Administrative coordinator jobs in Vermont - 96 jobs

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Medical Support Specialist - Sports Medicine When you join the Sports Medicine team at Evergreen Family Health, you will make an impact on the lives of many while collaborating with professionals who are driven to deliver the best in patient care. Being part of our Sports Med department means you will partner with both the Clinical and Administrative teams to take the patient and employee experience to the next level. You will be part of a practice that is highly invested in its patients, its people, and in the specialized care our Sports Medicine providers deliver. In addition, here is what is in it for you when you join us: Competitive pay range of $19-$22/hr, based on experience Cross training between clinical and administrative team (if desired) On-site parking Paid time off that promotes work-life balance (accrual based) Dental and vision benefits Generous health insurance coverage with employer contribution Retirement plan options Discounts given to staff seen at Evergreen Family Health Paid Holidays Paid Parental Leave Discounted gym membership, short-term/long-term disability, and more Position Overview The Sports Medicine Administrative Support Specialist plays a vital role in the clinic and is often the first point of contact for patients. This position acts as a patient advocate and supports the mission of the practice by implementing scheduling and other clerical systems that promote efficiency, accuracy, and patient satisfaction. Essential Job Functions: Maintains and protects confidentiality of patient information. Answers the telephone in a professional, courteous, hospitable, and helpful manner, identifying the name of the practice and person answering the call. Checks patients in and out of the clinic in a professional, courteous, hospitable, and helpful manner. Directs incoming calls to the appropriate department. Schedules patient appointments in accordance with guidelines established by the Practice Manager and Medical Director. Communicates with the clinical area about patient wait times, priority for being seen, and provider availability changes. Reschedules patient appointments as needed at the request of the patient or due to changes in the provider schedule. Maintains a neat, pleasant, comfortable, and professional atmosphere for patients and staff. Processes incoming and outgoing faxes. Manages consultation referrals from internal and external sources. Processes incoming patient portal messages. Carries out special projects, including but not limited to billing and management, as directed. Qualifications/Basic Job Requirements: Ability to maintain strict confidentiality of patient information in accordance with Evergreen Family Health policies. Ability to interact in a professional, effective, and courteous manner with patients, coworkers, and providers. Clear oral and written communication skills. Ability to effectively operate EMR software programs. Proficiency in Microsoft Office software programs. Willingness to attend practice-related meetings, training courses, and other opportunities for improvement in procedures and practices.

The Administrative Coordinator Responsibilities Include: * Assists in the coordination of the development, implementation and evaluation of department patient care standards and practice. * Coordinates and leads a variety of daily clerical services including workflows, assignments, and completion of tasks. * Seeks opportunities to educate, coach, mentor and train administrative staff using the principles of evidence-based practice, including demonstrating tasks and responsibilities. * Serves as an ambassador by actively promoting, modeling, and mentoring staff. * Supports and guides administrative staff in an effort to meet customer needs and on-going performance improvement activities in accordance with department policies and procedures. This may include efforts related to Patient Centered Medical Home, Billing, Registration, Provider Access, etc. * Maintains and provides administrative expertise and operational support for leadership, administrative staff, providers and others, in a variety of areas, to ensure quality of care, patient satisfaction, and maximized cost effectiveness of services rendered. * Assists leadership in compliance, accreditation and/or recognition processes, including but not limited to supporting policy development, staff training and education, monitoring performance, competency assessment and documentation, in accordance with regulations and requirements. Gathers and maintains accurate records * Monitors and coordinates (as necessary) interactions with other departments including (but not limited to): Billing, athena support staff, Information Services, Prior Authorization support, Engineering, Cleaning, Medical Records, Patient Advocate, Purchasing, Education, and others. * Coordinates administrative staff education activities, including but not limited to orientation/annual mandatory and on-going competencies, new product/procedure in-services, etc. * Actively monitors overall administrative operations and takes appropriate action to effectively resolve issues as they arise, including but not limited to direct patient care needs, facility issues, equipment failure, interpersonal issues etc. Reports issues to appropriate resources, including leadership as necessary, in a timely manner to allow for effective planning and action. * Assists leadership in preparation and on-going monitoring of annual budget. * Assists in the oversight, time management and evaluation of the administrative staff. * Reviews schedules and assigns staff accordingly to ensure proper staffing levels to support patient care. Takes appropriate action to replace staff as needed to ensure same, including but not limited to reaching out to leadership, calling off/in staff, contacting per diems, etc. * Employs effective communication skills including verbal, written and the development and delivery of meeting agenda items, as necessary. * Collaborates and coordinates with clinical leadership, when applicable. Serves as back-up for responsibilities as needed and able. * Serves as a Patient Coordinator as needed throughout the day. * Works collaboratively with Practice Leadership on projects and other initiatives as requested. * Performs other duties as assigned. Position Work Experience Requirements: * Two years of experience in a medical office providing customer service or related field required. * Prior leadership experience preferred. * High School diploma or equivalent preferred. * Associates degree preferred. * Area of Interest:Clerical/Administrative; * Pay Range:$22.50; * Work Status:8A to 5P; * Employment Type:Full Time; * Job ID:6059 Dartmouth Health is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Dartmouth Hitchcock Medical Center and Dartmouth Hitchcock Clinics comply with applicable Federal civil rights laws and do not discriminate on the basis of race, color, national origin, age, disability, or sex. We do not exclude or treat people differently because of race, color, national origin, age, disability, or sex.

Job Description Administrative Assistant / Client Service Coordinator Guided Wealth Advisors Williston, Vermont | In-Office | Full-Time Guided Wealth Advisors, a Private Wealth Advisory Practice of Ameriprise Financial, is seeking a full-time Administrative Assistant / Client Service Coordinator to join our dynamic and growing team. This is a highly visible, client-facing role and a critical part of the overall client experience. The Administrative Assistant / Client Service Coordinator serves as the first point of contact for clients and visitors and plays an essential role in ensuring the office operates smoothly and professionally each day. We are looking for a detail-oriented, proactive, and personable individual who takes pride in organization, follow-through, and creating a welcoming environment for clients and team members alike. Position Overview The Administrative Assistant / Client Service Coordinator provides comprehensive administrative, operational, and front-office support to the advisory team. This individual is the face of the practice and is expected to consistently present a friendly, professional, and polished presence-both in person and over the phone. This role requires strong attention to detail, the ability to manage multiple priorities, and a collaborative mindset. Key Responsibilities Client Experience & Front Office Support Greet clients and visitors warmly and professionally, in person and over the phone Serve as the first point of contact for incoming calls and direct inquiries to appropriate team members Maintain a professional and welcoming reception area at all times Reach out to clients as needed for administrative follow-up and coordination Administrative & Operational Support Schedule and coordinate advisor calendars and client appointments Assist with meeting preparation and follow-up Maintain accurate client data and records within the CRM Process paperwork, including third-party authorization forms, and maintain updated third-party lists Maintain check and mail logs and assist with document processing and filing Expedite and track client tax documents Follow up with third parties to ensure timely completion of requests Compliance & Tracking Support gift compliance processes, including tracking, documentation, and coordination as required Maintain and update referral tracking spreadsheets and related documentation Marketing & Client Engagement Send celebration cards and client correspondence Assist with client events and office-hosted meetings Organize lunch meetings and internal staff meetings as needed Office & Practice Support Order and maintain office supplies Coordinate special projects as assigned Provide general administrative support to ensure smooth day-to-day operations Qualifications 5-7 years of experience in administrative, client service, front-office role, or financial services Experience in financial services is a plus, but not required Strong communication and interpersonal skills Exceptional attention to detail and organizational skills Ability to manage multiple tasks and priorities effectively Proficiency with Microsoft Office; CRM experience (Salesforce a plus) Professional, dependable, and service-oriented demeanor Enjoys being client-facing and takes pride in being a positive representative of the practice Compensation & Benefits Compensation: $22-$27 per hour Non-exempt 401(k): Eligible after 3 months Paid Time Off (PTO): 2 weeks in the first year Paid holidays: 13 days Birthday personal day How to Apply If you are a motivated and organized professional who enjoys supporting a team and creating a positive client experience, we encourage you to apply. Please submit your resume and cover letter for consideration. Equal Opportunity Employer Guided Wealth Advisors is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Job DescriptionSalary: $24-$28 DoE Are you the type of person who loves keeping things organized, accurate, and moving forward? L&D Safety Marking Corp., New Englands leader in pavement marking and roadway safety, is looking for a dependable, detail-oriented Accounting & Administrative Coordinator to join our growing team. This role is ideal for someone who enjoys a mix of numbers and organization someone who thrives on making sure the details behind the scenes run as smoothly as the roads we stripe. What Youll Do Youll wear a few hats, helping to keep our office operations running seamlessly and supporting our field and management teams year-round. Your daily tasks will include: Processing accounts payable and accounts receivable Handling contract execution and project insurance documentation Managing travel scheduling for our field crews Ordering and tracking office supplies and materials Coordinating vehicle registrations and insurance renewals Managing unemployment correspondence and agency paperwork Assisting with corporate documents, forms, and other administrative needs What Were Looking For Background in accounting and administrative support (2+ years preferred) Strong attention to detail and ability to juggle multiple priorities Proficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting software a plus Excellent communication and organizational skills Someone who takes initiative and enjoys being part of a tight-knit, fast-moving team What We Offer Full-time, year-round position with long-term stability and a path for growth Competitive pay based on experience Health insurance 401k with company match Profit Sharing Paid time off and holidays Paid vacation A supportive, family-oriented culture where your work truly makes an impact About Us For over 40 years, L&D Safety Marking Corp. has set the standard for quality, safety, and integrity in the pavement marking industry across New England. Our success is built on teamwork, pride in our craft, and a commitment to doing the job right every time. If youre ready to take on a key role that keeps our business running strong, wed love to hear from you.

Office Administrator (Full-Time) - Coggins Auto Group Due to continued growth, Coggins Auto Group is expanding our administrative team and looking for a detail-oriented, reliable, and motivated Office Administrator. This role supports our accounting department, motor vehicle/title processing, and general office operations. If you're organized, great at multitasking, and looking for a stable career with a supportive team - we want to meet you! Schedule & Compensation Monday - Friday | 8:00 AM - 5:00 PM Pay based on experience | typically $18-$20/hr Standard benefits included (Health, Dental, Vision, 401k, Paid Time Off) What You'll Do Assist with light accounting tasks Support Motor Vehicle / Title processing and DMV-related duties Handle general office responsibilities (phones, filing, scanning, correspondence) Create and maintain spreadsheets via Microsoft Office / Excel Prioritize and complete multiple tasks while meeting deadlines Collaborate with a positive, supportive team across departments What We're Looking For Experience in an administrative, accounting, or dealership setting preferred but not required Proficiency in Microsoft Office and Excel Strong time management and multitasking skills Excellent attention to detail and accuracy Team-oriented mindset with a positive attitude and willingness to learn Ability to thrive in a fast-paced environment Why Coggins Auto Group Being family-owned and community-focused, we're proud to offer a workplace where people feel valued, supported, and set up for success. Our growth is driven by the strength of our team - and we're excited to add the next great member. Apply Today Ready to grow your career with a team that appreciates hard work and great energy? Apply with your resume today - we look forward to meeting you! We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job DescriptionPayroll and Administrative Support Specialist Job Type and Schedule: Full-Time Year-Round, Non-Exempt Hourly, 40 hours per week typical. Hours are currently 7 am to 4 pm, Monday to Friday. will be primarily On-Site. Rate of Pay: Starting at $25.00 - $28.00 / Hour, Commensurate with Experience. Benefits: Employee Stock Ownership Plan (ESOP); Health, Dental & Vision Insurance; 401(k) Retirement Plans with Safe Harbor contributions and Profit Sharing; Short Term Disability; Life Insurance; Accident Insurance; Employee Referral Program, Paid Vacation and Paid Holidays; and more. Who We Are: Founded in 1965, Engineers Construction, Inc. (ECI) is a 100% employee-owned heavy civil construction company based in Williston, Vermont. Our workforce is 200+ people strong. Known for our technical expertise and commitment to safety, quality, and customer satisfaction, we are proud to provide a range of construction services across our five markets for infrastructure projects throughout Vermont and the New England region. Summary: We are seeking a meticulously detail-oriented Payroll Specialist and Administrative Support Person to join our dynamic team. We offer a collaborative and positive work environment and a chance to make an impact within a growing organization. The primary focus of this extremely important and valued position is preparing weekly payroll in an accurate and timely manner for our 200 plus employee-owners. This includes maintaining up to date information in employee profiles and being the primary contact for employees with payroll questions. This position is also responsible for determining eligibility and processing enrollment in our various benefit plans for our staff. Additional duties include managing Affordable Care Act information in the payroll system, partnering with our Human Resource Specialist to assist with new hire orientation, processing seasonal lay-off information, assisting with compliance reporting and other exciting administrative and office tasks as necessary to support the operations of ECI. Experience preparing payroll required. The best candidate for this position is: detail-oriented and extremely accurate, happy to work both independently and as part of a strong team, excellent at customer service, dependable and punctual, comfortable making decisions, very approachable, sees the value of high-quality work and loves spreadsheets. Primary Payroll Related Responsibilities Include: Gathering payroll data: reviewing and processing timecards Preparing weekly reimbursements Processing necessary payroll deductions, i.e. employee portion of health, dental, and vision benefits etc. Troubleshooting and resolving payroll discrepancies Uploading Direct Deposits and Health Saving Account contributions to bank Mailing pay checks and/or stubs weekly. Managing required Certified Payroll/Davis-Bacon reporting Handling VT Department of Labor claims Primary Administrative Responsibilities Currently Include: Maintaining Vehicle Fleet Registration with Vermont DMV Some Vehicle Compliance Reporting Supporting Accounts Payable data entry Our Preferred Candidate's Background Includes: Minimum of 2 years of HR experience. Ability to handle sensitive and confidential information with discretion and professionalism-this is necessary. Basic bookkeeping and/or accounting knowledge. Proficiency with Microsoft Excel. Strong organizational skills, attention to detail, and ability to prioritize multiple responsibilities. Excellent interpersonal and communication skills. Commitment to providing top-notch customer service, both internal and external. Strong analytical and problem-solving skills. Ability to work effectively both independently and as part of a team. ECI recognizes talent takes many forms, and we are dedicated to building an inclusive, diverse, and equitable workplace - if you are passionate about our mission and culture and believe you would be successful in this role, we welcome the opportunity to consider your candidacy. ECI is an equal opportunity employer. It is the policy of ECI to assure that applicants are treated without regard to their race, religion, sex, color, national origin, age, veteran status, disability, or any other protected classes. Powered by JazzHR 7rYsJmxEUe

Mountain Views Supervisory Union - Central Office Position Type: Full-Time, Year-Round Department: Student Support Services Reports To: Director of Student Support Services FLSA Status: Non-Exempt Mountain Views Supervisory Union is seeking a highly organized, detail-oriented Administrative Assistant & Medicaid Specialist to support our Student Support Services Office. This position plays a key role in ensuring efficient office operations, supporting special education programming, and overseeing the district's Medicaid reimbursement processes. The ideal candidate thrives in a fast-paced environment, values accuracy, and enjoys working collaboratively with educators, administrators, and service providers. Key Responsibilities Administrative & Office Support Provide advanced clerical and administrative support to the Director of Student Support Services. Prepare, maintain, and organize documents, records, and reports. Coordinate meetings, events, professional development sessions, and travel arrangements. Serve as a primary office contact, responding to inquiries and supporting communication. Special Education Support Assist with preparation of the annual Special Education Services Plan. Support special educators with documentation, data entry, and compliance processes. Conduct Child Count reporting and review special education paperwork for accuracy. Assist with audits, extended year services, and technology coordination for staff. Fiscal & Grants Support Assist in budget preparation, financial tracking, and processing purchase orders. Support management and recordkeeping of IDEA-B, BEST, and other student services grants. Medicaid Oversight Manage Medicaid reimbursement processes for the district. Verify eligibility, assist providers with documentation, and ensure compliance. Maintain accurate records and resolve billing or submission issues. Minimum Qualifications Associate's degree in business or a related field OR equivalent combination of education and experience. Two to three years of administrative or office experience preferred. Knowledge of school administration, special education operations, or Medicaid billing is a plus. Strong organizational skills, accuracy, confidentiality, and excellent customer service required. Work Environment Fast-paced office setting with frequent interruptions. Requires the ability to manage multiple deadlines and collaborate with a wide range of staff. Why Join Us? Mountain Views Supervisory Union offers a supportive and mission-driven work environment where your contributions directly support students, educators, and the community. How to Apply Please submit your application, resume, and references through SchoolSpring or send materials to: Director of Human Resources Mountain Views Supervisory Union 70 Amsden Way Woodstock, VT 05091 ************** *************** Equal Opportunity Employer Mountain Views Supervisory Union and its member districts do not discriminate on the basis of race, color, national origin, sex, disability, or age and are committed to creating an inclusive environment for all employees.

Description of the role: The Service Administration Assistant at Lamoille Valley Chevrolet will play a key role in supporting the administrative tasks of the service department and business office. This includes filing paperwork, scanning documents into the computer system, and conducting service appointment follow-ups. This is a Part-Time position with roughly 15-20 hours a week but more as needed by the departments. Responsibilities: File paperwork efficiently and accurately Scan documents into the computer system Follow up on service appointments to ensure customer satisfaction Requirements: Strong organizational skills Attention to detail Ability to multitask and prioritize tasks

Administrative Assistant - Winooski The Community College of Vermont in Winooski is seeking an upbeat dependable person to provide a broad spectrum of administrative services to students. We are seeking a candidate with the demonstrated ability to work collaboratively in a self-managed team. The fast-paced duties handled in this position require flexibility, strong computer skills, solid decision making abilities, positive attitude, excellent communication skills and a willingness to adapt and change to the ever-moving cycles of an academic year. The hours are 8:00am - 1:00pm, Monday through Friday, and the compensation is $18.00/hr. With the potential for an occasional weekend if an event/workshop occurs and an admin is needed. MINIMUM QUALIFICATIONS * Strong customer service skills * Aptitude to work independently and as part of a team; * Comfort supporting students with diverse learning styles and abilities; * Manage details with a high degree of accuracy * Excellent computer, written, and oral communications skills DUTIES AND RESPONSIBILITIES * Provide administrative support to faculty, staff and students: * Answer and direct incoming calls * Schedule and direct appointments * Provide technical assistance to faculty * Provide direction to potential students on admissions process * Make phone calls and manage text messages to potential students and faculty * Set up and proctor assessments, make-up tests and Quantitative Reasoning tests * Handle requests and perform initial problem solving Physical Requirements: Duties performed cause slight fatigue of eyes, fingers, or other faculties as a result of repetitive motion and/or long periods of standing or sitting. Duties require little physical effort in work with light to moderate (up to 25lbs) easy-to-handle materials. Working Conditions: Job is performed in a general office or comparable working area with many and frequent distractions such as noise and interruptions. Work schedule may vary during high volume periods. This general outline illustrates the type of work that characterizes the job classification. It is not an all-encompassing statement of the specific duties, responsibilities, and qualifications of individual positions assigned to the classification. CCV values individual differences that can be engaged in the service of learning. Diverse experiences from people of varied backgrounds inform and enrich our community. CCV welcomes all qualified applications, including those from historically marginalized and underrepresented populations. CCV is an Equal Opportunity Employer, in compliance with ADA requirements, and will make reasonable accommodations for the known disability of an otherwise qualified applicant. All new full-time employees and certain part-time employees will be subject to a criminal background check. Any offer of employment is contingent upon the satisfactory results of this check. Application Instructions: In order to be considered, please submit a complete application package which includes a cover letter, resume/CV, employment application and contact information for three professional references at: ********************************************

Job DescriptionDescription: Property management team is seeking an articulate, energetic people-person to join their team. The ideal candidate will enjoy becoming involved in a variety of tasks in a team-based supportive environment. As a leasing consultant and administrative assistant, you would assist with the leasing and marketing initiatives at Keens Crossing. Some of these tasks include: conducting property tours, communicating with prospective renters over the phone and email, processing and managing applications, meeting with applicants, taking work orders from residents, providing extraordinary customer service to current residents including any concerns they may have, scheduling appointments, taking the lead on the marketing efforts and community outreach, planning resident events and several administrative tasks such as filing, copying, making phone calls and supporting the property manager in the needs of the property. The work schedule is Monday - Friday 10:30-5Candidate must be flexible and willing to work as need. Requirements: Must be able to multitask and thrive in a fast paced environment. Strong sales aptitude and computer proficiency is required. Previous experience in residential leasing and/or property management a plus. Benefits: Full time position offers a competitive benefit program to include Medical, Dental, Vision, Health FSA, Dependent Care FSA, Short-Term Disability, Long Term Disability, Life Insurance, Home and Auto Discount program, Vendor Discount Program, 401(k) with matching contribution, Accrued Vacation, Sick, and Personal time and Paid Holiday Benefit.

Who We're Looking For: We are seeking a dedicated team player to join our mortgage department as an Administrative Assistant. The ideal candidate will be: Someone with strong communication, organizational, and problem-solving skills who thrives in a fast-paced, member-focused environment. A detail-oriented administrative professional with experience in mortgage lending, financial services, or office administration. A friendly, dependable team player who is comfortable managing multiple tasks, providing excellent customer service, and maintaining accuracy. What You'll Be Doing: Serving as the first point of contact for the mortgage department-assisting members, coordinating appointments, and managing document flow. Handling a variety of administrative tasks including mail processing, scanning, routing documents, maintaining department supplies, and supporting loan assignment workflows. Providing timely, clear support for general mortgage inquiries while ensuring accurate records and a positive member experience. Why Join Us: Heritage Family Credit Union is a dynamic and member-centric organization committed to making a positive impact on the lives of our members. We believe in delivering not just financial services but fostering meaningful relationships that enhance the overall well-being of our members and communities. With a focus on education, integrity, and community, we strive to be the preferred financial partner for our community. Benefits Include: Paid time off in addition to paid federal holidays Medical, dental, and vision benefits to employees who regularly work 24+ hours a week 401k match Ongoing training opportunities 8 hours of volunteer time with an organization important to you Reimbursement each month for Gym membership (up to $25), hobby reimbursement (up to $25) and fresh local foods (up to $25 on a seasonal basis) Salary Range: $18.35 - $22.94 Position Title: Administrative Assistant - Mortgages FLSA Status: Non-Exempt Department: Mortgages EEO Code: Administrative Support Worker Reports To: Supervisor, Mortgage Servicing Grade: 6 Summary: The Administrative Assistant - Mortgages provides vital administrative support to the mortgage department, ensuring exceptional customer service through efficient handling of member inquiries, accurate document processing, and timely completion of all administrative tasks. This role plays a key part in delivering a positive member experience and supporting the credit union in achieving its mortgage lending objectives. Essential Functions: Serve as the first point of contact for the mortgage department by promptly greeting visitors via all forms of contact, identifying their needs, coordinating appointments, facilitating document exchange, and maintaining accurate records of interactions. Assist members with general mortgage inquiries-such as products, application status, escrow and payment details, and hardship options-providing clear and timely information by phone, email, or in person. Process incoming and outgoing mail, interoffice correspondence, and deliveries for the department. Make copies of borrower documents, promptly return the originals, and ensure scanned copies are accurately routed to the appropriate contact. Assign applications and referrals to the appropriate loan originator and processor, ensuring a warm handoff to the team. Maintain inventory of supplies for the department, ordering and tracking replacements as needed. Process weekly address change and deceased member reports. · Must maintain predictable and reliable attendance. All other duties as assigned. Qualifications: Education High school diploma or equivalent required. Experience Minimum 2 years in mortgage lending, financial services, or administrative services preferred. Skills Strong communication, organization, and problem-solving skills. Proficiency in Microsoft products. Excellent phone skills/etiquette and the ability to communicate clearly and effectively over the phone and in person. Detail-oriented, customer-focused, and able to work independently as well as part of a team. Physical Requirements: This position requires sitting for long periods of time and working primarily at a workstation or desk in an open office environment. Daily tasks include extensive use of a computer performing standard keyboard functions, requiring repeated motion, as well as extensive use of the phone. Stretching breaks are recommended to avoid injury. Some light lifting and carrying large paper files. Equipment is available and recommended for use of transporting large quantities of files to and from various locations. Work Environment: • Professional banking environment. BSA/Risk: Employees will ensure adherence to BSA (Bank Secrecy Act) and risk compliance standards in all job responsibilities, maintaining the organization's regulatory integrity and mitigating potential risks. Equal Opportunity Employer: Heritage Family Credit Union is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Join eDOC Innovations, a growing and dynamic technology CUSO serving over 800 credit unions nationwide! We're seeking a motivated and detail-oriented Administrative Assistant to support our executive team and help keep our operations running smoothly. What You'll Do: Provide daily administrative support to the executive and management teams. Maintain office supplies, inventory records, and meeting spaces. Assist with expense reports, billing audits, and month-end processing. Coordinate travel, events, and facility needs. Draft and distribute internal communications and meeting minutes. Support compliance, billing, and CRM audit functions. What We're Looking For: Strong communication and organizational skills. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to manage multiple priorities and work independently. Experience with bookkeeping or SharePoint is a plus. Positive, professional attitude and attention to detail. Why eDOC? Competitive pay and comprehensive benefits [health, dental, vision, Short and Long-Term Disability, 401(k) match]. Paid holidays and generous Vacation, PTO, and sick time. Professional development via Udemy and mentorship programs. Be part of a team that values collaboration, innovation, and cooperative principles. Enjoy a professional and supportive work environment where your contributions truly make a difference.

Employment Type: Full-Time, Onsite Segment: Community Meals State: Vermont (US-VT) The Role at a glance: We are looking to add a skilled, motivated office coordinator to our Trio Community Meals team in Rutland, VT. As an office coordinator, you will have the opportunity to assist in administrative tasks and to manage daily office needs. What you'll be doing: Answering incoming calls, screening and directing calls to appropriate contact or voicemail. Greeting and assisting visitors. Handling administrative tasks related to internal meetings and events, including managing internal conference and training room bookings, food and beverage arrangements, and ensuring cleanliness. Handles administrative tasks related to external meetings and events, including sourcing external meeting spaces, contract negotiations, and arranging food and beverages. Other tasks as needed. What we're looking for: Must-haves: High school diploma or equivalent. Proficiency in Microsoft Office Suite. Ability to maintain confidentiality of highly sensitive information. Strong communication and customer service skills. Nice-to-haves: At least one years' experience in a related role. Associate's or Bachelor's degree. Compensation Range $18.50-19.00/hr. dependent on experience. Our Benefits: Medical (FT Employees) Dental Vision Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity Discount Program Commuter Benefits (Parking and Transit) EAP 401k Sick Time Holiday Pay (9 paid holidays) Tuition Reimbursement (FT Employees) Paid Time Off About Trio-Community Meals: A career with Trio is a career spent focused on your community. From senior living to hospital and care facilities, Trio focuses on service to the most vulnerable members of your community. Each day, you can feel confident that the work you do has a real, meaningful impact on the people around you. About Elior-North America: Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth. At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you've gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments. Disclaimer: This job description can be revised by management as needed.

Job Description Performs complex administrative tasks and provides administrative support to a department head and/or manager. Creates links between students, and employers to ensure the successful delivery of work based learning opportunities. MAJOR DUTIES AND RESPONSIBILITIES: Types business letters, memorandums, reports, charts, etc. on a personal computer. Composes and prepares routine correspondence for signature. Establishes and maintains confidential files and records. Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items. Operates office machines and instructs others in the operation of same. Assists the center in every effort necessary to achieve its OMS goals, as well as ensuring that the Zero Tolerance Policy is strictly adhered to. Manages work-based learning (WBL) activities, including coordination of student transportation to off-center work sites, documentation of work-based competency achievement, and evaluations related to student/employee training. Ensures all testing/vocational criteria have been met prior to student's entry into WBL. Participates in employer-sponsored community activities. Plans and coordinates activities to bring together employers, educators, students and center staff to ensure the success of the WBL program. Generates work site opportunities that best match the training capabilities an needs of trainees with employers' requirements. Maintains contacts with WBL sites to assist student adjustment to the work site. SKILLS/COMPETENCIES: Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills Ability to establish linkages with employers, unions and community agencies. Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc. Demonstrated working knowledge of the targeted job markets, area employers, community agencies, etc. EDUCATION REQUIREMENTS: High School Diploma or equivalent. EXPERIENCE: One or more years work-related experience. Experience working with youth. Sales experience a plus. OTHER: Must possess a valid Driver's License with an acceptable driving record. ADA REQUIREMENTS: In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. PHYSICAL ACTIVITIES: · Reading, writing and communicating fluently in English · Hearing and speaking to express ideas and/or exchange information in person or over the telephone · Seeing to read labels, posters, documents, PC screens, etc. · Sitting, standing, moving about or walking for occasional or frequent periods of time · Dexterity of hands and fingers to operate a computer keyboard and other office equipment · Kneeling, bending at the waist, stooping and reaching overhead · Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects WORKING CONDITIONS: · Campus and general office setting · Indoor and outdoor environment

An Administrative Services Coordinator I provides crucial administrative, clerical, human resources and operational support for jail/prison management, handling incarcerated individual records, mail processing, communication with the public and security staff, and ensuring compliance with procedures, all while maintaining confidentiality and supporting daily facility functions like inmate visitation and security protocols, requiring strong organizational skills and knowledge of the criminal justice system. Who May Apply This position, Administrative Services Coordinator I (Job Requisition #54159), is open to all State employees and external applicants. If you would like more information about this position, please contact . Resumes will not be accepted via e-mail. You must apply online to be considered. Please note that multiple positions in the same work location may be filled from this job posting. Environmental Factors Work is performed in a standard office setting. Minimum Qualifications High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization. OR One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization. OR Two years of full-time college coursework OR and associate's degree in accounting, business or public administration, office administration or closely related field. OR One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont. DOC PREA (Prison Rape Elimination Act) Requirements In accordance with federal regulation, any person applying for employment in the Department of Corrections must provide relevant information. Previous institutional employers will be contacted and required to provide information regarding substantiated incidences of sexual abuse or resignation during a pending investigation of an allegation of sexual abuse. By submitting this online job application, you certify all information furnished is true and complete. The information you provide in accordance with this regulation may be used, and previous employers may be contacted for the purpose of investigating and verifying your work history. Conviction History Requirements: Candidates who have any felony conviction record or who, within the past five (5) years, have been placed under supervision or sanctioned for a misdemeanor conviction must receive a waiver from the Commissioner of Corrections in order to be considered for employment. You may access the application and corresponding documents by clicking here. Once you have completed the application, please send it directly to the hiring manager identified as the contact person in this job posting. Special Requirements For some positions experience working with the VISION system VISION is the State of Vermont PeopleSoft financial management system may be required. NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management). Equal Opportunity Employer The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job Type and Schedule: Full-Time Year-Round, Non-Exempt Hourly, 40 hours per week typical. Hours are currently 7 am to 4 pm, Monday to Friday. will be primarily On-Site. Rate of Pay: Starting at $25.00 - $28.00 / Hour, Commensurate with Experience. Benefits: Employee Stock Ownership Plan (ESOP); Health, Dental & Vision Insurance; 401(k) Retirement Plans with Safe Harbor contributions and Profit Sharing; Short Term Disability; Life Insurance; Accident Insurance; Employee Referral Program, Paid Vacation and Paid Holidays; and more. Who We Are: Founded in 1965, Engineers Construction, Inc. (ECI) is a 100% employee-owned heavy civil construction company based in Williston, Vermont. Our workforce is 200+ people strong. Known for our technical expertise and commitment to safety, quality, and customer satisfaction, we are proud to provide a range of construction services across our five markets for infrastructure projects throughout Vermont and the New England region. Summary: We are seeking a meticulously detail-oriented Payroll Specialist and Administrative Support Person to join our dynamic team. We offer a collaborative and positive work environment and a chance to make an impact within a growing organization. The primary focus of this extremely important and valued position is preparing weekly payroll in an accurate and timely manner for our 200 plus employee-owners. This includes maintaining up to date information in employee profiles and being the primary contact for employees with payroll questions. This position is also responsible for determining eligibility and processing enrollment in our various benefit plans for our staff. Additional duties include managing Affordable Care Act information in the payroll system, partnering with our Human Resource Specialist to assist with new hire orientation, processing seasonal lay-off information, assisting with compliance reporting and other exciting administrative and office tasks as necessary to support the operations of ECI. Experience preparing payroll required. The best candidate for this position is: detail-oriented and extremely accurate, happy to work both independently and as part of a strong team, excellent at customer service, dependable and punctual, comfortable making decisions, very approachable, sees the value of high-quality work and loves spreadsheets. Primary Payroll Related Responsibilities Include: Gathering payroll data: reviewing and processing timecards Preparing weekly reimbursements Processing necessary payroll deductions, i.e. employee portion of health, dental, and vision benefits etc. Troubleshooting and resolving payroll discrepancies Uploading Direct Deposits and Health Saving Account contributions to bank Mailing pay checks and/or stubs weekly. Managing required Certified Payroll/Davis-Bacon reporting Handling VT Department of Labor claims Primary Administrative Responsibilities Currently Include: Maintaining Vehicle Fleet Registration with Vermont DMV Some Vehicle Compliance Reporting Supporting Accounts Payable data entry Our Preferred Candidate's Background Includes: Minimum of 2 years of HR experience. Ability to handle sensitive and confidential information with discretion and professionalism-this is necessary. Basic bookkeeping and/or accounting knowledge. Proficiency with Microsoft Excel. Strong organizational skills, attention to detail, and ability to prioritize multiple responsibilities. Excellent interpersonal and communication skills. Commitment to providing top-notch customer service, both internal and external. Strong analytical and problem-solving skills. Ability to work effectively both independently and as part of a team. ECI recognizes talent takes many forms, and we are dedicated to building an inclusive, diverse, and equitable workplace - if you are passionate about our mission and culture and believe you would be successful in this role, we welcome the opportunity to consider your candidacy. ECI is an equal opportunity employer. It is the policy of ECI to assure that applicants are treated without regard to their race, religion, sex, color, national origin, age, veteran status, disability, or any other protected classes.

Job Description Join eDOC Innovations, a growing and dynamic technology CUSO serving over 800 credit unions nationwide! We're seeking a motivated and detail-oriented Administrative Assistant to support our executive team and help keep our operations running smoothly. What You'll Do: Provide daily administrative support to the executive and management teams. Maintain office supplies, inventory records, and meeting spaces. Assist with expense reports, billing audits, and month-end processing. Coordinate travel, events, and facility needs. Draft and distribute internal communications and meeting minutes. Support compliance, billing, and CRM audit functions. What We're Looking For: Strong communication and organizational skills. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to manage multiple priorities and work independently. Experience with bookkeeping or SharePoint is a plus. Positive, professional attitude and attention to detail. Why eDOC? Competitive pay and comprehensive benefits [health, dental, vision, Short and Long-Term Disability, 401(k) match]. Paid holidays and generous Vacation, PTO, and sick time. Professional development via Udemy and mentorship programs. Be part of a team that values collaboration, innovation, and cooperative principles. Enjoy a professional and supportive work environment where your contributions truly make a difference.