Administrative coordinator jobs in Utica, NY

**Before you apply to a job, select your language preference from the options available at the top right of this page.** Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level. **Job Description:** Operations Coordinator **HOURS: Sunday -Thursday 9:00 pm to 05:30 am** **Main Duties and Responsibilities** + The Operations Coordinator is responsible for monitoring all inbound and outbound shipments on daily basis to ensure that shipments are delivered within agreed timelines. + Work with our operating system "Maestro" to Plan, execute and monitor import & export shipments + Coordinate collections, deliveries, drop offs and recoveries with other departments / Marken Offices / Agent and drivers. + Maintain constant communication with Packaging Team to ensure availability of required supplies for collections, deliveries, drop offs and recoveries. + Process temperature sensitive shipments designed for the special requirements of the Cold Chain transportation processes + Prep and maintain temperature-controlled shipments as required. + Provide the proper documentation to the agent/Marken Driver for collections, deliveries, drop offs and recoveries. + Confirm that every recovery is complete by matching the information against the manifest during reception process. + Provide expedited dispatch to tender the shipments immediately after collection and alert the receiving agent/office. + Notify any discrepancies to the respective department, agent or Marken Office and update Maestro accordingly. + Confirm that the shipment is OK to Send to final destination and obtain Master Airway Bill "MAWB" consignment instructions. + Define the best possible route to dispatch the shipment to its final destination. + Condition shipments as required and update the proper milestones in Maestro. + Obtain a booking with the airline and consign the MAWB as instructed. + Enter the Route Leg for International Flights. + Send the Alert through Maestro. + Coordinate with Dispatch the drop off to the Airline as per the respective SOPs. + Use Daily Schedule Report and update Maestro with all departures from the airport + Handling of irregularities + Perform additional administrative work as deemed necessary. **Qualifications** + Professional experience in customer service operations, preferentially in the international air freight, logistics or distribution. + Preference for existing knowledge and experience of the pharmaceutical and clinical trial industry + Commitment to quality and attention to detail + Strong customer focus + Team player / self-dependent / motivated to succeed + Proficient in MS Office / Excel / Word Marken, UPS Healthcare Precision Logistics (formerly Marken, MNX & Polar Speed), the clinical and advanced therapy subsidiary of UPS Healthcare, unites expertise across healthcare and complex secure logistics to drive the success of our clients through innovation. **Employee Type:** Permanent UPS is committed to providing a workplace free of discrimination, harassment, and retaliation. **Other Criteria:** UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law. **Basic Qualifications:** Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer. **Pay Range:**

ABOUT OUR DISTRICT: The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and she is seeking a dedicated and diverse team of educators to partner with her in moving the district toward its goals. The Syracuse City School District represents 35 schools and programs, including 6 high schools, 6 middle schools, 6 K-8 schools, 13 elementary schools, and 4 alternative education programs, serving approximately 19,000 students Pre-K-12. Of these students, 82.3% qualify for free or reduced-price lunch, 20.1% are served by the Office of Special Education, and 83% are students of color. JOB DESCRIPTION: The district is committed to ensuring that there is an effective school leadership at the helm of every school and a high quality teacher in every classroom. Administrative Interns provide transformational leadership to planning and managing one of the district's schools. This includes: assisting in implementing a school instructional model which focuses on high student achievement; building a positive school climate that supports the whole student; leveraging research and data to drive instructional practice; and building a high-performing staff to achieve the school's vision and goals. The Administrative Intern will collaborate with parents, community members, the SCSD central office, consultants, as well as other internal/external resources and stakeholders to implement new educational programs, school culture, systems reform, tools and other resources to accelerate student achievement. REPORTS TO: Principal DUTIES & RESPONSIBILITIES: The Administrative Intern will be expected to fulfill the following responsibilities: Results Orientation Promote a widely shared institutional belief that every child deserves and can have expert instruction and that all team members must be advocates for students Set high performance goals for self and others despite instability and obstacles to success Establish and enforce high standards for excellence with students, teachers, and staff Relentlessly focus school activities on student achievement Promote a widely shared institutional belief that every child deserves and can have expert instruction and that it is their responsibility to help ensure this practice Assist in creating a sense of urgency and in taking immediate action to ensure early successes Action Orientation Effectively plan and take action to achieve goals and objectives under the direction of the principal Consistently identify potential issues and obstacles and proactively take action to create and implement solutions Formulate and execute on action plans despite ambiguity, obstacles or resistance Impact and Influence Identify and engage teachers to drive consensus, build trust and facilitate change Establish a culture of learning and achievement Act consistently to influence others' thinking and behavior to achieve results Assist in anticipating and responding to stakeholder concerns and identify and engage key influencers and community resources necessary for success Lead High Performing Teams and Develop and Execute Rigorous, Standards-Aligned Instruction Know and execute teaching and learning best practices, including involving different modalities and engaging a variety of students Coach teachers on recognizing cause and effect between instructional activities and results Effectively organize adult teams to mirror vision and produce maximum results Understand strengths and areas of growth for both team and individuals Effectively engage team in shared decision-making when appropriate Encourage learning and consistently provide instruction, expectations, feedback and other developmental activities to encourage leadership and build capacity Consistently inspire excellence and promote high morale and a positive school culture Strategic Planning and Problem Solving Quickly recognize patterns and trends related to school performance Analyze complex information to help formulate strategic vision and implement action plans Use qualitative and quantitative data to help in assessing performance and to help drive goals and decision-making Quickly recognize patterns and trends related to student academic performance and be able to develop this skill in teachers The Administrative Intern will be expected to perform additional related duties as required. QUALIFICATIONS: Possession of a Master's Degree Minimum 3 years of teaching experience Adaptable to the complexities of the urban school environment Strong belief that all students can learn at high levels and focus on building this culture school-wide Proven experience in teaching in urban schools to accelerate student academic and learning performance Demonstrated success establishing a safe and positive school and/or classroom culture that is conducive to student needs and student learning Familiar with classroom and/or school level best practices to build and sustain change Knowledge of current trends and best practices in education policy and research, including comprehensive assessment systems and data-driven instruction Experience participating in successful design and delivery of educator professional development Demonstrated success in school leadership activities (student activities, department head, etc.) •Prior demonstration of exemplary attendance is expected of any candidate for hire Training and or experience with Culturally Relevant Education (preferred) Preference will be given to those internal candidates who have participated in the Syracuse Aspiring Leadership Academy (SALA). The successful candidate will be required to pass a fingerprint-based background check, at the cost of $102.50 to the candidate. City Residents are encouraged to apply! CERTIFICATION REQUIREMENTS: New York State Administrative Internship Certificate, School Building Leader (SBL) Certificate, or School District Administrator Certificate required. SALARY/SALARY RANGE: Administrative Inters will be compensated $95,000 per year and receive benefits pursuant to the Unit 2 contractual agreement.

The Opportunity: The Operations Coordinator will lead both operational and strategic projects for the Solvay mill incorporating the mill\u2019s culture of team concept. Roles and Responsibilities: \u2022 Responsible for the safety, operation, quality, personnel training, and the maintenance of all associated equipment. Conducts/schedules training and ensures guidelines/policies are adhered to. This position reports to the Operations Manager. \u2022 Supervises the daily functions of the Shift Team Coordinators and their teams using our mill\u2019s team concept systems. \u2022 Development of STCs\u2019 and LTCs\u2019 along with review of monthly scorecard, development of action plans, reporting, accountability, and staffing. \u2022 Partners with HR to develop and maintain LTC training modules. \u2022 Partners with HR to develop and maintain STC training modules. \u2022 Helps troubleshoot problems on machines. \u2022 Monitors and helps to enforce safety policies and promotes safety engagement. \u2022 Conducts training of the workforce as needed and ensures compliance with company policy. \u2022 Functions as a leader on numerous mill committees to improve training, peer promotion, safety, policies, etc. \u2022 Functions as the lead in implementing strategic mill projects (DMS, DMSI, HOP). \u2022 Responsible for ordering and maintaining certain employee supplies to support the operations teams. \u2022 Support the operation and troubleshooting of processes throughout the mill. \u2022 Support the business units during annual outages and capital upgrades. \u2022 Owner of the Daily Management System (DMS). \u2022 Owner of electronic rounds system (DMSI). \u2022 Conduct segments in new hire orientations and training classes as needed. \u2022 Approve timecards in our payroll system. \u2022 Support of BUL\u2019s/BUS\u2019s/Operations Manager for short term vacancies. \u2022 On Call rotation for weekend duty. \u2022 Manage to the budget and have budget input. \u2022 Facilitates and shows leadership in Production Training Advisory Committee. Also, works with STCs\u2019 and this committee to ensure training plan compliance and effectiveness. \u2022 Facilitates and shows leadership in Peer Promotion Committee. \u2022 ISO knowledge. \u2022 Implement systems to sustain performance. \u2022 Knowledgeable on all areas of the mill - Stock prep, Paper machines, Water and Wastewater treatment, Boilers, Logistics, Enterprise Asset Mgmt. specifically work ID and control. What You Need: Education: BS degree in a related field such as Chemical Engineering, Mechanical Engineering, or Pulp and Paper Science or High School Diploma. Experience: Minimum of 7 years in the pulp and paper industry. Experience across multiple paper mills is preferred. Essential Requirements: \u2022 Demonstrated leadership skills (safety, quality, cost, production). \u2022 Excellent interpersonal, communications, and collaboration skills. \u2022 Must have strong technical skills and analytical problem-solving ability. \u2022 Able to handle multiple priorities. \u2022 Leadership skills are essential as well as a strong customer-focused quality mindset. \u2022 Computer and Windows literate, PI capability a plus. Physical Requirements: \u2022 Sitting, standing, and walking for extended periods of time. \u2022 Dexterity of hands and fingers to operate assigned equipment and a computer keyboard. \u2022 Reaching overhead and above shoulders to retrieve files and materials. \u2022 The employee must occasionally lift and/or move up to 50 lbs. Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of safety, loyalty, integrity, and respect, we use leading science and technology to move fiber-based packaging forward. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

Job Description CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Scheduling Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:30am to 5:00pm, Monday - Friday. Responsibilities and Duties Be first point of contact for calls from clients, and maintain open communications regarding services Create and publish daily schedule for field services Complete report tracking and create project folders that include specifications and drawings Maintain open communication between technical staff and management Qualifications and Skills HS Diploma; Associate degree in Business Administration or related is ideal Experience with Microsoft Excel, Outlook, Word Ability to work independently and make decisions in accordance with established procedures Must have good attention to detail, customer service, and problem-solving skills Ability to maintain confidentiality Compensation: $20 - 22 / hour Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE). Powered by JazzHR zKhvfs9UEd

This position provides administrative support to Kyle F Mumpton, CFP . This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Kyle F Mumpton, CFP . Immediate growth track to get NY Life and Health Insurance Licensed (Life, Health, Annuity) within the first 6 months. This is a fully in-office position out of Liverpool, NY. Hours: 8a - 4pm, Monday - Friday Compensation: $20-25/hr. depending upon experience Benefits: Simple IRA with 3% match and 15 days PTO. Health benefits are not offered. Job Description Position Roles/Responsibilities/Accountabilities Handles incoming telephone calls and responds to requests for information Performs routine administrative duties such as maintaining office supplies and processing mail Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature Supports projects, administration of various programs, and processing functions as needed Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors Update the contact management system with client/member contact and preference information Assist Financial Advisors in the preparation and follow up for the client/member meetings Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed Participates in the business planning process Completes other miscellaneous tasks as assigned Position Qualifications Previous administrative/secretarial experience desired Insurance licensed; preferred or must be willing to attain. Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions Ability to maintain integrity of sensitive/confidential information Basic understanding of our products and services, and Thrivent Financial Competencies Planning/Organizing Customer Focus Communication Interpersonal Skills Teamwork and Collaboration Adaptability/Flexibility Technology Forward External/Internal Dependencies Must be able to work with all roles of the team Must be able to represent the organization in work with external clients Must be able to cultivate and maintain relationships with outside organizations As part of Kyle F. Mumptons' recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records. Determine the need for future access to Wealthscape. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.

Job details: Title: Workday Learning Administrator Support Duration: 12+ months Schedule: Hybrid schedule of a minimum of 3 days on-site, up to including fully on-site. We are seeking a detail-oriented Workday Learning (module) Administrator to support the transition from our current SuccessFactors LMS to the incoming Workday Learning Management System (LMS). This role is crucial for ensuring that our learning module data and contents are effectively transitioned, deployed, maintained, and continuously improved to support employee development and organizational growth. Job Functions & Responsibilities Data Migration: Support the movement of data from the existing LMS to Workday LMS. Module Administration: Manage the configuration, administration, and maintenance of the Workday Learning modules, ensuring that all content is up-to-date and accessible. Content Management: Collaborate with training and development teams to upload and organize learning materials, courses, and resources. User Support: Provide technical support and assistance to employees, addressing their inquiries and resolving issues related to the Workday Learning system. Reporting and Analytics: Generate system reports to assess effectiveness and identify areas for improvement. Training Coordination: Assist in planning and coordinating new program rollout training sessions. Continuous Improvement: Participate in regular system reviews and user testing of the learning modules with stakeholders to enhance user experience and training efficacy. Skills: Preferred knowledge of SAP and Success Factors. Proven experience with Workday Learning and similar Learning Management Systems such as SuccessFactors. Strong analytical skills with the ability to analyze data and troubleshoot system issues. Excellent communication and interpersonal skills. Ability to manage multiple tasks simultaneously with changing priorities. Strong attention to detail and problem-solving abilities. Education & Certifications Workday Learning or relevant LMS administration certification preferred. Bachelor's degree

The Outpatient Administrative Specialist will manage incoming new patient referrals and assist with standardized patient check-in and check-out procedures such as entering and verifying demographic, insurance and financial information and generating routine forms and other documentation. Also responsible for completion of FMLA and Disability forms as needed. Responsible for the processing of incoming/outgoing patient appointment referrals for all providers. In addition, will schedule complex multiple provider appointments. Will provide administrative support to ambulatory patient care functions. Will collect patient co-pays, manage denial process and assist with other Front Desk tasks. Works with/advises patients on insurance carrier requirements including services not covered and obtains documentation. Responsible for understanding the need for ABN's and Waiver of Liability. The Outpatient Administrative Specialist will answer calls, and obtain insurance authorizations as needed. Will prioritize incoming mail, faxes and correspondence. Accepts assignments to other areas as needed. Minimum Qualifications: Associate's Degree and two (2) years of relevant patient financial/insurance services experience in a healthcare related setting or equivalent combination of education and experience required. Working knowledge of medical terminology, familiarity with medical coding, and excellent written/oral communication skills required. Ability to multi-task all support roles in a high volume setting. Excellent phone customer service and strong computer skills, and keyboarding are necessary. Preferred Qualifications: Working knowledge of computer systems such as Epic, Word, Outlook, etc. and understanding of insurances and referrals preferred. Work Days: Monday-Friday Message to Applicants: Recruitment Office: Human Resources Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************.

Full-time Description Dannible & McKee, LLP, a premier CPA and consulting firm in Upstate New York, is seeking one full-time Administrative Assistant to join our tax department. This position will be part of a fast-paced team that is responsible for providing best-in-class support to our partners, employees and clients. Job Responsibilities: Support Partners and professional staff as necessary with administrative needs not limited to monthly billing, and accounts receivable monitoring. Assist in the preparation and processing of tax returns, complying with firm quality control procedures and systems. Assist in preparation, proofreading, editing and processing of documents not limited to correspondence, financial statements, proposals, mail merge and email blasts. Maintain and develop technological skills required to support partners and professional staff. Perform rotating clerical duties not limited to answering phones, receiving, sorting and distributing mail, and correspondence filing. Cross-trained to serve as backup to other administrative assistants and reception as needed. Other duties as assigned. Requirements Minimum Requirements: High School diploma or equivalent. Proficient in Microsoft Office Suite. Understanding of standard office functions such as filing, scanning and telephone techniques. Exceptional interpersonal and communication skills, both written and verbal. Excellent time management, planning and prioritizing skills. Must be organized, detail-oriented, and have the ability to work in a fast-paced environment. Ability to uphold professional standards and firm/client confidentiality. Salary Description $20 - $25 per hour

Our innovative, patient-oriented dental practice is looking for a full-time Dental Office Admin to join our administrative team in Mount Vernon, NY. ABOUT THIS JOB This is a full-time Dental Office Admin position offering $28 - $32 per hour with a great benefits package that includes: Bonus structure Dental PTO A 401(k) Uniforms This administrative position is full-time, working 32 - 35 hours per week. The regular hours are Monday through Friday from 9:00 AM to 5:00 PM, with some evenings until 6:00 PM, and one Saturday each month from 9:00 AM to 3:00 PM. ABOUT OUR COMPANY We're focused on giving each patient personalized care in a welcoming, safe, and inclusive space. We use modern technology and fresh ideas to provide quality care and clear patient education. We're more than just cleanings-we love supporting our community with free smile makeovers, clothing and food drives, and fun giveaways. When you join our team, you become part of a dependable, supportive, and growth-minded office that's all about helping people feel confident in their smiles. REQUIREMENTS FOR A DENTAL OFFICE ADMIN 5+ years of experience in a front office role in a general dental office Associate's degree Experience using Open Dental software Strong communication and computer skills Enjoy working with people and being part of a team Passion for oral health and helping others Spanish-speaking skills are a plus. Sales experience or training is also helpful. Each day, you'll be helping our patients have a smooth and welcoming experience at our office. You'll schedule appointments to meet our goals, check in and register new patients, answer phone calls, and help with financial arrangements. You'll also work on insurance coordination, patient follow-up, and reactivating care when needed. You'll keep the team updated on any schedule changes and make sure patients feel comfortable and supported. If you're looking for a great workplace that values your administrative skills and cares about doing things the right way, we want to meet you. Start now by filling out our 3-minute, mobile-friendly initial application! Must have the ability to pass a background check.

Description & Requirements Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward. The Opportunity The Operations Coordinator will lead both operational and strategic projects for the Solvay mill incorporating the mill's culture of team concept. Roles And Responsibilities * Responsible for the safety, operation, quality, personnel training, and the maintenance of all associated equipment. Conducts/schedules training and ensures guidelines/policies are adhered to. This position reports to the Operations Manager. * Supervises the daily functions of the Shift Team Coordinators and their teams using our mill's team concept systems. * Development of STCs' and LTCs' along with review of monthly scorecard, development of action plans, reporting, accountability, and staffing. * Partners with HR to develop and maintain LTC training modules. * Partners with HR to develop and maintain STC training modules. * Helps troubleshoot problems on machines. * Monitors and helps to enforce safety policies and promotes safety engagement. * Conducts training of the workforce as needed and ensures compliance with company policy. * Functions as a leader on numerous mill committees to improve training, peer promotion, safety, policies, etc. * Functions as the lead in implementing strategic mill projects (DMS, DMSI, HOP). * Responsible for ordering and maintaining certain employee supplies to support the operations teams. * Support the operation and troubleshooting of processes throughout the mill. * Support the business units during annual outages and capital upgrades. * Owner of the Daily Management System (DMS). * Owner of electronic rounds system (DMSI). * Conduct segments in new hire orientations and training classes as needed. * Approve timecards in our payroll system. * Support of BUL's/BUS's/Operations Manager for short term vacancies. * On Call rotation for weekend duty. * Manage to the budget and have budget input. * Facilitates and shows leadership in Production Training Advisory Committee. Also, works with STCs' and this committee to ensure training plan compliance and effectiveness. * Facilitates and shows leadership in Peer Promotion Committee. * ISO knowledge. * Implement systems to sustain performance. * Knowledgeable on all areas of the mill - Stock prep, Paper machines, Water and Wastewater treatment, Boilers, Logistics, Enterprise Asset Mgmt. specifically work ID and control. Education What You Need: BS degree in a related field such as Chemical Engineering, Mechanical Engineering, or Pulp and Paper Science or High School Diploma. Experience Minimum of 7 years in the pulp and paper industry. Experience across multiple paper mills is preferred. Essential Requirements * Demonstrated leadership skills (safety, quality, cost, production). * Excellent interpersonal, communications, and collaboration skills. * Must have strong technical skills and analytical problem-solving ability. * Able to handle multiple priorities. * Leadership skills are essential as well as a strong customer-focused quality mindset. * Computer and Windows literate, PI capability a plus. Physical Requirements * Sitting, standing, and walking for extended periods of time. * Dexterity of hands and fingers to operate assigned equipment and a computer keyboard. * Reaching overhead and above shoulders to retrieve files and materials. * The employee must occasionally lift and/or move up to 50 lbs. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. The salary range for this position is $121,875.00 - $203,125.00, depending on your role, level, and location. The range listed is also the expected pay for roles in Illinois and Colorado. The benefits for this role include short-term bonus incentive, health, dental and vision insurance, flexible spending accounts or health savings accounts, retirement savings plans, life and disability insurance programs, and paid sick leave as required by applicable state/local law, 10 days of paid vacation, and 11 days of paid holidays, subject to annual change. Your pay will be based on factors such as your skills, experience, and education. To learn more about this posting, please contact your recruiter during the hiring process. You may apply online at Smurfit Westrock External Careers and the application window is expected to close by 01-Feb-2026.

At GHD, we don't just believe in the power of commitment, we live and breathe it every day. That's why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. Who are we looking for? Our office in Syracuse, NY is looking for an Administrative Assistant to join the team and be the welcoming face of the office! As the first point of contact for clients, staff, and vendors, you'll play a key role in creating a professional and friendly environment. This multifaceted position includes managing incoming and outgoing mail and courier packages, maintaining both electronic and paper filing systems in line with ISO standards, and ensuring our office supply inventory is always well-stocked. You'll also be responsible for tracking and documenting field equipment in accordance with company guidelines. Your attention to detail will shine as you format outgoing documents-memos, letters, reports, and proposals-and handle the final production of reports through collation and binding. If you thrive in a fast-paced setting and enjoy keeping things organized and running smoothly, we'd love to hear from you! Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: Document Preparation: Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports. Correspondence: Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive. Business Meetings/Events Arrangement: Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time. Administration: Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems. Insights and Reporting: Extract and combine data to generate standard reports. Data Collection and Analysis: Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats. Budgeting: Monitor and analyze data using budgeting systems and protocols. Work Scheduling and Allocation: Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done. Personal Capability Building: Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching. Procurement: Support others by carrying out simple procurement tasks. Involves following established procedures. Operational Compliance: Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards. What you will bring to the table: High School Diploma or GED with 1-5 years of experience in an office administration Proficiency in the MS Office suite Excellent interpersonal communication with the ability to present information and respond to inquiries from groups of managers, clients and general public Ability to work in a fast-paced environment while balancing multiple tasks, deadlines, and priorities Full time in office #LI-JK1 Salary range: $21.50-35.50 based on experience As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, color, religion, genetic information, national origin, sex (including same sex), sexual orientation, gender identity, pregnancy, childbirth, or related medical conditions, age, disability or handicap, citizenship status, service member status, or any other category protected by federal, state, or local law.

Bowers CPAs & Advisors stands as a renowned figure in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPAs G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. January 2026 estimated start date through April 15, 2026 (with the possibility of an extension) This position is full-time, 35-40 hours a week. Our Administrative Specialist position is responsible for clerical /office-related duties and tasks as assigned during our firm's Busy Season. Some nights and weekends are required during the Tax busy season. Our opportunity will offer you an opportunity to explore a business experience in the world of Public Accounting! Responsibilities: * Answer phones, when necessary, as a back-up to the front desk * Distribute incoming/outgoing mail. * Scan and bind documents. * Schedule meetings * Other administrative tasks and duties assigned. * Processing Tax returns along with other Tax and Audit documents Qualifications: * Excellent written and verbal communication skills * High School Diploma * Experience in an administrative support role * Excellent experience with Microsoft office Suite * Excellent computer skills and the ability to learn new software programs. * High attention to detail and ability to multitask while working independently and as a team. * High level of professionalism and handling of confidential information is required Hours: Our normal work hours are Monday through Friday, 8 AM - 5 PM. Must be available to work some nights and weekends during our Busy Season. This opportunity will allow for flexibility in your hours. This position is required to be in the office. Pay Rate: $20.00-$25.00/hour EOE

Job Description Bowers CPAs & Advisors stands as a renowned figure in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA's G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. January 2026 estimated start date through April 15, 2026 (with the possibility of an extension) This position is full-time, 35-40 hours a week. Our Administrative Specialist position is responsible for clerical /office-related duties and tasks as assigned during our firm's Busy Season. Some nights and weekends are required during the Tax busy season. Our opportunity will offer you an opportunity to explore a business experience in the world of Public Accounting! Responsibilities: Answer phones, when necessary, as a back-up to the front desk Distribute incoming/outgoing mail. Scan and bind documents. Schedule meetings Other administrative tasks and duties assigned. Processing Tax returns along with other Tax and Audit documents Qualifications: Excellent written and verbal communication skills High School Diploma Experience in an administrative support role Excellent experience with Microsoft office Suite Excellent computer skills and the ability to learn new software programs. High attention to detail and ability to multitask while working independently and as a team. High level of professionalism and handling of confidential information is required Hours: Our normal work hours are Monday through Friday, 8 AM - 5 PM. Must be available to work some nights and weekends during our Busy Season. This opportunity will allow for flexibility in your hours. This position is required to be in the office. Pay Rate: $20.00-$25.00/hour EOE

FMF&E is currently seeking a dynamic, full-time professional to join our growing Accounting & Auditing (A&A) team as an Assurance Administrative Specialist. This position is a newly established full-time administrative role to help support our A&A Department and responsibilities will include working with our Assurance team at all levels . In your critical role as an Assurance Administrative Specialist, you will be responsible for the following key administrative tasks: Assist in preparing and processing the departments client deliverables, including financial statements and client communication letters. Create automated client financial statements from engagement source data. Collaborate with the Assurance team and drive internal administrative process improvements, focusing on efficiency and improving digital applications. Support the departments long range scheduling process, including managing change requests. Assist with client portal administration, including initial set-up and monitoring. Assist Marketing department with proposals and special projects as needed. Assist with organization and administration of continuing professional education (CPE); including training seminars and webcast registration/set-up. Assist with other administrative matters as required; maintain tracking system and due date lists, meeting minutes, general correspondence, billing, mailings, conference/video call set-up. Qualifications: 2 year college degree plus a minimum of 3 years administrative experience Must be highly proficient in Microsoft Office applications and network utilization and good with new technology Excellent written and verbal communication/interpersonal skills Strong organizational skills and attention to detail Ability to work well independently, prioritize and multitask CPA industry or professional services experience ideal About Us Firley, Moran, Freer & Eassa, CPA, P.C. (FMF&E) is proud to be one of the leading certified public accounting firms in CNY. Over the past 40 years, we have grown our Firm organically while always emphasizing the importance of working together to get the job done. We stay dedicated to what we do best, and it shows in our work. We are dedicated to our clients and community, and serve locally and nationwide providing audit, accounting, tax and management consulting services. Our clients include construction contractors, credit unions, energy (independent power producers), professional service organizations, manufacturers, and wholesalers and distributors. For more information, visit our website at *************** Our Benefits We offer a competitive salary, career development program, generous paid time off program, paid holidays, 401(k) plan with firm contributions, employer parking benefit and a variety of health and welfare plan options. Firley, Moran, Freer & Eassa CPA, P.C. (FMF&E) is committed to a diverse and welcoming workplace in which all team members, clients, vendors, and all visitors are respected and included. FMF&E promotes respectful and meaningful collaboration across our diverse teams. This includes collaboration and inclusion with consideration of personal identities and experiences including physical ability, age, appearance, ethnicity, family/marital status, gender, gender expression, language, military or veteran status, nationality, political ideology, race, religion/spirituality, sex, sexuality and socio-economic status. Our diverse team strives to live our values of care, curiosity, and courage at all times in our work. Firley, Moran, Freer & Eassa is an equal opportunity employer Privacy Policy SMS Privacy Policy SMS Terms

JOB TITLE: Administrative Assistant

The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, ensuring efficient office functioning through a range of responsibilities. Under moderate supervision, job provides an opportunity to play a key role in ensuring the success of daily operations for employees of all levels. **Key Responsibilities and Duties** + Maintains office inventory, facilitates supply orders and completes other general office duties. + Supports employees with various tasks related to onboarding, appointment setting and travel arrangements. + Provides meeting assistance through scheduling, presentation preparation and diligent note taking. + Handles various office tasks related to communication and organization. + Upholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments. **Educational Requirements** + High School Preferred **Work Experience** + No Experience Required **Physical Requirements** + Physical Requirements: Sedentary Work **Career Level** 2IC Related Skills Accountability, Adaptability, Administrative Support, Communication, Corporate Travel Program Management, Detail-Oriented, Employee Engagement, Executive Presence, Expense Reporting/Management, Organizational Savviness, Prioritizes Effectively, Relationship Management, Travel Expertise **Anticipated Posting End Date:** 2025-12-17 Base Pay Range: $26.88/hr - $33.51/hr Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans). _____________________________________________________________________________________________________ **Company Overview** Every worker deserves a secure retirement. For more than 100 years, TIAA has delivered it for millions of people. Founded to help educators retire with dignity, today weʼre a market-leading retirement company fueled by world-class asset management. But weʼre not just another legacy financial services firm. Weʼre fighting harder than ever before for our clients and the many Americans who need us. **Our Culture of Impact** At TIAA, we're on a mission to build on our 100+ year legacy of delivering for our clients while evolving to meet tomorrow's challenges. We equip our associates with future-focused skills and AI tools that enable us to advance our mission. Together, we are fighting to ensure a more secure financial future for all and for generations to come. We are guided by our values: Champion Our People, Be Client Obsessed, Lead with Integrity, Own It, and Win As One. They influence every decision we make and how we work together to serve our clients every day. We thrive in a collaborative in-office environment where teams work across organizational boundaries with shared purpose, accelerating innovation and delivering meaningful results. Our workplace brings together TIAA and Nuveen's entrepreneurial spirit, where we work hard and work together to create lasting impact. Here, every associate can grow through meaningful learning experiences and development pathways-because when our people succeed, our impact on clients' lives grows stronger. **Benefits and Total Rewards** The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That's why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being. To learn more about your benefits, please review our Benefits Summary (********************************************************* . **Equal Opportunity** We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status. Our full EEO & Non-Discrimination statement is on our careers home page (************************** , and you can read more about your rights and view government notices here (******************************************* . **Accessibility Support** TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team: Phone: ************** Email: accessibility.support@tiaa.org **Drug and Smoking Policy** TIAA maintains a drug-free and smoke/free workplace. **Privacy Notices** For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (************************************************ . For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (*************************************************** . For Applicants of TIAA Global Capabilities, click here (************************************************************************************ . For Applicants of Nuveen residing in Europe and APAC, please click here (************************************************* . TIAA started out over 100 years ago to help ensure teachers could retire with dignity. Today, many people who work at not-for-profits rely on our wide range of financial products and services to support and strengthen their financial well-being. **Privacy Notices** + For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (************************************************ . + For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (*************************************************** . + For Applicants of TIAA Global Capabilities, click here (************************************************************************************ . + For Applicants of Nuveen residing in Europe and APAC, please click here (************************************************* . **Nondiscrimination & Equal Opportunity Employment** TIAA is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace. EEO is the Law (https://assets.phenompeople.com/CareerConnectResources/TIAAGLOBAL/documents/22-088\_EEOC\_KnowYourRights-***********88.pdf) Pay Transparency Philadelphia Ban the Box (https://www.phila.gov/media/20**********47/Fair-Chance-Hiring-law-poster.pdf)

The SUNY Polytechnic Institute's Grounds Department performs a variety of work related to the appearance and condition of the campus grounds and athletic fields. The Grounds department also maintains roadways, walkways and parking lots. Under the direction of the Facility Operations Assistant 2 (Grounds), a Facility Operations Assistant 1 will be responsible for maintaining the appearance and condition of grounds, athletics fields, walkways, parking lots, and roadways of the SUNY Polytechnic Institute in Utica, NY. The position has a variety of summer and winter duties within the Grounds department, such as maintenance of athletic fields, ground cover, planting beds, and the removal of snow and ice from roads, walkways, and parking lots. Other duties include the moving, set-up, and take down of furniture and equipment needed for campus events, and the removal of trash from exterior bins/containers. Other reasonable duties as assigned. * Grounds Maintenance: Maintain the appearance and condition of campus grounds, this includes but is not limited to, mowing lawns, pruning trees and bushes, removing weeds, plant and water vegetation, and performing general landscape upkeep. * Snow Removal: Perform snow and ice removal operations, including operation of plow trucks, snow blowers, shovel and sanders to ensure safe and accessible walkways and roadways. * Event Support: Assist with the set-up, breakdown, and movement of furniture and equipment for special events and campus functions. * Athletic Field Maintenance: Perform upkeep and preparation of athletic and grass fields to ensure they are safe, clean and game-ready. * Waste and Recycling: Handle campus trash removal and recycling collection to maintain cleanliness and sustainability efforts. * Other Duties: Perform other related tasks and reasonable assignments as directed to support the overall maintenance and operational needs of the campus. Benefits: ************************************************************************************************************************** Salary: $36,232 (SG06) Requirements: Minimum Requirements: Labor Class: There are no education or experience qualifications for this class*. * Must be physically able to perform the tasks of the position and be able to understand and carry out written or oral instructions. Incumbents must possess a valid NYS driver's license appropriate for the type of vehicle being operated. Additional Information: Initial review of applications will begin 2 weeks after posting. Posting will remain open until filled SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at **************************************************************** The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link: ********************************************** Report 2024 - Uticaw covers.pdf Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator ******************** at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. **************; Email ******************. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ***************. Application Instructions: Applicants must address in their applications their abilities to work with a culturally diverse population. This position is contingent on the satisfactory completion of a background check; this position may require annual checks. Persons interested in the above position must submit a resume, cover letter, and the SUNY Poly application. In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position, please email us at ***************

Who Are We? UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni's tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions - we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni's dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story Requirements Responsibilities l Assist in receiving, dispatching, inspecting, handling and stocking inbound products； l Receives returns, counts and confirms quantities, determines condition and completes paperwork; l Arranges for pick-up of shipments, contacts delivery drivers and coordinates schedules; l Communicates effectively with the other departments in the company； l Responds quickly to customer/client inquiries, resolves problems, and communicates service issues to supervisor; l Encourages safe work practices in others； l Arranges daily cycle count and follow variance; l Weekly report updates; l Other duties as assigned to the position Qualifications l Bachelor or international equivalent; l 1 years of relevant experience preferred, no experiences is ok, everything will be trained； l Moderate computer skills, assist in report data collection. l Strong responsibility, follow supervision, good communication skills Morning shift 6:30AM-3:00PM Benefits Benefits: 401K, Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program, H1B Sponsorship. $18-20/hour during first three monthes, will increase after probationary period.

Are you ready to jump into the dynamic world of Property Management? The Apartment Industry is booming, and the opportunities are endless! Let BGSF, one of the largest staffing firms in the nation, assist in mapping out the best career path for you! Working with BGSF gives you access to the top Property Management Companies in the area while also allowing you to sharpen your leasing and/or maintenance skills! Benefits include medical, dental, competitive WEEKLY PAY all while gaining on-site experience. Temporary, Temp to Perm & Direct Hire positions available! May be eligible for paid sick leave and/or paid time off in accordance with applicable state and/or local law. OPPORTUNITY for Leasing Consultants! $20-21/hr Are you friendly and enthusiastic?! Do you love engaging with customers? Or maybe you have a knack for closing a sale? Whatever your skill set is, we have the job for you! The ideal candidate will possess attention to detail and the ability to follow directions. You will be responsible for showing and leasing apartment homes to prospective residents. Leasing Job Duties * Administrative duties as needed include answering the phone, filing, etc. * Customer service responsibilities include working with residents to resolve concerns and submitting service requests * Touring the community & apartment homes * Sell/ Lease apartment inventory * Assist with completion of required application and lease paperwork * Assist with Marketing as needed * Assist with community events and resident retention Leasing Job Requirements * A minimum of six months of apartment/multifamily leasing experience required * Software requirements may apply - Yardi, OneSite, BlueMoon, etc. * Fair Housing knowledge is required * Have dependable transportation to and from work * Have a strong work ethic with reliability and dependability * Ability and desire to jump in and assist with other community projects * Enjoy working with others and taking direction when needed * Maintain a friendly and customer service-oriented approach to co-workers and customers APPLY TODAY! #Work4BG Once your application is received a member of our Talent Acquisition team will reach out to start your journey to your career in Property Management! Can't wait to start your new job?! Check out www.BGSF.com and register today! This will ensure you are first in line! Know anyone else looking for an amazing opportunity in a multifamily career?! We reward referrals! Ask us how you can make an extra $50*! #zipem1 BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.