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Become An Administrative Director

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Working As An Administrative Director

  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Making Decisions and Solving Problems
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $99,920

    Average Salary

What Does An Administrative Director Do At SUNY Downstate Medical Center

* Serves as Administrative Director of the Institute for Genomic Health (IGH), and its subsidiary Clinical and Translational Science Center (CTSC), overseeing all institute HR, finances, facilities/space planning, and grants administration.
* Provide pre-award research administration through support of Principal Investigators' preparation of grant applications, budgeting, and application package preparation, including serving as liaison with the Research Foundation Pre-award Office.
* Serve as Project Manager on specified extramurally-sponsored projects.
* Provide post-award research administration through support of Principal Investigators' conduct of funded grants, including through HR, purchasing, cash advances administration, reimbursements, financial planning and analysis, effort tracking and reporting, maintenance of sponsor relationships and project reporting, and coordination of activities with the Research Foundation Post
* Award Office.
* Other duties as assigned
* DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION
* All successful candidates must undergo various background checks, maintain credentials required for continued employment and adhere to the SUNY
* DMC UHB Principles of Behavior.
* Clinical Faculty and Allied Health professionals must receive and maintain Medical Board authorization

What Does An Administrative Director Do At Highmark Health

* Directs the day to day operations of the Department.
* Provides leadership, management and supervision to departments under purview. (30%)
* Performs all steps necessary relative to hiring, evaluating, coaching, promoting, disciplining & discharging employees by following established HR policies. (20%)
* Manages administrative projects.
* Provides high level administrative support for the department.
* Actively participates in hospital-wide and department-specific Quality, Performance Improvement and Service Excellence initiatives. (20%)
* Develops, coordinates, and monitors programs, strategic initiatives and clinical services by directing and/or facilitating staff, developing policies and procedures and managing resources. (20%)
* Oversees department and program budget development and budget variance reporting and accountability. (10

What Does An Administrative Director Do At Albert Einstein College

* The Administrative Director for Research will oversee the entire research operation in the department
* Meet with Chairman and Vice Chairmen to exchange information, advise on current status of pending issues, and to get
* input and guidance, and to advise and recommend on issues;
* Review all grant budgets and advise the Principal Investigators and divisional administrators on relevant guidelines.
* Supervise maintenance of a grant management control system that includes (a) tracking of pending and expiring grants, (b) analysis of potential resources, risks, problems, and alternative resources, (c)distribution of faculty time and effort and (d) the extent to which available funds are being maximally utilized;
* Prepare annual departmental budget.
* Attend and participate in budget meetings;
* Oversight of budgets including but not limited to expenditure control and fiscal reporting for all divisions in the Department;
* Maintain administrative and management data bases, e.g. fiscal, grant support information;
* Administrative and personnel problem solving.
* Example: staffing, payroll, policy interpretation and discipline;
* Provide supervision and guidance to the administrators and senior clerical staff regarding departmental policies;
* Meet with divisional administrators regularly;
* Upgrade administrators' skills and level of functioning.
* Offer educational programs and opportunities, as necessary;
* Respond to inquiries from outside and from central administrative offices, e.g. grant accounting, budget, payroll, faculty records, finance, human resources, etc.;
* Approve requisitions for supplies and equipment.
* Liaison with Administration and Office of Procurement regarding major purchases;
* Participate in Division Chief Meetings/and or agendas;
* Participate in long-range planning of facilities and equipment needs, allocate departmental space, and prepare plans for future growth of the department;
* Initiate analysis to determine better methods of providing departmental services, prepare statistical data;
* Advise on formulation of policy and participate in the decision making process for all divisions and programs;
* Write and prepare correspondence regarding policies, procedures, and reports;
* Function as an advisor, formulator and expediter of programs within the department;
* Represent the Department and the goals of the Chairperson in dealing with administration and management matters;
* Participate in negotiations with division chiefs and Central Administration offices regarding fiscal or programmatic plans and needs;
* Attend meetings at the college and within the departmental committee meetings;
* Interact with counterparts at other medical schools;
* Periodically supervise and review and update of faculty records, appointments, terminations, promotions, allocation of
* funds, etc.;
* Represent the department in union negotiations and in-site visits.
* Negotiate specific requests with granting agencies;
* Brief new faculty members on school policies and fringe benefits;
* Deal with the individual faculty member's needs and problems with sensitivity;
* Act independently on routine policy or strategy issues

What Does An Administrative Director Do At Educational Testing Service

* Serve as assistant to the President, ISA and provide administrative support to the President, ISA
* Serve as primary point of contact for internal and external constituencies on matters pertaining to the President’s office, including determining which are priority contacts and keeping track of communications needed for priority contacts
* Process and prepare correspondence and reports for the President; draft letters, prepare and edit drafts of short speeches and ISA presentation materials as directed
* Participate as an adjunct member of the Executive Team, which includes attending meetings, preparing the agendas, assisting with providing research/background information, creation of presentations, conducting follow-up on issues or matters resulting from meetings
* Advisory Committee:
* Provide support to the ISA Advisory Committee by assisting in planning and managing meetings and affairs of the Committee
* Act as the lead in the preparation for the Advisory Committee meetings, including scheduling meetings, drafting the agendas, producing a final draft of the committee meeting materials, producing minutes/summaries at each meeting, monitoring and following the progress of open action items
* Manage and monitor the creation, maintenance and retention of official ISA records
* Project Leadership:
* Lead projects as directed by the President, ISA; act as a backup in committees/meetings when President, ISA is unavailable.
* Design processes for tracking project work, simplifying processes and making them more consistent.
* Identify and remediate process/skill gaps and inefficiencies for major deliverables/tasks – track use and reengineer as needed
* Working with process owners, design and implement customized solutions to improve service and increase productivity
* Identify and use technologies to increase productivity and efficiencies
* Liaison Activity:
* Act as the primary liaison between the President’s office and other ETS offices and has the ability to bring together appropriate people and resources to address issues

What Does An Administrative Director Do At Beth Israel Deaconess Medical Center

* Serves as senior administrative liaison in the medical center for all questions pertaining to the administration of all accredited and non-accredited residency and fellowship programs on matters regarding trainee salary and benefits; malpractice insurance; federal and state licensure; visa requirements; staff credentialing.
* Assists the DIO in developing and maintaining policies and procedures for regulatory and legal compliance (ACGME, Medicare).
* Oversees medical licensure process and visa application status of BIDMC trainees.
* Assures compliance with regulatory requirements of ACGME, ECFME, NRMP and hospital policies and procedures.
* Works with programs and Reimbursement Office to secure appropriate & timely Medicare reimbursement.
* Reviews and interprets affiliate billing and reimbursement information, rotation schedules, and FTE analysis.
* Develops and implements educational programs to attain ACGME goals and initiatives.
* Organizes all committee meetings including dissemination of minutes and follow-up on action items.
* Oversees preparation for ACGME reviews and educational activities related to CLER visits and the Next Accreditation System.
* Has the authority to direct and support employees daily work activities.
* Has the direct responsibility to undertake the following employment actions: hiring, termination, corrective action and performance reviews.
* Direct Reports: 4
* Indirect Reports: None
* Assists in planning, monitoring and/or managing budget in functional area of department

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How To Become An Administrative Director

Educational requirements vary by the type of organization and the work performed. Administrative services managers must have related work experience.

Education

A bachelor’s degree is typically required for someone to become an administrative services manager. However, some jobseekers may be able to enter the occupation with a high school diploma. Those with a bachelor’s degree typically study business, engineering, facility management, or information management.

Licenses, Certifications, and Registrations

The International Facility Management Association offers a competency-based professional certification program for administrative services managers. Completing this program may give prospective job candidates an advantage. The program has two levels: the Facilities Management Professional (FMP) certification and the Certified Facility Manager (CFM) certification. People entering the profession can get the FMP as a steppingstone to the CFM. For the CFM, applicants must meet certain educational and experience requirements. The CFM must be renewed every 3 years by completing continuing education and professional development requirements.

For records and information managers, the Institute of Certified Records Managers offers the Certified Records Manager (CRM) certification. For those specializing in information governance, ARMA International offers the Information Governance Professional (IGP) certification.

Work Experience

Administrative services managers must have related work experience reflecting managerial and leadership abilities. For example, contract administrators need experience in purchasing and sales, as well as knowledge of the variety of supplies, machinery, and equipment that their organization uses. Managers who are concerned with supply, inventory, and distribution should be experienced in receiving, warehousing, packaging, shipping, transportation, and related operations.

Advancement

Advancement of facility managers is based on the practices and size of individual organizations. Some facility managers transfer among departments within an organization or work their way up from technical positions. Others advance through a progression of facility management positions that offer additional responsibilities. Advancement is easier in large organizations that employ several levels and types of administrative services managers.

A master’s degree in business administration or a related field can enhance a manager’s opportunities to advance to a higher level position, such as director of administrative services. Some experienced managers may join or establish a management consulting firm to provide administrative management services to other organizations on a contract basis.

Important Qualities

Analytical skills. Administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency.

Communication skills. Much of an administrative services manager’s time is spent working with other people. Therefore, communication is a key quality.

Detail oriented. Administrative services managers must pay attention to details. This quality is necessary across a range of tasks, from ensuring that the organization complies with building codes to managing the process of buying equipment.

Leadership skills. In managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise.

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Administrative Director jobs

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Real Administrative Director Salaries

Job Title Company Location Start Date Salary
Director of Fund Administration and Investor Reporting Institutional Capital Network New York, NY Jun 09, 2016 $227,178
Health System International Admin DIR (DIR. Functi University of California, San Diego San Diego, CA Jan 01, 2013 $203,998
Portfolio and Administration Director Trog Hawley Capital LLC Jupiter, FL Aug 22, 2016 $200,000 -
$225,000
Head of Fund Administration (Director) Ramius Alternative Solutions LLC New York, NY Sep 01, 2013 $190,000
Commodity Administration Director Flextronics International USA, Inc. San Jose, CA Aug 27, 2013 $178,856
Assistant Professor and Administrative Director The University of Southern California Los Angeles, CA Jun 25, 2015 $176,400
Director of Administration Mayer Brown LLP Houston, TX Sep 25, 2014 $170,571
Director of Administration Mayer Brown LLP Houston, TX Sep 25, 2014 $170,000
Director of Fund Administration and Investor Reporting Institutional Capital Network Inc. New York, NY Nov 27, 2016 $164,500 -
$210,000
Contracts Administration Director Twin Eagles, Inc. Cerritos, CA Apr 14, 2016 $164,050
SR. Administrative Director-Neurosurgery North Shore-LIJ Health System Manhasset, NY Aug 18, 2014 $150,000
Finance and Administration Director International Airline Training Academy, Inc. Napa, CA Sep 01, 2014 $150,000
SR. Administrative Director-Neurosurgery North Shore-LIJ Health System Manhasset, NY Feb 21, 2012 $135,000
Director-Technical Administration The Advisory Board Company Washington, DC Jan 18, 2016 $131,621
Dietician, Administrative Director Okeechobee Healthcare Facility LLC Okeechobee, FL May 17, 2011 $99,700
Director of Academic Administration Columbia University New York, NY Aug 01, 2012 $91,555
Administrative Director, Laboratory A. O. Fox Memorial Hospital Oneonta, NY Nov 15, 2016 $91,520
Administrative Director-Adult Clinical Services & VHS Sinai-Grace Hospital, Inc. Detroit, MI Aug 08, 2011 $91,291 -
$120,557
Director of Space Administration and Management Western Washington University Bellingham, WA Aug 04, 2014 $90,432
Director of Space Administration and Management Western Washington University Bellingham, WA Aug 03, 2014 $90,432
Director of Budget Administration Indiana University Kokomo, IN Mar 08, 2013 $90,000
Administrative Director Chesapeake Womens Care LLC Elkton, MD Nov 12, 2014 $76,274
Administrative Director-Oncology St. Jude Children's Research Hospital Memphis, TN Jul 18, 2010 $75,506 -
$120,817
Administrative Director Chesapeake Womens Care LLC Elkton, MD Sep 06, 2013 $74,901
Director of Administration Soon Property Management, LLC Kissimmee, FL May 07, 2010 $74,485
Assistant Administrative Director Johns Hopkins Hospital Baltimore, MD Feb 06, 2016 $72,966
Administrative Director Howard University Washington, DC Sep 28, 2013 $72,450

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Top Skills for An Administrative Director

FinancialReportsProceduresPayrollPersonnelFilesFacilitiesManagementAdministrativeOversightCompanyPoliciesHumanResourcesSafetyCustomerServiceDailyOperationsSuperviseEmergencyFTEMedicinePatientCareAdditionalAnnualBudgetStaffMembersSurgery

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Top Administrative Director Skills

  1. Financial Reports
  2. Procedures
  3. Payroll
You can check out examples of real life uses of top skills on resumes here:
  • Participated in the Budget Creation Process of a 1 million dollar budget, maintaining grant spending plans and financial reports.
  • Facilitated escalations of accounts and developed policy and procedures for the Credit & Collections Department.
  • Developed payroll reporting methods, which provided accurate and more effective means of control for the President and VP of Operations.
  • Set up and maintained office filing systems including bookkeeping files, personnel files, and other filing systems and databases.
  • Managed the overall daily office operations including benefits administration, payroll, facilities management, and supervision of front desk.

Top Administrative Director Employers

Administrative Director Videos

Introducing John Henry: Admin Director For Dream Connections

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