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Administrative/design assistant skills for your resume and career
15 administrative/design assistant skills for your resume and career
1. Graphic Design
Graphic design is the art of making visual content to communicate messages. Designers apply different page layout methods and visual hierarchy by using letters and pictures to meet the need of end-users. Most companies use graphic design to sell their product or services and to convey complicated information by using infographics.
- Managed upcoming graphic design department.
- Serve as a receptionist/administrative assistant * Assist the Director of Operations with graphic design * Order office supplies * Coordinate newsletter mailings/volunteers
2. CAD
- Analyze and manipulate out of the box CAD software to proficiently support new and existing engineering projects.
- Designed and created sample products for manufacturing purposes using CAD based drawing and cutting table.
3. Purchase Orders
- Manage communication for purchase orders with vendors regarding updates and tracking information.
- Verify inventory purchase orders for accuracy and correct as necessary.
4. Design Software
Design software is used to create, edit, and display various types of graphics and images, including but not limited to photography, 3D design, and the website interface. It enables users to create a wide variety of visual files and offers various tools and functions to enhance the user's artistic skills and techniques. Some features include design, image editing, and digital illustration. Design software might also reference the actual act of creating a piece of software or application with a larger business or product goal in mind.
- Managed 3 company interns and led training in design software and applications (20/20).
- Utilized AutoCAD based design software.
5. Database Management
- Worked for Investment Counsel Company assisting portfolio administrators with database management, client report presentations, and other related office duties.
- Promoted to Editorial Associate with further administrative assistant responsibilities plus daily database management and oversight of permissions for copyright and contracts.
6. Travel Arrangements
- Provided administrative and personal support to Senior Designer by coordinating schedules, appointments, and travel arrangements.
- Maintained inventory, calendar and scheduled travel arrangements for Executive Staff members.
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- Converted magazine articles into WebPages of websites mentioned above per magazine issue using Macromedia Dreamweaver and Adobe PhotoShop.
- Created graphics and user interface elements for the company web site by utilizing Adobe Photoshop and After Effects.
8. Expense Reports
- Supported Saudi Aramco engineers in Design Unit Generated expense reports, travel orders, filed taxes and coordinated housing/transportation, etc.
- Prepared expense reports and tracked payment invoices to ensure accounts were charged correctly.
9. Scheduling Appointments
Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.
- Utilized excellent communication and organizational skills in scheduling appointments, travel planning which included flight, hotel and car reservations.
- Managed the electronic calendar and mailbox of the frequently traveling Director; scheduling appointments and coordinating with two international partners.
10. Payroll
Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.
- Performed all bookkeeping services such as payroll, accounts receivable, accounts payable and bank reconciliations.
- Performed administrative duties, such as typing, filing, organization, and payroll.
11. HTML
- Designed website from scratch, using HTML coding and FrontPage.
- Design Websites for Clients - HTML and Word Press Designed Interactive Kiosks and Interactive iPad Apps.
12. Design Projects
Design projects are used to create a product or service to serve a specific customer or client need. They may entail thinking about the ideas, materials necessary for the idea and the steps that will be followed to realize the idea.
- Assist with design projects Market and Advertise the business Participate in picking out fabric for design classes Manage colander and events
- Prepared Excel spread sheets for various design projects and completed Specification and Installation Manuals.
13. Space Planning
Space Planning is one of the most important elements of interior decorating. The interior designer takes the space available within a building, an apartment, a house, or another type of structure which is being renovated or otherwise altered, and then they begin to play around with the space, creating visions and revisions of the space on paper or in a specialised design program, according to the necessities of the project and clients at hand.
- Support Head Designer in all aspects including taking site measurements space planning fabrics and finishes and code compliance.
- Assist in furniture specification and pricing, bid preparation and drawing and space planning for projects.
14. PowerPoint
- Utilized exceptional design skills to modify logos for PowerPoint presentations, and create wide array of promotional items.
- Designed and maintained company websites and created all client PowerPoint presentations for company CEO and Sales Manager.
15. Meeting Minutes
- Prepared and distributed meeting minutes and followed up with contractors regarding responsibilities and deadlines.
- Generate meeting agendas, email notifications, and assemble itinerary and meeting minutes.
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What skills help Administrative/Design Assistants find jobs?
Tell us what job you are looking for, we’ll show you what skills employers want.
What skills stand out on administrative/design assistant resumes?
What administrative/design assistant skills would you recommend for someone trying to advance their career?
Anne McConnell Ph.D.
Professor, West Virginia State University
What type of skills will young administrative/design assistants need?
Associate Professor of History, Meredith College
Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.
What technical skills for an administrative/design assistant stand out to employers?
Christi Patton Luks
Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology
What soft skills should all administrative/design assistants possess?
List of administrative/design assistant skills to add to your resume

The most important skills for an administrative/design assistant resume and required skills for an administrative/design assistant to have include:
- Graphic Design
- CAD
- Purchase Orders
- Design Software
- Database Management
- Travel Arrangements
- Adobe Photoshop
- Expense Reports
- Scheduling Appointments
- Payroll
- HTML
- Design Projects
- Space Planning
- PowerPoint
- Meeting Minutes
- Adobe Illustrator
- Trade Shows
- Financial Reports
- Event Planning
- Office Management
- Business Cards
- Design Concepts
- QuickBooks
- Front Desk
- Administrative Tasks
- Office Equipment
- Mac
- Adobe Creative Suite
- Design Process
- Conference Calls
- Design Library
- Telephone Calls
- Word Processing
- SEO
- Promotional Materials
- Office Operations
- Administrative Functions
- Bank Deposits
- Presentation Boards
- Inventory Control
- Customer Inquiries
- Multi-Line Phone System
- Fine Arts
- Administrative Assistance
Updated January 8, 2025