Administrative coordinator jobs in Wayne, NJ

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Conference Services Coordinator Schedule Notes: Monday - Friday, 9:00 AM - 5:00 PM Duration: Approx. 5 Months, possibility of extension, and permanent Scheduling conference rooms for meetings and events in the main campus conference center. Job Responsibilities: Regularly monitoring operations of conference facilities, checking in with A/V Technician Staff, Catering, and Environmental Services. Running both daily and weekly reports to distribute to staff and affected support departments to forecast upcoming events with a focus on VIP and large-scale events that require special attention. Required Skills & Experience: Experience working with Audio/Visual (A/V) teams, Facilities Management, and Catering, when planning and during events. Must have excellent customer service skills. Must have excellent planning and organizational skills. Should have the ability to manage telephone, e-mail, and e-form requests, and to work under pressure of deadlines for high-volume requests. Must be familiar with the use of a PC and Microsoft 365 applications. Preferred Skills & Experience: Event planning software experience. Required Education: High School diploma or equivalent.

WHO WE ARE: The FoundRae Collection is more than jewelry. The pieces are modern heirlooms, ones that allow the wearer to express something of themself to the world. The FoundRae collection is intended to become part of the wearer, a second skin, an expression of identity and of personal values. The collection is founded on a lexicon of archetypal, mythological and classical symbols with the intention of inspiring the wearer to take the wisdom passed down through generations and apply that to one's own life. FoundRae is a reminder, one we wear against our hearts or on our hands, of our capacity for change and growth. When you wear one of these pieces, you are announcing to yourself and to the world that everything you want and everything you want to be is already inside you - all you have to do is claim it. WHO WE ARE LOOKING FOR: Operations Coordinator, Retail POSITION SCOPE: The Operations Coordinator role will work to ensure the accurate completion of all client orders by ensuring that timeline prioritization and quality standards are met for all final orders. In addition, this role encompasses maintaining supplies and packaging stock levels, maintainingand updating reports, participating in inventory management as well as any special projects. RESPONSIBILITIES: Order Coordination: Act as the liaison between internal teams to complete all orders in a timely manner. Work with the Bench Jewelers to coordinate workflow ensuring prioritization of orders. Coordinate engraving artwork and execution for in-house engravings. Communicate with Retail/Fulfillment teams regarding inventory availability. Efficiently manage order flow by prioritizing urgency of work and pacing longer lead time orders. Pull pieces for all orders and determine whether studio work (assembly/polishing) is needed. Confirm product details, quality level and assembly accuracy before processing. Order Processing: Work with the sales team to process all orders. Administer quality checklist and validate using brand standards. Accurately document all inventory movement for orders. Studio Reporting and Logs: Log and track customer returns for repair using Repair Tracker. Monitor and log unfulfilled work orders. Track orders that cannot be completed because inventory is not present. Inventory Management: Participate in inventory cycle counting and use active problem solving to investigate discrepancies. Maintain accurate vault organization and consistently spot check inventory trays to ensure accuracy of product storage. Monitor internal inventory movement via transfers and use of sign out sheet. Provide support to management and sales staff through quick, accurate stock checks and upon request, provide quick delivery to sales floor. Ensure timely communication with management and sales team regarding new arrivals and product replenishment. Shipping and Receiving Ensure merchandise and supply deliveries are accurate, verifying all quantities shipped / received match corresponding documentation for all incoming / outgoing shipments. Maintain organized shipping area ensuring all outgoing merchandise is properly packaged. Follow the company guidelines regarding shipping to clients and intercompany. Packaging and Supplies Order and manage non merchandise supplies like stationery and packaging. Re-stock appropriate levels of packaging supplies within the boutique. QUALIFICATIOINS: Minimum of high school degree, Associates/Bachelor's degree preferred Minimum of 2 years previous experience in order management, inventory processing and tracking preferably within luxury/retail PC/Mac proficient, advanced excel skills and knowledge of design programs a plus Outstanding attention to detail and highly organized, reporting skills, interest and demonstrated experience in creating and streamlining processes Self-starter and multi-tasker Must be able to work a flexible schedule including, evenings, weekends and holidays The appointed candidate will be offered an hourly rate between $22.00 - $26.00 plus the opportunity for bonus, a comprehensive benefits package including: medical, short and long-term disability, various paid time off programs, employee discount/perks and retirement plan. Our Company's values: We value people: we want each other to be the best versions of who we can be. We value our relationships with our employees, suppliers and community. We value diversity and promote inclusivity with our words, actions and images. We value professional development and personal growth. We value community service and philanthropy. We value and foster creativity and self-expression. We value accountability for ourselves and the collective and show integrity through all our interactions. We value storytelling and reading.

Lakeside Manor is an assisted living facility in Staten Island, NY. With a commitment to quality care, Lakeside Manor serves its community through comprehensive health services and a compassionate team dedicated to resident well-being. Potential candidates can look forward to joining a reputable organization known for its exceptional standards in health care. Role Description We are seeking a highly organized and dependable Administrative Assistant to join our team. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to support daily office operations. Key Responsibilities Scan, file, and maintain accurate records Complete paperwork and ensure proper documentation Make and receive phone calls with professionalism Provide general administrative support across departments Adapt to shifting priorities and assist wherever needed What We're Looking For Strong organizational skills and attention to detail Excellent communication skills (written and verbal) Ability to multitask and manage time effectively Flexibility with tasks and scheduling Proficiency with basic office equipment and software Why Join Us? Supportive team environment Opportunities to learn and grow Flexible hours to accommodate work-life balance If you're reliable, resourceful, and ready to take on a variety of tasks, we'd love to hear from you! Salary is $21-26 an hour depending on qualifications and experience Employee contribution Medical insurance offered. PTO and sick time

Job Title: Receptionist/ Administrative Assistant Pay Rate: $24-$26/hr 5 days on site We are seeking a highly organized Receptionist/ Admin Assistant to support the team in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments

The Opportunity ROEN is a luxury fine jewelry house specializing in bespoke engagement rings and fine jewelry for the unabashedly intentional. We're seeking a highly organized Office Coordinator to support our growing atelier operations. ⸻ Who We Are Founded in New York by childhood friends, ROEN is a fine jewelry house rooted in craftsmanship, culture, and story. We specialize in bespoke engagement rings and signature fine jewelry pieces that blend high design with master craftsmanship. Our mission is to make the world of high jewelry more warm, intuitive, and personal - while upholding the highest standards of quality. San Francisco is our first West Coast market, and we're excited to build a presence that matches the creativity and innovation of the Bay Area. ⸻ Your Role Inventory & Diamond Management Maintain precise tracking of diamond and gemstone inventory including carat weight, specifications, certification numbers, and costs Manage agreements with suppliers, tracking deadlines and coordinating returns Coordinate stone deliveries with suppliers and couriers, maintaining chain of custody documentation Organize and maintain GIA/IGI certificates and authentication documentation Shipping, Packing & Logistics Pack high-value jewelry pieces to ROEN standards with meticulous attention to presentation and security Manage shipping logistics including insurance, signature requirements, and tracking Coordinate local deliveries, pickups, and courier services with urgency and care Manage calendar for client pick ups, deliveries, deadlines Administrative & Compliance Maintain insurance documentation for inventory and shipments Reconcile inventory costs with sales for financial reporting ⸻ Who We're Looking For You're exceptionally organized with meticulous attention to detail and a high sense of responsibility when handling diamonds, gemstones, and luxury pieces. You have genuine interest in learning about the fine jewelry industry with a desire to grow, and you're a proactive problem-solver who anticipates needs and flags issues before they become delays. You work independently while maintaining clear communication, exercise discretion with confidential information and valuable inventory, and bring a professional demeanor that reflects ROEN's luxury brand standards. You're proficient in inventory management software and CRM platforms (Monday.com experience a plus), and based in NYC with availability for 5 days/week in office. You might be a fit if you: Prior experience in fine jewelry, diamonds, luxury retail, or high-value inventory management preferred Ability to lift and move packaged jewelry shipments and event inventory This position is subject to a background check Work independently, anticipate needs, and solve problems before they become issues Communicate clearly and professionally with internal teams and external partners Are energized by the idea of helping establish ROEN's first West Coast location ⸻ Compensation & Benefits Competitive base salary Healthcare coverage Generous PTO Founders' direct mentorship A close-knit team that values excellence, ownership, and craft

Administrative & Graphics Assistant to Senior Director As the Administrative & Graphics Assistant to a Senior Director on Meridian Retail Leasing, you will provide comprehensive support across administrative, operational, and marketing functions, ensuring seamless management of his business and team activities. This role requires strong organizational skills, Salesforce proficiency, attention to detail, and the ability to collaborate effectively across multiple departments. Key Responsibilities: Maintain and update Salesforce account, ensuring all records are accurate and up to date Utilize Salesforce efficiently to track client information, commissions, and other critical data Prepare and print leases for signings Review exclusive agreements, leases, and related documents to extract necessary information Handle general administrative tasks Act as primary point of contact between Senior Director and Meridian operations Create commission calculations Invoice landlords and follow up on outstanding commissions Support invoicing and tracking of commissions Manage all marketing initiatives for Senior Director's team, including Team marketing, listing email blasts, and collateral creation Design and coordinate retail leasing flyers, signage, and area maps highlighting business, transportation, and points of interest around properties Submit traded posts Collaborate with Meridian's Marketing team for marketing requests Manage calendar Coordinate lease hand-offs, key hand-offs, and other logistics with landlords, co-brokers, and clients. Qualifications & Skills: Strong proficiency in Salesforce and general CRM systems. Excellent organizational and multitasking skills. Strong attention to detail and accuracy. Ability to collaborate across departments and manage multiple stakeholders. Graphic design and marketing collateral experience preferred. Flexible and able to work extended hours when necessary Additional Information: Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.

Oscar de la Renta is looking for a Finance & Operations Coordinator to own the PO-to-pay process for Cost of Goods (COGS) and Samples, drive 3-way match discipline, obtain invoice approvals, and coordinate with vendors. The candidate will sit on the Finance team and have close partnership with Design, Production, and Warehouse teams. Reporting to the Controller, this role will be in office Mon-Fri and based in our midtown Manhattan corporate office. Responsibilities 3-way match ownership (PO / Receipt / Invoice): Ensure accurate matching for all COGS invoices; resolve variances with Inventory and Production. PO lifecycle control: Track POs from issue to receipt; reconcile confirmations, ship dates, and invoices; initiate PO changes (e.g., SKU updates, quantity/price changes) and route for approval per policy. Samples PO creation: Create POs for Samples, ensuring proper coding (GL, cost center, project/season). Samples invoices: Collect approvals, validate back-up (packing lists, sample logs), and post timely each month. Discrepancy resolution: Investigate shortages/overages, returns, and SKU substitutions; coordinate debit/credit memos with vendors and Inventory; document root cause. Vendor communications: Serve as day-to-day AP contact for domestic and overseas factories; reconcile statements, request missing docs, and communicate remittance details. Data stewardship: Maintain item/SKU and vendor master attributes used for purchasing and matching. Compliance & controls: Follow approval matrices, segregation of duties, and documentation standards; retain files for audit; escalate exceptions. Ad hoc & continuous improvement: Build trackers/dashboards, pilot process improvements (e.g., vendor invoice portals, EDI), and support ad-hoc analysis. KPIs: Held to key metrics such as match rate and month-end close timing. Qualifications Education: Bachelor's degree in Business, Finance/Accounting, Supply Chain, or related field preferred (or equivalent experience). Experience: 2+ years in wholesale/production/sales operations/AP within fashion, luxury, or consumer goods; cross-functional work with vendors, operations, and retail partners preferred. Tools: Advanced Excel (pivot tables, VLOOKUP/XLOOKUP, data analysis, reporting); experience with GCS A2000 a plus. Skills: Exceptional organization, collaboration, and time management; accurate multitasking; clear written and verbal communication (including with overseas vendors). Basic understanding of landed cost components (freight/duty) is a plus.

Staten Island, NY 10309 Pay: $20-22/hr. We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision. We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career. A Successful Associate in this role… Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service. Heavy phone volume. Shines as our ambassador of cheer and positivity, spreading that throughout the organization Meticulously files and organizes documents with pinpoint precision and accuracy Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up Data entry Cash handling Daily bank deposits Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company. WHAT WE REQUIRE: Superb attitude toward Customer Service Vehicle for daily bank deposits Excellent Communication, Organization, and People skills Strong Mathematical, Grammatical & Punctuation skills Fluency in Microsoft Office Suite: Word, Excel, Outlook Follow-Up and Follow-Through Common sense! Punctuality, Responsibility, and Positive Energy This is a Full-time Position, Monday - Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00614

Duties of Administrative Assistant: The Administrative Assistant will provide customer service Maintaining and organizing files Review and process purchase orders The Administrative Assistant will handle answering phone calls/emails Updating customers on orders Scheduling meetings and appointments The Administrative Assistant will be focused on managing customer accounts Ordering supplies and materials Requirements of The Administrative Assistant: Prior experience within e-commerce space is helpful but not required Knowledge of Microsoft Office Suite Bachelor's Degree a plus

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

Assist with various administrative tasks Manage and track pending and expiring leases Maintain leases and renewal documents for management office · Manage paper and electronic filing systems by routing various documents · Collect and maintain records of rental payments and payment dates. · Verify income, assets, and expenses, and complete file tracking sheet for each applicant.

Our client is seeking a detail-oriented and adaptable Administrative Assistant to support their team. The ideal candidate will thrive in a fast-paced environment and provide critical support in day-to-day operations. Process intakes with speed and accuracy Answer phones and provide guidance and resources to constituents Review, scan, and upload documents into NYMatters Manage shared mailbox and route messages as appropriate Review physical mail received by the bureau and route documents accordingly Listen to voicemails and return calls as needed Manage incoming and outgoing faxes Perform other duties as requested by the bureau Requirements: Knowledge of data entry and experience using various computer programs Ability to assess or analyze documents and make appropriate determinations Proficient in operating office phones and managing communications Flexible, fast learner, and adaptable to a fast-paced and fluid environment Preferred Education: Technical Degree or Certificate Program Benefits: Health Insurance Sick Time 401k Location: 28 Liberty Street New York, NY 10005 Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications) By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class

ABOUT US Sanctuary for Families is New York's leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 12 locations throughout New York City. POSITION OVERVIEW Sanctuary for Families is New York's leading service provider and advocate for survivors of domestic violence, sex trafficking, and related forms of gender-based violence. Sanctuary's Pro Bono Project expands access to justice for survivors by partnering with the private bar to provide pro bono representation and legal support. Each year, we collaborate with approximately 75 law firms and 1,200 pro bono attorneys. We are seeking an enthusiastic, detail-oriented, and highly professional Project Assistant to join our Pro Bono team. The ideal candidate will be passionate about advancing justice for survivors of gender-based violence and skilled at building strong partnerships with law firms, volunteer attorneys, and colleagues across the organization. This is an excellent opportunity for someone interested in the intersection of law, public service, and nonprofit management. The Project Assistant will gain broad exposure to Sanctuary's legal programs and play a key role in ensuring the success of pro bono initiatives in a dynamic, mission-driven environment. RESPONSIBILITIES Support the daily operation, administration, and coordination of the Pro Bono Project Serve as a logistical contact for law firm and corporate pro bono partners Help place pro bono cases with law firms and ensure pro bono attorneys receive timely case materials, background information, and technical assistance Manage and maintain accurate data in Salesforce, Sanctuary's case management system Assist a small number of clients with referrals and access to internal and external services, including financial grants, tutoring, housing, and counseling Maintain and enhance Sanctuary's Pro Bono Portal, an online resource center for pro bono attorneys Coordinate and provide administrative support for law firm pro bono clinics Help plan and implement Above & Beyond, Sanctuary's annual pro bono awards celebration Schedule client intakes and coordinate with referring agencies and internal teams Compile data and draft reports for funders and internal use Represent the Pro Bono Project at events, meetings, and trainings hosted by law firms, bar associations, and partner organizations On-board interns and volunteers Assist with the development of training materials for pro bono attorneys Organize trainings, meetings, and special events for law firm partners Perform additional duties as assigned to support the Pro Bono Project and its leadership Bachelor's degree or equivalent relevant work experience At least one (1) year of experience working in a law firm, or at least one year experience at a nonprofit or similar organization working or engaging directly with pro bono attorneys from law firms and/or volunteers who are assisting the non profit or similar organization as external counsel/legal service providers Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); comfortable learning new systems and managing digital workflows Experience with office systems (e.g. document management, scanning, etc.) Proactive, efficient, and highly organized self-starter who is flexible and able to manage multiple priorities Strong attention to detail and excellent communication and interpersonal skills Demonstrated passion for improving access to justice and a commitment to supporting survivors of gender-based violence High degree of professionalism, discretion, and integrity Strong team orientation and desire to collaborate with staff and external partners. Experience with survivors of trauma is a plus Budgeted Salary: $29.29 - $32.35 per hour (annualized base salary of $53,308/yr - $58,885/yr) ; based on completed years of experience pursuant to wage scale in accordance with collective bargaining agreement Work position is Full-time (standard 35 hours/week), Hourly/Non-Exempt Work schedule is currently Hybrid; must be able to meet job location schedule obligation Benefits: Health, Dental and Vision Insurance Employer-paid life insurance Employer retirement contribution Paid time off (Holidays, Vacation, Personal, Sick) Generous Leave Policy Flexible spending account / Health savings account Student loan assistance Tuition reimbursement program Gym reimbursement program Wellness program and rewards Sanctuary for Families is a welcoming workplace. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status, and other categories protected under Federal, New York state or New York city laws. Survivors of gender-based violence are strongly encouraged to apply.

The CEO of a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants part-time. This is a great internship-style opportunity that is ongoing to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills. Responsibilities Manage both personal and professional tasks, which include reservations, appointments, and any household needs Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services. Organize agendas, manage calendar and plan events while prioritizing competing demands Prioritize and manage multiple projects simultaneously, maintaining diligent track of project timelines and deadlines Conduct thorough research on various topics as needed, providing detailed reports and actionable insights to support the CEO's initiatives Handle contract negotiations with third-party vendors, ensuring favorable terms and agreements Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc. Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms Additional Personal / Creative / Executive Assistant duties as needed Requirements Incoming Freshman of Sophomore pursuing a Bachelor's Degree from an accredited university Must be able to provide SAT and/or ACT scores in order to be considered Ability to provide clear and concise oral and written communication A self-starter who is eager, optimistic, and has a “no task too small” mindset Must be able to work 10-15 hours per week Pays $39/ hour Visa sponsorship available

Job Description Job Ad: Personal Lines Account Executive Assistant Location: Englewood Cliffs, NJ Company: Otterstedt Insurance Agency, Inc. Job Type: Full-time About Us: Since 1919, Otterstedt Insurance Agency has been a leading provider of innovative insurance solutions, dedicated to delivering exceptional customer service and value to our clients. We're looking for a dedicated and professional Personal Lines Account Executive Assistant to join our dynamic team and help us continue to grow and provide top-tier service. Position Overview: As a Personal Lines Account Executive Assistant at Otterstedt Agency you will be responsible for assisting the personal lines department in order to create a more efficient workflow that enables our account executives to be more proactive and consultative in the handling of their book of business. Key Responsibilities: Processing all non-premium endorsements for the clients, including entering data into Applied, making changes in the company websites and following up on the open activities. Following up on pending cancellations by checking company sites before cancellation and involving the AE on those that have not been paid as of the follow up date on the CNPF. Reviewing Expiration Clean up sheets to make sure that any policies that should show as renewed are properly entered and giving back to the AE those items that need more involvement. Reviewing Excess and Surplus lines renewal expiration sheets to put an activity in for the AE to follow up on @ 30 days prior to expiration so that these policies don't get overlooked. Special company lists and projects assigned by the branch manager that need to be worked on. Qualifications: 1+ years of experience in the insurance industry, preferred. P&C license required, or willing to obtain insurance license upon hiring. Excellent communication and interpersonal skills. Strong problem-solving abilities and attention to detail. Ability to manage multiple accounts and tasks effectively. Knowledge of EPIC a plus. Proficient in Microsoft Office including Outlook, Teams, Excel, etc. Why Join Us? Competitive salary and performance-based incentives. Comprehensive benefits package, including health, dental, potential for bonuses and retirement plans. Career growth and development opportunities. A supportive, collaborative, and inclusive work environment. If you're a motivated and customer-focused professional looking to make a positive impact in the insurance industry, we want to hear from you! Apply today! Otterstedt Insurance Agency is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Hill House Home is seeking an experienced Executive Assistant to join our New York team, reporting directly to the CEO. This person will be the central point of contact and right hand to the CEO for a range of business operational and personal administrative duties and responsibilities. The ideal candidate is highly organized, confident, and collaborative with strong professional boundaries and a no-drama attitude. This role will be supporting the CEO in a hybrid environment, working at least 4 days per week in office. What You'll Do: Provide full executive and personal support to the CEO, anticipating needs in advance. Manage complex daily calendars, including personal and professional scheduling, meetings, events, fittings, photo shoots, travel, and family commitments. Manage personal appointments, inclusive of family appointments when necessary Liaise across departments to ensure the CEO has all necessary materials and updates prior to meetings, events, and speaking engagements. Work across departments to track and communicate key dates (photo shoots, events, product launches), ensuring the calendar is always up to date. Oversee domestic and international travel arrangements (flights, hotels, ground transportation, reservations, and itineraries). Manage RSVPs for personal and professional events, ensuring accurate calendar updates and reminders Manage personal shopping, wardrobe coordination, and event styling support in partnership with internal team members Manage arrival and ordering of new clothing collections; coordinate try-ons for CEO. Work with PR and communications teams to support interviews, appearances, and guest engagements. Coordinate with family support and household staff on school schedules, family travel, and personal appointments/ logistics. Support office management needs, including groceries, supplies, building liaison responsibilities, onboarding, and sample management. Assist with company board meetings, team events, and special projects as needed. Maintain strong communication across all key stakeholders to ensure the CEO is informed and prepared. Who You Are: 4-6 years' experience in a similar Executive/Personal Assistant role, ideally supporting a founder, CEO, or high-profile individual. Proficiency with G-Suite, expense management systems, communication and presentation tools and comfort with digital-first workflows. Exceptional organizational skills, attention to detail, and the ability to prioritize in a fast-paced environment. A natural problem-solver, who is also intuitively analytical and creative. Collaborative and kind, who understands the importance of boundaries and discretion. A proactive problem-solver who can anticipate needs and guide with thoughtful support. Ability to work from NYC HQ 4 days a week You get things done by engaging in high level teamwork and flexing your interpersonal skills. You are organized and able to handle multiple tasks with a sense of urgency. A natural problem-solver, who is also intuitively analytical and creative. Ability to work in a fast-paced work environment. Compensation for the role will be determined based on the candidate's qualifications, skills, and experience. The estimated annual compensation for this role is $95,000+ Hill House Home is a digital-first lifestyle brand that brings beauty and joy to every day rituals. Since launching with bedding in 2016, Hill House Home has extended its collections to offer bath, baby, accessories and apparel, including their widely beloved Nap Dress . With its design-centric approach, Hill House Home offers impeccable quality, and timeless, feminine styles through quality products designed to enhance and celebrate life. Their specific aesthetic point-of-view and customer-led approach bring a fresh, accessible perspective to these time honored categories. Hill House Home Inc. is committed to building a diverse team and fostering an inclusive culture and is proud to be an equal opportunity employer. We embrace and encourage our employees' differences in ethnicity, religion, national origin, gender, family status, sexual orientation, gender identity, gender expression, age, veteran status, disability, pregnancy, medical conditions, and other characteristics. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by sending an email to ***********************.

Our client is seeking a dynamic and proactive Executive Personal Assistant (Calendar) to support a CEO in Bergen County, NJ. In this role, you will serve as a trusted partner for protecting the CEO's time, anticipating needs, and ensuring seamless coordination across a fast- paced professional and personal environment. As an integral member of the PA team, you will work closely with colleagues to provide seamless support, streamline communication, and maintain stability in an over-changing international landscape. This position is ideal for someone who thrives in precision driven calendar management and enjoys staying several steps ahead. Key Responsibilities: ● Take full ownership of the CEO's complex calendar: schedule meetings, calls with precision and foresight ● Anticipate scheduling challenges and proactively provide solutions to avoid conflicts ● Prioritize daily activities to ensure optimal use of the CEO's time and energy ● Act as a central point of contact with internal teams, board members, partners, and global stakeholders ● Manage confidential information with the highest level of professionalism and discretion ● Streamline workflows and keep the CEO focused on key priorities by removing operational distractions ● Maintain smooth alignment between professional demands and personal life to support work-life balance Qualifications: ● 5+ years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives of the company ● English required; Russian language skills preferred. ● Exceptional organizational and multitasking abilities with a natural talent for setting priorities ● Tech-savvy with strong proficiency in digital scheduling tools, office software, and online communication platforms ● A proactive and solution-oriented mindset. ● Professional presence, discretion, and reliability in every interaction ● Ability and willingness to travel domestically and internationally as required ● Flexibility and adaptability to thrive in a fast-paced, international business environment ● Verified references from former employers are required Schedule: Monday- Friday, 40 hours per week.