Administrative coordinator jobs in Urban Honolulu, HI - 283 jobs

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Greet visitors, handles incoming calls and performs general administrative duties. May also assist other administrative staff with overflow work, including word processing, data entry and internet research tasks. Takes messages for department personnel. Provides callers with company information as needed. May also assist with other clerical duties such as mail sorting and overnight packages. Professional customer-service approach is expected. Excellent verbal and written communication skills are required. Qualifications Entry-mid level experience Can-do attitude Approachable and customer service oriented Detail oriented Strong ability to multi-task Responsible and able to work independently

Corporate Compliance Training Administration Manage the training database for employees and temporary workers/contractors with the assignment of administering onboarding and annual continuing education training; follow-up on overdue assignments; ensure accuracy of demographic information into the database; prepare regular status reports. Troubleshoot and propose solutions/recommendations. Resolve problem reports and issues. Recommends improvements for efficiency in procedures. Administrative Support Perform administrative functions for management teams including scheduling and arranging internal and external meetings; preparing travel arrangements for conferences, meetings, seminars; assisting with expense reports, invoice processing, and check requests; routing mail; processing print requests, and access requests. Compliance Office Support Support routine operational functions and projects including but not limited to: Initial review, analysis of required action (and triaging when appropriate), compose responses that address all concerns raised, and timely closure of routine cases in compliance tracking system Collection, review, tracking, and follow up procedures to ensure all necessary compliance documents are obtained for temporary workers. Organize and implement Compliance & Ethics Week activities. Enterprise policy management, including tracking and follow up with external stakeholders to support regular and timely review and approval. Committee Support * Manage the administrative duties for the planning and execution of compliance committees, including the Audit & Compliance Committee of the Board of Directors, C&E Advisory Committee, Compliance Operations Committee and other subcommittees. Manage sensitive corporate files (by-laws and corporate documents). Coordinate meetings, including notification of meetings to members, coordinating site arrangements, assembling meeting materials, managing pending agenda items and conducting meeting reminder notices (phone or mail). Assisting with preparing and drafting presentation materials, uploading to the appropriate sites and applications, and preparing accurate and complete minutes. Manage administrative duties for external audits including preparing and coordinating for onsite examinations. Performs all other miscellaneous responsibilities and duties as assigned or directed. #LI-Hybrid

The East-West Center (EWC) promotes better relations and understanding among the people and nations of the United States, Asia, and the Pacific through cooperative study, research, and dialogue. Established by the U.S. Congress in 1960, the Center serves as a resource for information and analysis on critical issues of common concern, bringing people together to exchange views, build expertise, and develop policy options. The Centers 21-acre Honolulu campus, adjacent to the University of Hawaii at Mnoa, includes conference facilities, three residence halls, and an office building that houses research, program, and administrative activities. The Center also has an office in Washington, D.C., that provides accessibility to US, regional government stakeholders, and program partners with innovative training, analytical and dialogue exchange, and public diplomacy products to meet US policy priorities and expressed needs in the Indo-Pacific region. Our Education team is currently seeking a Scholarship Support Assistant who can provide exceptional administrative and fiscal support to the Center's scholarship programs. This position supports the smooth operation of the scholarship programs while coordinating the technical aspects of scholarship applications that include awarding, benefits and housing, funds disbursement, as well as tax and visa compliance. The ideal candidate is highly organized, detail-oriented, and able to managemultiple tasks and deadlines simultaneously and effectively within a collaborative work environment. MAJOR DUTIES: Coordinates the payment of stipends, housing charges, meal plans, health insurance, book allowances, university tuition/student fees, and other approved/budgeted payments across student programs for all degree student programs and funding streams, including scholarship awards through the EWC Foundation. Assists with implementation of grant award, modifications, financial reporting, and closeouts. Assists with collecting and reconciling program fee payments for student affiliates and affiliate scholars. Processes registration fee payments for the annual International Graduate Student Conference if paid in check or cash prior to the date of the conference and completes final deposit form for total payments made online through Submittable. Reviews and reconciles participant housing charges and informs Housing if any corrections or adjustments are required. Consults with appropriate personnel if needed to verify appropriate payments for participants. Incumbent will need to work closely with participants in verifying information submitted on payment forms. Monitors collection of repayment for participant-related accounts receivable. Assists in the preparation of annual issuance of tax forms and certification statements for participants by reconciling year-end tax withholdings. Prepares travel grants and monitors visa and tax status for participants of the annual International Graduate Student Conference as well as other Education Program and EWC Foundation travel grants for participants. Processes payment documents for field research and conference scholarships. Assists ADB & EWC Scholarships Assistant and Fiscal Officer in preparation of fiscal reporting to Asian Development Bank (ADB)/Japan Scholarship Program (JSP) Headquarters. Prepares as needed timely and accurate payment of stipend, housing charges, and health insurance needs for participants in the residential PDP programs taking place in Honolulu. Prepares appropriate fiscal documents across the Education Program. Submits fiscal documents to the appropriate offices in a timely manner and monitors their progress to the point of payment. Assists with payment documents for other aspects of the Education Program as needed. Monitors periodic payments related to contracts for the student program and Education Program in cooperation with program staff. Using information gathered from Participation Agreement and Award Change Notification documents, prepares appropriate payment documents to meet specified payment schedules and participant award terms and conditions across the student programs. Coordinates the purchase of health insurance for EWC students and short-term participants, ensuring it meets visa and university requirements as well as federal and state regulations. Works with brokers to get bids and works with partners such as UH Health Services in assessing policy options. Conveys tax and health insurance information by conducting short procedural presentations for each unique degree student program, before the beginning of fall and spring terms, and for short-term programs, including all residential PDP programs that have insurance/tax information needs. Reviews and monitors participant tax status for compliance of federal tax requirements. Develops and maintains appropriate databases and files to assure timely and accurate payments. Responsible for data management requiring extensive use of spreadsheet formulas. Creates and maintains reports using various data extracts as needed and assigned. Prepares and sends email announcements and collects and compiles applications for conference and field research grants in accordance with grant requirements as assigned. Assists in facilitating various Education Program activities and serves as backup to other program assistants in the Education Program. This list of major duties is not exhaustive. Duties be supplemented on an occasional basis in accordance with the requirements of the job. SUPERVISION: This position works under the general supervision of the Media Program Manager. The incumbent is expected to carry out policies, programs, and procedures independently. The employee keeps the supervisor informed of progress, anticipated problems, or conflicts. Work is reviewed as it progresses for timeliness, effectiveness, and completeness in meeting objectives. REQUIRED QUALIFICATIONS: Education & Experience At least four (4) years of relevant work experience that demonstrates the ability to perform the duties of the position; or a combination of post-high school education and directly related experience which totals four (4) years. Communication Strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments. Demonstrated Ability to organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to make arithmetic computations and record figures accurately; to handle detail-oriented assignments with accuracy, to communicate effectively both verbally and in writing and to function effectively as a work leader. Knowledge of office practices and procedures, particularly as they apply to project management and event planning computer program use, database software, office machine usage, and other related administrative best practices; of correct English grammar, punctuation, spelling, and word usage; proficiency in computer programs (such as Microsoft Word, Excel, PowerPoint, Adobe Acrobat Professional and other equivalent applications) and virtual meeting platforms (e.g. Zoom, Skype, Microsoft Teams). Physical Requirements Able to walk up and down stairways, use a ladder, carry supplies and equipment, walk between conference rooms/floors, and move furniture and supplies up to 40 pounds; Sit, walk or stand for extended periods of time; dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a phone; see and read a computer screen and printed matter with or without vision aids; read and understand rules and policies, labels, and instructions; and to hear, speak and understand speech at normal levels and on the telephone. PREFERRED QUALIFICATIONS Payment processing experience in an academic/adult student environment. Experience with online payment processing. Experience working on a shared drive and/or network. SALARY AND BENEFITS OF WORKING AT THE EAST-WEST CENTER You will have the opportunity to join an organization that values its employees and provides a supportive work environment. Here are some of the benefits you can expect: Competitive Salary and Benefits -The annual salary for this position starts at $56,664.45 per year with an attractive benefits package that includes health insurance, retirement savings with a very generous company match, and paid time off. Career Growth Opportunities - We believe in investing in our employees and providing opportunities for career growth and development. You will have the opportunity to take on additional responsibilities and advance your career within our organization. Supportive Work Environment - We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed. HOW TO APPLY: If you're interested in applying for the role, submit an electronic application at APPLY FOR THIS JOB NOW so that you can be immediately considered. Here are some tips to help you prepare you for our job application process: Tailor Your Resume and Write a Compelling Cover Letter Make sure that your resume is tailored to the specific requirements of the job. Highlight your relevant experience and skills and provide examples of how you have demonstrated leadership in your previous roles. Your cover letter should be tailored to the job and provide a clear and concise summary of your qualifications and experience. Explain why you are interested in the role and how you can contribute to our team. Our initial assessment will be based on the information you submit in your application. Be Prepared for the Interview If you are invited for an interview, make sure that you are well prepared. Research our company and its role and be prepared to answer questions about your experience and qualifications. Provide Three Professional References Ensure that your references can attest to your skills, work ethic, and integrity. What these people reveal about you both in terms of what they do and dont say can make a difference in whether youll be hired. So, its extremely important that you choose wisely when deciding who to use as a reference. The East-West Center isa premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its innovative programs and research initiatives. The Center is dedicated to creating respectful and inclusive programming that values innovation and growth through collaborations across the organization and the region. With its cutting-edge research, educational programs, and vibrant community, the East-West Center has become a hub of academic excellence and cultural exchange. Whether you are a student, researcher, or simply someone interested in making a difference for peoples and communities throughout Asia, the Pacific and the US, the East-West Center is the perfect place to explore and discover new perspectives. As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including admissions and employment. This is a full-time, in-person role that requires the desired candidate to physically reside in Oahu, Hawaii.

Title: Administrative Officer 0097555T Hiring Unit: Department of Oceanography/SOEST Band: B Salary : salary schedules and placement information Full Time/Part Time: Full Time Temporary/Permanent: Temporary Other Conditions: To begin approximately March 2026. Continuation subject to availability of funds and satisfactory performance. Possibility of conversion to permanent. Duties and Responsibilities (*denotes essential functions) * *Provides administrative and fiscal support to the Oceanography Department faculty and their associated research groups including post-doctoral researchers and students by applying quantitative reasoning to ensure accuracy and compliance across financial and administrative processes. * *Prepares and reviews travel requests and completes financial reports for faculty, staff, and students participating in meetings, conferences, and field research programs, ensuring consistency with policy through rigorous analytical review. * *Independently evaluated the appropriateness of fiscal and personnel documents, using mathematical reasoning skills to identify discrepancies, interpret constraints, and recommend compliant alternatives. * *Advises faculty on fiscal policies and procedures, offering data-informed recommendations on procurement, travel, and expenditure planning within established regulations. * *Procures and maintains inventory for supplies and services, applying systematic tracking methods to optimize ordering cycles and ensure cost effective purchasing. * *Prepares and audits fiscal documents including purchase requisitions for laboratory equipment and supplies using numerical accuracy to ensure policy adherence. * *Prepares and audits overload forms and related payment documentation for faculty and graduate assistants, ensuring precision in workload calculations and compensation structures. * *Uses UH System software (KFS, eTravel, RCUH procurement) with high proficiency, leveraging quantitative skills to navigate structured workflows and ensure accurate processing of fiscal actions. * *Collaborates with the Oceanography Administrative Officer to design data-driven departmental training procedures and best practices that improve efficiency, reduce errors, and standardize fiscal and administrative operations. * *Works with administrative staff to develop clear, well-structured faculty on-boarding materials that improve understanding of departmental systems, policies, and research-support workflows. * *Serves as a working supervisor to Division Administrators, assigning and reviewing work using equitable, metrics-based workload distribution strategies; provides training and ensures consistent application of departmental procedures. * *Represents and advocates for Division Assistants in communications with the Oceanography Office and faculty supervisors. * *Resolves administrative issues related to large or complex equipment purchases by reviewing terms, conditions, and quantitative specifications to ensure compliance and accurate procurement. * *Provides personnel support for activities such as hiring staff, students, and faculty. Oversees the process to ensure compliance with policies and procedures. * Acts as a backup to other administrative staff, as needed. * Serves as an account administrator for University of Hawaii Foundation (UHF) accounts, including account establishment, purchase orders and payments, and transfer of funds from UHF to ORS. * Facilitates sub-award contracts and payments for collaborating institutions, applying structured reasoning to ensure correct processing of multi-institutional agreements. * Works with other Division Administrators on special projects requiring process evaluation, and/or development of improved workflows. * Works with Student Services Specialists in managing scholarship applications and awards, ensuring accurate student funding processes. * Participates in hiring committees, contributing objective, structured evaluation and decision-making. * Acts as a liaison between Division Administrators and departmental leadership, translating complex policies into clear guidance and offering rational analysis of administrative needs and issues. * Other duties as assigned. Minimum Qualifications * Possession of a baccalaureate degree in Education, Business Administration, STEM or related field and 3 year(s) of progressively responsible professional experience with responsibilities for fiscal or data analysis, or administrative operations or support; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. * Considerable working knowledge of principles, practices and techniques in the area of fiscal or data analysis, or administrative operations or support as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. * Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with fiscal or data analysis, or administrative operations or support. * Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. * Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. * Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. * Demonstrated ability to operate a personal computer, apply word processing software, Google suite, Adobe, KFS, eTravel, and RCUH procurement. * If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. * Excellent interpersonal skills. * Strong organizational skills. Desirable Qualifications * Demonstrated ability to manage work priorities and projects. * Knowledge of an/or experience with UHM academic and research programs and support services. * Work experience in an academic/research institution. To Apply: Click on the "Apply" button on the top right corner of the screen and attach the required documents. Applicants must submit the following: (1) cover letter indicating how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information of 3 professional references and (4) copies of transcripts with confidential identifiable information (i.e. social security number, birth date, etc.) redacted are acceptable, but official transcripts will be required at the time of hire. Incomplete applications will not be considered. NOTE: Please create a new account if this is your first time applying for a position using NEOGOV. Inquiries: Glen Carter; ************; ******************* EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Benefits/Perks Competitive Compensation Paid Time Off ESOP Profit Sharing Plan Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to assist the Office Manager and secretarial support to our engineering staff, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Provide administrative support for the Office Manager and the engineering staff Perform clerical duties, which include word processing, responding to mail and correspondence, scanning, copying, answering incoming phone calls and route them to the appropriate person, faxing and filing Monitor the inventory of office supplies, kitchen supplies, and equipment supplies; order supplies as needed to ensure no shortage. Must be able to lift a case of soda to restock the refrigerator and kitchen cabinets Schedule appointments and maintain a calendar Organize meetings Write emails, memos, and letters and distribute them appropriately Assist with coordinating company events Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, Access, database applications and graphics software (PowerPoint) Highly organized with excellent time management skills and the ability to prioritize projects Demonstrated ability to establish workload priorities and effectively handle multiple tasks simultaneously Possesses excellent customer service skills and values teamwork, achievement, and demonstrates high motivation and initiative. Has excellent communication skills (verbal, written, and listening skills) Compensation: $22.00 - $25.00 per hour Our Story We are an employee-owned, full-service structural engineering firm. Dedicated to the highest level of technical expertise, we take a solutions-driven approach to building and infrastructure design, inspection services and forensic assessment. Founded in 1995 by Ken Hayashida as a client and community-focused company, we foster a culture where ideas, experiences and knowledge are readily exchanged. We believe that innovation and technical excellence provides vital insight, optimizes development and maximizes value. Collaborating closely with our clients and community, we're committed to delivering technical excellence that builds sustainability and resilience. Join Our Team At KAI Hawaii, we foster a culture of continual improvement and innovation. Working together as one family or ‘ ohana, we help to enhance each other's strengths and foster creativity to successfully solve challenges and create opportunities. Sharing our experience and expertise, we support and encourage each other, valuing individual and team well-being.

Administrative Assistant (Office & Onboarding Support) Koa Maintenance & Cleaning (KMC) | Oʻahu-based | Supports statewide teams You'll Love This Role If You Like To… ✅ Support people and make their day easier ✅ Organize systems, paperwork, schedules, and supplies ✅ Coordinate details and keep things moving smoothly ✅ Maintain a clean, professional, welcoming environment ✅ Track progress and follow up until things are complete ✅ Ensure accuracy, consistency, and strong communication ✅ Protect confidentiality and handle sensitive information responsibly What You'll Do (Key Responsibilities) Welcome & Support Greet employees and guests warmly and professionally Assist visitors and ensure they reach the right person Maintain a front office that reflects KMC's hospitality and professionalism Organize & Prepare Prepare and print schedules, assignment sheets, and forms Keep office supplies stocked and reorder before items run out Maintain organized digital filing systems for HR and Operations documents Support leaders by preparing reports, memos, and meeting materials Coordinate Communication Serve as the central point of communication for office operations Relay messages promptly and professionally Distribute updates, announcements, and company memos clearly and accurately Support Onboarding & New Hires Coordinate onboarding details so new hires start strong Ensure new employees receive company information, assignments, and key contacts Issue uniforms, badges, and property-specific materials Track training progress and follow up with managers Support 30-day check-ins and ensure documentation is complete Maintain a welcoming open-door approach for employees to “talk story” and share feedback Maintain Office Operations Keep reception, meeting rooms, and office areas clean and ready Reserve conference rooms and set up meeting spaces Uphold confidentiality and professionalism at all times Manage Payroll Distribution & Logistics Receive, organize, and distribute biweekly paychecks accurately Verify names and acknowledgment reports Prepare paycheck pickup lists and notify leaders when ready Print paystubs upon request Reload monthly Holo cards Complete union deduction/dues spreadsheets and submit to Accounting Prepare per diem packets and itineraries for off-island travel Collect uniforms from separated employees and coordinate laundering What Helps You Succeed Here We're looking for someone who naturally wants to: follow through stay organized help others work steadily and accurately keep the office running smoothly communicate clearly stay calm and professional do things the right way Qualifications Required High school diploma (or equivalent) Strong proficiency with Microsoft Word, Excel, Outlook, PowerPoint Strong organization and time management Excellent attention to detail Strong communication skills Valid driver's license (Real ID/Gold Star) Ability to travel to neighbor islands as needed Culture Fit At KMC, we value people who: ✅ show up ✅ help the team ✅ stay organized ✅ take ownership ✅ communicate clearly ✅ follow through In your first 60-90 days, success looks like: You maintain a well-run and welcoming office You keep onboarding organized and consistent You track details and close loops without needing reminders Leaders and employees trust you because you're reliable, accurate, and supportive

Job Purpose: This position supports senior leaders and manages more complex administrative functions. This role requires a high level of professionalism, discretion, and the ability to handle multiple priorities. Essential Functions: Serve as a first point of contact for executives Drafting correspondence, calendaring meetings, making copies, answering and screening phone calls and directing inquiries to the proper party within the team Establish and maintain effective and cooperative professional business relationships with all levels of management with outside clients Proactively anticipate meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs Support projects as needed for the executives such as employee rewards programs, organizational charts, monthly reporting Shared responsibility for local office management support for assigned duties such as purchases, business licensing, ordering of office supplies Providing back up assistance to other administrative support team members as needed and collaborate with other executive administrators to provide coverage during PTO Booking travel arrangements Inputting expenses reports and approving reports for Executive Direct Reports and those over a certain dollar amount. Scheduling and executing catered company events, lunch meetings, offsite meetings, Holiday Parties etc. Handle the administration of and information for the particular Boards the executive is part of. Performs work under minimal supervision. Handles complex issues and problems, and refers only the most complex issues to higher-level staff. Education: Four years of College resulting in a Bachelor's Degree or equivalent experience Relevant Work Experience: 8 to 10 years in related field Previous Administrative Assistance experience, preferably in a large corporate environment Special Knowledge, Skills and Abilities: Demonstrated communication skills, both oral and written Demonstrated organization skills Ability to work under pressure and meet deadlines Must be able to multitask and prioritize work appropriately Must be trustworthy with confidential information Must be detail-oriented and possess excellent follow-through skills Must work well in a team-oriented environment Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint, Oracle, ADP Excellent problem solving and negotiating skills Must be flexible in terms of work schedule Must be available for extended hour project work and for anticipated critical deadlines that extend the workday Tact and assertiveness must be skillfully balanced in dealing with internal and external contacts Must understand the roles of the Company staff and be responsive to requests and helpful in educating them on various processes Must be very good at picking up on subtle cues from others and adjust accordingly Supervisory Responsibility: No Supervisory Responsibilities Salary Range: $70,000 - $98,000

Benefits: 401(k) 401(k) matching Dental insurance Health insurance Opportunity for advancement Vision insurance SERVPRO - Maui is hiring an Administrative Assistant! BenefitsSERVPRO - Maui offers: Competitive compensation Superior benefits Career progression Professional development And more! As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Key Responsibilities Perform fundamental daily administrative tasks to assist the office team Coordinate crew and job scheduling Perform detailed and accurate data entry Assist other departments, as needed Position Requirements High school diploma/GED (preferred) Must be knowledgeable in Microsoft Office Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Skills/Physical Demands/CompetenciesThis is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law. Pay to commensurate with applicable experience. Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise's attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them. Compensation: $17.00 - $21.00 per hour Picture yourself here fulfilling your potential. At SERVPRO , you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as commissioning professionals. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work. Job Description We are looking for just the right person to fill a key role for Coffman Engineers' Honolulu office. Come join our team as an Administrative Assistant performing a wide variety of tasks. Put your administrative skills to good use in our busy, fun-filled office as the first point-of-contact for our employees and clients! Your tasks will vary from day-to-day and will include: word processing, proposal support, archiving, facilities management, travel assistance, event coordination, and front desk management, including answering the phone and referring inquiries. Most importantly, you will serve as the “friendly face” of our office to employees and clients! Qualifications Two-year degree or equivalent strongly preferred, four-year degree a plus Proficient with Microsoft Office 360 applications (Word, Excel, Teams, and PowerPoint) 3+ years of related administrative experience Excellent communication and organization skills Accounting and SpecsIntact experience is a plus but not required Valid driver's license Expected hourly rate: $22.00 - $29.00 (depending on experience) This position is not eligible for sponsorship. Additional Information Why Work at Coffman? You could choose to work anywhere, so why work at Coffman Engineers? Because we believe our culture of excellence, unique business model, and employees set us apart. Simply stated, we are a group of creative, high-performing people who like working together and who believe that what we do makes a difference. Employees say it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn't the only thing that makes us different, but it drives everything we do. Coffman offers comprehensive benefits, a flexible PTO program, supportive office environment, professional development opportunities, and regular employee activities (breakfast, wellness activities BBQs, and various social and community activities). But the best part of working at Coffman is being in an environment that allows you to be yourself, be respected, and work alongside other intelligent, motivated people, while you impact the built environment around you! Don't take our word for it. Check out what others are saying: ********************************************************************** Coffman At A Glance: 45 years in business 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations Multidiscipline engineering services plus corrosion control, commissioning and project/construction management #34 Top 80 Engineering Firms, Building Design+Construction, 2022 #29 Zweig Group Hot Firm List, Zweig Group, 2021 #157 Top 500 Design Firms, Engineering News-Record, 2023, 2024 #1 Hawaii's Healthiest Employers, Healthiest Employers, 2020 Applying You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know so we can provide a reasonable accommodation. If you are experiencing problems applying through our system, please try again using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly. Equal Opportunity Statement This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law. Follow Us! *************** Twitter: @CoffmanEngineer Instagram: @CoffmanEngineers LinkedIn: ************************************************** Facebook: @CoffmanEngineers

The authorized level of the position is School Administrative Services Assistant IV. Applications are being accepted down to the School Administrative Services Assistant I in the event of recruiting difficulties. Salary Range: School Administrative Services Assistant I, SR-12: $3,892.00 per month School Administrative Services Assistant II, SR-14: $4,208.00 per month School Administrative Services Assistant III, SR-16: $4,557.00 per month School Administrative Services Assistant IV, SR-18: $4,925.00 per month Examples of Duties Assists the principal with daily administrative services functions by: * Planning, supervising and/or providing office support and related services to meet priorities * Supervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessary * Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State * Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperation * Reviewing and distributing incoming correspondence, circulars and other material * Composing routine and special letters * Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines * Establishing, organizing and maintaining office files * Maintaining personnel records for the staff * Processing payroll and performing related work * Registering students and maintaining student records * Collecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report forms * Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records * Maintaining inventory records, performing physical inventory and completing report forms * Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc. * Gathering, maintaining and compiling information for business office and student service reports * Operating and maintaining a variety of standard office machines * Typing letters, reports, schedules, bulletins and other material * Cutting stencils, duplicating and distributing a variety of material * Instructing, assigning and reviewing the work of students assigned to the office * May supervise clerical personnel and may take and transcribe shorthand dictation. Minimum Qualifications Education Requirement: Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis. Experience Requirements: Except for the substitution provided for in these specifications, applicants must have had experience of the kind and quality described below and in the amounts shown in the following table or any equivalent combination of training and experience: Class TitleGeneral Experience (Yrs) Spclzd Experience (Yrs) Total Experience (Yrs) SCHOOL ADM SVCS ASST I202 SCHOOL ADM SVCS ASST II213 SCHOOL ADM SVCS ASST III224SCHOOL ADM SVCS ASST IV 235 General Experience: Progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing of correspondence, reports and other material; knowledge of English grammar, spelling and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems; speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment. Specialized Experience: Responsible clerical experience in a Hawaii public school setting in the capacity of chief clerical assistant to the principal. Such experience must have involved the performance of administrative office services and support functions of a school and skilled typing. Skilled Typing Requirement: Applicants must be able to type accurately (using a typewriter or word processor) from plain or corrected copy at the rate of 40 net words per minute. Substitutions Allowed: 1. Successful completion of a one-year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and office machines, and typing, leading to a diploma, certificate or other comparable degree from an accredited community college, business or technical school, may be substituted for one year of General Experience. Applicants who have not graduated may receive partial credit towards general experience on the basis of fifteen semester hours or its equivalent in quarter credits or other units, for each half year of general experience up to a maximum of one year. To receive partial credit, the work completed must have included course work in typing proficiency. 2. Successful completion of a two-year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and typing, leading to an Associate in science, diploma, certificate or comparable degree from an accredited community college, business or technical school, may be substituted for two years of General Experience. Applicants who have not graduated may receive partial credit toward the general experience requirements on the basis of fifteen semester hours or its equivalent in quarter credits or other units, for each half year of general experience up to a maximum of two years. To receive partial credit, the work completed must have included course work in typing proficiency. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 EDUCATION: Have you graduated from high school or equivalent; or do you have excess general or specialized experience as described in the minimum qualification requirements? From the options listed, select the one that applies to you. * A. I possess a High School Diploma. * B. I possess a General Equivalency Diploma (GED). * C. I do not possess a High School Diploma or GED, but I do possess (i) excess General Experience; (ii) experience that required the ability to read, comprehend, and apply written directions; or (iii) experience that required a high degree of verbal skill. * D. I do not meet any of the options above. 02 GENERAL EXPERIENCE: Do you possess two (2) years of work experience as described in the minimum qualification requirements? * Yes * No 03 GENERAL EXPERIENCE (cont): If you answered "NO" to the previous question, in the space below write "N/A" and proceed to the next question. If you answered "YES", please answer the following questions in the order given. Do not list volunteer experience as they will not be given consideration. To receive credit for substitute, on-call and temporary assignment (TA) work performed, consideration will be given upon receipt of official documents signed by your respective supervisor and/or personnel office. For TA work performed, attach or submit copies of the approved Form 10 (SF-10). Note: All employers listed below should also be listed in the Work Experience section on your application. Address EACH change in employer or position separately. (a) Official job title; (b) Employer's name; (c) Complete dates of employment (from mm/yyyy to mm/yyyy); (d) Average hours worked per week (Indicate type employment status: substitute, on-call, temporary, or full-time); (e) Name and official title of immediate supervisor; (How did your duties and responsibilities differ from his/hers?) (f) Describe in detail the duties you performed that clearly demonstrates your ability to: * Perform skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work, i.e. typing correspondence, reports and other material; * Knowledge of English grammar, spelling and arithmetic, and your ability to proofread words and numbers quickly and accurately; * Read and understand oral and written instructions; * Carry out procedures in clerical work systems, e.g., describe the programs and systems you used as a part of your job; * Speak and write simply and directly; and * List the office machines/equipment you operated as a part of your job. 04 SPECIALIZED EXPERIENCE: Do you posses at least one to three years work experience as described in the minimum qualification requirements? Please select the answer that best describes your years of work experience in a Hawaii public school setting as chief clerical assistant to the principal. * I possess at least one year of work experience. * I possess at least two years of work experience. * I possess at least three or more years of work experience. * I do not have any experience. 05 SPECIALIZED EXPERIENCE (cont): If you don't have experience, write "None", and proceed to the next question. If you indicated you have experience as a SCHOOL ADMINISTRATIVE SERVICES ASSISTANT (SASA) to a Hawaii public school principal, please answer the following questions. Address EACH change in employer or position separately. (a) Name of the Hawaii public school at which you were employed as a SASA; (b) Name of the Hawaii public school principal you worked for; (c) Your complete dates of employment (from mm/yyyy to mm/yyyy); (d) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); and, (e) A detailed and complete description of your duties performing administrative office services and support functions of a school and skilled typing. NOTE: Your application will be deemed incomplete if you copy/paste/reference your resume in the space provided since doing so is not considered a complete response to this question. 06 SUBSTITUTIONS FOR GENERAL EXPERIENCE: Successful completion of a clerical or business curriculum as described in the minimum qualifications requirements may be substituted for General Experience. Select the option that applies to you. * I completed a ONE-year clerical or business curriculum and graduated with a diploma, certificate, or other comparable degree from an accredited community college or business/technical school. I will submit my official or copy of official transcript so that my coursework can be properly evaluated. I understand that to be credited, my transcript must show completion of coursework in English, Math/Arithmetic, General Clerical Procedures, Office Machines, and Typing. * I completed a TWO-year clerical or business curriculum and graduated with a diploma, certificate, or other comparable degree from an accredited community college or business/technical school. I will submit my official or copy of official transcript so that my coursework can be properly evaluated. I understand that to be credited, my transcript must show completion of coursework in English, Math/Arithmetic, General Clerical Procedures, Office Machines, and Typing. * I partially completed a clerical or business curriculum, including having already completed a course(s) in typing proficiency. I will submit my official or copy of official transcript so that my coursework can be properly evaluated. * I do not possess any of the above. 07 SELF-CERTIFICATION STATEMENT FOR TYPING: Applicants must possess the ability to perform a range of typing (keyboarding) tasks. To qualify, you must be able to type straight copy at a rate of 40 net words per minute. I understand that my typing (keyboarding) proficiency may be evaluated by the appointing authority, and that the Department of Education Office of Talent Management reserves the right to test me. Do you possess the typing (keyboarding) speed (net words per minute) of 40 net words per minute? * Yes * No 08 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

Under the daily/routine supervision of the Supervisor, Administration - West Hawaii, performs a variety of administrative duties and support. Responsibilities MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS Coordinates, develops and implements general office activities for the effective and systematic processing of data and paper for West Hawaii (Hilo) Division. Provides administrative support. Completes tasks relevant to overall West Hawaii (Hilo) Division office administration/Operations support including, but not limited to: Handling all incoming calls to the Division; receives call, transfers to appropriate employee, takes message, or attempts to resolve issues within scope of knowledge and authority. Receiving and docketing incoming mail. Organizing and maintaining files and logs to include compliance training records, truck files, customer information. Processing invoices, expense reports, p-card statements and bad debt reports. Accurately preparing routine forms, memoranda and other business correspondence and documents. Composing routine correspondence and other documents. Responding to outside requests with supervision and guidance from the Supervisor, Administration. Creates requisitions and makes direct purchase of office supplies and other materials as instructed; coordinates vendor services; reconciles procurement card summaries. Schedules delivery tickets and maintenance service orders for residential and commercial accounts. Inputs and prints all gas delivery tickets when needed and credit checks all delivery tickets and service orders prior to implementation. Compiles, prepares or assists in preparing/analyzing various data and reports. Assists other primary administrative support personnel from other departments in the Hawaii Island Division and may assume their duties in their absence. Responsible for the administration and control of the Petty Cash Fund to include payment for meal allowance requests, per diem vouchers and small dollar amount reimbursements. Performs as Bulletin Board Coordinator ensuring all mandated postings are properly posted and where applicable timely posted and removed; ensures that postings are authorized and removes those that are not. Interacts with the general public and with all gas customers in a professional and courteous manner where required; assists them in resolving issues or refers them to the appropriate department. OTHER FUNCTIONS/RESPONSIBILITIES: Complies with all safety rules and cooperates in the fullest in the promotion of safety and safe work habits, to include the reporting of any unsafe conditions or acts. Maintains all EH&S training on a current basis. Complies with all applicable MIC and Hawaii Gas policies and procedures. Maintains assigned work area and equipment in a clean, orderly, and safe manner; performs housekeeping duties as required and/or instructed. Works in a safe and responsible manner. Performs all other related duties as instructed by supervisor/manager. Qualifications Required Education and/or Work Experience: Associate degree with approximately three years' administrative experience, or equivalent comparable experience in an office/administrative setting. Possesses good working knowledge of office procedures and practices. Demonstrated administrative and organizational competence. Strong computer skills in Microsoft Word, Excel, Access, and Power Point or comparable programs, with working knowledge of customer information and financial systems, such as ORCOM and Great Plains. Good basic math skills and statistical typing. Proficient with all types of standard office equipment. Preferred Education and/or Work Experience: Prior experience in a utility industry. Required Licensure, Certification, Registration or Designation: Valid Hawaii Driver's license. We are proud to be an EEO/Females/Minorities/Veterans/Disabled employer We maintain a drug-free workplace and perform pre-employment substance testing Qualified applications with criminal history will be considered for employment

Job Description Plays a pivotal role in ensuring the smooth functioning of the president's office by managing the president's schedule, communications, and travel arrangements, while also preparing for meetings and handling document management. Additionally, provides crucial support to the president's leadership team to plan, organize and complete assignments, special projects, and initiatives, serving as a key liaison between the president and other staff and stakeholders. Ability to handle confidential information with discretion and prioritize tasks allows the president to focus on strategic leadership responsibilities, enhancing overall efficiency and productivity within the organization. Ability to manage multiple projects, deadlines and priorities. MINIMUM QUALIFICATION REQUIREMENTS: · Proven experience as an administrative assistant or office admin assistant. · Knowledge of office management systems and procedures. · Working knowledge of office technology and equipment e.g. computers, printers and fax. · Strong customer service, people and communication skills. · Proficiency in MS Suite (Outlook, Word, Excel, MS PowerPoint) web and mobile applications. · Excellent time management skills and the ability to prioritize work and meet deadlines. · Attention to detail and problem-solving skills. · Excellent written and verbal communication skills. · Strong organizational skills with the ability to handle multiple priorities. · High School degree; additional qualification as an Administrative Assistant is a plus. ESSENTIAL FUNCTIONS: · Answer and direct phone calls. · Plan, organize, coordinate and schedule appointments and events. · Plan meetings and take detailed minutes. · Write and distribute emails, memos, letters, faxes, and forms. · Assist in preparing regularly scheduled reports. · Develop and maintain a filing system. · Update and maintain office policies and procedures. · Order office supplies and research new deals and suppliers. · Maintain contact lists. · Book travel arrangements. · Submit and reconcile expense reports. · Provide general support to visitors, staff, agents and stakeholders. · Act as the point of contact for internal and external clients and stakeholders. This position is performed primarily in an office environment and requires prolonged periods of sitting at a desk and working on a computer. The role involves repetitive hand and finger movements, including typing and using a mouse, as well as extended screen time. The workspace is typically climate-controlled with standard office lighting and noise levels. Occasional walking, standing, or light lifting (up to 15 pounds) may be required.

We're looking for motivated, engaged people to help make everyone's journeys better. Position is responsible for confirming the receipt of product and/or services at the Field Unit level in SAP. Annual Hiring Range/Hourly Rate: $23.00 Per Hour Benefits Paid time off 401k, with company match Company sponsored life insurance Medical, dental, vision plans Voluntary short-term/long-term disability insurance Voluntary life, accident, and hospital plans Employee Assistance Program Employee Discounts Free hot healthy meals for unit operations roles Main Duties and Responsibilities: Responsible for matching the SAP PO (hard copy) with the receiving vendor paperwork Once the paperwork is matched the receiver will bring up the PO in SAP (electronic copy) and document by each item quantity received Communicate discrepancies between SAP PO and inbound paperwork from supplier to the unit buyer Submit request for new SAP item numbers to SAP coordinator based on discrepancies found on between SAP PO and inbound paperwork Update standard PO price & vendor item numbers on Info records for non-electronic suppliers as needed Compare the price on the SAP PO for each item to the price on the receiving documents. Communicate discrepancies to the buyer (short term responsibility. Long term will be a part of Datamatics function) Organize and prepare (based of requirements) unit invoices to Datamatics as per company policy Be the unit's liaison with Datamatics to answer any questions on the unit's behalf Manage unit's PO's system within SAP to ensure all are accounted End of month duties include accounting for the unit's expenses using the tools available Work with the physical inventory team to ensure accurate and timely entry of physical inventory data Assist SAP coordinator in month end MF47 clearing Act as the backup in the daily inventory back flush process as needed. Qualifications Education: High School graduate or GED required Work Experience: 2 years of clerical or data entry experience required Technical Skills: (Certification, Licenses and Registration) Basic computer skills Basic understanding of PO's, bill of laden paperwork and ability to understand customer paperwork Good verbal, written communication skills Self starter with good attention to detail and excellent organization skills Strong math skills Good problem solving skills Language / Communication Skills: Excellent oral and written communication skills Ability to communicate with multiple employees in a fast paced environment Job Dimensions Geographic Responsibility: Unit Type of Employment: full-time Travel %: none Exemption Classification: non-exempt Internal Relationships: employees at all levels in the unit External Relationships: vendors Work Environment / Requirements of the Job: Normal office environment Budget / Revenue Responsibility: (Local Currency) Organization Structure Direct Line Manager (Title): Mgr, Ops or General Manager Dotted Line Manager (Title, if applicable): 0 Number of Direct Reports: 0 Number of Dotted Line Reports: 0 Estimated Total Size of Team: 2 gategroup Competencies Required to be Successful in the Job: Thinking - Information Search and analysis & problem resolution skills Engaging - Understanding others, Team Leadership and Developing People Inspiring - Influencing and building relationships, Motivating and Inspiring, Communicating effectively Achieving - Delivering business results under pressure, Championing Performance Improvement and Customer Focus Demonstrated Values to be Successful in the Position Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone: We treat each other with respect and we act with integrity We communicate and keep each other informed We put our heads together to problem solve and deliver excellence as a team We have passion for our work and we pay attention to the little details We foster an environment of accountability , take responsibility for our actions and learn from our mistakes We do what we say we will do, when we say we are going to do it We care about our coworkers, always taking an opportunity to make someone's day better The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law. For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: **************************************************************** We anticipate that this job will close on: 01/19/2026 For California Residents, please clic k here to view our California privacy notice. If you want to be part of a team that helps make travel and culinary memories, join us!

Job Description PATCH is seeking an individual to be responsible to provide clerical support for the Child Care Registry program. Date and log all incoming mail and applications and then distributes all applications and mail to the correct Registry Specialist including electronic submittals. Send requested applications to clients Screens applications and requests for accuracy and initial eligibility Answer telephone and general inquiries of the Child Care Registry Scholarship Program Assist pulling information for Director's letter All clerical and administrative support as necessary to effectively run the program Prepare outgoing mail Scanning and indexing of all Registry application including Health Safety into global search Any other duties as required Working Conditions: Usually indoors under regular office condition. Work Hours: Full time; Forty (40) hour work week, between 7:30 am to 4:30 pm, Monday to Friday, occasional weekends with flex time. Requirements Mental, Physical, and Communication Demands: Must be organized and able to pay close attention to detail. Able to communicate well with customers on the telephone. Ability to occasionally lift and/or move more than 50 pounds. Minimum Qualification Requirement: Required excellent customer service and oral communication skills. Excellent computer skills, proficiency in Microsoft Office Applications. Knowledge about the early childhood field. Ability to multi-task with excellent organizational skills. Education/Experience: High School diploma, GED, or equivalent certification; attention to detail; experience with word processing and spreadsheet software, such as MS Word, and MS Excel; knowledge in the use of other general office equipment; excellent organizational, interpersonal, written, and verbal communication skills; ability to perform comfortably in a fast paced, deadline-oriented work environment; ability to successfully execute many complex tasks simultaneously; and ability to work as a team member, as well as independently. Benefits Sick and vacation leave 14 paid holidays annually Medical, dental, vision, prescription Cafeteria Plans/Flexible Spending Account 401 (k) Bus/rail Pass Monthly Reimbursement Costco Membership Working Advantage discounts

Apply Administrative Specialist Department of Agriculture Farm Service Agency OPERATIONS STAFF B Apply Print Share * * * * Save * This job is open to * Requirements * How you will be evaluated * Required documents * How to apply is located in the Farm Service Agency, Operation Staff B Department, in Honolulu, HI. The incumbent serves as assistant to the Administrative/Executive Officer and is responsible for assisting the Administrative/Executive Officer in administering programs, developing and implementing the administrative and HRM programs, and in providing a variety of administrative services to the State and County Offices (CO) and Federal General Schedule (GS) and non-federal CO employees. Summary This position is located in the Farm Service Agency, Operation Staff B Department, in Honolulu, HI. The incumbent serves as assistant to the Administrative/Executive Officer and is responsible for assisting the Administrative/Executive Officer in administering programs, developing and implementing the administrative and HRM programs, and in providing a variety of administrative services to the State and County Offices (CO) and Federal General Schedule (GS) and non-federal CO employees. Overview Help Accepting applications Open & closing dates 01/05/2026 to 01/20/2026 Salary $64,438 to - $121,482 per year A Cost-of-Living-Allowance (COLA) of 8.64% will be added to the stated salary. Pay scale & grade GS 9 - 12 Location 1 vacancy in the following location: Honolulu, HI Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 12 Job family (Series) * 0301 Miscellaneous Administration And Program Supervisory status No Security clearance Not Required Drug test No Position sensitivity and risk Non-sensitive (NS)/Low Risk Trust determination process * Credentialing * Suitability/Fitness Financial disclosure No Bargaining unit status No Announcement number FSA -26-12858572-MP-HI-WS Control number 853514200 This job is open to Help Internal to an agency Current federal employees of the hiring agency that posted the job announcement. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency This position is open to current permanent Farm Service Agency (FSA) employees, Farm Service Agency current permanent County employees and USDA CTAP/RPL eligibles. Duties Help * Advises on and supervises assigned administrative functions and recommends improvements. * Provides input tor recommendations for County Offices to participate in work measurement studies. * Provides fiscal oversight and management on the use of agency funds to include Position travel, rent and administrative purchases. * Monitors administrative expenditures made by County Offices and ensures fiduciary integrity of the agency is protected. * Provides recommendations to improve efficiency and effectiveness of operations and correct problems/errors. * Monitors compliance with action items to ensure integrity of the contracting program. * Conducts studies on workload reports and related data - identifying, investigating and resolving discrepancies or questionable items. * Maintains technical communications and contacts with various levels of agency management and counterparts at National Headquarters; Kansas City Management Offices; National Finance Center; and the Office of Personnel Management. Requirements Help Conditions of employment * You must be a US Citizen or US National. * Males born after 12/31/1959 must be Selective Service registered or exempt. * Subject to satisfactory adjudication of background investigation and/or fingerprint check. If selected, you may be sent instructions on obtaining fingerprints. Please note we are unable to reimburse for any fees incurred. * Successful completion of one-year probationary period, unless previously served. Refer to the Next Steps section for more information. * May be required to successfully complete a probationary and a trial period. Refer to the Next Steps section for more information. * Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution. * Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov. Qualifications In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards. Your application and resume must clearly show that you possess the experience requirements. If education is required or being used to qualify, you must submit a copy of your transcripts. Specialized Experience Requirement For the GS-09 grade level: You must have one year of specialized experience equivalent to the GS-07 grade level in federal service or comparable experience not gained through federal service. Specialized experience is defined as: Experience that demonstrates a fundamental knowledge in administrative specialties such as contracting and procurement, management analysis, human resources management, budget and financial management, support services, and work measurement. OR Education at the GS-09 grade level: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business or public administration or industrial management, psychology, labor relations, education. OR Combination of Education and Experience: A combination of education and experience as listed above. For the GS-11 grade level: You must have one year of specialized experience equivalent to the GS-09 grade level in federal service or comparable experience not gained through federal service. Specialized experience is defined as: ???????Experience independently performing a range of administrative specialties, such as contracting and procurement, management analysis, human resources management, budget and financial management, support services, and work measurement. OR Education at the GS-11 grade level: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business or public administration or industrial management, psychology, labor relations, education. OR Combination of Education and Experience: A combination of education and experience as listed above. For the GS-12 grade level: You must have one year of specialized experience equivalent to the GS-11 grade level in federal service or comparable experience not gained through federal service. Specialized experience is defined as: Experience performing and coordinating a full range of administrative specialties such as contracting and procurement, management analysis, human resources management, budget and financial management, support services, and work measurement. In addition, experience includes planning, managing, executing, evaluating and facilitating the full range of administrative programs and operations. There is no substitution of education for experience at the GS-12 grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time-in-Grade Requirement: If you are a current federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must meet time-in-grade (TIG) requirements of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. You must meet this requirement by the closing date of this announcement. Education College Transcript: If qualifying based on education, you must submit a copy of your college transcript with course number and department (i.e., Bio 101, Math 210, etc.), course title, number of credit hours, and grade earned. If a relevant course is not clearly qualifying (e.g., special topic, seminar, research, thesis, obscure or misleading course title, etc.), please submit an official course syllabi and/or detailed course description from the university/college to ensure proper evaluation. Your education must have been successfully obtained from an accredited school, college or university recognized by the U.S. Department of Education to be credited toward qualifications. You may verify accreditation by visiting the U.S. Department of Education Database of Accredited Postsecondary Institutions and Programs website. We will verify your education accordingly. Foreign Education: You must submit verification that education completed in a foreign institution, was recognized by an accreditation body accepted by the U.S. Department of Education. You must include a Certificate of Foreign Equivalency with your transcript. There are private organizations that specialize in this evaluation and a fee is normally associated with this service. For a list of private organizations that evaluate education, visit the National Association of Credential Evaluation Services (NACES) website. Your transcripts must be in English or include an English translation. You may submit an unofficial copy of your transcript at the initial phase of the application process. However, if selected, you will be required to submit official transcripts prior to entering on duty. Please refer to the "How to Apply" section for instructions on submitting transcripts. Additional information Career Transition Assistance Plan (CTAP) or Reemployment Priority List (RPL): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL candidates must meet the basic eligibility requirements and all selective factors. CTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP applicants must receive a rating of at least 85 out of a possible 100. Current Permanent Farm Service Agency (FSA) County Employees: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period. Promotion Potential: If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed. COLA: In addition to salary, compensation also includes a Cost-of-Living Allowance (COLA). COLA is not subject to Federal Income tax & is not calculated as salary for retirement. This allowance is to offset the cost of goods and services, housing, transportation and miscellaneous expenses. For more information, visit OPM's website. Telework: This position is not eligible for telework. Incentives: Recruitment and/or relocation incentives may be authorized. Bargaining Unit: This is a non-bargaining unit position. Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on your qualifications for this position as evidenced by the experience, education, and training you described in your application package. A rating will not be used; all applicants who meet the minimum qualification requirements, to include any selective placement factor(s), if applicable, will be referred to the hiring manager for consideration. Note: If after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may be found ineligible. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action up to including removal from the Federal service. Clicking the link below will present a preview of the application form. The application form link below will only provide a preview and does not initiate the application process. To initiate the online application process, click the "Apply" button to the right. To view the application form, visit: ******************************************************** Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help The following documents are required for your applicant package to be complete. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration. Resume that includes: Personal Information: name, address, contact information; Education; Work Experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); other qualifications. Resume cannot exceed 2 pages. If education is required or being used to qualify, you must submit a copy of your college transcripts. An unofficial copy is sufficient with the application if it includes your name and the necessary course information; however, if you are selected, official transcripts will be required prior to entering on duty. Education must have been successfully obtained from an accredited school, college or university. If any education was completed at a foreign institute, you must submit with your application evidence that the institute was appropriately accredited by an accrediting body recognized by the U.S. Department of Education as equivalent to U.S. education standards. There are private organizations that specialize in this evaluation and a fee is normally associated with this service. For a list of private organizations that evaluate education, visit the NACES website. All transcripts must be in English or include an English translation. Current and former Federal employees: * Most recent non-award Notification of Personnel Action (SF-50) showing you are/were in the competitive service, highest grade held (or promotion potential) on a permanent basis, position title, series and grade AND * Most recent performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. A performance plan is not an acceptable substitute. Current permanent FSA County employees must submit your most recent non-award Notification of Personnel Action (SF-50) showing your highest grade (or promotion potential) held on a permanent basis, position title, series and grade AND most recent performance appraisal (dated within 18 months) per above. Surplus or displaced employees eligible for CTAP, RPL, or ICTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), current performance appraisal with rating of at least "Fully Successful" or equivalent, and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330. If claiming eligibility under a special hiring authority or an interchange agreement with another merit system not listed above, see the requirements for that authority and submit the required supporting documentation. Go to USAJOBS Hiring Path for Special Authorities or Special Hiring Authority for more information. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. How to Apply Help Please read the entire announcement and all instructions before you begin. You must complete this application process and submit all required documents electronically by 11:59p.m. Eastern Time (ET) on the closing date of this announcement. Applying online is highly encouraged. We are available to assist you during business hours (normally 8:00a.m. - 4:00p.m., Monday - Friday). If applying online poses a hardship, contact the Agency Contact listed below well before the closing date for an alternate method. All hardship application packages must be complete and submitted no later than noon ET on the closing date of the announcement to be entered into the system prior to its closing. Resumes must not exceed two pages. This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis; contact the Agency Contact to request this. To begin, click "Apply" and follow the instructions to complete the Assessment Questionnaire and attach your resume and all required documents. Please verify that documents you are uploading from USAJOBs transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system, you will have the opportunity to upload additional documents. Uploaded documents must be less than 5MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, TXT or Word (DOC or DOCX). Do not upload Adobe Portfolio documents because they are not viewable. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration. Please ensure your resume does not exceed two pages. Applicants who submit a resume that exceeds two pages will be removed from consideration. Our office cannot be responsible for incompatible software, your system failure, etc. Agency contact information Wendolyn Simmons Email ************************* Address Farm Service Agency 1400 Independence Ave SW Washington, DC 20250 US Next steps Your application will be reviewed to verify that you meet the eligibility and qualification requirements for the position prior to issuing referral lists to the selecting official. If further evaluation or interviews are required, you will be contacted. Log in to your USAJOBS account to check your application status. You must choose to turn on email notifications in your USAJOBS profile if you want to receive important email notifications that may impact your applicant experience (e.g., If you start an application and do not submit it prior to the closing date, USAJOBS will send an email reminder that the closing date is approaching and your application is in an incomplete status). Multiple positions may be filled from this announcement. Under the Fair Chance Act, agencies are not allowed to request information about an applicant's criminal history until a conditional offer of employment has been made, except as allowed for access to classified information; assignment to national security duties or positions; acceptance or retention in the armed forces; or recruitment of a Federal law enforcement officer. An applicant may submit a complaint or any other information related to an organization's alleged noncompliance with the Fair Chance Act. The complaint must be submitted within 30 calendar days of the date of the alleged noncompliance. To make a Fair Chance Act inquiry or complaint, send an email with the appropriate information to *************************, subject line: Fair Chance Act. Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request Required Documents Help The following documents are required for your applicant package to be complete. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration. Resume that includes: Personal Information: name, address, contact information; Education; Work Experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); other qualifications. Resume cannot exceed 2 pages. If education is required or being used to qualify, you must submit a copy of your college transcripts. An unofficial copy is sufficient with the application if it includes your name and the necessary course information; however, if you are selected, official transcripts will be required prior to entering on duty. Education must have been successfully obtained from an accredited school, college or university. If any education was completed at a foreign institute, you must submit with your application evidence that the institute was appropriately accredited by an accrediting body recognized by the U.S. Department of Education as equivalent to U.S. education standards. There are private organizations that specialize in this evaluation and a fee is normally associated with this service. For a list of private organizations that evaluate education, visit the NACES website. All transcripts must be in English or include an English translation. Current and former Federal employees: * Most recent non-award Notification of Personnel Action (SF-50) showing you are/were in the competitive service, highest grade held (or promotion potential) on a permanent basis, position title, series and grade AND * Most recent performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. A performance plan is not an acceptable substitute. Current permanent FSA County employees must submit your most recent non-award Notification of Personnel Action (SF-50) showing your highest grade (or promotion potential) held on a permanent basis, position title, series and grade AND most recent performance appraisal (dated within 18 months) per above. Surplus or displaced employees eligible for CTAP, RPL, or ICTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), current performance appraisal with rating of at least "Fully Successful" or equivalent, and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330. If claiming eligibility under a special hiring authority or an interchange agreement with another merit system not listed above, see the requirements for that authority and submit the required supporting documentation. Go to USAJOBS Hiring Path for Special Authorities or Special Hiring Authority for more information. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Job Description NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Diamond Head Mortuary in Honolulu. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.) Operate a telephone system handling a large call volume Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc. Qualifications 1+ years of administrative support experience Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) Ability to work well in a team-based environment Ability to learn new software and conduct new tasks Professional communication and organizational skills Valid driver's license High School Diploma or equivalent Compensation $20.00/hr. Benefits Medical, Dental, and Vision Insurance Health Savings Account (HSA) Life Insurance 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

Job DescriptionOffice Administrator - Landscaping Company We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic landscaping business. This is a pivotal role that ensures our operations run smoothly day to day. The ideal candidate is proactive, efficient, and eager to learn-someone who thrives in a fast-paced environment and is ready to grow with a team that values excellence, reliability, and continuous improvement. As our Office Administrator, you will manage communication, proposals, payroll, billing, and general administrative functions that support our field and project teams. You'll be the organizational backbone of the company-keeping things moving efficiently, maintaining accurate records, and providing outstanding service to both internal staff and clients. Key Responsibilities Office Communication Answer and manage incoming calls with professionalism and exceptional customer service. Handle inquiries, schedule appointments, and relay accurate messages to team members. Proposals & Project Documentation Prepare and manage proposals using company templates in Microsoft Excel and Word. Develop clear, concise scopes of work for smaller landscape projects, detailing labor, materials, and costs. Payroll Processing Review and compile weekly employee timesheets. Manage payroll data accurately in Excel to ensure timely processing. Billing & Invoicing Create, track, and manage client invoices using QuickBooks. Assist with payment tracking, basic bookkeeping, and general financial documentation. Administrative Support Maintain organized filing systems for client records, proposals, invoices, and payroll documents. Provide general office assistance and administrative support to management and field teams. Qualifications Proficiency in Microsoft Excel and Word is required. Familiarity with QuickBooks (or a willingness to learn). Excellent organizational and communication skills. Ability to multitask, prioritize, and meet deadlines in a dynamic work environment. Strong attention to detail and accuracy in data entry and documentation. A proactive, growth-minded attitude with a desire to take on new responsibilities over time. Preferred Qualifications Previous administrative experience in landscaping, construction, or a related industry. Experience handling payroll and invoicing. Female candidates are encouraged to apply for this role. Compensation & Benefits Pay: $20-$22 per hour, depending on experience. Opportunities for growth and advancement within the company. Supportive and collaborative work culture with a focus on professional development. How to Apply If you are a motivated professional with a passion for organization, teamwork, and growth, we'd love to hear from you.

Administrative Assistant - Coordinator/Scheduler PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, stable, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? * Location: Waipio (next to Costco) - avoid traffic * Competitive pay - $16-20/hr, depending on experience * Medical/dental/vision insurance * Paid time off - vacation, holiday, personal * Bonus opportunities available * Free parking * Consistent schedule: Full time (Monday-Friday, 8am-5pm) * Pay frequency - weekly Responsibilities: * Answer phones * Provide great customer service over the phone * Follow up with customers and vendors * Assist with scheduling and coordination * Prepare and format reports * Written/verbal communication * Data entry and make photo copies * General office duties * Administrative projects and support Qualifications: * Experience: minimum of 2 years of office experience * Type at least 40 wpm * Proficient at Microsoft Office (Word, Excel, Outlook) * Good computer skills * Reliable transportation to our office in Pearl City Industrial (near Sam's Club) * Willing to work some nights and weekends answering phones Ideal Qualities: * Passion to serve customers and make a difference * Excellent organizational skills and detail-oriented * Proven track record of managing multiple priorities with time-sensitive deadlines * Friendly and empathetic * Skilled in taking initiative and problem-solving * Effective communication skills - verbal and written * Ability to work under minimal supervision * Thrives in fast paced environments * Knowledge of office administration, work process/flows, clerical work, use of office equipment * Experience with scheduling and job coordination