Administrative/design assistant job description
Updated March 14, 2024
8 min read
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Example administrative/design assistant requirements on a job description
Administrative/design assistant requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in administrative/design assistant job postings.
Sample administrative/design assistant requirements
- Bachelor's degree or equivalent experience in Administration or Design
- Proficiency in Microsoft Office Suite and Adobe Creative Suite
- Strong organizational and time management skills
- Ability to multitask and prioritize workload
- Ability to work independently and as part of a team
Sample required administrative/design assistant soft skills
- Excellent communication skills, both verbal and written
- Strong interpersonal skills with the ability to build relationships
- Highly detail-oriented and proactive
- Ability to take initiative and problem solve
- Flexible and adaptable to changing priorities
Administrative/design assistant job description example 1
Google administrative/design assistant job description
Minimum qualifications:
+ Bachelor's degree in Design, Human-Computer Interaction, Computer Science, a related field, or equivalent practical experience.
+ 4 years of experience in product design or UX.
+ Experience designing voice user interfaces and/or multi-modal interfaces for a range of user contexts and device types.
Preferred qualifications:
+ Master's degree in Design, Human-Computer Interaction, Computer Science, a related field, or equivalent practical experience.
+ 2 years of experience working in a complex, cross-functional organization.
+ 1 year of experience leading design projects.
+ Experience as a systems thinker and designing for scalable conversation.
+ Experience balancing user needs with technical constraints and business considerations.
+ Technical knowledge of the fundamentals of conversation (e.g., Cooperative Principle, turn-taking, cognitive load, pragmatics, prosody) and speech and language technologies (e.g., ASR, NLU, TTS).
At Google, we follow a simple but vital premise: "Focus on the user and all else will follow." Google's Conversation Designers leverage their knowledge of human language and communication to create seamless and natural interactions for digital systems across surfaces.
Google User Experience (UX) is made up of multi-disciplinary teams of UX Designers, Researchers, Writers, Content Strategists, Program Managers, and Engineers: we care deeply about the people who use our products. The UX team plays an integral part in gathering insights about the attitudes, emotions, and behaviors of people who use our products to inspire and inform design. We collaborate closely with each other and with engineering and product management to create industry-leading products that deliver value for the people who use them, and for Google's businesses.
As a Conversation Designer, you'll create conversational, voice-forward experiences across multiple surfaces, such as smart speakers, smart displays, auto, and more. You'll work on multiple projects simultaneously, deal with cross-functional stakeholders, and provide feedback and direction to design work. Design work will include understanding product requirements and user context, and you'll create flows, prompts, and multi-modal interaction patterns.
User experience is at the forefront of how we create intuitive, innovative, and beautiful products that people love. We strive to learn and understand our users' needs, behaviors, and emotions to gather insights that inform product strategy and design. Our UX teams include designers, researchers, content strategists, and engineers who are passionate about quality, usability, and simplicity. We work on collaborative teams to solve complex challenges and craft experiences that highlight our products' unique capabilities and personalities. Our work touches billions while exemplifying a key principle that is core to Google's philosophy: "Focus on the user and all else will follow."
Additional Information:
(Colorado only*) Minimum full-time salary range between $130,000 - $139,000 + bonus + equity + benefits. *Note: Disclosure as required by sb19-085 (8-5-20) of the minimum salary compensation for this role when being hired into our offices in Colorado.
+ Develop sample dialogs, flow diagrams, and prototypes to effectively communicate voice interactions and design ideas.
+ Create detailed, comprehensive voice user interface (VUI) design specifications in collaboration with Engineering and others in User Experience.
+ Evaluate usability and audio consistency of existing dialog flows and recommend design changes.
+ Create guidelines, reference artifacts, and resources for third-party developers to assist in VUI design and prompt writing.
+ Develop and advocate voice user interface design best practices and guidelines to ensure a consistent brand experience for users across Google.
+ Bachelor's degree in Design, Human-Computer Interaction, Computer Science, a related field, or equivalent practical experience.
+ 4 years of experience in product design or UX.
+ Experience designing voice user interfaces and/or multi-modal interfaces for a range of user contexts and device types.
Preferred qualifications:
+ Master's degree in Design, Human-Computer Interaction, Computer Science, a related field, or equivalent practical experience.
+ 2 years of experience working in a complex, cross-functional organization.
+ 1 year of experience leading design projects.
+ Experience as a systems thinker and designing for scalable conversation.
+ Experience balancing user needs with technical constraints and business considerations.
+ Technical knowledge of the fundamentals of conversation (e.g., Cooperative Principle, turn-taking, cognitive load, pragmatics, prosody) and speech and language technologies (e.g., ASR, NLU, TTS).
At Google, we follow a simple but vital premise: "Focus on the user and all else will follow." Google's Conversation Designers leverage their knowledge of human language and communication to create seamless and natural interactions for digital systems across surfaces.
Google User Experience (UX) is made up of multi-disciplinary teams of UX Designers, Researchers, Writers, Content Strategists, Program Managers, and Engineers: we care deeply about the people who use our products. The UX team plays an integral part in gathering insights about the attitudes, emotions, and behaviors of people who use our products to inspire and inform design. We collaborate closely with each other and with engineering and product management to create industry-leading products that deliver value for the people who use them, and for Google's businesses.
As a Conversation Designer, you'll create conversational, voice-forward experiences across multiple surfaces, such as smart speakers, smart displays, auto, and more. You'll work on multiple projects simultaneously, deal with cross-functional stakeholders, and provide feedback and direction to design work. Design work will include understanding product requirements and user context, and you'll create flows, prompts, and multi-modal interaction patterns.
User experience is at the forefront of how we create intuitive, innovative, and beautiful products that people love. We strive to learn and understand our users' needs, behaviors, and emotions to gather insights that inform product strategy and design. Our UX teams include designers, researchers, content strategists, and engineers who are passionate about quality, usability, and simplicity. We work on collaborative teams to solve complex challenges and craft experiences that highlight our products' unique capabilities and personalities. Our work touches billions while exemplifying a key principle that is core to Google's philosophy: "Focus on the user and all else will follow."
Additional Information:
(Colorado only*) Minimum full-time salary range between $130,000 - $139,000 + bonus + equity + benefits. *Note: Disclosure as required by sb19-085 (8-5-20) of the minimum salary compensation for this role when being hired into our offices in Colorado.
+ Develop sample dialogs, flow diagrams, and prototypes to effectively communicate voice interactions and design ideas.
+ Create detailed, comprehensive voice user interface (VUI) design specifications in collaboration with Engineering and others in User Experience.
+ Evaluate usability and audio consistency of existing dialog flows and recommend design changes.
+ Create guidelines, reference artifacts, and resources for third-party developers to assist in VUI design and prompt writing.
+ Develop and advocate voice user interface design best practices and guidelines to ensure a consistent brand experience for users across Google.
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Administrative/design assistant job description example 2
Panda Express administrative/design assistant job description
Summary of Job Descriptions:
The Media Design Administrator position is responsible for creating e-learning courses, videos and graphic design elements for use in a variety of multi-media learning materials. The Administrator assists with studio production video editing for learning tools, creates learning content, and generates reports from the Learning Management System (LMS) to provide information to managers on the status of associates' completion of training modules.
You'll get a chance to:
* Create multi-media learning materials such as video, interactive course, workbook, audio recording, storyboard, and graphic using Adobe Creative Suite or other multi-media creation software and e-learning content offering tools.
* Generate reports from the LMS for distribution to managers on associate participation and performance in training modules.
* Assist LMS Administrator.
* Work with Subject Matter Experts on creating and updating e-modules and video learning content.
* Work with PRG IS Department to test and roll out learning program.
* Plan and organize video creation by providing on-site support, in addition to supporting video pre-production and video post-production.
* Help with trouble shooting for e-modules; walk participants through the modules and guides them on resolving any LMS issues.
* Support the creation and assignment of curriculum.
* Coordinate and produce founders' moment video recording, including post-production and distribution.
* Plan and coordinate special projects as assigned.
* Process invoices and payments for outside vendors and consultants and performs other administrative duties as requested.
How we reward you:
* Hybrid Work schedule
* 401K with company match
* Yearly bonus opportunity*
* Full medical, dental, and vision insurance *
* On-site fitness center, biometric screen, and flu shot clinic
* Discounts at Panda restaurants, theme parks, and gym memberships
* Paid time off starting at 15 days with 7 federal holidays*
* Continuous education assistance and scholarships*
* Income protection including Disability, Life and AD&D insurance*
* Bereavement leave*
* Benefits available for eligible permanent full time associates
Your background & experience:
* Bachelor's degree in business administration, hospitality, or related field.
* Minimum three years of work experience, preferably in a retail/hospitality operations environment
* If hired, successful completion of annual store training
* If hired, must provide proof of full vaccination on start date, unless prohibited by federal, state, or local law. Full vaccination means two weeks or more have passed after receiving the second dose in a two-dose series, or more than two weeks after receiving a single-dose vaccine. Examples of proof of full vaccination include an original, photocopied, or digital completed vaccination card that includes name, type of vaccine provided, and date of last dose administered.
Panda Strong since 1983
Founded in Glendale, California, we are now the largest family-owned American Chinese Restaurant concept in America. With close to 2,000 locations globally, we continue our mission of delivering exceptional Asian dining experiences by building an organization where people are inspired to better their lives. Whether it's impacting our team or the communities we work in, we're proud to be an organization that embraces family values.
You're wanted here
We value diversity in all forms and know the strength it brings. Workplace equality allows for creative ideas to blossom, diverse points of view to be heard, and improves overall happiness. We like the sound of that.
Panda Restaurant Group, Inc is an Equal Opportunity Employer. Regardless of your race, color, religion, sex, national origin, sexual orientation, gender identity, disability, age, veteran status, you are welcome here.
The Media Design Administrator position is responsible for creating e-learning courses, videos and graphic design elements for use in a variety of multi-media learning materials. The Administrator assists with studio production video editing for learning tools, creates learning content, and generates reports from the Learning Management System (LMS) to provide information to managers on the status of associates' completion of training modules.
You'll get a chance to:
* Create multi-media learning materials such as video, interactive course, workbook, audio recording, storyboard, and graphic using Adobe Creative Suite or other multi-media creation software and e-learning content offering tools.
* Generate reports from the LMS for distribution to managers on associate participation and performance in training modules.
* Assist LMS Administrator.
* Work with Subject Matter Experts on creating and updating e-modules and video learning content.
* Work with PRG IS Department to test and roll out learning program.
* Plan and organize video creation by providing on-site support, in addition to supporting video pre-production and video post-production.
* Help with trouble shooting for e-modules; walk participants through the modules and guides them on resolving any LMS issues.
* Support the creation and assignment of curriculum.
* Coordinate and produce founders' moment video recording, including post-production and distribution.
* Plan and coordinate special projects as assigned.
* Process invoices and payments for outside vendors and consultants and performs other administrative duties as requested.
How we reward you:
* Hybrid Work schedule
* 401K with company match
* Yearly bonus opportunity*
* Full medical, dental, and vision insurance *
* On-site fitness center, biometric screen, and flu shot clinic
* Discounts at Panda restaurants, theme parks, and gym memberships
* Paid time off starting at 15 days with 7 federal holidays*
* Continuous education assistance and scholarships*
* Income protection including Disability, Life and AD&D insurance*
* Bereavement leave*
* Benefits available for eligible permanent full time associates
Your background & experience:
* Bachelor's degree in business administration, hospitality, or related field.
* Minimum three years of work experience, preferably in a retail/hospitality operations environment
* If hired, successful completion of annual store training
* If hired, must provide proof of full vaccination on start date, unless prohibited by federal, state, or local law. Full vaccination means two weeks or more have passed after receiving the second dose in a two-dose series, or more than two weeks after receiving a single-dose vaccine. Examples of proof of full vaccination include an original, photocopied, or digital completed vaccination card that includes name, type of vaccine provided, and date of last dose administered.
Panda Strong since 1983
Founded in Glendale, California, we are now the largest family-owned American Chinese Restaurant concept in America. With close to 2,000 locations globally, we continue our mission of delivering exceptional Asian dining experiences by building an organization where people are inspired to better their lives. Whether it's impacting our team or the communities we work in, we're proud to be an organization that embraces family values.
You're wanted here
We value diversity in all forms and know the strength it brings. Workplace equality allows for creative ideas to blossom, diverse points of view to be heard, and improves overall happiness. We like the sound of that.
Panda Restaurant Group, Inc is an Equal Opportunity Employer. Regardless of your race, color, religion, sex, national origin, sexual orientation, gender identity, disability, age, veteran status, you are welcome here.
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Administrative/design assistant job description example 3
What's the occasion administrative/design assistant job description
What's the Occasion has an exciting opportunity for a full-time Admin Assistant (Event Specialist) who is career oriented and looking to grow with our expanding company.
What's the Occasion has been the go to for weddings, corporate functions, parties and special events for over five years. We pride ourselves on providing the highest level of hospitality, professionalism and integrity. We have built a reputation for exceptional event designs and outstanding customer service.
We are looking for an amazing person to fill this amazing position.
*Event Specialist*
The Event Specialist will be the first point of contact with our clients and vendors. The person in this position will be expected to be professional, chic, innovative and trendy. Must have with great written and verbal communication skills and be technologically savvy.
The Event Specialist is responsible for ensuring that each client and vendors experience is seamless, stress-free, and very responsive.
The Event Specialist will be primarily responsible daily for:
· Maintaining an immaculate showroom and reception area.
· Welcoming and greeting all clients and appointments.
· Answering all incoming calls.
· Returning any missed calls and checking voicemails.
· Scheduling and conducting consultations.
· Preparing invoices and contracts.
· Taking payments.
· Responding to email/phone inquires within 24 hours, and following up on leads from various sources.
· Update warehouse and event calendars.
· Confirm delivery and pick-up with customers.
· Resolve any client/vendor concerns.
· Create and maintaining client/vendor profiles.
In addition the Event Specialist will also:
· Assist with Event Set-ups and Pick-ups
· Fulfill warehouse orders
· Special Projects
· Plan office socials
· Run errands
*Monday 10am - 2pm *
*Tuesday - Friday 9:30am - 6pm*
\*\*Possibly Saturday 10am - 1pm
Early morning, evening and weekend work may also be needed in the busy season.
Background check and drug testing maybe required for employment.
*Requirements*
FULL TIME APPLICANTS with 7 DAY PER WEEK AVAILABILITY need only to apply.
2+ years Prior Office/Administrative Experience
Sales and design experience a plus.
Multi line phone system.
Professional email drafting.
Familiarity with Word/Excel.
Ability to think on your feet.
Car required.
Excellent attendance history
Ability to thrive under stressful/special circumstances.
Willingness to pitch in on any level in order to help the company.
We are a pretty awesome company to work for and need an equally awesome team member!!
Please submit your resume for immediate consideration.
Job Types: Full-time, Commission
Pay: $18.00 - $20.00 per hour
Schedule:
* 10 hour shift
* 8 hour shift
* Day shift
* Monday to Friday
Experience:
* Customer service: 1 year (Preferred)
* Event Design / Planning: 1 year (Preferred)
Language:
* Spanish (Preferred)
Work Location: One location
What's the Occasion has been the go to for weddings, corporate functions, parties and special events for over five years. We pride ourselves on providing the highest level of hospitality, professionalism and integrity. We have built a reputation for exceptional event designs and outstanding customer service.
We are looking for an amazing person to fill this amazing position.
*Event Specialist*
The Event Specialist will be the first point of contact with our clients and vendors. The person in this position will be expected to be professional, chic, innovative and trendy. Must have with great written and verbal communication skills and be technologically savvy.
The Event Specialist is responsible for ensuring that each client and vendors experience is seamless, stress-free, and very responsive.
The Event Specialist will be primarily responsible daily for:
· Maintaining an immaculate showroom and reception area.
· Welcoming and greeting all clients and appointments.
· Answering all incoming calls.
· Returning any missed calls and checking voicemails.
· Scheduling and conducting consultations.
· Preparing invoices and contracts.
· Taking payments.
· Responding to email/phone inquires within 24 hours, and following up on leads from various sources.
· Update warehouse and event calendars.
· Confirm delivery and pick-up with customers.
· Resolve any client/vendor concerns.
· Create and maintaining client/vendor profiles.
In addition the Event Specialist will also:
· Assist with Event Set-ups and Pick-ups
· Fulfill warehouse orders
· Special Projects
· Plan office socials
· Run errands
*Monday 10am - 2pm *
*Tuesday - Friday 9:30am - 6pm*
\*\*Possibly Saturday 10am - 1pm
Early morning, evening and weekend work may also be needed in the busy season.
Background check and drug testing maybe required for employment.
*Requirements*
FULL TIME APPLICANTS with 7 DAY PER WEEK AVAILABILITY need only to apply.
2+ years Prior Office/Administrative Experience
Sales and design experience a plus.
Multi line phone system.
Professional email drafting.
Familiarity with Word/Excel.
Ability to think on your feet.
Car required.
Excellent attendance history
Ability to thrive under stressful/special circumstances.
Willingness to pitch in on any level in order to help the company.
We are a pretty awesome company to work for and need an equally awesome team member!!
Please submit your resume for immediate consideration.
Job Types: Full-time, Commission
Pay: $18.00 - $20.00 per hour
Schedule:
* 10 hour shift
* 8 hour shift
* Day shift
* Monday to Friday
Experience:
* Customer service: 1 year (Preferred)
* Event Design / Planning: 1 year (Preferred)
Language:
* Spanish (Preferred)
Work Location: One location
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Updated March 14, 2024
Updated March 14, 2024