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Administrative/design assistant skills for your resume and career

Updated January 8, 2025
5 min read
Quoted experts
Dr. Mike Peterson Ph.D.,
Anne McConnell Ph.D.
Below we've compiled a list of the most critical administrative/design assistant skills. We ranked the top skills for administrative/design assistants based on the percentage of resumes they appeared on. For example, 7.8% of administrative/design assistant resumes contained graphic design as a skill. Continue reading to find out what skills an administrative/design assistant needs to be successful in the workplace.

15 administrative/design assistant skills for your resume and career

1. Graphic Design

Graphic design is the art of making visual content to communicate messages. Designers apply different page layout methods and visual hierarchy by using letters and pictures to meet the need of end-users. Most companies use graphic design to sell their product or services and to convey complicated information by using infographics.

Here's how administrative/design assistants use graphic design:
  • Managed upcoming graphic design department.
  • Serve as a receptionist/administrative assistant * Assist the Director of Operations with graphic design * Order office supplies * Coordinate newsletter mailings/volunteers

2. CAD

Here's how administrative/design assistants use cad:
  • Analyze and manipulate out of the box CAD software to proficiently support new and existing engineering projects.
  • Designed and created sample products for manufacturing purposes using CAD based drawing and cutting table.

3. Purchase Orders

Here's how administrative/design assistants use purchase orders:
  • Manage communication for purchase orders with vendors regarding updates and tracking information.
  • Verify inventory purchase orders for accuracy and correct as necessary.

4. Design Software

Design software is used to create, edit, and display various types of graphics and images, including but not limited to photography, 3D design, and the website interface. It enables users to create a wide variety of visual files and offers various tools and functions to enhance the user's artistic skills and techniques. Some features include design, image editing, and digital illustration. Design software might also reference the actual act of creating a piece of software or application with a larger business or product goal in mind.

Here's how administrative/design assistants use design software:
  • Managed 3 company interns and led training in design software and applications (20/20).
  • Utilized AutoCAD based design software.

5. Database Management

Here's how administrative/design assistants use database management:
  • Worked for Investment Counsel Company assisting portfolio administrators with database management, client report presentations, and other related office duties.
  • Promoted to Editorial Associate with further administrative assistant responsibilities plus daily database management and oversight of permissions for copyright and contracts.

6. Travel Arrangements

Here's how administrative/design assistants use travel arrangements:
  • Provided administrative and personal support to Senior Designer by coordinating schedules, appointments, and travel arrangements.
  • Maintained inventory, calendar and scheduled travel arrangements for Executive Staff members.

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7. Adobe Photoshop

Here's how administrative/design assistants use adobe photoshop:
  • Converted magazine articles into WebPages of websites mentioned above per magazine issue using Macromedia Dreamweaver and Adobe PhotoShop.
  • Created graphics and user interface elements for the company web site by utilizing Adobe Photoshop and After Effects.

8. Expense Reports

Here's how administrative/design assistants use expense reports:
  • Supported Saudi Aramco engineers in Design Unit Generated expense reports, travel orders, filed taxes and coordinated housing/transportation, etc.
  • Prepared expense reports and tracked payment invoices to ensure accounts were charged correctly.

9. Scheduling Appointments

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Here's how administrative/design assistants use scheduling appointments:
  • Utilized excellent communication and organizational skills in scheduling appointments, travel planning which included flight, hotel and car reservations.
  • Managed the electronic calendar and mailbox of the frequently traveling Director; scheduling appointments and coordinating with two international partners.

10. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how administrative/design assistants use payroll:
  • Performed all bookkeeping services such as payroll, accounts receivable, accounts payable and bank reconciliations.
  • Performed administrative duties, such as typing, filing, organization, and payroll.

11. HTML

Here's how administrative/design assistants use html:
  • Designed website from scratch, using HTML coding and FrontPage.
  • Design Websites for Clients - HTML and Word Press Designed Interactive Kiosks and Interactive iPad Apps.

12. Design Projects

Design projects are used to create a product or service to serve a specific customer or client need. They may entail thinking about the ideas, materials necessary for the idea and the steps that will be followed to realize the idea.

Here's how administrative/design assistants use design projects:
  • Assist with design projects Market and Advertise the business Participate in picking out fabric for design classes Manage colander and events
  • Prepared Excel spread sheets for various design projects and completed Specification and Installation Manuals.

13. Space Planning

Space Planning is one of the most important elements of interior decorating. The interior designer takes the space available within a building, an apartment, a house, or another type of structure which is being renovated or otherwise altered, and then they begin to play around with the space, creating visions and revisions of the space on paper or in a specialised design program, according to the necessities of the project and clients at hand.

Here's how administrative/design assistants use space planning:
  • Support Head Designer in all aspects including taking site measurements space planning fabrics and finishes and code compliance.
  • Assist in furniture specification and pricing, bid preparation and drawing and space planning for projects.

14. PowerPoint

Here's how administrative/design assistants use powerpoint:
  • Utilized exceptional design skills to modify logos for PowerPoint presentations, and create wide array of promotional items.
  • Designed and maintained company websites and created all client PowerPoint presentations for company CEO and Sales Manager.

15. Meeting Minutes

Here's how administrative/design assistants use meeting minutes:
  • Prepared and distributed meeting minutes and followed up with contractors regarding responsibilities and deadlines.
  • Generate meeting agendas, email notifications, and assemble itinerary and meeting minutes.
top-skills

What skills help Administrative/Design Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on administrative/design assistant resumes?

Dr. Mike Peterson Ph.D.Dr. Mike Peterson Ph.D. LinkedIn profile

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What administrative/design assistant skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young administrative/design assistants need?

Angela Robbins Ph.D.Angela Robbins Ph.D. LinkedIn profile

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for an administrative/design assistant stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all administrative/design assistants possess?

Brandy BaileyBrandy Bailey LinkedIn profile

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

List of administrative/design assistant skills to add to your resume

Administrative/design assistant skills

The most important skills for an administrative/design assistant resume and required skills for an administrative/design assistant to have include:

  • Graphic Design
  • CAD
  • Purchase Orders
  • Design Software
  • Database Management
  • Travel Arrangements
  • Adobe Photoshop
  • Expense Reports
  • Scheduling Appointments
  • Payroll
  • HTML
  • Design Projects
  • Space Planning
  • PowerPoint
  • Meeting Minutes
  • Adobe Illustrator
  • Trade Shows
  • Financial Reports
  • Event Planning
  • Office Management
  • Business Cards
  • Design Concepts
  • QuickBooks
  • Front Desk
  • Administrative Tasks
  • Facebook
  • Office Equipment
  • Mac
  • Adobe Creative Suite
  • Design Process
  • Conference Calls
  • Design Library
  • Telephone Calls
  • Word Processing
  • Twitter
  • SEO
  • Promotional Materials
  • Office Operations
  • Administrative Functions
  • Bank Deposits
  • Presentation Boards
  • Inventory Control
  • Customer Inquiries
  • Multi-Line Phone System
  • Fine Arts
  • Administrative Assistance

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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