Administrative Coordinator Jobs in Worcester, MA

responsible for coordinating and managing all processes of the front office Responsibilities Checks in patients and collects accurate patient demographics, enters data into electronic system and verifies insurance. Coordinates the daily operations of the physician office, including the medical records process, controlling the front desk, accounts payable, office supplies. Monitors and audits cash/payment funds. Daily reconciliation of charges and payments. Education Required: High school diploma/GED. Preferred: Completion medical office assistant program Experience Required: Must have 5 years of experience working in a medical office setting. Certifications Preferred: Healthcare management/administration certification #LI-JK1 ********** Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

Job - Administrative Assistant II (for Faculty) Location - Cambridge, MA 02138 ( the first couple of weeks, we'll be require fully in-person, but a hybrid schedule will be possible with our standard minimum of 3-days on campus. Mondays will have to be an in-person day, however) Duration - 3+ months (There is some potential for extension or conversion but that is not guaranteed.) Pay rate - $ 40.00/hr. Work Schedule: 35 hours/week Some familiarity with course management service such as Canvas, being comfortable with processing financial reimbursements, and to be able to work quickly. This person will be coming on during the run-up to the start of the year and there will be a fairly large number of courses that will need to be set-up quickly and accurately. Position Description: Sets up and administers systems and processes for a department. Prepares documents for articles, cases, and presentations which may include proofreading, formatting exhibits and citations. Intermediate or better proficiency in MS Office, and willingness to learn Harvard systems, is required. Supports faculty when they are teaching including preparing handouts for class, coordinating arrangements for class visitors. Participates in proctoring exams.Coordinates audiovisual support for the classroom as needed. Responsible for maintaining information on course website, producing seating charts, updating class lists, etc. Manages complex calendars, scheduling appointments with students and others, making room and catering arrangements as necessary, and preparing documents for meetings. Coordinates complex travel arrangements. Prepares itineraries and documents to facilitate faculty travel. Assesses different itineraries for cost, convenience, and faculty preferences and arranges for travel visas. Prepares and processes expense reimbursements in a timely and accurate manner. Performs basic online research. Obtains books, articles, and other information. Maintains accurate and organized electronic and paper files for faculty. Practices careful version control of all documents with logical naming conventions. Greets visitors as primary contact on faculty member's behalf, and responds to phone calls, faxes, voicemail, and emails in a timely manner. Orders office supplies. Willingness to explore and learn new software and applications. The successful candidate will thrive in a committed and collaborative community that encourages creativity and values novel approaches to solving problems, and continually builds upon best-practices and lessons learned.

Do you have 2+ years of litigation administrative experience and want to grow your legal career? JOHNLEONARD is helping a collaborative Boston-based law firm find a full-time Litigation Administrative Assistant, and the role comes with a salary of up to $85K and excellent benefits. In this Litigation Administrative Assistant role, here are some of the areas you can expect to work on: Managing attorney calendars Drafting and editing legal documents and correspondence E-filing with the courts To apply for this Litigation Administrative Assistant role, you will need 2-5 years of litigation experience in a law firm/legal department setting. You will also require the following: Experience with document management, deposition and trial preparation, calendaring, and e-filing Excellent organizational, computer, and communication skills Ability to prioritize and manage various projects simultaneously You'll receive an excellent salary of up to $85K and a benefits package for your knowledge, expertise, and flexibility. Contact JOHNLEONARD today to register your interest in this Litigation Assistant role in Boston. We'll be thrilled to hear from you! Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to diversity, equity, and inclusion in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Part-time Administrative Assistant We are The Hollister Group, the Boston area's leading women-owned staffing firm guiding candidates through the job search process and connecting top-tier talent with opportunities that meet the needs of our candidates and our clients. Our Recruiters will help you refine your goals, improve your resume and interview skills, and stay on the lookout for a position that matches your experience and ambition! Our Administrative & HR Staffing team is currently looking to speak with candidates who would be interested in opportunities in Cambridge, MA with similar specifications to those below: Responsibilities: Answer phones, forward calls and messages appropriately Organize and maintain inventory of office supplies Serve as point of contact for visitors, vendors, and staff regarding all administrative requests Arrange meetings, compose and distribute agendas, and take minutes as requested Manage conference room calendars and coordinate as needed for meetings Maintain internal database and organize documents and files Assist with general office management and special projects Qualifications: Bachelor's degree or equivalent preferred 1-3 years of Administrative support experience Proficiency with Microsoft Office Suite Excellent verbal and written communication skills Highly accurate and detail-oriented Able to manage multiple competing tasks and projects according to urgency Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

We are seeking a highly organized and efficient Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be adept at heavy calendar management, proficient in managing Concur expenses, and skilled in coordinating travel arrangements. This role will involve managing various administrative tasks on a daily basis to ensure the smooth operation of our office. Responsibilities: • Calendar Management: Efficiently manage and organize complex calendars, including scheduling appointments, meetings, and coordinating travel arrangements. • Expense Management: Proficiently handle Concur expenses, ensuring accurate and timely processing of expense reports, receipts, and reimbursements. • Travel Coordination: Facilitate travel arrangements, including booking flights, accommodations, and ground transportation, while ensuring adherence to company travel policies and cost-effective solutions. • Administrative Support: Provide comprehensive administrative support. • Meeting Coordination: Arrange and organize meetings, including coordinating logistics, arranging food, and providing support during meetings as needed. • Ad Hoc Tasks: Assist with special projects, research, and other ad hoc tasks as required to support the team and office operations. Qualification: • Minimum education, HS diploma • Proven experience in heavy calendar management and travel coordination • Proficiency in Concur expenses or similar expense management systems • Strong organizational and multitasking abilities • Excellent communication and interpersonal skills • High level of proficiency in Microsoft Office suite • Attention to detail and ability to maintain confidentiality

Adden Energy is developing solid-state batteries for automotive and consumer applications and is located in the Boston Area. Our technology is based on leading research from Harvard University and our team is backed by prominent venture capital investors. We are looking for an Office Administrator to join our growing team and work to scale our company. As a key member of our team, you will make a substantial impact on the company's future and set the stage for how we grow for years to come as we work to make a positive impact on climate change. What you get to do: Internal Operations - Coordinating internal/external meetings Purchasing of office + lab supplies and keeping inventory Managing payroll system Oversee bookkeeping Project management Organizing office Coordinate with facilities management External Operations - Manage recruitment pipelines Tracking engagement with service providers Monitoring federal, state, and private grant opportunities, preparing submission timelines, summarizing requirements, etc. What you bring to this role: 3+ Years in office administration or similar field Previous working experience in a startup environment is a plus We are happy to offer our team members: Competitive salary versus leading employers in industry, commensurate with experience Medical, dental, and vision insurance Generous employee stock options Three weeks paid time off We value diversity and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Expressions of interest and accompanying resumes should be sent to ********************

Our client, a Life Science company, in Boston is looking for an Office Coordinator to join their team. This role will be responsible for identifying client needs and expectations, both internal and external, as well as assisting with special projects, quality control, operating controls, procedures and other projects to position the company for growth. The ideal candidate will have the ability to work independently on assigned tasks as well as accept direction on given assignments and deliver consistently superior client service. RESPONSIBILITIES: Answer telephone and direct caller to appropriate personnel. Professionally greet clients and vendors when necessary. Receive, sort and distribute mail. Coordinate client meetings. Conference room calendar management. Coordinate catering needs. Prepare and coordinate courier service. Order, receive and stock office and kitchen supplies. Develop and maintain an efficient office filing system. Print and assemble new business presentations. Assemble client presentations. Input address changes. Provide ad hoc support on special projects. QUALIFICATIONS: Bachelor's degree or relevant work experience preferred. Ability to interact and work with management in a support capacity. Must possess strong interpersonal skills. Strong organizational and time management skills. Ability to work well both on a team and independently. High level of proficiency in Microsoft Office, including Word and Excel. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Advantage xPO is currently looking for a bright, energetic and friendly Administrative Assistant to support a busy and highly successful Private Wealth Management office within one of the most prestigious global financial services firms. The ideal candidate should possess at least two years of administrative support experience from a corporate environment. Administrative Assistant position is a 12-month contract working onsite at our at our client are responsible for general office support, including but not limited to: · Managing travel & expenses, including making travel arrangements and processing expenses for team members · Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning · Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones · Coordinating and scheduling office events, including recruiting, internal events and external client events as needed. Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors · Assisting the Private Wealth Management Team in servicing clients, with a focus on operational excellence and customer service Qualifications · Proficiency in Word, Excel, PowerPoint and Outlook required · Bachelor's degree in Finance, Economics, Business or related field preferred but not required · A minimum of 2 years of work experience in a professional corporate environment · New graduates who have a desire to be in the financial services industry are also encouraged to apply · Strong written and verbal communication skills · Enjoys working in a team environment · Polished communication skills · Ability to multi-task and work in a fast paced environment · Business professional environment and attire · Possess critical thinking skills and good judgment · Displays personal pride in work, always striving to do his/her best · Chooses to always operate with integrity and transparency

As an Office Coordinator/Receptionist, you will be the heartbeat of our office, ensuring everything runs smoothly and efficiently. We are looking for a highly organized and proactive individual who thrives in a dynamic environment. Your excellent communication and critical thinking skills will shine as you navigate challenges and adapt to changes with ease. If you enjoy working under pressure and have a solution-based mindset, this is the perfect opportunity for you! Join us on-site Monday through Friday from 8:30 AM to 5:00 PM in our vibrant Boston office at 101 Huntington Ave. Our not-so-secret sauce. At MMA, we pride ourselves on our award-winning, inclusive workplace culture that has been built through the hard work of extraordinary people. With over 11,000 of the industry's brightest talents, we are dedicated to delivering purposeful work and making a meaningful impact every day. Discover what makes us unique and how you can thrive as an Office Coordinator/Receptionist in our dynamic team! Marsh McLennan Agency (MMA) provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With over 200 offices across North America, we combine the personalized service model of a local consultant with the global resources of the world's leading professional services firm, Marsh McLennan (NYSE: MMC). A day in the life. Greet visitors, ensuring they feel welcomed; announce their arrival to appropriate parties. Answer all calls to the main line and redirect as needed. Maintain reception area and ensure its professional appearance. Add visitors to the building security system. Reserve and maintain conference rooms and hotel space, including catering set up/breakdown and A/V setup. Pick up, drop off, and distribute daily mail, including overnight packages, courier, etc. Order and restock office, mailroom, production room, and café supplies and alert manager to any significant changes in price or usage. Keep neat and organized: office supplies' closets, mailroom shelves, and the café cupboards and closet. Ensure daily cleanliness of the café. Replenish snacks and beverages. Assist practices with administrative and clerical duties, including, but not limited to, mailings, printing, and binding projects. Onboarding: New hire setup; content and assembly of swag bags, badges, floor plan, keys, record keeping, mailboxes, nameplates, and welcome tour. Offboarding: Return of equipment, badge terminations, and back-end adjustments. Follow Beginning of the Day and End of the Day Checklists. Additional duties or ad hoc projects at the manager's discretion. Our future colleague. We'd love to meet you if your professional track record includes these skills: Ability to make fast decisions and work well under pressure Excellent communication skills, both written and verbal Ability to solve challenges with minimal direction Solution-based mindset with the ability to adapt to changes last minute Proficient with Microsoft 365 including Word, Excel, Outlook and PowerPoint Strong organizational and time management skills Ability to maintain confidentiality and handle sensitive information with discretion Effectively manages multiple priorities to deliver materials in a deadline-driven environment Ability to use computer keyboard and sit in a stationary position for extended periods. Work is performed in a typical interior/office work environment, during core office hours of 8:30 AM to 5:00 PM Monday through Friday (eastern standard time) Shared commitment to company values; Integrity, Collaboration Passion, Innovation, Accountability We know there are excellent candidates who might not check all of these boxes. Don't be shy. If you're close, we'd be very interested in meeting you. Valuable benefits. We value and respect the impact our colleagues make every day both inside and outside our organization. We've built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work. Some benefits included in this role are: Medical, dental and vision plans 401(k) match after one year Contribute toward student loan debt Generous paid time-off programs ensure you have time to recharge including vacation days, personal days, sick days, holidays, volunteer day, and days for learning & development Tuition reimbursement and professional development opportunities Charitable contribution match programs Stock purchase opportunities To learn more about a career at MMA, check us out online: *************************** or flip through our recruiting brochure: ********************** Follow us on social media to meet our colleagues and see what makes us tick: ************************************ ********************************** ***************************** ******************************************************* Who you are is who we are. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams. Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

Masis Professional Group is assisting a local institution of higher learning to hire a part-time Administrative Assistant (20 hours) to support a faculty member. Duties and Responsibilities: Performs complex and diverse administrative duties in support of a work area or group of individuals. Scheduling · Schedules complex appointments, meetings, and travel arrangements. Prepares complex Document Production and Distribution - · Composes and edits correspondence and other documents. Makes editorial changes in materials, including limited rewriting, and/or creating tables and graphics; and independently checks for accuracy of content by referencing a variety of sources. Independently replies to correspondence when appropriate. Research Data and Management - · Maintains databases using programs such as Excel and/or databases specific. Budget Monitoring and Reconciliation - · Monitors and reconciles accounting statements from an established budget. Investigates and follows up on purchasing/accounting discrepancies. · Assists with the monitoring and reconciling of accounts. Prepares and processes purchasing and accounting forms, pending approval. Travel · Manage travel bookings, arrangements changes · Process Reimbursements. Event Planning · Coordinate with speakers and presenters · Book flights, hotels, rooms

Administrative Assistant - Contract - Cambridge, MA Primary Responsibilities: This role focuses on maintaining records, data entry, coordinating meetings and travel, and supporting operational needs. The ideal candidate will be detail-oriented and capable of managing multiple tasks efficiently. Skills & Requirements: Proficient in Microsoft Office and strong computer skills. Effective time management and internet research abilities. Exceptional written and verbal communication skills. Ability to understand work implications and provide recommendations for solutions. Excellent customer service skills with meticulous attention to detail. The Administrative Assistant's responsibilities will be: Perform routine office duties such as typing, invoicing, maintaining records and files, and data entry. Coordinate meeting and travel arrangements. Process and manage expense reports. Handle vendor management and run various operational reports. Assist with purchasing gifts, merchandise orders, and coordinate shipping and receiving. Investigate and resolve order or return issues, and expedite activities as needed. If you are having difficulty in applying or if you have any questions, please contact Janelle Jones at j.jones@proclinical.com Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies. Proclinical Staffing is an equal opportunity employer. INDOA

Highly regarded Asset Manager in Boston is currently seeking an Administrative Assistant for their legal team. In this role, you will provide administrative support to a team of attorneys, paralegals and business support personnel. Responsibilities include calendar management, travel coordination, meeting preparation, creating and editing documents, and performing research as needed. You will also assist with ad hoc projects as required from the legal department. The ideal candidate will have: Bachelor's degree or equivalent experience, 3 or more years relevant work experience. Experience in a law firm or legal department considered a plus Proficiency with computer applications (Word, PDF, Excel) Excellent communication, interpersonal and time management skills. Positive “can do” attitude. Working independently and exercising judgment in dealing with internal and external entities as well as personnel in the firm. The capacity to handle multiple tasks simultaneously with ease. A flexible, teamwork-oriented attitude.

Looking for someone to fill in for our wonderful and amazing Office Manager who is out on parental leave for the next ~3mo. The position is for three days a week, 9ish to 3ish, in our office which is located directly on top of the downtown crossing station (Red and Orange in the basement, a short inside or outside walk to the greenline at Park street). I'd be looking for someone to help with the day to day stuff like keeping the kitchen stocked, ordering supplies as needed, handling odds and ends here and there, but preference will be given to a candidate with even basic Quickbooks experience, as I'll desperately need assistance with printing checks, entering invoices, creating bills for the clients, etc. The aforementioned amazing and wonderful Office Manager has created some INCREDIBLE "how to" guides using a program called scribe that basically shows you each and every single mouse click you need to make so a fast learner will pick things up very very quickly for sure. We are a small company, we don't take ourselves very seriously for the most part, the owner if the company is the absolute best, I'm a bit loud and ADHD plus so I can be an acquired taste, but I promise I'm actually a good time! If you want to spend some time working with a fast paced, fun, goofy small firm, here we are! Looking to interview and hire like, you know, yesterday.

Boston, MA 02115 3 Months Contract with possible ext. Note: 35 Hours/week (7 hours /day) Job Details: The Staff Assistant will be responsible for the daily administrative support of the Department and Advanced Graduate Education Programs within the Department of Oral Medicine, Infection, and Immunity. Due to their diverse roles, the level of support and time commitment to each faculty member varies considerably and may fluctuate to meet the needs of the Department. 1. Process payments and reimbursements using online financial systems (Concur, corporate & purchasing cards, Web voucher/HCOM, etc.). 2. Arrange travel, calendar management, and meeting scheduling (including reserving facility and equipment use as needed). 3. Administrative tasks such as managing incoming calls, receiving and distributing mail, preparing documents, managing departmental data (paper and electronic), and ordering/maintaining supplies. 4. Assist with the organization/implementation of department projects and events (including but not limited to commencement, continuing education, seasonal events/programs) and other administrative duties as necessary. 5. Course management/scheduling (including but not limited to preparing and/or uploading course materials to Canvas or MyCourses, communications to students, and schedule management), DMD clinical coverage, pre-doctoral curriculum courses, report preparation, correspondence, and group/individual communications. 6. Help coordinate didactic classes, syllabi for courses, continuing education courses, laboratory exercises, event planning, and clinical activities in the Harvard Dental Center. 7. Assist with administration of faculty appointments, promotions, and visas. 8. Communication with students, faculty members (FT and PT), colleagues within and outside HSDM, invited guests, and others as needed. 9. Keeping updated and complete electronic records for each program (faculty, student, alumni, courses, financial payments). 10. Provide administrative support to department labs. 11. Other projects assigned by the Department Administrator and/or Department Chair. 12. Performs other related duties as assigned or requested. Required Qualifications 1. Bachelor degree or 3 years of progressively responsible administrative experience 2. The candidate should demonstrate a strong knowledge of MS Office applications such as Outlook, SharePoint, Excel and Word. 3. Ability to manage complex and multiple projects simultaneously to meet the required deadlines. 4. Strong customer service and interpersonal skills. 5. Ability to perform the essential functions of the position with or without reasonable accommodation. 6. Ability to successfully pass a comprehensive background check at hire. Additional Preferred Qualifications 1. Familiarity with Harvard University financial and administrative systems strongly preferred. 2. Bachelor's degree in business administration and management or another relevant field preferred. 3. Experience working in an academic setting preferred. 4. Experience in dental electronic health record management software a plus. 5. Individuals must be self-motivated. 6. Must have the ability to pay attention to detail, strong analytical and organizational skills, ability to multi-task, and excellent customer service skills. 7. Demonstrate oral and written communication skills. 8. Ability to work independently with minimal supervision.

Greater Boston Legal Services (GBLS) is an Affirmative Action / Equal Opportunity / Accessible Employer and strives to ensure that our staff members reflect the diversity of the communities we serve. GBLS provides free legal services and representation to clients in the greater Boston area who cannot afford private legal representation. GBLS seeks an office administrator within the Centralized Screening Unit who will have primary responsibility to support the intake manager and to answer non-legal questions and review intakes produced by the intake team. Intake includes the range of activities intended to enable people eligible to receive services from GBLS to know what services are available and to apply for those services. This includes screening, referral, and information collection for case evaluation. This is a new position at GBLS. The office administrator will play a lead role in helping the intake manager administer the intake system, by handling day-to-day review of cases and serving as a point person for the intake specialist team. Core Responsibilities: The office administrator will be directly responsible for the following: • Helping intake manager develop recommended standards and guidelines for: screening, referral, and information for case review, advice, and brief service. • Assisting applicants through the eligibility screening process for both the telephone and online intake channels. • Handling confidential client information discretely. • Working closely with GBLS support staff, leadership, and practice group leaders to provide thorough, accurate, and efficient intake services to applicants. • Developing a thorough understanding of the case types accepted by GBLS and staying abreast of changes • Supporting intake specialists during live queue hours by answering non-legal questions and reviewing cases to be referred to substantive units. • Supporting the expanding of the use of technology in support of intake. • As part of the CSU team, working with GBLS racial justice, client access and language access committees to promote full access to GBLS services. Qualifications: • A minimum of 2 years of experience in legal services or similar advocacy or human services organizations. • A minimum of 2 years of prior experience with telephone service in a high call volume environment, with ability to handle a large volume of calls efficiently. • Demonstrated ability to mentor in a collaborative manner that provides opportunities for growth and professional development. • Comfortable with technology and possessing the ability to master new applications quickly; familiarity with LegalServer and Windows Office Suite (Word, Excel, etc.) a plus. • Excellent written and oral communication skills. • Commitment to serving low-income and diverse communities. • Commitment to continuous improvement. • Commitment to providing culturally competent and accessible services to diverse client groups. • Bilingual capabilities, especially in Haitian Creole, Spanish, Cantonese, Mandarin, Vietnamese, or any other languages frequently used by GBLS clients, are desirable. Salary is based on a union scale with annual raises and in which, for example, someone with 4 to 6 years of experience (including certain educational experiences) would earn between $50,000 to $52,000, with an additional $950 annual payment for second language ability. GBLS offers a generous benefits package including low-cost comprehensive health insurance, retirement contribution, paid time off, and ongoing professional development opportunities. GBLS currently has a hybrid work model for most staff, including this position. Candidates should submit a cover letter and resume to the GBLS Human Resources Team by email to *************. Please refer to Job Code: CSU-OA-INTAKE when applying for this position. Deadline for application is December 5, 2024, or until position is filled. GBLS encourages applicants from a broad range of backgrounds and experiences.

Job Title: Administrative Assistant - Pathology Duration: 13+ weeks (possible extension based on performance) Shift: Day Shift, Monday to Friday, 8:30 AM - 5:00 PM Job Overview: As an Administrative Assistant in the Pathology department, your primary responsibilities will include: Answering phone calls professionally Processing pathology mail and managing specimen transfers Working collaboratively with a small team Requirements: Professional phone skills and appearance Basic computer skills and familiarity with the Epic system Previous laboratory experience is preferred Must be vaccinated for COVID-19 and have the 2024-2025 flu vaccine (declinations are not accepted). If you don't have the flu vaccine, you can provide a statement agreeing to get vaccinated before starting. Local candidates only.

Norfolk Kitchen & Bath is a family-owned business that has been a leader in kitchen design for over 30 years. We take pride in the ability to offer beautiful kitchens and bath designs and provide exceptional service to our clients. Due to growth, we are seeking a dynamic Showroom Coordinator for our high-traffic, fast-paced luxury showroom in Boston, MA. If you enjoy working in a beautiful location and spending your free time watching HGTV and scrolling through Pinterest at interior design, we may be the "home" for you. The Showroom Coordinator is key to keeping the day-to-day running smoothly by assisting customers, and designers and managing the flow of work. Providing exceptional customer service is one of our core values at Norfolk and the Coordinator will be on the front line. This is a great opportunity for someone who has been in an office manager or front desk administrative role where the work environment was fast-paced. This position is customer facing and you must be professional, very organized, and able to juggle multiple tasks. Here are some details of what you will be doing in the role - You will be the 1st contact for most clients who reach out via email, web appointment, email, or simply walk in. You will screen the customer and find out what they may be interested in and where they are in their decision-making timeline. You may introduce them to some of the cabinet lines within the showroom and then coordinate with a designer. There are opportunities to also sell products, such as vanities, hardware, or miscellaneous items. Keeping the showroom presentable is key to providing the best customer experience, so the Coordinator will be responsible for the upkeep of displays, keeping product current as well common areas neat and organized. The schedule for this position does include every Saturday and you would be scheduled off a day during the week. This is a full-time role, 40 hours per week 8:30-5:00 With a 30 minute meal break. Requirements: Self starter and motivated to learn and grow Ability to speak clearly and concisely with customers in-person and phone Strong experience with social media content creation and strategy. Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Ability to multitask and handle various projects. Willingness to learn and develop new skills. Education and Experience Experience managing a front area or office 3+ years of customer facing support in a sales environment Proficient with Microsoft Office - Outlook, Word, Excel & Teams Experience with Microsoft Office 365 (Word, Excel, PowerPoint, Teams, etc.) Experience with HubSpot or a similar CRM platform is a plus. Kitchen cabinet and related product knowledge, helpful but will train PM19 Compensation details: 40000-50000 Yearly Salary PI107222b230aa-26***********2

Our client is seeking a talented entry-level Admin to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. Duties and Responsibilities: • Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies • Travel arrangements for non-management team members • Serve as the face and voice of the company • Maintaining and stocking the kitchen daily • Maintaining and stocking the office supply room, ordering supplies as needed • Picking up the mail daily and distributing it to employees • Manage calendars for conference rooms; set up conference calls and GoToMeeting • Coordinate outside guest seminars and meetings; including but not limited to room set-up • Assist with planning and set up of weekly company socials and company events • Assist HR team with coordinating candidate visits, booking candidate travel and lunches • Other ad-hoc projects as needed Qualifications and Skills • Bachelor's Degree or relevant experience working in an administrative support role, outward facing • Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions • Detail oriented and comfortable working in a fast-paced office environment • Exceptional written and verbal communication skills • Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.