Administrative coordinator jobs in Virginia

🌟 Now Hiring: Project Management Team Assistant (3-Month Contract) 🌟 🕒 Contract Length: 3 Months 👷 Department: Project Management We are seeking a detail-oriented Project Management Team Assistant to join our team on a short-term contract basis. This role provides essential support to our Project Management Group, helping ensure projects are executed safely, efficiently, and with the highest quality standards. What You'll Do Support Project Managers by maintaining project records, submittals, and construction documents. Prepare and distribute meeting minutes, project updates, and O&M manuals. Upload and organize project documentation using Procore and company systems. Assist with valve charts, plans, specifications, and distribution of project details to PMs, subcontractors, and superintendents. Perform various administrative tasks to keep projects moving forward on schedule. Uphold safety guidelines and company policies on every assignment. What We're Looking For High school diploma or equivalent (required). Valid driver's license. Strong organizational and communication skills. Ability to work independently, manage tasks, and follow through on pending items. Proactive, team-oriented, and detail-focused mindset. Experience with construction processes or Procore is a plus (training provided if needed). Why Join Us? Be part of a company that values Safety, Quality, Customer Focus, Productivity, and Profitability. Gain valuable project management support experience. Short-term assignment with the opportunity to make an impact quickly. If you are organized, motivated, and ready to contribute to a fast-paced project environment, we'd love to hear from you!

Why You Want to Work Here: We are a growing national nonprofit with a great mission to help children meet their daily nutritional goals. In this position you will work directly with members, assist with general office administration, and be able to see real impact from your work. Responsibilities: Implement policies and procedures for processing membership in the membership database Assist front desk and manage phone calls and basic office administration Process initial membership applications including reviewing applications for completeness as well as initial program eligibility education requirements and supporting documentation. This includes creating membership records in database, entering applicant's information and applying payment File membership applications and documents promptly and accurately upon completion. Submit refunds for processing to Accounting staff Implement policies and procedures for processing certificate and credentialing applications in the membership database Notify applicants whose applications and supporting documentation are incomplete Assist in processing returned mail and updating addresses, including calling or e-mailing members to get correct address Assist in processing meetings registrations, as needed, following established policies and procedures Requirements: Bachelor's degree preferred Two years or more of administrative experience in providing support to programs and services in a business environment, including data entry experience Work experience in a service-oriented or customer service environment required Demonstrated experience with high volume of data entry workloads and working against deadlines for programs which rely on accurate and timely processing Demonstrated aptitude in working with computer hardware and software and learns quickly Ability to learn quickly and manager own workload with initiative Capability to identify routine data errors, research solutions and make corrections with effective judgment Excellent verbal and interpersonal skills for telephone and other customer service interaction, both internally and externally Demonstrated success working on a team reflecting strong teamwork skills

Job Title: Administrative Assistant Industry: Manufacturing / Corporate Office Environment Assignment Type: Contract-to-Hire Pay: $23-$25/hour (contract) Conversion Salary: $45,000-$55,000 (Depending on Experience) Work Schedule: Monday-Friday, 8:30 AM-5:00 PM | 40 hours/week | Onsite 5x a week Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnering with our client to hire an Administrative Assistant for their corporate office. This role is suited for someone who thrives in a polished, professional environment and enjoys supporting a wide range of administrative needs. The position sits at the corporate reception area and interacts with employees, leadership, and external stakeholders daily. Job Description: The Administrative Assistant will manage front-office operations, support internal departments, and assist with various administrative tasks that help keep the organization running smoothly. This role requires strong communication skills, the ability to prioritize tasks in a fast-paced environment, and a high level of professionalism. Key Responsibilities: Serve as the first point of contact for guests, employees, and callers; provide courteous and prompt support. Handle incoming calls and emails, direct communications appropriately, and maintain a professional front-office environment. Coordinate conference room scheduling, meeting invites, and preparation of materials. Maintain organized filing systems-both digital and physical-to ensure easy access and accuracy of records. Enter, update, and manage information in spreadsheets and databases while maintaining confidentiality. Assist in creating reports, presentations, and project documents; format and prepare polished deliverables. Monitor and replenish office and kitchen supplies, process invoices, and support office logistics. Support small projects such as mailings, internal initiatives, and office events; track progress and communicate updates. Contribute to employee engagement activities and help promote a positive workplace culture. Provide exceptional customer service to both internal and external stakeholders. Maintain discretion and safeguard sensitive information across all administrative tasks. Assist with budget tracking, expenses, and periodic financial reporting. Partner with the Executive Assistant to streamline procedures, enhance workflows, and identify improvements. Conduct light research and provide summaries or brief reports as needed by leadership. Troubleshoot basic office equipment issues and coordinate with IT or vendors when needed. Support marketing and event-related activities when requested. Ensure the office environment remains organized, clean, and fully operational. Perform additional duties as assigned to support overall business operations. Qualifications: Minimum 2-3 years of administrative experience in a corporate or professional office setting (onsite). Strong customer-service background with experience managing multi-line phone systems. Proficiency with Microsoft Office Suite; must be able to create and maintain spreadsheets. Strong communication skills across written, verbal, and digital platforms. Professional, polished demeanor and ability to interact confidently with leadership. Strong discretion and confidentiality in handling sensitive information. Ability to multitask, take initiative, and work effectively in a fast-paced environment. Highly preferred: Associate's or Bachelor's degree. Additional Details: Start Date: Within two weeks of offer once onboarding is complete Interview Process: 2 Step Interview Process Company Size: ~1,000 employees Supervisor Style: Clear communicator, approachable, highly supportive Overtime: Eligible Dress Code: Professional business casual (no jeans or sneakers) Perks: Opportunity to support executive-level operations High visibility within the organization Stable corporate environment with opportunities for growth Engaging team culture and regular internal activities Hands-on experience across multiple administrative functions Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

STRATEGIC STAFFING SOLUTIONS HAS AN OPENING! This is a Contract Opportunity with our company that MUST be worked on a W2 Only. No C2C eligibility for this position. Visa Sponsorship is Available! The details are below. “Beware of scams. S3 never asks for money during its onboarding process.” Job Title: Security Administrative Assistant Location: Chesapeake, VA, 23320 Setting: On Site Work (The hours would be 7am - 4pm Mon - Fri) Duration: 24+ months. Pay: 17-23 an hr on W2 Required Qualifications: Good admin/computer skills, good communication skills that can work with our business partners and great customer service skills. Preferably, need someone with experience issuing visitor badges and logging into our technology platform. Data Entry / Great Customer Service - at least 3 yrs experience Experience with Microsoft Office Outlook / Excel / Word Any previous experience using Visitor Badging Software and Access Control Software Responsibilities that this resource will have on a day-to-day basis: Checking in Visitors Customer Service Problem Solving Inventory of Equipment

Starting from $55,000-60,000 annually plus monthly training incentive of $750* *Pay is based on location, experience, and qualifications etc. *Monthly incentives after training vary and are based on restaurant profitability At Raising Cane's Chicken Fingers , we serve only the most craveable chicken finger meals - it's our One Love! Known for our great Crew and cool Culture, we follow a Work Hard. Have Fun. philosophy. Raising Cane's is the fastest-growing chicken concept around and is on track to be a Top 10 Restaurant Brand in the United States. Each Crewmember is important to our rapid growth and enduring success. Now is your chance to join the Team and Raise The Bar! Benefits offered for all Full-time Restaurant Managers: Medical, Dental, Vision & Pharmacy Benefits Dependent Care & Healthcare Flexible Spending Accounts Company-provided Life and Disability insurance Hospital Indemnity, Accident and Critical Illness 401(k) With Employer Match (age 21 & older) Access to financial advisors for budget and retirement planning One Pass Gym Membership Program Tuition Reimbursement Crewmember Assistance Program Pet Insurance Perks & Rewards for Restaurant Managers: Weekly Pay!* Competitive pay + monthly bonus Paid Time Off & Sick time 8 paid Holidays a year** Early closure for company events Casual Work Attire Perkspot Employee Discount Programs *Raising Cane's pays weekly, except in some states (e.g., California) where the company pays bi-weekly. **Some locations may vary Job Description Your Role at Raising Cane's: The Assistant Restaurant Leader is responsible for supporting the Restaurant Leader in day-to-day operations of the restaurant and upholding Raising Cane's standards and culture in all areas of restaurant operations. The physical work environment includes working in a fast-paced kitchen environment (which requires extended periods of physical exertion, such as walking, standing, lifting and bending) and interacting with customers. It also includes both inside and outside work in varied temperatures, working with and around food products, common allergens, industrial equipment, commercial cleaning products that require the use of personal protective equipment and physical activities necessary to complete the responsibilities of the job. Your Impact and Responsibilities Purpose of the position: Hires and terminates all hourly, non-management crewmembers Owns the onboarding, status change and payroll process for all hourly crewmembers Creates crewmember work and training schedules Manages the performance of all hourly crewmembers (e.g. development, coaching, redirective communication and documentation, and other performance management tasks) Acts as manager on duty and opens and closes the restaurant Manages cash handling and ensures accountability General to the role: Enforces Raising Cane's policies and standards Executes shift management meeting Raising Cane's operations and safety standards Uses required tools, forms and logs to support shift execution, document results and take corrective action when needed Deploys crewmembers during a shift Provides exemplary customer service Utilizes reward and recognition program for the crewmembers in the restaurant Authorizes employee functions requiring manager approval (e.g. discounts, promotions, timeclock overrides, etc.) Ensures cleanliness of the restaurant and ensures the facility is in good working order Completes other duties as assigned Qualifications Requirements for Success: Detail-oriented, organized and able to manage multiple priorities that may be constantly changing Self-driven, flexible, and highly energetic with strong analytical, written and verbal communication skills Able to work effectively and efficiently both independently and collaboratively Able to recognize and analyze problems, set goals, create plans and convert plans into action to solve problems Proficient in a variety of technology systems including Microsoft Office (Excel, Word and Outlook) and ability to learn and adapt to new systems quickly Able to work a variety of shifts including days, evenings and weekends and travel as needed for work-related functions and training 3+ years of restaurant or retail management experience New restaurant opening experience preferred Must be 18 years of age or older High school diploma or equivalent required, some college preferred Possess a valid driver's license Additional Information All your information will be kept confidential according to EEO guidelines. Terms of Use Privacy Policy Candidate Privacy Notice It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Title: Administrative/Executive Assistant 4 Start Date 22 December 2025 Duration 12 months Pay Range: $18-20/hr On-Site Job Description: Summary: The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities: • Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. • Review and approve invoices, reports, memos, letters, financial statements, and other documents. • Review and approve corporate documents, records, and reports. • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. • Prepare agendas and make arrangements for committee, board and other meetings. • Make arrangements for travel, planning meetings, etc. Skills: • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. • Strong ability to work independently and manage one's time. • Strong ability to keep information organized and confidential. • Strong ability in event planning. • Strong leadership and mentoring skills necessary to provide support and constructive performance feedback. • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Education/Experience: • High school diploma or GED required. • 8-10 years experience required. • Experience working with executives required.

Overview: We are seeking a highly organized experienced and proactive Executive Administrative Assistant to provide essential high-level administrative support to our office. This is an onsite position located in Virginia Beach VA. Role Details Title: Administrative/Executive Assistant Location: Virginia Beach, VA - Onsite Schedule: Monday - Friday, 8:00 AM - 4:00 PM Job Type - 12 month contract, potential to extend Pay Rate: $19/hr - $21/hr Key Responsibilities Office Management Supervising general office duties including ordering supplies maintaining robust records management systems and performing basic bookkeeping work. Document Management Reviewing approving and organizing a wide range of documents such as invoices reports memos letters financial statements and corporate records. Information Flow Reading and analyzing incoming correspondence submissions and reports to determine significance summarize key points and plan their timely distribution. Meeting Coordination Preparing agendas making logistical arrangements and coordinating materials for committee board and other key meetings. Travel and Events Making comprehensive arrangements for business travel and taking the lead on planning and coordinating corporate events and meetings. Required Skills and Qualifications Experience 8-10 years of professional experience in an administrative or executive support role is required. Executive Support Proven experience working directly with executives is mandatory. Education High school diploma or GED required. Communication Excellent verbal and written communication skills with a professional and articulate demeanor. Autonomy and Organization Strong ability to work independently manage time effectively and maintain highly organized confidential information. Leadership Strong leadership and mentoring skills necessary for providing support and constructive performance feedback. Technical Proficiency Previous experience and strong proficiency with Microsoft Office Suite applications Word Excel PowerPoint is required. Event Planning Demonstrated ability and experience in event planning.

Russell Tobin & Associates is currently seeking a Administrative Assistant, 8+ Months Contract role for one of our Fortune 500 clients, for Ashburn, VA 20147. Apply today for immediate consideration. Administrative Assistant Location: Ashburn, VA 20147 Contract Duration: 8+ months with potential extension Pay rate: $25.00-27.00/hr on w2 Job Summary: Performs routine administrative duties: placing, receiving and routing telephone calls; receiving and directing visitors, typing, filing, faxing, handling incoming and outgoing mail, ordering and maintaining supplies, and providing backup coverage to other administrative desks. Job Specific Requirements: Schedule and dispatch technician daily work orders for repairs while ensuring scope of work and time requirements are well communicated Manage prioritization of repairs while optimizing technician assigned routes to align with job requirements Partner with Service Manager & Account Management Processor to prepare bi-weekly technician schedule Proactively distribute work orders for jobs daily Adhere to scheduling guidelines and work order priority to manage schedule Assist with the management and recording of non-productive technician time Service Coordinator is responsible for joining DMB meetings daily and being prepared to discuss progress on relevant KPIs and actions to improve underperforming KPIs. Service Coordinator is responsible for proactively identifying actions, performing offline tasks assigned in DMBs, and escalating any blockers to ensure consistent improvement in KPI performance and field operations in general. Service Coordinator is responsible for ensuring S&O guidelines & best practices are followed. Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

We are seeking a highly organized and detail-oriented Senior Administrative Assistant on a temporary basis to provide top-tier administrative support to our team. The ideal candidate will excel in a fast-paced environment, demonstrate exceptional communication skills, and bring a proactive approach to problem-solving. Key Responsibilities: Provide executive-level administrative support, including calendar management, meeting coordination, and email correspondence. Prepare and edit documents, presentations, and reports with high attention to detail. Manage office logistics such as ordering supplies, overseeing maintenance requests, and maintaining an organized workspace. Coordinate travel arrangements, including flight, hotel, and transportation bookings. Assist with event planning, scheduling, and logistical coordination. Act as the point of contact for internal and external stakeholders, ensuring timely responses and follow-ups. Maintain confidentiality and handle sensitive information with discretion. Support special projects as assigned, ensuring deadlines are met and quality standards are upheld. Qualifications: Proven experience as a Senior Administrative Assistant or in a similar administrative role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools. Strong organizational and time management skills, with the ability to multitask effectively. Excellent verbal and written communication skills. Ability to work independently, take initiative, and handle tasks under minimal supervision. Experience in supporting multiple teams or senior executives is a plus. Familiarity with [industry-specific software, if applicable] is preferred. Education: High school diploma or equivalent required; an associate or bachelor's degree is a plus.

Our client is seeking a proactive, detail-oriented Office Manager to support firm leadership and help grow a mission-driven design practice grounded in the values of Stewardship, Integrity, Rigor, Collaboration, and Innovation. This role is ideal for someone who thrives in a small-firm environment and has experience in design, construction, or professional services. What You'll Do Manage day-to-day office operations, including greeting visitors, handling mail and deliveries, maintaining supplies, and overseeing vendor relationships. Support administrative functions such as filing systems, onboarding, maintaining licenses and registrations, bank deposits, and assisting with monthly invoicing. Assist with proposals, contracts, and project coordination, including timekeeping and project tracking using BQE CORE. Provide marketing support through website and social media updates, CRM management, and preparation of proposal and outreach materials. Coordinate team events and contribute to a positive, organized office culture. What We're Looking For Experience managing daily operations in a small firm; AEC industry exposure preferred. Strong written, verbal, and interpersonal communication skills. Proficiency with Microsoft Office 365; familiarity with Adobe InDesign, CRM systems, social media platforms, and project management tools such as Monday.com. Highly organized, adaptable, and comfortable working independently in a fast-paced environment. A collaborative, proactive, and solutions-oriented mindset. Requirements Bachelor's or Associate's degree preferred in business, communications, marketing, or related fields. High proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams). Familiarity with InDesign, QuickBooks Online, CRM platforms, and standard bookkeeping practices. High school diploma or GED required. Location Options Norfolk, VA (Hampton Roads Region)

LHH Recruitment Solutions is currently seeking an Administrative Assistant in Charlottsville, VA. This is a contract opportunity for a growing and fast paced company. This role entails providing dispatch support to the service department. Our ideal candidate will have wonderful organizational skills and possess the ability to multitask. If this sounds like a great opportunity for you, please apply here today! Responsibilities: · Prepare routine correspondence · Contact customers for scheduling · Schedule and dispatch service technicians · Issue work orders · Order supplies and materials · Update and maintain records and files · Assist with billing as needed Skills: · Detail oriented · Ability to work independently · Ability to multitask · Must possess wonderful organizational skills Qualifications: · 1-3 years of experience · Proficient in Microsoft Office Suite Work Hours: 40 hours per week Employment Type: Contract, Full Time At LHH Recruitment solutions, our colleagues specialize across eight practice areas. Connect with a recruitment specialist today, by submitting your resume via the apply button. Browse the LHH website to learn more about available opportunities, and how we can help you be Ready for Next! Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

At Child Development Resources (CDR), we believe that every child deserves a strong start. We are a mission-driven nonprofit providing high-quality, inclusive early childhood education that nurtures the whole child - socially, emotionally, physically and intellectually. We have opening for an Early Head Start Administrative Specialist. This role provides vital administrative and operational support to our Early Head Start (EHS) program and is ideal for someone who enjoys fast-paced, detail-oriented work that supports children, families, and staff.

Apply now Back to search results Job no: 534932 Work type: Staff Senior management: Senior Vice Pres Advancement Department: University Development Job Description The Executive Assistant provides executive support to the Senior Associate Vice President and Chief Operating Officer (SrAVP/COO) for the Advancement Division, including coordinating and scheduling meetings, managing the SrAVP/COO's calendar, assisting in the preparation of reports and correspondence, maintaining and updating systems and databases, managing special projects, and facilitating effective interaction within and outside the university. The SrAVP/COO relies on the Executive Assistant to be proactive and set up effective and efficient processes to allow the SrAVP/COO to focus time and effort strategically to achieve key division goals. He/she provides critical support through research, analysis, writing, information coordination, relationship management, and project coordination. This role involves maintaining regular communication with colleagues and stakeholders across the university and with external partners at various levels of responsibility. The Executive Assistant will work on projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities, including confidential and sensitive matters, with the utmost discretion. The Executive Assistant is responsible for independently managing and tracking key projects, including benchmarking and reporting that requires extensive coordination with Advancement leadership and colleagues. The Executive Assistant will be a trusted professional who is aligned with the SrAVP/COO and leadership of Advancement, using sound judgment to make reasonable decisions in the absence of direction. The ideal candidate must be professional and demonstrate emotional intelligence through strong interpersonal skills, the ability to influence key stakeholders, and adaptability. In addition, the candidate must be organized, self-directed, and be an effective communicator and collaborator. Required Qualifications Bachelor's degree in Business Administration, Communications, or related field or combination of education, training and experience. Demonstrated significant high-level administrative experience supporting executive level individuals within a fast-paced, self-directed, and demanding environment. Excellent communication skills. Ability to maintain strict accuracy and be hyper-sensitive to details. Demonstrated exceptional planning and organizational skills. Proven ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies. Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact. Ability to multitask, adapt to changing priorities, and meet deadlines. Demonstrated advanced computer skills and demonstrated proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint. Proven experience working with SharePoint or a similar document sharing system. Demonstrated experience coordinating domestic travel arrangements. Preferred Qualifications Prior experience at Virginia Tech or other higher education environment. Demonstrated proficiency with analyzing and summarizing information using Excel. Demonstrated experience in supporting projects with multiple priorities, deadlines, and constituents. Demonstrated experience creating and maintaining policy and procedure documentation. Demonstrated experience in SharePoint. Demonstrated experience in OneNote. Prior experience with the Advancement model. Familiarity with project management tools. Prior experience working in a team-oriented environment. Proven editing and journalistic skills. Pay Band 4 Overtime Status Non-Exempt: Eligible for overtime Appointment Type Regular Salary Information $75,000 - $85,000 Hours per week 40+ Review Date December, 7th 2025 Additional Information The successful candidate will be required to have a criminal conviction check. Unable to Sponsor Work Visas About Virginia Tech Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. If you are an individual with a disability and desire an accommodation, please contact Advancement HR at ************ during regular business hours at least 10 business days prior to the event. Advertised: November 24, 2025 Applications close: December 7, 2025 Eastern Standard Time

Working Title: Fiscal and Administrative Specialist (Part - Time) State Role Title: Administrative and Office Specialist III Position Type: Part-time - Wage / Part-time Salaried Position Status: Part-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: Access and Enrollment Department: 520125 - GEAR UP Staunton Year 2 Pay Rate: Hourly Specify Range or Amount: $20.00 per hour Is this a JMU only position? No Is this a grant-funded position? Yes. This is a grant-funded position and is contingent upon continued funding. Is this a Conflict of Interest designated position? No Beginning Review Date: 10/31/2025 About JMU: At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. JMU offers several perks to all employees including: * A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. * Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios. * A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits. * Holiday Breaks: The university is granted 12 holidays a year. * Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join. At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way. Discover what makes JMU a great place to work: bit.ly/JMUEmployment General Information: Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) seeks a part-time Administrative Assistant to provide support through a variety of fiscal and administrative duties. James Madison University is proud to partner with Staunton City Schools to implement a GEAR UP grant. GEAR UP is a federally funded program that empowers first-generation and underrepresented students on their path to college through college access and readiness programs. Duties and Responsibilities: The Fiscal and Administrative Specialist works to maintain the efficiency and effectiveness of office operations and serves as the primary fiscal manager for the office. * Provide administrative support to the Project Director and GEAR UP staff. * Answer phones and greet visitors to the office. Prepare written correspondence. * Coordinate travel plans and reimbursements for GEAR UP staff. * Coordinate meetings and events including reserving space and setting up catering. * Oversee daily office operations including purchasing, incoming and outgoing mail, paperwork processing and work order requests. * Maintain financial records and reconcile all expenditures monthly. * Maintain and reconcile all match forms which includes communicating and obtaining signatures from various school employees including teachers and administrative staff. Qualifications: Required: * Proficiency in Microsoft Office, especially Excel, Word and Outlook. * Proficiency in current administrative and office practices, including data management and financial record keeping. * Experience and demonstrated knowledge of fiscal management such as reconciliation and a general understanding of basic accounting procedures. * Ability to manage confidential and sensitive information. * Demonstrated ability to adapt and learn new systems. * Strong interpersonal skills and customer service experience with demonstrated excellence in oral and written communication. * Ability to organize, prioritize and multi-task in a dynamic environment. * Ability to take initiative and work independently to complete a variety of tasks with exceptional attention to detail and accuracy. Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

The Executive Assistant provides executive support to the Senior Associate Vice President and Chief Operating Officer (SrAVP/COO) for the Advancement Division, including coordinating and scheduling meetings, managing the SrAVP/COO's calendar, assisting in the preparation of reports and correspondence, maintaining and updating systems and databases, managing special projects, and facilitating effective interaction within and outside the university. The SrAVP/COO relies on the Executive Assistant to be proactive and set up effective and efficient processes to allow the SrAVP/COO to focus time and effort strategically to achieve key division goals. He/she provides critical support through research, analysis, writing, information coordination, relationship management, and project coordination. This role involves maintaining regular communication with colleagues and stakeholders across the university and with external partners at various levels of responsibility. The Executive Assistant will work on projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities, including confidential and sensitive matters, with the utmost discretion. The Executive Assistant is responsible for independently managing and tracking key projects, including benchmarking and reporting that requires extensive coordination with Advancement leadership and colleagues. The Executive Assistant will be a trusted professional who is aligned with the SrAVP/COO and leadership of Advancement, using sound judgment to make reasonable decisions in the absence of direction. The ideal candidate must be professional and demonstrate emotional intelligence through strong interpersonal skills, the ability to influence key stakeholders, and adaptability. In addition, the candidate must be organized, self-directed, and be an effective communicator and collaborator. Required Qualifications Bachelor's degree in Business Administration, Communications, or related field or combination of education, training and experience. Demonstrated significant high-level administrative experience supporting executive level individuals within a fast-paced, self-directed, and demanding environment. Excellent communication skills. Ability to maintain strict accuracy and be hyper-sensitive to details. Demonstrated exceptional planning and organizational skills. Proven ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies. Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact. Ability to multitask, adapt to changing priorities, and meet deadlines. Demonstrated advanced computer skills and demonstrated proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint. Proven experience working with SharePoint or a similar document sharing system. Demonstrated experience coordinating domestic travel arrangements. Preferred Qualifications Prior experience at Virginia Tech or other higher education environment. Demonstrated proficiency with analyzing and summarizing information using Excel. Demonstrated experience in supporting projects with multiple priorities, deadlines, and constituents. Demonstrated experience creating and maintaining policy and procedure documentation. Demonstrated experience in SharePoint. Demonstrated experience in OneNote. Prior experience with the Advancement model. Familiarity with project management tools. Prior experience working in a team-oriented environment. Proven editing and journalistic skills. Pay Band 4 Overtime Status Non-Exempt: Eligible for overtime Appointment Type Regular Salary Information $75,000 - $85,000 Hours per week 40+ Review Date December, 7th 2025 Additional Information The successful candidate will be required to have a criminal conviction check. Unable to Sponsor Work Visas About Virginia Tech Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. If you are an individual with a disability and desire an accommodation, please contact Advancement HR at ************ during regular business hours at least 10 business days prior to the event.

Are you passionate about helping others and making a real impact on your community? Do you have strong customer service experience and are prepared to take the next step in your career? If so, join a team that does important work for vulnerable adults and their families! The Prince William County Department of Social Services, Customer Support and Services Team (CSS) is seeking a qualified applicant for our Administrative Specialist position to deliver information and assistance to our customers. About This Role: The ideal candidate will work on the Customer Response Team (CRT), serving as the first point of contact for individuals reaching out to the Department of Social Services. We seek an individual who can understand and communicate complex information with empathy, patience, and respect, pays strong attention to detail, and can work in a fast-paced environment. The Administrative Specialist must be able to work both independently and collaborate with team members to deliver excellent service to customers and staff. Candidate must have strong computer skills and be able to navigate between various state and county computer systems, as well as the ability to communicate effectively verbally and in writing. If you'd like to become a part of a team committed to making lives better, apply now! Typical tasks: * Provide basic information regarding public benefits (SNAP, TANF, Medicaid, Child Care, Energy Assistance, etc). * Research cases and provide appropriate information and updates to authorized parties while maintaining confidentiality. * Utilize internal systems and directories to locate program contacts and ensure accurate referrals. * Triage calls and direct to appropriate case workers, divisions, or external agencies, as needed. * Maintain up-to-date knowledge of county social service offerings and community-based resources. * Document interactions accurately and escalate complex or urgent inquiries to appropriate staff. * Support customers that may be in crisis by de-escalating and ensuring linkage to appropriate supportive services. * Perform other administrative tasks related to general office functions. Minimum Requirements: High school diploma or GED, and 2 years of experience in social services, performing administrative functions and providing customer service. Preferences: * 3 or more years of experience providing customer service in an organization that serves vulnerable individuals and families. * 2 or more years of experience working with Virginia Case Management System (VaCMS). * 2 or more years of experience working in a public assistance office. * Knowledge of local, state, and federal social services programs. * Proficiency in using computer systems and MS Office Suite applications * Strong verbal and written communication skills. * Bilingual in English and another language. Special Requirements: * All DSS staff are required to provide emergency human services work, including staffing emergency shelters in the event of a community disaster. * Candidates must pass criminal history, child protective services, and DMV background checks. * Resource/foster parents for youth in the Prince William foster-care program may not be employed by the Prince William Dept. of Social Services. Resource/foster parents for youth from other localities are welcome to apply. Work Schedule: 37.5 hours per week Monday - Friday 8:00 am - 4:00 pm onsite - This is not a telework role. Hiring Salary Range: $25.44 to $36.98 hourly We also offer great benefits including: * Retirement from the Virginia Retirement System (VRS) * 401a and 457 retirement savings and investment plans * Paid Annual Leave * Paid Personal Leave * Paid Sick Leave * Paid Holidays * Optional Group Medical and Dental Health Plans * Optional Group Life Insurance * An Employee Assistance Program (EAP) * Career Development Opportunities Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here PSLF foradditional information. NOTE:The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here. Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SEE YOURSELF HERE!

We are seeking a self-motivated, organized, and detail-oriented professional with experience supporting high-profile individuals and families to serve as an Executive Personal Assistant (EPA). This role requires someone who excels in both traditional and non traditional tasks while also anticipating and addressing unspoken needs and responsibilities. The ideal candidate will demonstrate initiative, have a strong ability to multitask, and consistently prioritize tasks with exceptional attention to detail, tidiness, and neatness. The EPA will operate in a dynamic and unique environment, often executing tasks while the Principal is on calls. Active listening, discretion, and professionalism are essential, as the role involves handling highly confidential information. The EPA will also take pride in maintaining an impeccably organized workspace and systems to ensure everything runs smoothly and efficiently. The Employer The Principal is a business owner, investor, and strategic advisor to investment institutions, family offices, and sovereign entities across Europe, the Middle East, and Southeast Asia. He currently serves as the Executive Chairman of a US-based business group with operations spanning technology, logistics, VIP experience management, network intelligence, healthcare, and marketing. Your role is situated within the Office of the Chairman, led by the Chief of Staff, whom you will report to and closely support. This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves. Responsibilities Calendar & Travel Management Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs Support the team in advance of meetings or social events with briefing notes, background research, and logistical details Personal & Family Support Act as a trusted point of contact between the principal and their network Assist with planning and executing family-focused gatherings, such as dinners, celebrations, or holidays Provide structure and a sense of continuity in the home when the principal is traveling or away for extended periods Maintain frequent and clear communication to ensure alignment across all routines and responsibilities Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities Household & Lifestyle Management Oversee household tasks, coordinating with domestic staff, and managing maintenance, construction, or design projects Handle personal shopping requests, from groceries and clothing to special items, ensuring preferences and quality standards are met Collaborate on meal planning, dietary restrictions, and coordinating meal deliveries or personal chef services Gifting & Social Relationship Management Curate thoughtful, high-quality gifts that reflect the recipient's preferences, cultural considerations, and the principal's brand image Maintain a detailed record of past gifts, important dates, and individual preferences to ensure a personalized and consistent approach Proactively manage the principal's social network by tracking key relationships, milestones, and engagement opportunities Facilitate connections and follow-ups to strengthen both personal and professional relationships Board Governance Support Assist in the coordination and scheduling of board meetings, committee meetings, and related events Prepare and distribute agendas, briefing materials, and background documents to board members in advance of meetings Record meeting minutes with precision, track action items, and follow up to ensure timely completion Maintain organized records of board decisions, policies, and governance documents for easy reference Monitor governance timelines and remind the principal and board members of required actions or compliance deadlines Communication & Administrative Support Draft, edit, and manage personal and professional correspondence, ensuring tone and voice alignment at all times Monitor and manage multiple email accounts (Gmail, Outlook), prioritizing, flagging, and handling communication as appropriate Keep digital files, contact lists, and notes well-organized, updated, and easily accessible Assist the Chief of Staff with project management, tracking deadlines, and following up with executives and vendors and work to develop SOPs for the Office of the Chairman. Maintain accurate financial records, assist with budgeting, bill payment, and expense tracking while ensuring strict financial privacy Technology, Data & Confidentiality Exceptionally tech-savvy, with the ability to master emerging tools and systems to improve efficiency and decision-making Ensure secure data management by completing backups, developing filing and retrieval systems, and recording meeting discussions for historical reference Conserve the principal's time by reading, researching, routing correspondence, drafting documents, collecting and analyzing information, and initiating communications Exercise the highest level of discretion in handling personal matters, sensitive information, and confidential communications Additional Duties & Special Projects Anticipate needs and offer proactive solutions before they're requested Carry out additional duties and assist with special projects as assigned Work Hours & Flexibility This is a full-time role with core daytime working hours, though responsibilities may often extend beyond standard business hours depending on the needs of the executive and the company. A high level of flexibility and availability is expected. You will be required to work outside of a traditional office setting, including supporting the executive while on the go, from the home office, and occasionally accompanying during travel. Must be available for last-minute schedule changes, travel needs, or event coordination, often requiring after-hours availability. A proactive approach to handling tasks in real time, even in dynamic, fast-paced environments away from a computer or outside the office, is critical to this role. Must be reliable, reachable at all times, and able to respond quickly to urgent tasks. Over time, you will develop the awareness and discretion to manage your own schedule and work location, aligning your availability with the established rhythms of the role particularly when your superiors are traveling or during predictable high-demand periods. Priority will be given to candidates who are available nights and weekends and can provide the flexibility required to meet the demands of this role. Qualifications Bachelor's degree preferred, but not required. Minimum of 3-5 years of experience as a Personal, Executive and/or Administrative Assistant, Secretary, or in a similar role. Proven experience supporting senior executives, entrepreneurs, or public figures in either personal or executive assistant roles Exceptionally tech-savvy, with an advanced ability to leverage emerging tools, platforms, and systems to drive efficiency and innovation at every level. Excellent verbal and written communication skills, capable of composing messages that reflect the principal's tone and style Highly organized with a keen eye for detail, able to maintain accuracy and calm even in fast-paced situations Skilled at juggling multiple communication channels across both personal and professional contexts Comfortable and proficient with technology platforms such as Apple Calendar, Google Workspace, and Outlook Dependable, discreet, and adaptable to the dynamics of a family-oriented household Holds a valid driver's license and has access to a personal vehicle (vehicle stipend provided) Open to occasional travel when required, with sufficient advance notice Who We Look for You remain composed and steady, bringing a sense of calm and focus even during unpredictable moments You quickly identify what needs to be done and confidently take the initiative to act You think in terms of systems, enjoying the process of creating order, efficiency, and smooth workflows You respect the privacy of the family while knowing when to stay in the background or step forward as needed You're an attentive listener, a keen observer, and meticulous when it comes to taking notes Your emotional intelligence allows you to intuitively protect and support those around you You're resourceful, proactive, and quietly confident, helping others feel comfortable and supported You excel in a well-rounded role that balances managing calendars and emails, handling personal errands, maintaining regular communication with the principal, and overseeing household details You have an almost unstoppable drive to keep going until the job is done, and then make it even better You embrace technology, making data-driven decisions and seeking innovations that improve processes and outcomes Benefits Compensation will be competitive and aligned with your level of experience Performance-based bonus eligibility Medical, dental, and vision insurance 401(k) participation Discretionary travel and special project opportunities as needed A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Equal Opportunity Employer Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Human Resources announces an opening for a 1.0 FTE Administrative Specialist; this is a full-time, 12-months, Grade G-10 position in the Office of Academics. Qualifications: High School diploma or GED; including or supplemented by courses in business and office practices with a minimum of two years' responsible clerical experience, preferably in an education-related setting. Excellent human relations skills; ability to maintain effective working relationships with other employees at all levels, including students, parents, and the public in a courteous and tactful manner. Excellence in business English grammar, spelling, and punctuation; must be able to communicate clearly and concisely, both orally and in writing. Knowledge of business and school office procedures, practices, and equipment; business English and office terminology. Knowledge of the operation, uses and capabilities of computer equipment and computer programs utilized at APS; Performs one or more sets of the following; may not include all duties performed; not all incumbents perform all essential functions delineated: Performs full range of entry to full proficiency level administrative support and secretarial tasks as assigned; serve as receptionist; greets all visitors, answers phones, and distributes mail. Incumbent will be assigned specific responsibilities at the work site to support the specific needs of the hiring Office (e.g., maintain complex records; serve as the Administrative Assistant to the work location's manager or director; responds to requests related to office services to the schools and the community; maintains office-wide events calendar; provide written and/or oral translations as required by the assignment; maintain time and attendance records, process leave requests, verify leave data with payroll; create routine correspondence; prepare information and presentation packets as needed; and other duties as assigned). It is the policy of the Arlington School Board, as stated in Policy G-2.30, Employee Relations - Equal Employment Opportunity - that “Employment opportunities shall not be restricted, abridged or otherwise adversely affected on the basis of race, national origin, creed, color, religion, gender, age, economic status, sexual orientation, national origin, marital status, pregnancy status, veteran status, genetic information, gender identity or expression, and/or disability.”

Why You Want to Work Here: Join a dynamic and growing organization where you'll play a key role in keeping daily operations running smoothly. We're a team that values reliability, teamwork, and a positive attitude. This is a great opportunity for someone looking to launch their administrative career, gain professional office experience, and develop valuable skills in a supportive environment. Responsibilities: Serve as the first point of contact by answering phones, greeting visitors, and responding to general inquiries Provide administrative support including filing, data entry, document preparation, and mail distribution Assist with scheduling meetings, maintaining calendars, and preparing meeting materials Help coordinate office supplies, monitor inventory, and place orders as needed Support internal teams with light research, recordkeeping, and special projects Maintain a neat and organized office environment, ensuring shared spaces are stocked and tidy Provide occasional support for events, meetings, or onsite activities Requirements: High school diploma or equivalent; associate's or bachelor's degree a plus but not required Strong organizational skills with attention to detail and accuracy Excellent verbal and written communication abilities Friendly, professional demeanor and a willingness to help wherever needed Ability to manage multiple tasks and adapt to shifting priorities Proficiency in Microsoft Office (Word, Excel, Outlook) or willingness to learn Previous office or customer service experience is a plus, but we are open to training motivated candidates