Administrative coordinator jobs in Wisconsin - 556 jobs

The Senior Administrative Coordinator delivers comprehensive administrative support to the Madison Device Manufacturing Site, engaging with all levels of management across the organization. Essential Functions: Supporting Site Leadership with administrative tasks, including but not limited to supporting calendar management, travel coordination, where required. Coordinating meetings for Site Leadership as needed (incl. but not limited to RTB, Global Internal Manufacturing Leadership Meeting etc.) and facilitating ad hoc requests. Supports hiring of new personnel, including setting up interviews, IT set up, site orientation, work-space needs, etc. Managing and maintaining the SharePoint site for Internal Global Manufacturing Madison, and other key Madison communication channels, distribution lists, etc. General office administration - post, couriers, stationery, and vendor management and distribute incoming and outgoing mail, as needed. Welcome visitors to the office in a polite and professional manner Manage and control the supply stocks/budget Book and organize meeting rooms and catering for on-site meetings. Knowledge of Concur travel and expense platform to provide support Site Leadership with travel/expenses. Minimum Requirements: BS/BA in relevant subject area or equivalent business/administrative experience. 10 years experience in a similar role with demonstrated ability to support a department at Director or higher level, required.

DESIGN ADMINISTRATIVE COORDINATOR (On-site | Appleton, WI) Do you have a desire to be part of a vibrant growing team? Do you thrive in providing support and ensuring smooth operations? We may have a position for you! Overview: Fire System Design Works, LLC is rapidly growing operations and looking for a Design Administrative Coordinator in Appleton, WI. The Design Administrative Coordinator directly supports the design team on fire sprinkler projects from job kick-off through close-out. What you receive: An exciting opportunity to be passionate about what you do and be part of shaping your career! Competitive salary. Full benefit package including health, dental, vision, life, disability, and other insurance products as well as a 401k plan with match, PTO and holiday pay. Design Administrative Coordinator Responsibilities: Process sprinkler project kick-off meeting information Verify AHJ (Authority Having Jurisdiction) information to produce submittals for review and permitting Request waterflow test information for projects Prepare documents for project field installation Prepare and maintain design documentation, including drawings, specifications, AHJ documentation, and project files Process Closeout documents. Attend weekly design meetings Assist team in additional administrative duties as needed Design Administrative Coordinator Qualifications: 3+ years of administrative support experience Prefer any experience in commercial construction Experience using SharePoint, Smartsheet, Bluebeam, and Adobe Acrobat is a plus. Ability to read and interpret documents, such as codes, standards, specifications, safety rules, and operating and maintenance instructions. Mathematical skills, including addition, subtraction, multiplication, and division. Analytical and critical thinking skills Ability to communicate effectively in-person and electronically Time management and organizational skills Knowledge of Municipal GIS mapping is a plus Proficient with Microsoft Office Suite If you are a motivated individual with a passion to support a growing team, please apply here. We look forward to meeting you! Our mission statement reflects our purpose: “Your life safety is our life's work” Fire System Design Works, LLC is an Equal Opportunity Employer

Access Ability WI (AAW), a grassroots 501(c)3 non-profit organization, is dedicated to providing individuals with mobility challenges the means to access, enjoy, and participate in natural resources. Based out of Iowa and Dane County, Wisconsin, AAW's objective is to create opportunities for these individuals to enjoy the outdoors independently or with social connections. We believe nature is for everyone and is an integral part of our human spirit. Role Description This is a full-time role for an Operations and Office Admin based in Mineral Point, WI with some flexibility. The role involves daily administrative assistance working with members and clients, office administration, managing equipment, and providing customer service. Responsibilities also include managing communications, scheduling, and general office tasks to ensure smooth operations. The full job description for 'Operations/Office Admin' is located on *********************************************** Please submit answer to the following when you submit your application: What is attracting you to that position? Do you have a valid driver's license and vehicle insurance? Are you able to pass a background check? Do you have a clean driving record? What hobbies do you love to do? Are you comfortable in the public, helping with various online and in person programming coordination? Do you have any lifting restrictions? This position requires weekends and evenings. (Mostly planned in advanced.) Please explain how you would handle the time flexibility required with this position. If chosen for the position, what is the length of notice that you need to provide your present employer. If longer than a two week notice, please explain. Anything else you feel the hiring committee needs to know? like minimum salary requirements? Qualifications Strong Communication skills Experience in Administrative Assistance and Office Administration Customer Service expertise Knowledge of Accounting Proficiency in using office software and technology Organizational and Time Management skills Ability to work independently and in a team environment Prior experience in non-profit organizations is a plus Bachelor's degree preferred but not mandatory

Key Responsibilities Track long-lead materials and review short-term schedules Ensure accurate daily reports and field documentation Enforce quantity reporting and pre-punch completion Support field teams with technology adoption Perform jobsite quality inspections Ensure pre-install and quality checklists are completed Support pre-install meetings and implement lessons learned Conduct jobsite safety audits and assist with incident investigations Ensure site-specific safety orientations and permits are in place Review safety plans, fall protection, and required permits Support safety training and participate in the Safety Committee Assist with onboarding new field staff (physicals, drug testing, certifications) Help manage fleet, tools, and trailer maintenance Support recruiting and outreach efforts as needed Qualifications Working knowledge of Microsoft Project, Word, Excel, and Outlook Strong organization, communication, and follow-through skills Ability to manage multiple priorities in a fast-paced field environment Self-motivated professional able to work independently Construction or project management software experience preferred

Vaco is currently hiring an Admin/Receptionist for a client in Wauwatosa, WI. This is a temp-to-hire, onsite position. Top things they will be handling: Manages and organizes office records to include maintaining physical and electronic filing systems, maintaining office supply stock, sorting and distributing mail, and ensuring visitor satisfaction. Supports the Customer Service and Sales Engineering teams by sending communications, mailings, and/or letters and assisting with special projects and initiatives; Assists in the preparation, distribution, and processing of customer files, shop orders, and shipping packets. Answers all incoming phone calls in a warm and welcoming manner, handling general inquiries and routing advanced or escalated matters to management. Performs general data entry tasks to include updating backlogs and orders and recording miscellaneous plant floor data. Operates and maintains general office equipment; Ensures reception area and conference rooms are clean, orderly, and stocked appropriately. Other responsibilities and duties, as assigned, to ensure the effective utilization of company resources and to ensure customer satisfaction. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

ORGANIZATION: Lubavitch of Wisconsin is dedicated to serving all Jews throughout Wisconsin with Ahavat Yisrael - an unconditional love and concern for every Jew, regardless of background and affiliation. Its multiple programs provide the education to promote Jewish knowledge and awareness and the means to practice and experience our Jewish heritage. It encourages every positive action on the part of every Jew and facilitates the efforts of every organization, synagogue or group to increase Jewish knowledge and observance. JOB SUMMARY: We are seeking a candidate who is genuinely interested in working in the non-profit field. This position reports directly to the Executive Office and is responsible for general office support, campaigns, communications, events and more. KEY RESPONSIBILITIES: • Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories. • Maintains supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, verifying receipt of supplies. • Scanning & making copies. • Entering, manipulating, and extracting data from our extensive database program • Contributes to the team effort by accomplishing related results as needed. • Basic website updates. • Greeting visitors and answering phones. • Protects the organization's value by keeping information confidential. • Receiving and logging payments and following up with appropriate correspondence. • Support of various programs, events, and holidays. • Advanced computer skills (including Microsoft Office, Gmail and basic internet skills) are required, as is the ability to learn new software quickly. Skills and Qualifications: • Reporting Skills • Computer proficient • Administrative Writing Skills • Microsoft Office Skills • Managing Processes • Professionalism • Dependability • Organization • Problem Solving • Attention to Detail

Office Administrative Assistant / Front Desk Coordinator Full-Time | On-Site | Day Shift We are seeking a polished, highly organized Office Administrative Assistant who takes pride in professionalism, attention to detail, and being a dependable point of support across the office. This role is ideal for someone who values structure, accuracy, and representing an organization with confidence and integrity. You'll serve as both the first impression and the behind-the-scenes backbone-ensuring daily operations run smoothly, efficiently, and professionally. Key Responsibilities Professional Front Office Management Serve as the first point of contact for visitors, vendors, and callers with a calm, professional, and welcoming presence Answer and direct phone calls efficiently while maintaining discretion and confidentiality Manage visitor access, logs, and front office security procedures Administrative Excellence Maintain organized, accurate filing systems (digital and physical) Prepare correspondence, documents, mailings, and internal communications Schedule appointments, manage calendars, and assist with travel coordination Support leadership, accounting, and operations with dependable administrative support Accounting & Documentation Support Assist with accounts payable functions including vendor setup, invoice processing, and payment tracking Enter and maintain data with a high degree of accuracy Organize and maintain job files, quotes, and supporting documentation Office Organization & Coordination Maintain a clean, orderly, and professional reception and shared office spaces Monitor and manage office supplies and equipment needs Coordinate service or repairs for office equipment as needed Support special projects and additional administrative needs as assigned What We're Looking For Professionalism & Work Style Exceptionally organized, detail-oriented, and reliable Strong sense of ownership, accountability, and follow-through Able to manage multiple priorities while maintaining accuracy and composure Demonstrates discretion, sound judgment, and confidentiality Experience & Skills Associate's degree in accounting, finance, or related field preferred 3+ years of experience in an administrative, accounting support, or office coordination role Strong written and verbal communication skills Proficient in Microsoft Word and Excel Experience with accounting or ERP systems a plus Work Environment & Physical Requirements Office-based role with regular sitting and computer work Occasional standing, walking, and lifting up to 25 lbs Professional business environment during standard office hours Why This Opportunity Be a trusted professional supporting multiple departments Work in a structured, organized, and team-oriented environment Play a key role in maintaining operational excellence Stable, full-time position with long-term potential

Zenar Corporation Administrative Assistant Oak Creek, WI Under the direction of the Office Manager, the Administrative Assistant performs a wide variety of administrative and clerical tasks related to office operations. The ideal candidate should have excellent organizational skills, be detail-oriented and possess strong written and verbal communication abilities. This role is essential for ensuring the smooth operation of our office and supporting our team effectively. Essential Duties and Responsibilities This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as deemed necessary from time to time. Manage the administration of new job folders in electronic format including all programs and applications. Assist with new customer set-up (W-9, COI, tax exemption if applicable). Assist with generating customer invoices, accounts receivable and accounts payable. Assist with new vendor set-up. Prepare, monitor and manage purchase orders. Set up and manage paper and electronic filing systems, including recording information, updating paperwork, or maintaining documents, such as correspondence or other material. Compile, summarize and record information, to include numeric calculations, ensuring accurate, up‑to‑date information using EXCEL or other appropriate software. Required Skills/Abilities: Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office (Word, Excel, Outlook) Excellent verbal and written communication skills. Critical thinking and complex problem-solving required. Excellent interpersonal and customer service skills. Ability to work independently and collaboratively within a team. Ability to develop cooperative working relationships with others, maintaining them over time. Ability to communicate effectively. Ability to effectively communicate with service team, customers, vendors, and other employees within the organization. Ability to prepare correspondence, reports, memos, etc. Qualifications: To successfully perform this job, an individual must be able to perform each essential duty satisfactorily. Education and/or Experience - High school diploma or equivalent required; Associates degree in office administration or related field preferred. At least three years of administrative experience required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, and hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Work Hours This position is full-time and is in-office.

Looking to reconnect and extend your personal and professional world? Just pick up the phone to get all the details of this assignment. Clinical hours with 2/7 nights call 10 minute response time required 25 - 30 patient encounters per shift with 2 admissions Patient rounding on assigned cases Phone consults covered by service Competitive compensation Pre-paid travel and housing Paid AAA-rated claims made malpractice Licensing assistance and cost reimbursement Member of NALTO Global Medical Staffing JOB- Our history In the early 1990s, Australia and New Zealand had an urgent need for doctors. A need we were born to fill in the form of an unprecedented business. Since then, we?ve successfully matched thousands of doctors with clients around the world. Our advantage(s) Our reach is global. But our service is personal. And our size allows us to move with both the speed and attention to detail our doctors and clients deserve. At the same time, we?re part of the CHG family of companies, which gives us the resources and support of the largest organization in locum tenens. Although we operate independently, we?re backed by a powerhouse of resources to ensure everything goes to plan.

The Portage County Treasurer's office is hiring a full-time, 40 hours per week, Administrative Associate I. 2026 pay range is $18.82 - $20.79 / hr Employee performs receipting of tax payments made by citizens in person and through the mail and processing those payments through the County's tax system . This position answers general tax payment questions. This position is also responsible for the tax informational delivery functions of the Treasurer's department including, but not limited to scanning checks and balancing daily, processing electronic deposits, and preparing and/or assisting in compilation of data and other financial records. Employee receipts daily credits received in Portage County's bank account and follows-up on credits that need to be identified before receipting. What are the primary job duties? Receipts tax payments in the County's tax system program Ascent Land Records made in person, by mail, or electronically. Receipts payments in the County's financial system program (Munis) for county provided services from customers, municipalities, state, and federal agencies, made in person, by mail, or electronically. Reconciles cash drawer to daily receipts, prepares daily receipts for deposit and releases receipting batch for approval. Submits checks daily to the County's bank by Image Direct Deposit (IDD). Reconciles checks scanned to County's financial system. Posts department receipt batches to the County's financial system upon validating deposit information is accurate. Prepare and/or assists in the compilation of data and other financial records for preparation of routine or special reports as needed. Works with County departments to ensure County payments are properly credited to the correct programs. Prepares/drafts correspondence regarding tax bills and payments. Assists with the preparation and maintenance of delinquent taxpayer files, from the process of the recording of tax certificates through the official action of taking a tax deed. Assists with the preparation of required correspondence and public and legal notices. Answers and directs incoming phone calls in a professional, friendly, and courteous manner. Performs general clerical duties, such as handling mail, filing, correspondence by letter, email, and phone. Completes other duties as assigned by the Chief Deputy Treasurer and Treasurer. What are the minimum qualifications? High School diploma or equivalent. Six months work experience in an office setting. Experience in customer service regarding monetary transactions preferred. Experience with computer programs such as MS Word and Excel required. Portage County offers a GREAT benefit package, which includes the following; Vacation - available on day one! Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan) Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year! Flexible spending account Dental insurance State of Wisconsin Retirement Plan - County contribution of 6.95% (2025), increasing to 7.2% in 2026! Paid holidays Paid sick leave Life insurance- premium paid by the County (must work a minimum of 30 hrs/wk) Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs/wk) EAP (Employee Assistance Plan) - paid by the County 457(b) Deferred Compensation Plan Portage County is an Equal Opportunity Employer

SALARY RANGE $21.44 - $28.33 WORK ASSIGNMENT DETAILS This position is classified as essential continuous operations. The work schedule is Tuesday-Saturday 3pm-11p, some holidays included if they fall on your scheduled work week. Duties include but are not limited to the entry, cancellation, and validation of warrants, missing person, stolen vehicles, stolen property and other time sensitive entries. Answering phones, taking bail, assisting the other agencies, other county departments and the public with various questions and tasks. Recording attendance rosters and squad checks. Other duties as assigned or needed. CLASSIFICATION SPECIFICATION To view the full classification specification for Administrative Specialist click here. We offer a competitive wage and excellent benefits. Discover the details by clicking on the 2025 Non-exempt Benefit Summary. Minimum Training & Experience Requirements 1. High School Diploma or GED. 2. Two years post high school work experience providing administrative support. 3. One year of recognized post high school training in business, administrative professional, or closely related field may substitute for one year of the work experience requirement. Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan. Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic. About Us: Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?" Location: Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs. EEO: Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County. For further information visit: ****************************** The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Center for International Education: Administrative SpecialistJob Category:Academic StaffEmployment Type:RegularJob Profile:Administrative SpecialistJob Duties: POSITION: A full-time, professional academic staff position is available in the Center for International Education ideally beginning December 1, 2025. Start date is negotiable. The official title of this position is Administrative Specialist. This is a renewable assignment, contingent on performance and funding. The salary is expected to be $46,000 to $47,000. MINIMUM QUALIFICATIONS: Minimum Qualifications Must be a U.S. citizen or U.S. Permanent Resident - must meet Department of Homeland Security / Department of State criteria as Designated School Official / Alternate Responsible Officer. Knowledge, skills, and ability to create and maintain organizational systems related to record keeping and work processes. Strong analytical skills Strong attention to details and ability to track details through designated time periods. Ability to work independently and prioritize tasks with limited guidance from a supervisor. Strong interpersonal and written/oral communication skills to interact effectively and professionally with a variety of constituencies both on and off-campus. Strong knowledge of Microsoft Office: Excel, Word, PowerPoint, and an ability to learn new software. PREFERRED QUALIFICATIONS: The following may be considered assets for this position: Bachelor's degree from an accredited institution Work experience in a higher education setting. Knowledge and skills in navigating state or federal regulations. Experience using enrollment management or registration processes software. Experience as a Designated School Official / Alternate Responsible Officer. Knowledge and previous use of Terra Dotta software products- StudioAbroad and/or ISSS Student. Web management using the following: Drupal, HTML, Siteimprove, Google Analytics. Experience writing and updating process documentation. DUTIES: This administrative position serves as the super user for the third-party software that manages the study abroad brochure pages and application documents/process and the third-party software that manages immigration registration of J and F visa holders through Student Exchange Visitor Information System (SEVIS). Through this work, the administrative specialist plays an integral role in the administration of student mobility on university-approved programs and immigration compliance. Core Duties Serve as super user and tech lead for both study abroad and international student software management systems. Responsibilities include reporting software issues to software company, working with UWEC technology services on student information system (SIS) data issues, staying current on changes to software systems, training other users on any issues/updates to software systems. Coordinate SEVIS check-in, initial reporting, and audit of student information to ensure accurate immigration reporting. Hire, train, and supervise general student assistants in conjunction with Department Associate. Create weekly student work priority lists. Oversee the study abroad application process: collect physical application materials and monitor submission of on-line materials through regular audits; create student files; collect post-acceptance materials; communicate with students and staff about missing materials. Oversee the application process for incoming exchange students: updates guidance documents to partners and applicants, collect physical application materials, monitor submission of on-line materials; create student files; communicate with students about missing materials. Communicate with students and liaisons to collect and send (electronically or physically) application materials to designated contact by specified deadlines. Track down outstanding information/application materials. Communicate with other UW-Eau Claire offices as required; offices include Dean of Students, Housing & Residence Life, Services for Students with Disabilities, Counseling, Blugold Central, Admissions, Advising, and other offices not listed. Track return of transcripts from study abroad sites; copy for our files and deliver originals to Blugold Central-Registrar. In collaboration with the study abroad managers, communicate with liaisons and students abroad any transcript issues. Assist with study abroad promotional events, study abroad and international student orientation, and cultural programming. Organize and implement the Buddy Program and other cultural programming with a specific focus on involving as many international students, returned study abroad students, and accepted study abroad students as possible. THE UNIT: The Center for International Education (CIE) consists of nine highly dedicated staff members with two primary purposes- study abroad advising/program management and international student/scholar services. The study abroad division of the CIE facilitates study abroad experiences for approximately 250 students each year and has been recognized twice by the Institute for International Education for innovative programming with Andrew Heiskell awards. UW-Eau Claire regularly appears in Open Doors as a leading institution at the master's level for total number of students abroad and on the Top-Producing U.S. Student Fulbright list. UW-Eau Claire is also a member of the Forum on Education Abroad, the official U.S. Department of Justice standards-setting organization for education abroad and ascribes to the Forum's Code of Ethics. International students and scholars' services (ISSS) staff is active in NAFSA: Association of International Educators and the American Association of State Colleges and Universities. ISSS provides immigration guidance and compliance, holistic support to both degree and non-degree F and J visa holders, as well as cultural activities for the whole campus. More information about Center for International Education and our mission can be found at: ******************************************************************** . UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 10,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit ********************************************** The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following Web site: ********************************************************** Please be sure you have included the following in PDF format: Letter of application Resume Unofficial graduate school transcript [if applicable] Names and contact information for three references. Please direct requests for additional information to: ***************** To ensure consideration, completed applications must be received by Sunday, October 19, 2025. However, screening may continue until position is filled. Key Job Responsibilities: Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success Serves on committees and attends meetings, representing the interests of the unit or program Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s) Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies Department:Compensation:Required Qualifications:Preferred Qualifications:Education:How to Apply:Contact Information:Special Notes:INSTITUTIONAL OVERVIEW UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit ************************************************************** . The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. ADDITIONAL INFORMATION The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment. The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7). The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Our Facilities Administrative Services Intern supports the Real Estate & Facilities department by assisting with energy usage tracking, project updates, system implementation of a new work order management system and maintaining internal websites. This role contributes to efficient facilities operations and may also support the Facilities Director with assigned tasks. Learn why UW Credit Union has been a top workplace - join our team today! The individual has the option to work up to 40 hours a week during the summer months and a minimum of 15 hours a week, during the school semester. These hours can be flexible to meet your school needs. Why work for UW Credit Union? Join one of Wisconsin's premier financial institutions, a four-time recipient of Madison Magazine's Best Places to Work, and a two-time Milwaukee Journal Sentinel's Top Workplace to receive: Earn paid time-off (pro-rated based on hours worked) 2 weeks paid Caregiver Leave (pro-rated based on hours worked) 2.5 weeks paid New Child Leave (pro-rated based on hours worked) 16 hours paid volunteer time annually Paid holidays Personal development and peer connections through Employee Community Groups 401k option with company match of up to 5%, plus approximately 4% discretionary match Annual variable bonus reward Employee Assistance Program Hybrid work environment Salary $20.50 / hour And more! Responsibilities What You'll Do Assist with setup and data migration for a new facilities work order management system Track, compile, and report energy usage and costs for benchmarking and reporting purposes Prepare data for City of Madison energy benchmarking within City's portal Update Facilities SharePoint and internal websites in coordination with IT Compile and share monthly construction project updates with leadership Coordinate construction project updates and prepare monthly reports for the Director of Real Estate & Facilities and CFO. Support the Facilities department and Facilities Director with assigned tasks Qualifications What You'll Need to Succeed Pursuing a degree in Business, Construction Management, Facilities Management, or Environmental/Sustainability. Up to 6 months of professional office experience Proficiency in Microsoft Office (Outlook, Word, Excel, SharePoint) Strong organizational skills and attention to detail Ability to multitask, prioritize work, and meet deadlines Ability to research and analyze utility usage information Knowledge of office protocols and procedures Ability to operate standard office equipment Strong written communication skills (spelling and grammar) Ability to work independently

Job Description Are you looking for a meaningful part-time role where you can contribute to an organization with a mission-driven purpose while managing your own schedule during the workweek? As a part-time Advancement Administrative Associate, you'll play a key role in supporting the school's Advancement Department by managing donor records, acknowledging contributions, generating reports, and coordinating clerical needs. You'll work 20 in-person hours per week on weekdays, and you have the flexibility to establish which days to work; no need to be in the office every Monday through Friday. This role offers the opportunity to have a direct impact on the school's mission by strengthening connections with donors and supporting programs that reflect the Jesuit values of service, excellence, and community. JOB SUMMARY: The part-time Advancement Administrative Associate's primary responsibility is to manage the donor database, maintain donor records, and acknowledge contributions to the school's Advancement Department. In addition, this position generates system reports needed to solicit, analyze, and assess progress toward goals. This person coordinates and supports the Advancement Department's clerical needs. ESSENTIAL FUNCTIONS Maintain, enhance, and update the donor databases - DonorPerfect Online Process gifts and prepare acknowledgment letters Analyze development data to provide scheduled and impromptu reports for department needs Coordinate segmentation of the database to manage appeals and reporting Create processes to identify new prospects at all giving levels consistently Facilitate grants calendar and deadlines Collect relevant information and data to support the grant application process Assist in fulfilling grant reporting requirements Work with the Finance Team to reconcile DonorPerfect Online with general ledger on a monthly basis Support departmental events with clerical support Assist with other responsibilities and duties as assigned by the Advancement Directors Qualifications: High school degree and database experience required. Bachelor's degree preferred. A strong team player, demonstrated self-starter, and motivational leader with excellent interpersonal skills, requiring minimal supervision, and a desire to work in a fast-paced environment on multiple tasks. Ability to communicate effectively both orally and in writing, with a keen attention to detail Desire and ability to support the Catholic and Ignatian character of the school Passionately articulate commitment to the mission of Cristo Rey Jesuit as both a sponsored ministry of the Society of Jesus and a member of the Cristo Rey Network of schools. Proficient with Microsoft Office; Proficiency on DonorPerfect a plus Cristo Rey Jesuit High School - Who We Are Cristo Rey Jesuit High School is part of a national network of 41 high schools that transform urban education through a unique integration of college-prep academics, professional experience, and spiritual formation, with a focus on students of limited financial means. As a private, Catholic, Jesuit high school serving 450 students, Cristo Rey Jesuit's mission is to provide an affordable Catholic secondary education with a college-prep curriculum and a Corporate Work Study Program (CWSP) to prepare graduates for success in college, work, and life. The Cristo Rey team believes that a sound intellect is only one important component of preparation for college and life. Through both their CWSP experience and intentional opportunities for character and spiritual growth within the school day, Cristo Rey students develop the work ethic, resilience, confidence, empathy, openness to growth, and commitment to justice that help ensure their long-term success and enable them to lead by example. Cristo Rey Jesuit High School Milwaukee is an equal opportunity employer that provides equal employment opportunities to applicants without regard to race, ethnicity, religion, sex, or national origin.

Northwestern Mutual has been helping families and businesses achieve financial security for nearly 160 years through a distinctive planning approach that integrates risk management with wealth accumulation, preservation and distribution. With more than $217 billion in assets, $26 billion in revenues and more than $1.5 trillion worth of life insurance protection in force, Northwestern Mutual delivers financial security to more than 4.2 million clients. For the seventh consecutive year, Northwestern Mutual has also been recognized among the “Best Places to Work in IT” as a top workplace for information technology (IT) professionals, according to IDG's Computerworld, the leading source of technology news and information for IT influencers worldwide. People are the power behind Northwestern Mutual, and diversity makes us better. We are committed to reflecting and serving the marketplace. We do so by attracting and enhancing the engagement of those who bring their unique perspectives, ideas, and beliefs. At Northwestern Mutual, people matter. And you'll be working for a company that's consistently voted among the “most admired” in the nation. We invite you to explore your career interests with us. Job Description Interns may be involved in providing day-to-day support as needed including problem resolution, metrics reporting, documentation, project assistance and various other activities including attending and participating in various meetings as part of the team. Responsibilities of the intern may include: • Participating in basic system administration and operational support • Troubleshooting and/or interacting with IT staff or vendors in testing, operational support and troubleshooting of complex system hardware and/or software problems • Utilize monitoring tools and assist in alerting appropriate areas to take action as needed Qualifications Active student pursuing a Bachelor's or Master's degree in Computer Science, Computer Engineering, Management Information Systems or related field. A cumulative grade point average of 3.0 or higher with a minimum of 6-9 credits in Computer Science or Management Information Systems courses Additional Information SKILLS AND COMPETENCIES REQUIRED FOR POSITION • Excellent verbal and written communication (including meeting scheduling/facilitation), analytical and problem- solving skills, time management and customer service skills • Basic knowledge and experience with Unix (Unix scripting) and/or Microsoft operating systems • Basic experience with Microsoft Office Suite, Outlook client (including calendar and desktop infrastructure) PC hardware and Windows, troubleshooting and supporting Windows platforms and network based applications • Familiarity with Windows 7, Cloud, IT security concepts, computer networks, firewalls and switches and Mobile OS • Basic programming skills in C++, C#, Visual Basic and Java • Knowledge of SharePoint administration is a plus

Job DescriptionSalary: Pemberton Personal Injury Law Firm Baraboo, WI Named 2025 Best Places to Work: Law Firms! About the Role: Pemberton Personal Injury Law Firm is seeking an Administrative Personal Assistant to support our CEO while helping keep our office running smoothly. This role is perfect for a highly organized, professional, and adaptable individual who thrives in a fast-paced, mission-driven environment. You will balance personal support for the CEO with office-wide assistance, playing a key role in keeping the firm efficient and effective. What Youll Do: Support the CEO with daily scheduling, email and call management, meeting prep, and follow-ups. Assist with personal tasks such as running errands or coordinating meals to maximize the CEOs time. Provide flexible office support during busy periods, including reception coverage, clerical tasks, and coordinating workflow. Prepare and organize reports, documents, and meeting materials. Attend occasional business or community events as a professional representative of the firm. Who You Are: Organized, proactive, and able to manage multiple priorities with accuracy. Comfortable supporting both professional and personal tasks. Confident, professional, and adaptable when priorities change. Trustworthy and discreet with confidential information. Eager to grow and contribute in a collaborative, high-performing team environment. Qualifications: Prior experience as an administrative or personal assistant, office coordinator, or similar role preferred. Strong written and verbal communication skills. Proficiency with Microsoft Office, Google Workspace, or other office software. Compensation & Benefits: Competitive pay based on experience Health and dental insurance IRA with employer match Paid Time Off and holidays Professional, supportive, mission-driven work environment Work Location & Schedule: Full-time, 40 hours per week On-site in Baraboo, WI How to Apply: Please submit your resume to: Jacob Hooker, Human Resources Manager *********************

Provide administrative support to the Executive Director, Assistant Executive Director and community leadership team. Assist with supporting the property administratively as they relate to operations, resident relations, staffing, scheduling, compliance, resident satisfaction, quality, safety, and physical condition. ESSENTIAL RESPONSIBILITIES include the following. Other duties may be assigned. * Assist with coordinating the resident move-in process such as but not limited to: * Creating EMR (electronic medical record system) profile, key fobs, pendants, name plates, and parking passes. * Coordinate and schedule care conference appointments. * Monitors, greets, interacts with and staff, direct residents, family members, guests, and vendors in a professional, friendly, and courteous manner. * Help provide and promote high-quality resident relations. Help residents with laundry cards, safety pendants, phone charges, encourage activity participation and other miscellaneous items. * Participate in marketing, touring and providing information on apartments units. * Answer internal, external telephone calls, faxes, supplies, family contact-requests and run reports * Assist with coordination of recruitment efforts with phone screens, in person interviews, and reference checking as needed. * Coordinate onboarding process for all new hires such as but not limited to: * New hire paperwork, background checks, drug tests and tb testing, name tags, learning management software compliance, Blu Grotto course scheduling, * Manage carestaff schedule under the direction of Assistant Executive Director, including meeting with each new employee to review their schedule and enter them into the time clock. * Coordinate New Hire Orientation as needed. Ensure all new hires attend the Orientation * Assist in the coordination and recording of maintenance and housekeeping requests to ensure the internal and external property areas meet company safety and physical condition standards. * Regularly update employee rosters-phone list/time clock number. * Participates in and attends all required in-service training sessions * Maintain building supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies * May provide administrative support for different departments including certain tasks or projects. * Maintains building security, monitors security systems including the emergency call system and respond accordingly. * Manages mail and newspaper delivery. SUPERVISORY RESPONSIBILITIES This position does/does not have any supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE * High school diploma or equivalent; certification from technical school or Associate Degree preferred. * 3-5 years of administrative experience, preferably in a property management or real estate environment.

Job Description Now Hiring! Administrative Support Specialist Full-Time Position Compensation: $18 to $20 Per Hour DOE Job Summary:Become a team member at Wisconsin's award-winning Tabak Law! We are seeking a detail-oriented and organized Administrative Support Specialist to manage high volumes of incoming correspondence, medical documentation, and claims data. This role plays a critical part in ensuring efficient workflow and compliance within our organization, particularly related to veteran medical files and claims processing. Each of our clients are individual Veterans who have applied for disability benefits through the Department of Veterans Affairs and are seeking our assistance in obtaining approval. Important Note for Applicants: We kindly ask that all candidates refrain from reaching out directly to other members of our company during the hiring process. All communication should be conducted through the application system. Please be sure to complete your application and wait for further instructions or updates from us. What's in it for you: Paid time off Medical, Dental, and Vision Insurance 401(k) Flexible Schedule Life Insurance What You'll Do: Open, sort, scan, and file a large volume of daily incoming mail and documents Download, organize, and securely save veteran medical records and files Track weekly appeal deadlines and generate status reports to ensure timely completion Document and update claim outcome statuses in internal systems accurately Calculate and record weekly fee receipts with precision and timeliness Assist with general administrative tasks and other duties as assigned by leadership What You'll Need: High school diploma or equivalent required; associate or bachelor's degree preferred Strong attention to detail and ability to work independently with minimal supervision 2+ years of experience in a fast-paced administrative, data entry or records management role (required) Ability to prioritize multiple tasks with competing deadlines Above average spelling, grammatical, and proofreading skills Ability to maintain professionalism, client confidentiality, and a positive attitude Well versed with computers and Microsoft Office software Excellent organization and time management skills Important: This position operates within a fast-paced, high-volume environment and employees are expected to maintain a steady cadence throughout each workday. Veterans are strongly encouraged to apply. Experience working with the Department of Veterans Affairs or other federal government agencies is a plus. Who We Are: Tabak Law, LLC, is a rapidly expanding law firm specializing in Social Security Disability, Worker's Compensation, and Veteran's Benefits, serving clients across the country. With a network of skilled attorneys in locations such as California, Texas, Florida, Georgia, North Dakota, New Jersey, Illinois, Minnesota, Virginia, and New York, Tabak Law works hard to ensure you receive the benefits you deserve. Visit our website at ***************************