in Seattle and Alaska offices. Order more gear and repair gear under the direction of the manager. Issue gear to observers. Contacting inactive and active employees about scheduling work deployments according to field effort needs. Enroll observers into appropriate training/briefings under the direction of the manager by completing briefing forms and registration packets. Create AIS Orientation schedules for observers in training for Manager review. Send meeting notifications to observers. Participate in meetings as requested. Facilitating the delivery and replacement of equipment and personal items that might be lost or damaged during deployment. Conduct Blakeley House Orientation and Tour for new employees. Assist in maintaining property, and keeping house stocked with supplies. Receiving calls in support of ODDS, updating the observer tracker, and other relevant work products. Forwarding the field phone as necessary. Updating Ring Central call rules per the Call Center schedule created by the Manager. Completion of daily, weekly, and monthly tasks and reports. This includes data quality scores for observers that received an NMFS evaluation. Provide transportation to observers in Seattle. Assist with other reports and tracking as needed. Compensation: Candidates will be paid an hourly rate to be negotiated, and total compensation will vary depending on candidates depth of experience. This is a fulltime position. AIS benefits package includes health and dental insurance, vacation, sick and holiday benefits. Minimum Qualifications: Bachelors degree 1-2 years Administrative Assistant Experience Attention to detail Organizational Skills Proficient in Microsoft Suite Preferred Qualifications: Bachelors degree in science related field 2+ years Administrative Assistant experience Experience deploying on commercial fishing vessels as an Observer Travel: No Travel Anticipated. Location: 3216 NE 45th Place, Suite 106, Seattle, WA 98105 Contact: If you would like to apply for this exciting new opening, please visit our Careers Page to submit the required information: Resume Cover letter detailing relevant experience. 3 professional references (name, email address and phone number) All documents must be submitted for your application to be considered. If you have any questions pertaining to this opening, please reach out to our Talent Team or call ************. An Equal Opportunity Employer It is the policy of A.I.S. to recruit, hire, train, promote, transfer and compensate our employees and provide all other conditions of employment including Company sponsored events without regard to race, color, creed, religion, national origin, age, sex, gender identity, genetic information, marital status, lawful alien status, sexual orientation, physical or mental disability, citizenship status, veteran status or any other status protected by applicable law. Must be able to work in the U.S. VEVRAA Federal Contractor Request Priority Protected Veteran Referrals Equal Opportunity Employer

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Office & Clerical Support Staff/Administration Professional IV Additional Information: Show/Hide Description: 260 day working calendar Hours Per Day: 8.0 hours Shift: TBD at this time. Shift subject to change. Hourly Rate: $36.98 (SC8LWESP Salary Schedule) Position is eligible for membership in the Lake Washington Education Support Professionals. Additional information regarding Salary Schedules, Benefits, and Employee Group Agreements can be found here This position is open until filled with first consideration given to applications received by January 29th, 2026 Job Summary: All general administrative support positions are expected to perform common office procedures such as answering phones; providing information and customer service to students, employees and/or the community; word processing or data entry; and maintaining records while maintaining confidentiality. Although certain recurring tasks or responsibilities may be assigned to certain individuals within an office with multiple support positions, all employees in these positions are expected to contribute to keeping the office functioning effectively and efficiently. Essential Functions: Utilizes telecommunication systems to respond to others or direct to the appropriate person. Collects data and maintains various files, and records to provide up-to-date and accurate information. Prepares and submits required state student enrollment reports (e.g. P223) to obtain state funding. Develops systems and/or procedures to monitor assigned activities and/or program components to ensure compliance with financial, legal and/or administrative requirements. Resolves enrollment reporting issues with schools, other educational agencies and the state. Responds to inquiries from a variety of internal and external parties to provide information, facilitate communications and/or directions among parties. Proofreads reports prepared by administrator and draft reports going to others, including the Board of Directors. Coordinates a variety of programs and/or activities to ensure availability of facilities and equipment and the delivery of services. Monitors budget and make recommendations. Assists parents and members of the community in obtaining information. Models' appropriate behavior for staff and students. Follows LWSD policies, procedures and protocols. Other duties as assigned. WORKING ENVIRONMENT Generally, the job requires 80% sitting, 10% walking, and 10% standing. The job is performed under minimal temperature variations, generally hazard free environment, and in a clean atmosphere. The usual and customary methods of performing the functions of this job require the following physical demands: * Frequent reaching, handling, fingering and/or feeling. * Occasional lifting, carrying, pushing and/or pulling. * Seldom climbing and balancing. * Seldom stooping, kneeling, crouching and/or crawling. EDUCATION AND EXPERIENCE REQUIRED: * High school diploma or equivalent. * Four years job-related experience with increasing levels of responsibility or an AA degree and two years of job-related experience with increasing levels of responsibility. * Experience with Word and Excel software programs desired. APPLICATION PROCEDURE: External and Internal Applicants: To apply to this posting, all applicants must submit an online application **************************************************************** FINALISTS WILL BE CONTACTED FOR AN INTERVIEW Please review LWSD Human Resources Employment Policies, which includes our non-discrimination policy. We are not able to sponsor employment at this time. Lake Washington School District is committed to building an inclusive, equitable, and welcoming environment for all students and staff. We welcome candidates from all backgrounds and life experiences who share our commitment to educational excellence and equity. We especially encourage applications from individuals who have been historically underrepresented in education. LAKE WASHINGTON SCHOOL DISTRICT IS A SMOKE-FREE WORKPLACE. Attachment(s): * Admin Prof IV.pdf

Process, verify, and reconcile all accounts receivable, ensuring internal controls are managed throughout the department. Work with customers when issues arise. Work with Accounting Specialist within QuickBooks software platform as requested. Implement billing submission in coordination with Program Managers. Ensure all current employees possess all contractually necessary documentation (CPR/1st Aid/AED Certification, Background Check Renewals, Driver's License, Auto Insurance, Proof of Education, and Fingerprinting for some staff). Launch performance appraisals for all employees except the CEO in Paylocity. Utilize Learning Management System to assign training to staff through Paylocity. Assist with gathering necessary information for audits (training, compliance, and accounts receivable). Work with Administrative Manager on occasional human resource projects. Demonstrate commitment to accuracy and efficiency. Responsible for reception backup relating to answering telephones and greeting visitors when others are not available to do so. General Responsibilities Demonstrate a commitment to the people with serve and carry out Vadis' mission, vision and core values. Work collaboratively with diverse groups and individuals from a variety of backgrounds. Promotes a safe working environment for self, coworkers, and clients. Demonstrate solid attendance and punctuality. Take ownership of job responsibilities and adhere to policies and procedures. Effectively utilize time to include planning, strategizing, prioritizing, and adhering to timelines. Initiate duties and implement solutions while following through to completion. Express facts and ideas in a clear and organized manner. Interact in a cooperative, timely, solution-oriented manner. Approach conflict decisively, professionally, in a timely and solution-orientated manner. Represent Vadis professionally and responsibly. Other duties as assigned. Pay and Benefits This is a full-time position with a starting wage of $24 per hour. This is not a remote position. Full salary range for this position is $24 - $30 per hour and allows for professional growth over time. Medical/Vision, dental, and life insurance coverage at low premium cost to employees. Dependent coverage available at employee cost. 403(b) retirement plan, with up to a 6% company match dependent on contributions. (Match available after one year of employment). Opportunities for advancement. Business mileage reimbursement is currently .60/mile. Vacation accrual begins at .027 per paid hour. Sick Leave accrues at 1 hour for every 40 hours worked. Client job start incentive bonuses. Employee Assistance Program available. Ten Paid Holidays for 2026. Hours of work: Monday through Friday, from 8:00am to 4:30pm. Requirements Accounting knowledge specific to accounts receivable. Knowledge of related computer applications: Excel, QuickBooks and Paylocity. Ability to communicate, using tact and discretion, with the public, staff, and program clients. Ability to speak pleasantly and clearly, able to follow verbal or written instruction, work both under supervision and independently. Ability to type accurately and with quality. Good knowledge of spelling, punctuation, grammar and math, letter, and document formats. Knowledge of office practices including filing, maintaining records, and bookkeeping. Ability to learn and retain complex procedures; prepare and maintain records and reports; render clear explanations of procedures and regulations; operate standard office equipment and machines. EDUCATION/EXPERIENCE An associate degree in a related field or equivalent education or training in business administration/accounting Two years' experience with Excel; One year's experience working in QuickBooks. SALARY: Per Range REQUIREMENTS Must be at least 18 years of age. Must pass Initial and ongoing criminal background checks. Fingerprinting may also be required.

The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace equity for all. Edmonds College is an equal opportunity employer. Edmonds College invites all individuals to apply and as an equal opportunity employer. Administrative Assistant 2 - STEM Division SALARY: $38,868 - $43,716 LOCATION: Lynnwood, Washington FIRST CONSIDERATION: October 31, 2025 (5:00 pm PST) DESCRIPTION: Edmonds College, School of STEM (Science, Technology, Engineering, and Mathematics) is seeking an Administrative Assistant 2. The school of STEM Division at Edmonds College is seeking a highly organized, proactive, and technologically proficient Administrative Assistant 2 to provide essential support to our bustling office. This pivotal role directly assists students, faculty, and staff, ensuring the smooth operation of our division while upholding college policies, business practices, and state regulations. The ideal candidate will be a dependable and self-motivated multitasker with exceptional communication skills and a keen eye for detail. If you have a passion for education, a strong interest in STEM, and a desire to impact your community and transform students' lives positively, we encourage you to submit your application to join our team. KEY RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO: * Front Office Support: Serve as the primary point of contact for the STEM division, welcoming and assisting students, staff, and visitors. Manage the phone system, provide accurate information, offer directions, respond to inquiries, and schedule appointments. * Faculty Support & Onboarding: Coordinate and track faculty hiring and onboarding processes, including managing communications, scheduling orientations, and maintaining accurate electronic records. * Office Management: Maintain accurate inventory of office supplies, anticipate needs, and arrange for equipment maintenance and repairs. * Meeting Coordination: Schedule and attend Division meetings, meticulously record and transcribe minutes, and ensure timely distribution to all attendees. * Financial Administration: Maintain, monitor, and reconcile assigned monthly division budgets. Compile, calculate, and review the accuracy of reimbursement documents, and prepare purchase orders and other financial payment documents with precision. * Record Keeping & Reporting: Prepare and submit student evaluation data for both full-time and associate faculty by established deadlines. Coordinate and track faculty leave, reconciling absences, processing leave requests, and monitoring and posting schedule changes in various systems. Organize and schedule all quarterly faculty observations and follow-up meetings by the deadlines established by the Dean. * Digital Presence & Data Management: Maintain and update the STEM division's Google Site and email listservs, ensuring all information is current and accurate. Utilize and maintain basic databases to track electronic records, ensuring data integrity and accessibility. * Document Preparation & Office Efficiency: Prepare a variety of documents and spreadsheets, including those requiring the development of simple or intermediate formulas. Proofread and edit materials to ensure accuracy and clarity. Perform basic arithmetic tasks, check incoming documents for required information, and manage incoming and outgoing mail. Develop and maintain efficient office procedures and comprehensive files (web-based, electronic, and hard copy), including the creation of supplemental materials (such as short narrated PowerPoint/Slide presentations) to optimize workflows. * Other Duties including Specific Projects as Assigned: Perform additional duties as directed by the supervisor and Dean to support the operational needs of the STEM division. This is a classified staff position reporting to the Administrative Services Manager. For information on applying, please see Application Procedures and Required Documents, below. Applications received by October 31, 2025 (5:00 pm PST) will receive priority consideration. REQUIRED QUALIFICATIONS: * High School Diploma, GED, OR equivalent education. * Two years of experience as an Administrative Assistant OR similar/relevant experience. * Demonstrated proficiency with Microsoft Office Suite (minimum: intermediate-level skills with Excel, Word, and PowerPoint) and/or Google Applications (Mail, Calendar, Drive, Docs, Sheets, Sites, and Groups). * Excellent verbal and written communication skills, with a professional and approachable demeanor. * Exceptional organizational and prioritization skills with the ability to manage multiple tasks and deadlines effectively. * Superb customer service skills with a strong commitment to supporting students, faculty, and staff. DESIRED QUALIFICATIONS: * Proven ability to utilize and maintain basic databases for tracking electronic records (e.g., Access, Airtable, or similar systems). * Ability to adapt quickly to changing priorities, work effectively under pressure, and accommodate short-notice deadlines. * A strong desire and aptitude for learning new computer software programs and digital platforms. PHYSICAL WORK ENVIRONMENT: Work is typically performed in an office setting and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk, and generally move around the office to consult with others, work within a busy environment, and remain focused on tasks. Inventory management involves lifting and moving objects weighing up to 30 lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend both written and spoken English, as well as communicate effectively with people for whom English may not be their native language. This also includes the ability to produce written documents and narrated, recorded videos. WORK SCHEDULE: Monday - Friday 8 am - 5 pm. Occasional evening and weekend events may require adjustments to the regular work schedule. COMPENSATION: Salary range 37. Beginning salary is $38,868 - $43,716 annually, with progressive increases to $51,588, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options, and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year). CONDITIONS OF EMPLOYMENT: * You must document your citizenship or employment authorization within three days of hire. * Criminal background check. Prior to a new hire, a background check, including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant s suitability and competence to perform in the position. * All new positions are contingent upon funding. * Currently, Edmonds College does not sponsor H-1 B visas. * Complete, sign, and submit Declaration Regarding Sexual Misconduct APPLICATION PROCEDURES AND REQUIRED DOCUMENTS: All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents to be complete: * Response to the supplemental questions. * Cover letter that addresses the required qualifications. * Current resume. * Names and contact information for three references (please include email addresses AND phone numbers). * For veterans' preference, please scan and attach your DD214, Member-4 Form. SUPPLEMENTAL QUESTIONS: The following questions will help the committee gain insight into your teaching, learning, and service mind. The committee will review your responses in conjunction with your online application and your resume as part of the application screening process. Please answer each question in no more than 300 words per prompt; responses such as "see resume" or "see application" may be considered insufficient. * Please describe how your past experience has prepared you for this position in higher education. * The STEM division is a dynamic and fast-paced environment with evolving technological needs. Tell us about a specific instance where you independently learned a new software program, database, or digital tool to improve an administrative process or enhance your productivity. What motivated you to learn it, what was your learning process, and how did it benefit your work or the organization? Important, if this posting is on an external website other than ****************** or Edmonds College Job Opportunities please follow one of these links to apply. Applying via an external webpage will not enter our application system. ABOUT THE COLLEGE: Established in 1967, Edmonds College is a public, four-year, state college. It focuses on academic excellence, student success, and community engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit **************** EEO/AFFIRMATIVE ACTION STATEMENT: The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, contact Kathy Smith (Title IX and Section 504 Coordinator/Investigator); Clearview Building, Room 122B; ***********************, ************. JEANNE CLERY STATEMENT: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College s Annual Security and Fire Safety Report is available online at ********************************************************************************************************* Apply for Job * Explore Jobs * Sign In * New User

The Executive Assistant (EA) supports the operational functions of the Office of the Provost and Academic Affairs, reporting to the Director. The EA manages faculty hiring workflows, contract and CSA coordination, stipends, documentation systems, and project tracking and communications for college-wide initiatives such as Achieving the Dream. This role also serves as the SharePoint administrator for the division, maintaining accessible, compliant, and up-to-date records. Working in close alignment with another EA under the Director s guidance, this person maintains a primary focus on operational and faculty processes while remaining cross-trained to provide executive support coverage when needed. This scaffolded approach ensures continuity, role clarity, and seamless support for Academic Affairs operations and institutional initiatives. Pay, Benefits & Work Schedule Position Salary Range: $72,488/year - $101,484/year The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Typically, new hire starts no higher than $79,737/year based on Bellevue College Exempt salary schedule. We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc. The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay. About The College Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve. As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion. We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact. For more about Bellevue College's impact, visit Facts at a Glance. About the Department The Office of the Provost and Academic Affairs provides strategic and administrative leadership for the academic mission of Bellevue College. Led by the Provost and Vice Provost, the Office oversees the planning, coordination, and delivery of high-quality educational programs that promote student achievement, teaching excellence, and equity across the college. This Office supports and collaborates with the academic divisions, curriculum and assessment teams, faculty leadership, and cross-campus partners to ensure that academic initiatives align with institutional goals. It leads major college-wide efforts including Strategic Planning, Achieving the Dream, and serves as the central hub for academic policy, faculty hiring and evaluation processes, and academic program development. The Office also ensures efficient administrative operations and executive coordination for the academic leadership team, supporting openness, inclusive decision-making, and strong internal communication. Through its commitment to student success, access, and innovation, the Office of the Provost and Academic Affairs advances Bellevue College s mission to create equitable learning environments and empower students to transform their lives and communities. Essential Functions Faculty Hiring, Contracts, and Stipends * Manage faculty hiring workflows in ctc Link/TAMS and with Human Resources and Academic Affairs Leadership, including creating position requests, coordinating interviews, and preparing job offer documentation in collaboration with HR and deans. * Coordinate and process Services Contracts Signature Approval forms (CSAs) and faculty contract documents, ensuring accurate routing, coding, and compliance with college and bargaining agreements. * Process instructional compensation requests and stipends initiated through the Office of the Provost and Academic Affairs, ensuring accuracy, timeliness, and documentation standards. * Maintain confidential records related to faculty workload, hiring, and evaluation processes. Academic Initiatives and Committee Support * Provide administrative support for divisional and college-wide initiatives such as Achieving the Dream, tenure review, sabbatical application review, and program review. * Schedule and coordinate committee meetings by managing calendars, preparing agendas, recording meeting minutes, and tracking follow-up actions to completion. * Support committee operations and leadership by ensuring processes are consistent, communication is timely, and documentation standards promote equity and transparency. * Coordinate logistics for operational participation in institutional accreditation preparation and other institutional priorities. * Work in close alignment with another EA and the Director to ensure executive- and operational-level support are complementary and non-duplicative. Records, SharePoint, and Data Management * Serve as SharePoint administrator for the Office of the Provost and Academic Affairs, managing permissions, organizing content, and maintaining up-to-date documentation on SharePoint sites managed by the Office. * Maintain Office of the Provost and Academic Affairs divisional records including hiring, contracts, committee structures, workload, and organizational charts. * Ensure records and documentation systems are compliant, accessible, and audit-ready. * Support onboarding for new academic staff and committee members, ensuring access to necessary resources. * Provide the Director with accurate reports and documentation tracking to inform budget, hiring, and project decisions. Office Operations and Resource Coordination * Monitor and maintain office supplies and shared resources, coordinating purchases and inventory management for the Office of the Provost and Academic Affairs. * Support travel requests, reimbursements, and P-card transactions for divisional staff as needed, ensuring compliance with college protocols. * Serve as liaison for the dean's administrative assistants, supporting consistency in forms, processes, and protocols across Academic Affairs. * Support Academic Affairs participation in college-wide service groups (e.g., President's Cabinet Assistants (PCA), Commencement) by coordinating documentation, logistics, and cross-divisional processes, in collaboration with another EA and the Director. Other Duties as Assigned * Provide occasional backup to a second EA during peak workload or absence. * Participate in professional development and equity efforts to support an inclusive, service-oriented office culture. * Support emergent projects, institutional initiatives, or special assignments at the direction of the Director, Provost, or Vice Provost. Minimum Qualifications * Bachelor's degree in Education, Communication, Business Administration, Public Administration, Office Technology, or a related field. (An associate's degree and two additional years of administrative experience may substitute. Relevant experience may be considered on a year-for-year basis.) * Demonstrated experience managing administrative processes related to hiring, contracts, or academic operations. * Experience tracking documentation, coordinating scheduling, and maintaining organized and accessible digital records. * Demonstrated ability to incorporate diverse perspectives and support inclusive administrative practices. * Ability to work independently, prioritize multiple tasks, respond to shifting priorities, and collaborate across teams to meet deadlines. * Strong attention to detail and organizational skills, particularly in managing large volumes of data or documentation. * Effective communication and customer service skills for working with faculty, administrators, and staff. * Proficiency in Microsoft Office 365 (especially Outlook, Excel, and SharePoint). * Demonstrated discretion and professionalism in handling sensitive or confidential information. * Strong written and verbal communication skills. Preferred Qualifications * Experience with faculty onboarding, hiring, or compensation workflows in a higher education environment. * Experience working with systems such as ctc Link (PeopleSoft), TAMS, or digital contract management platforms. * Experience supporting initiatives like Guided Pathways, ATD, or tenure review processes. * Experience working in a Washington state community or technical college or similar public education setting. Conditions of Employment Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties. Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. Sexual Misconduct and Background Check: Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law. Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners. Reference Check: Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. Other Information * This position is NOT eligible for relocation allowance. * This position is NOT eligible for sponsorship for employment-based visa. How To Apply Applications received by 11/28/2025 will be given full consideration. Applications received after that date may be considered until the position is filled. All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service. Required application materials: * Attach a Cover Letter (min 1 pg., max 2 pgs.) * Attach a Resume * Complete Job Questionnaires Contact: If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at ************************ EEO Statement Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at ********************************** The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, ************, Office C227, and EEOC/504 Compliance Officer, ************, Office B126. Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu . Apply for Job * Explore Jobs * Sign In * New User

Fenwick is seeking a Legal Secretary who will perform a variety of secretarial and administrative tasks to support assigned attorneys and paralegals, providing exceptional customer service and support while consistently producing a high volume and quality work product to meet the needs of the Firm and its clients. This position offers a hybrid schedule and requires three days on-site in our Seattle, WA office with the possibility of additional required in-office days depending on business and client needs and requires a 37.5 hour work week supporting an 8:30 am - 5:00 pm daily schedule. Job Description: Maintain and foster positive and collaborative working relationship with assigned Practice Group Partners/Associates/Paralegals, Firm clients, Administrative Departments, and external vendors. Responsible for producing high quality and error free work product in a timely manner. Develop a comprehensive understanding of efficiencies and teamwork with the local and firmwide secretarial teams. Responsible for effectively collaborating within the secretarial team to ensure the assigned attorneys and paralegals are being supported with an eye towards superior client services. Shared responsibility across offices for coverage of attorneys and paralegals. Possess a solid understanding of the litigation process: Initiating document setup for cases, including Civil Coversheet, Summons and Complaint, along with Corporate Disclosure Statement; Prepare, file and serve Answer to Complaint; Arrange for service via a Process Server. Demonstrate proficiency in handling State, Federal, and Appellate ECF sealed and public filings along with a robust understanding of court rules, local rules, and calendaring needs utilized by courts relevant to attorney's litigation practice. Working knowledge of the court's PacerPro and its workflow procedures/protocols. Proficient in managing all aspects of the discovery process, including drafting, formatting, and proofreading discovery requests and responses, organizing documents, and coordinating with attorneys, clients, and opposing counsel to ensure timely and accurate production of materials. Complete familiarity with trial prep documents such as motions in limine, jury instructions, etc.; thorough understanding of trial logistics; ability to travel as needed for trial/trial preparation. Use legal resources effectively, including court websites, Federal Rules of Civil Procedure, California Code of Civil Procedure, California Rules of Courts, Lexis-Nexis, and Westlaw for research, case law retrieval, and forms access. Generate and troubleshoot Table of Contents and Table of Authorities using Best Authority while maintaining proficiency with Blue Book and state citation styles. Responsible for compiling and coordinating court filings to maintain client's internal file system updated in iManage/Propel. Ability to convert documents from PDF to Word/vice versa, insert/remove pages, bookmark, redact documents and enable OCR formatting for searching capabilities. Perform a variety of administrative functions including preparing check requests, invoices and reimbursements. Responsible for managing and keeping assigned attorney's calendar updated with relevant information, i.e., client meetings, court deadlines, etc. Schedule messengers, process servers and other vendors for pick-up, delivery or service of documents. Knowledge of timekeeping protocols; assist with entering attorney time, as necessary. Acquire knowledge and understanding of the Firm's resources, departmental schedules, and protocols to effectively delegate and ensure completion of assigned tasks. Ability to be flexible and available to work overtime as necessary. Perform other tasks as assigned. Additional responsibilities may include: Review monthly bills for consistency, accuracy, spelling and substance, learn billing practices over time (usual write-offs, client format preferences, etc.); check bills for consistency against special engagement terms (deferrals, rates, caps, etc.). Ensure accurate execution of billing and collection instructions and follow-up with billing coordinator. Respond to client requests for month-end estimates. Monitor, identify and resolve A/R and collections issues, as necessary. Desired Skills and Qualifications Possesses interpersonal skills necessary to support positive working relationships and to effectively communicate, interact, and follow instructions in a demanding environment with/from a diverse group of attorneys, staff, clients and vendors with demonstrated poise, tact and diplomacy. Ability to multitask in a highly demanding, deadline-driven environment. The ability to prioritize and manage time effectively to ensure assignments are completed in a timely manner while operating in a fast-paced environment. Ability and desire to learn and apply new skills and knowledge by attending all ongoing technical training, secretarial and department meetings. Exercise discretion and independent judgment in resolving problems, recommend solutions as appropriate and/or work with the service departments to resolve issues. Must possess a keen eye for details, by proofing materials; demonstrate accuracy and thoroughness to meet the Firm's standards. Adapt to changes in the work environment, manage competing demands and the ability to pivot quickly to manage unexpected events. Ability to work proactively and independently with minimal supervision but can also work within a team. Work requires a high level of cognitive effort while performing a high volume of administrative and clerical tasks and other essential duties. Affinity for and knowledge of current technology and ability to comfortably adapt to new technology. Ability to identify future challenges and be proactive in offering solutions before they materialize. Initiative to identify areas and processes for improvement and takes action to implement change. Effective self-management and ability to make sound, independent decisions. High level of accountability; consistently meeting agreed-upon commitments. Reporting to the Senior Manager, Legal Administrative Services, the ideal candidate will have 5+ years of experience supporting litigation attorneys/paralegals in a law firm setting. Knowledge of patent litigation procedures is strongly preferred. Experience with independently e-Filing documents in accordance with the federal and states court's rules is required. #LI-Hybrid Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $76,000 - $108,250 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

Amity Foundation, an internationally acclaimed Teaching, and Therapeutic Community is seeking compassionate and enthusiastic individuals with a desire to teach, learn and join our community as a Administrative Assistant. This groundbreaking opportunity will allow you to work with our prison and re-entry programs helping the community and will also enhance your training and experience in the field. About Amity:Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building. Remembrance, Resolution, Reconciliation, Restoration, Renewal About the Position:The Administrative Assistant provides clerical support for the Employment Services team and Project Director. This position supports Case Managers and Program faculty with data entry, data processing, participant follow-up, documentation collection, supportive services coordination, additional clerical duties for the Employment Services Department and program tracking to ensure compliance with WIOA requirements, internal policies, and reporting standards.What You Will Do: Performs a variety of administrative, secretarial and receptionist tasks for the project including, but not limited to, arranging itineraries, preparing agendas, sign in sheet and meeting minutes, arranging meetings, and composing correspondence and memos. Establishes and maintains files and records, which may include clinical or other confidential materials. Assist with compiling and arranging student files and documenting paperwork. Receives, screens and routes visitors, correspondence, and telephone calls. Oversee the front desk and its support with all students coming in and out of the department for services. Attend department meetings. Maintains general filing systems. Coordinate routine data entry of administrative information, which may include general student records and training. Manage the logistics of routine in-service training. Attend and participate in Amity community building functions. Actively develop and build upon creative and technical knowledge of TC (Therapeutic Communities) program activities. Attend workshops, meetings, and training as requested by supervisor. Assist with preparing and monitoring excel sheets, certificates and documents necessary for the various programs and daily task within the department. Manages specific excel sheets pertaining to student workshops, program support and departmental needs. Processes office and departmental supplies, insuring we have necessary items on a consistent basis. Performs other related duties as assigned. Completes other related duties as assigned. What You Will Bring: Excellent organizational skills and attention to detail. Ability to foster teamwork and cohesiveness. Excellent written and verbal communication skills. Ability to manage competing task with tight deadlines. Extensive knowledge of office management systems and procedures. Ability to maintain confidential information. Ability to work well under minimal supervision. Ability to operate general office equipment. Proficient in Microsoft Office Suite, Excel or similar software. Able to interact with agency and department heads and correctional officials. As a condition of employment with Amity, a job offer will not be binding upon Amity until and unless Amity obtains satisfactory results from its investigation into your background What We Bring: Medical, Dental, Vision. Paid vacation, sick time, & holidays. 401K, HSA, & Life insurance programs. Organization committed to community action. Community oriented workplace. $22 - $24 semi monthly 25 hrs a week

We are seeking a highly organized and dependable Administrative Assistant with strong communication skills, the ability to take initiative, and the capability to manage multiple tasks efficiently. The ideal candidate will be detail-oriented, proactive, and able to meet deadlines in a fast-paced environment. Responsibilities: Maintain and organize files in accordance with office protocols. Provide administrative support, including data entry, paperwork processing, and material requisitions as needed. Oversee office operations by managing supply inventory, business licenses, truck logs, and vehicle tags/registration. Assist the AFSO with security forms and shipyard access requirements. Serve as the primary contact for printer/copier maintenance and other office equipment issues. Collaborate with team members and provide assistance to ensure smooth workflow. Professionally manage incoming and outgoing electronic and phone communications, as well as greet visitors and employees. Ensure accuracy and completion of employees' weekly timecards. Qualifications & Skills: High school diploma, GED, or equivalent required. Minimum of two years of experience in an administrative role. Proficiency in Microsoft Office Suite (Word, Excel, Adobe, etc.). Strong attention to detail and accuracy. Excellent interpersonal, organizational, and time management skills. Ability to multi-task and prioritize multiple projects effectively. Strong verbal and written communication skills. Ability to work independently and collaboratively as part of a team. This role requires a reliable and proactive individual who thrives in a dynamic work environment. If you have a passion for organization and administrative support, we encourage you to apply!

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Administrative Specialist position serves as the executive principal assistant to the Chief Investment Officer ("CIO") and Chief Operating Officer ("COO"), directly managing and coordinating the communications, scheduling and daily responsibilities in the areas of executive administration support, travel management, and business operations. This position reports directly to the CIO. With delegated authority, this position has primary management of the CIO's schedule, demonstrating strong working knowledge of operational areas of responsibility, strategic priorities and constituencies' relations. In addition, this role oversees the UWINCO team's DEI initiatives to provide education and awareness to the team. A high level of professional discretion is crucial to this position and its interactions with senior UW leadership, UWINCO Board members, members of the investment community and the general public. This position requires a high-level of independent judgement in planning and decision-making with regard to all aspects of administrative and business operations within the UWINCO office. Must employ strong problem solving skills and be capable of managing multiple and competing priorities with frequent tight deadlines skillfully, accurately and confidentially while demonstrating discretion and independent judgement in all areas of operation. Flexibility to work long hours if needed. Ability to process large volume of emails daily for CIO. The UWINCO Office manages over $9 billion of endowment, operating and life income funds. Theses positions interact regularly with the UW Board of Regents and UWINCO board members. The decisions made by these groups have an extremely significant impact on the financial health of the University, and the administrative positions are integral to the ability of the UWINCO Team, Chief Investment Officer (CIO), Board of Regents and UWINCO Board to make decisions regarding the University's investments. **Duties & Responsibilities** **Executive Administrative Management** - Serve as Principal Assistant and confidential liaison to UWINCO CIO and COO. Provide high level direct, confidential, executive administrative support, project management and analysis which includes handling of confidential and sensitive information. - Proactively manage complex schedules based on changing priorities and emerging issues, exercising independent judgement in prioritizing needs and events including negotiating conflicts and evaluating the need to reschedule, postpone or relocate meetings. Initiate coordination of meetings, including management of all logistics and planning. Handle all scheduling in a timely and accurate manner. Ensure CIO/COO are fully briefed on agenda items and receive all required materials. - Manage day to day operations for the office of the CIO. Draft correspondence and prepare communication materals for internal and external distribution. Plan and attend team meetings; initiate preparation of meeting materials including agenda, presentations, and research. Maintain meeting records and gather background information in a timely manner. Bring outstanding issues to the CIO's attention. - Track and manage mail and correspondence, including very heavy volume of electronic mail, throughout the day. Take action as needed, including drafting responses and utilizating professional discretion in providing, reviewing and routing as appropriate, ensuring CIO and others are aware of matters requiring their attention. Exercise discretion and independent judgement in dealing with sensitive issues involving the general public, investment managers and consultants. - Liaise with Board of Regents office in coordinating meetings between Regents and UWINCO. - Read and stay current with daily investment news including Bloomberg news, company websites and other sources. Manage research projects as assigned. - Exercise independent judgement in responding to a wide variety of non-routine matters. **Diversity, Equity and Inclusion (DEI)** - Create internal DEI team to facilitate education and awareness. - Lead all staff DEI meetings; independently choose discussion topics and various meeting formats. - Research new recruiting avenues for team. - Facilitate all staff book reading; create small group discussion topics. - Attend DEI webinars and meetings to increase knowledge of current issues. **Travel Planning and Management** - Manage coordination and travel planning, both domestic and complex international trips, for CIO and other team members. Evaluate most advantageous flight routes and balance with need for low cost options and flexibility for last minute changes. - Develop understanding of International Visa requirements, application process and deadlines. - Independently construct travel itineraries in accordance with University policies and procedures. - Process and track complex travel expense reimbursements, in accordance with University and state policies. - Stay current with University and state policies with regard to university-sponsored travel. Responsible for creating, communicating and implementing new internal team travel policies as needed. **Business Operations** - Independently manage and execute special projects as requested by the CIO. Many projects delegated to this position are unique, confidential and may require exercising independent research and decision making. - Track and reconcile monthly ProCard charges. - Maintain a high level of professionalism and customer service in managing inquiries and coordinating responses. Manage multi-line phone system; exercise independent judgement in screening, triaging and escalating calls as appropriate, responding to calls from individuals at all organization levels, both internal and external stakeholders. - Provide direct or back up activities of staff as needed and coordinate with team to accomplish the overall mission of the unit. Proactively coordinate workload within the office to ensure adequate team coverage and cross training is available at all times. - Complete complex tasks and projects quickly utilizing the right mix of independent judgement and consultation with leadership. React with appropriate urgency and an unyielding sense of calm to situations that require a quick turnaround. Maintain a high level of tact, discretion and diplomacy. - Other duties as assigned. **Minimum Requirements** - Bachelor's degree - 4 years' accumulated professional experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. **Additional Requirements** - Demonstrated professionalism, discretion and initiative in carrying out the responsibilities of the position in a confidential manner. - Ability to maintain a high level of confidentiality. - Experience planning complex trips and meetings (domestic and international) for multiple individuals simultaneously. - Self-directed individual with a strong work ethic and service orientation. Ability to anticipate the needs of the unit and respond proactively. - Excellent oral and written communication skills in an environment requiring diplomacy and judgement in managing interactions with individuals at all levels inside and outside the organization. - Ability to adjust to rapid changes and execute fluid management of multiple priorities in a dynamic environment. - Demonstrated success in roles requiring strategic, creative thinking and problem solving, as well as attention to detail and the ability to manage multiple priorities in a highly dynamic environment. - Demonstrated proficiency in Microsoft Word, Excel, and PowerPoint, Outlook, electronic mail, web searches and electronic calendar programs. **Desired** - C-suite experience highly desired. - Familiarity with investment management concepts and terminology. - Familiarity with University systems and procedures, particularly travel. **Compensation, Benefits and Position Details** **Pay Range Minimum:** $80,004.00 annual **Pay Range Maximum:** $110,004.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit ****************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Administrative Specialist C Job Number: 1325191 Posting Date: Dec 5, 2024, 10:42:03 PM Description Job Summary: Provides advanced administrative support associated with office operations. Performs a variety of complex administrative duties such as word processing, managing calendars, compiling reports, filing and answering telephones in a complex departmental environment. Requires a higher level of knowledge and in-depth understanding of complex and confidential departmental, Kaiser Foundation Health Plan of Washington and/or Kaiser Permanente information. Receives no instructions on routine work, general instructions on new projects. This level requires a minimum of five (5) years of job-related experience and initiative and the use of independent judgment and discretion in non-routine matters. Essential Responsibilities: Manages calendars, arranges appointments, meetings anticipating organizational and leadership priorities. Plans travel itineraries. May direct others in doing some aspects of this work. May answer telephone inquiries, takes and relays messages and greets visitors but usually directs others doing this work. Screens telephone calls/visitors, refers to appropriate staff member. Explains Departmental, Division and KFHPW policies and procedures in response to inquiries. May provide information to top level management and external customers or stakeholders in a manner that requires in depth knowledge and understanding. Plans, coordinates and implements space and equipment changes for a large Department or Division. May operate a variety of office equipment. May place orders for supplies and office equipment. May be responsible for basic computer and software planning, instruction and implementation for a broad range of staff. Establishes/maintains complex departmental filing systems including confidential departmental files and records.Directs others in sorting and routing department mail. Reviews/screens managers mail, researches issues and provides recommendations. Uses a variety of word processing software to type letters, reports and presentation materials. Composes significant amounts of correspondence on own initiative without supervisors review. May include confidential information. Performs desktop publishing on a more routine basis. Proofreads documents for typographical, spelling and content errors. Maintains established databases, generates routine reports from such data. May create more complex spreadsheets/graphs using departmental and KFHPW information. Tracks/monitors budgets, posts data to ledgers. Reconciles invoices and resolves discrepancies. Collects data with limited or no direction, formats ad hoc reports. Completes full quality/accuracy review of data and analyzes data and formulates conclusions or recommendations beyond variance reporting. Supervises staff on a regular, on-going basis with hire, fire, training and performance management responsibility and authority. Coordinates and organizes projects, most without direction, schedules complex meetings and prepares materials such as agendas, timelines, reports and presentations. Develops timelines, prepares work plans and sets agendas sometimes without review. Takes minutes, finalizes and distributes minutes without review. Qualifications Basic Qualifications: Experience Minimum five (5) years of administrative or comparable experience. Education High School Diploma OR General Education Development (GED) required. License, Certification, Registration N/A Additional Requirements: Experience with project planning and coordination.Writing and math skills.Customer service and communication skills.Initiative, discretion and analytical ability.Proficiency with software used by the department.Typing: 55 WPM.Skills testing as appropriate. Preferred Qualifications: Advanced education courses.Primary Location: Washington-Renton-Renton Administration - Rainier Regular Scheduled Hours: 40 Shift: Day Working Days: Mon, Tue, Wed, Thu, Fri, Sat, Sun, Variable Start Time: 07:00 AM End Time: 03:30 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Job Level: Individual Contributor Job Category: Administration, Clerical and Support Services Public Department Name: Renton Admin Rainier - Pop Mgmt UR-Admin Support Svcs - 1130 Travel: No Employee Group: NUE-WA-04|NUE|Non Union Employee Posting Salary Low : 51600 Posting Salary High: 66770 Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.Click here for Important Additional Job Requirements. Share this job with a friend You may also share this job description with a friend by email or social media. All the relevant details will be included in the message. Click the button labeled Share that is next to Submit.

COMPANY INFORMATION: Established in 1986, ATS Automation is the leading provider of energy management services, automated control systems, critical airflow solutions, and building systems integration. We aim to be the market leader in excellence in building technologies by providing the industry's best teams, engineered solutions, service support, and products. At ATS, we custom engineer and install building automation systems to optimize buildings' mechanical and electrical systems, reduce building energy consumption, increase tenant comfort, and maximize the productivity of tenants and facilities management personnel. Headquartered in the Pacific Northwest, with 14 offices and growing across the United States, we support and manage complex building automation and controls projects across the country and abroad. We seek out candidates from diverse backgrounds who are curious and eager to learn, have excellent communication skills, and who possess an exceptional work ethic and initiative. ATS is committed to employee development and offers an extensive training program and ongoing advancement to all employees. Our company enjoys remarkable tenure and we take pride in our employees' ability to grow their career and find long-term success at ATS. JOB SUMMARY: The ATS Energy Department is experiencing rapid growth and is expanding its administrative team. We are seeking a motivated, detail-oriented, and curious individual to join us as an Administrative Assistant. In this role, you will provide vital support to our Energy Service and Construction teams, assisting with a variety of tasks including project billing, subcontractor management, and general administrative coordination. This is an excellent opportunity for someone who thrives in a dynamic environment and is eager to grow with a forward-moving organization. DUTIES AND RESPONSIBILITIES: Project Entry for Service and Construction Projects Department of Labor and Industries Intent to pay prevailing wage filing, Certified Payroll and Affidavits Contract Compliance Support Subcontract administration including the management of subcontractor paperwork to include contracts, invoices, and prevailing wage details Accounts Payable Accounts Receivables Billing of Service Energy Projects Billing of Construction Energy Projects to include lump sum progress billings and Guarantee Maximum Pricing (GMP) SKILLS AND ABILITIES: Meticulous attention to detail Critical thinking skills Communication and Interpersonal skills Time management and organizational Skills Ability to multitask and succeed in a fast work paced environment Ability to work with multiple personalities and communication styles WORK ENVIRONMENT AND PHYSICAL DEMANDS: This position is non-remote, in person, office work environment at our Renton location. Consistent typing and spending much of your time seated at a desk or computer. Small repetitive motion with mouse and keyboard are required. COMPENSATION AND BENEFITS Annual base salary ranges from $45,760-$52,000, depending on experience Additional information about our benefits POSITION TYPE AND HOURS Full-time, exempt Typical Monday - Friday working hours with flexibility as needed CREDENTIALS AND EXPERIENCE Highschool Diploma or equivalent ATS is an equal opportunity employer and we are committed to complying with all federal, state, and local laws providing equal employment opportunities. When making hiring and employment decisions, we do not discriminate based on race, color, national origin, ancestry, religion, sex, gender identity, sexual orientation, marital status, pregnancy, age, military service, military or veteran status, physical or mental disability, medical condition as defined under state and federal law, or any other legally protected category. All such discrimination is strictly prohibited. The above job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Job Title: Administrative Specialist - Mission Salary Range: $55,000 - 60,000 FLSA Status: Salaried, Non-Exempt The Administrative Specialist to Mission provides comprehensive administrative and operational, and strategic support to department leadership across all five Job Training and Education regions. This role is critical to successful program outcomes, budget adherence and standardization; especially grant funded programs. This position maintains a professional work environment, stays aware of departmental goals, and works in a versatile capacity to accomplish those goals through exceptional administrative excellence. Essential Functions and Responsibilities: Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Provide comprehensive support to the Senior Vice President of Mission (SVP), managing day-to-day operational needs with efficiency and discretion. Conduct research and provide background information for presentations and SVP meetings/events with elected officials and other VIP's. Compose correspondence, memos, emails, proofread materials internally and externally for community leaders and funders. Register and track professional development for Mission staff across five regions in partnership with leadership. Manage vendor accounts, expense reports, invoices, purchase orders, check requests, and credit card reports to appropriate fund source for Managers, Directors, and SVP. Maintain departments email lists, staffing lists, org chart, and Teams channel membership. Organize meetings, prepare agendas/materials, and take minutes in key meetings with funders and internal leadership directors meeting with SVP. Manage event planning: organize and facilitate internal and external meetings and events, managing logistics such as venue selection, catering, and technology setup and materials Screen applicants and coordinate on-boarding process for new hires including interviews, paperwork, training, workspace setup. Provide support to SVP for Mission Board Committee - prepare report and presentation materials from across five regions. Maintain departmental calendars including master calendar of all departmental activities across five regions, scheduling meetings for leaderships team, maintains SVP calendar. Liaise on interdepartmental projects and initiatives. Support and contribute to DEI initiatives and action plan. Coordinate with Facilities on site walkthroughs, repairs/purchases/maintenance. Maintain and monitor department supply budget, order office and general classroom supplies. Order Adult Basic Education (ABE) and Youth Program materials, such as textbooks, workbooks and testing supplies. Submit service desk tickets on behalf of staff and directors. General administrative duties - filing, mail, messages. Demonstrates safe work practices through awareness and observation in support of a safety culture; reports any potential hazards or accidents. Other duties or projects as assigned. Position Requirements (Qualifications for the job under the Americans with Disabilities Act) To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience: High school diploma or equivalent. Preferred bachelor's degree or equivalent experience. Lived experience and international experience considered in lieu of more traditional, US achieved credentials and experience. Minimum 3 years of demonstrated administrative office experience. Experience with drafting and editing correspondence, reports, documents and meeting notes. Exercise independent judgement, use creativity in solving problems and demonstrate strong organizational and prioritization skills. Ability to handle confidential information with discretion and diplomacy. Proven ability to deal with multiple, sometimes-conflicting deadlines. Must be flexible and able to work in an environment with a diverse group of people. Must be committed to creating and sustaining a learning environment in which students feel safe, supported and encouraged; foster an environment that is inclusive, culturally rich, and bias free. Ability to work independently with a minimum of direct supervision. Certificates, Licenses, or Registrations: Must have valid WA State driver's license and proof of insurance. Computer/Technology Skills: Strong proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams). Computer skills, including data entry. Proficient knowledge of web-based apps. Ability to learn new technology and software related to the job. Physical Abilities: While performing the duties of this job, the employee will be required to sit for long periods, communicate with other employees by talking and hearing and to operate computer systems. Able to safely lift/push/ pull up to 20 lbs., grasp, handle, finger and manipulate items; perform repetitive fine motor functions with fingers, wrists and arms, standing for long periods of time. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Able to communicate with others effectively both verbally and written, including those who have limited English skills. Maintain reliable attendance. Essential Mental/Sensory Abilities: Strong listening skills Analytical skills Strong written and verbal communication skills Multi-tasking Time Management Data skills Accuracy Work Environment: Office/classroom environment; the noise level in the work environment is usually moderate. Must have reliable transportation, as this position requires travel to offsite meetings and events. Able to work a flexible schedule that may include occasional nights and weekends.

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Health insurance Opportunity for advancement Paid time off Vision insurance WBE Technologies LLC, a leading global supplier of technology solutions and one of the fastest growing companies in America is seeking a self starter to handle our logistics and administrative support. Come be a part of our growing team. Key Responsibilities: Logistics Coordinate transportation and logistics for DOMESTIC AND INTERNATIONAL inbound and outbound shipments Schedule customer orders and work closely with sales, warehouse, and operations teams Communicate with vendors, freight carriers, and internal teams to resolve any logistical needs Monitor inventory and assist with order tracking and delivery timelines Ensure compliance with all shipping regulations and company policies Administrative Generate and process customer invoices in coordination with the finance and sales teams Answer and route incoming phone calls and provide professional customer service Manage emails, and administrative correspondence Monitor office supplies and place orders as needed Monitor and update daily and weekly internal calendars Qualifications: Minimum 5 years of relevant experience in administration, invoicing, logistics, or transportation coordination Strong understanding of supply chain, logistics, and order fulfillment processes Proficient in Microsoft Office Suite (Excel, Outlook, Word) and ERP/CRM systems (Zoho or Rubicon ERP experience a plus) Excellent organizational skills and attention to detail Ability to work independently and collaboratively in a fast-paced environment Strong communication skills, both written and verbal Preferred Skills: Experience in a distribution or telecom-related environment Familiarity with freight carriers, LTL/FTL shipments, and drop-ship processes Working knowledge of international import and export compliance Benefits: Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays Opportunities for career growth in a dynamic industry

Essential duties (i.e. 50% word processing, 30% calendaring; 20% assisting with press releases): 20%- Provides administrative support to the department/division Directors and managers, as assigned. 30%- Provides meeting administration such as coordinating schedules and drafting materials including summaries. 20%- Drafts and coordinates review and approval of meeting materials and presentations including agendas, handouts, and summaries 10% Maintains accurate documentation and files. 20%- Prepares reports, maps, visual materials, presentations and technical and policy reports to support technical analysis, and external reporting requirements. Minimum requirements (i.e. education, experience and/equivalency): Associates Degree in business administration, public administration, or closely related field and three years of experience in coordinating administrative support functions inahighly complex medium to large organization. Experienced in providing support to committees or working groups; preparing presentations and executive-level communications and scheduling; supporting budget/procurement and leading special administrative assignments/projects; or an equivalent combination of Duration: Through 9/9/22 Location: Downtown Seattle (On-site) Pay: $26.52 per hour

Administrative Scheduler - Full Time - Redmond, WA Former Military / Law Enforcement encouraged to apply!! Wage: $28.89/Hour Thinking about a job in the security field? We are searching for an experienced Administrative Scheduler to join our team sitting in Downtown Bellevue! This individual will directly coordinate schedules for Security Officers allocated to one of the largest employers in the world. This position is fast-paced and has a heavy focus on technical computer skills to effectively ensure all shifts have optimal coverage. Looking for career growth? The Scheduler is responsible for maintaining staffing levels and communicating with team members to provide updates on scheduling progress and forecasting. The ideal candidate should demonstrate excellent active listening and communication skills, good personal presentation, politeness, and be able to function in a high-pressure environment. Make Us Apart of Your Career Path. Join Our Team & Apply Today!! What Your Day May Look Like * Ensure adequate coverage of all posts and positions in conjunction with company management. * Resolve staffing issues and problems as directed by Branch management. * Assist in the submission of payroll and personnel information to the company as designated. * Prepare, file, and submit various reports as required. * Inspect posts as scheduled and meet with subordinates to outline tasks and responsibilities. * Act as a liaison with clients and branch management to resolve scheduling, training, billing, and payroll problems. * Carry out various supervisory duties as directed and in accordance with company policy. What We Offer * Medical, Dental, Vision, Life, AD&D, & Disability Insurance, Plus 401K Options. * Paid Time Off - 40 hours after 1 year of service paid out for FT security officers who worked a minimum of 2080 hours. * Paid Family Leave - up to 12 weeks a year in accordance with State Law. * Weekly Pay! - DailyPay Access program available! * Referral Program. * Telemedicine - Virtual Medical Care. * Discounts on Childcare, Vehicles, Electonics, Cell Phone Plans, Travel & More! * Free Uniforms & Paid Training. * Doggy & Kitty Daycare Discounts. * Employee Assistance Program & So Much More! Position Requirements * Must be at least 18 years of age. * High school diploma or GED required. * Strong computer / technology skills needed. * 1 year of experience in scheduling capacity planning, organizing, and leadership preferred. * Top notch customer service skills are essential. * Conflict resolution and de-escalation skills a plus. * Must have a high level of integrity and professional discretion. * Must be able to interact with a wide range of individuals in a professional manner. * Must have great attention to detail and remain vigilant throughout the shift. * Must be able to respond to emergencies with rapid / effective judgement and use appropriate escalation measures. * All candidates must be willing to participate in Securitas' pre-employment screening process, including drug screen and background investigation. Join our team and help make our world a safer place. See a different world. EOE/M/F/Vet/Disabilities