How to hire an administrative & finance manager

How to hire an administrative & finance manager, step by step

Here's a step-by-step administrative & finance manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative & finance manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative & finance manager
• Step 8: Go through the hiring process checklist

What does an administrative & finance manager do?

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1. Identify your hiring needs

   The administrative & finance manager hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an administrative & finance manager to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an administrative & finance manager that fits the bill.

   This list shows salaries for various types of administrative & finance managers.

   Type of Administrative & Finance Manager	Description	Hourly rate
   Administrative & Finance Manager	Financial managers are responsible for the financial health of an organization. They produce financial reports, direct investment activities, and develop strategies and plans for the long-term financial goals of their organization.	$26-51
   Manager Finance Planning And Analysis	A manager finance planning and analysis oversees the daily operations of a company's financial planning department. They typically have administrative duties such as setting goals and guidelines, establishing timelines and budgets, delegating tasks among teams and staff, and reviewing financial reports regularly... Show more	$36-71
   Manager/Finance Accounting	A manager of finance accounting's role is to oversee the financial activities in a company or organization. Their responsibilities revolve around coordinating with other departments to gather financial data, analyze the revenues and expenditures, and develop written reports and presentations... Show more	$31-61

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Payroll Processing
   • Human Resources
   • Oversight
   • Administrative Procedures
   • Financial Management
   • Financial Analysis
   • External Auditors
   • General Ledger
   • Cash Flow
   • Internal Controls
   • Administrative Functions
   • GAAP
   • Financial Data
   • Journal Entries

   Check all skills

   Responsibilities:

   • Manage payroll and organizational projects using QuickBooks for non-profits.
   • Process bi-weekly payroll utilizing QuickBooks and manage financial and clinical performance.
   • Manage accounts payable/receivable, deposits, payroll preparation, purchasing and inventory management, liaison to accountant.
   • Prepare monthly and annual financial statements along with supporting schedules resulting in minimal follow up by external CPA's.
   • Work closely with the CPA firm to ensure proper income tax filing and keep the company books flowing smoothly.
   • Direct ERP system implementation, establish beginning balances and database information, and train users on applications and requirements.

   More administrative & finance manager duties

3. Make a budget

   Including a salary range in your administrative & finance manager job description is a great way to entice the best and brightest candidates. An administrative & finance manager salary can vary based on several factors:

   • Location. For example, administrative & finance managers' average salary in hawaii is 35% less than in new york.
   • Seniority. Entry-level administrative & finance managers earn 49% less than senior-level administrative & finance managers.
   • Certifications. An administrative & finance manager with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an administrative & finance manager's salary.

   Average administrative & finance manager salary

   $76,989yearly

   $37.01 hourly rate

   ---

   Entry-level administrative & finance manager salary

   $55,000 yearly salary

   Updated December 15, 2025

   Average administrative & finance manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$95,212	$46
   2	Connecticut	$95,191	$46
   3	California	$92,145	$44
   4	Massachusetts	$91,953	$44
   5	Oregon	$89,205	$43
   6	Texas	$88,540	$43
   7	District of Columbia	$85,585	$41
   8	Illinois	$82,292	$40
   9	Virginia	$79,924	$38
   10	Maryland	$77,973	$37
   11	Arizona	$74,555	$36
   12	Pennsylvania	$73,946	$36
   13	Florida	$72,488	$35
   14	South Carolina	$70,567	$34
   15	Alaska	$69,855	$34
   16	Colorado	$69,546	$33
   17	Minnesota	$67,478	$32
   18	Ohio	$67,052	$32
   19	Georgia	$66,557	$32
   20	Utah	$66,403	$32

   Average administrative & finance manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Meta	$151,988	$73.07	25
   2	Stanford University	$102,295	$49.18	35
   3	UT Southwestern Medical Center	$96,673	$46.48	21
   4	Banyan	$94,717	$45.54
   5	Northside Hospital	$91,343	$43.91	6
   6	Sigma	$90,941	$43.72
   7	Boston Planning & Development Agency	$89,626	$43.09
   8	LVE Partners	$89,229	$42.90
   9	Tranzact	$89,023	$42.80
   10	Northeastern University	$87,864	$42.24	9
   11	Columbia University in the City of New York	$87,406	$42.02	22
   12	Yale University	$86,681	$41.67	21
   13	Federal Reserve Bank	$86,434	$41.55
   14	TREVIICOS	$85,301	$41.01
   15	AMR	$85,251	$40.99
   16	VIP Mortgage The McMahon Team	$84,237	$40.50
   17	One Management Inc	$83,838	$40.31
   18	JSI	$83,838	$40.31
   19	Robert Half	$81,839	$39.35	1,208
   20	A and G, Inc.	$81,025	$38.95	2

4. Writing an administrative & finance manager job description

   A job description for an administrative & finance manager role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an administrative & finance manager job description:

   Administrative & finance manager job description example

   Job DescriptionJob Description: Overview: The Finance and Administration Manager partners with the Senior leadership Team and the Board of Directors in managing sound financial policies and practices that enables the organization to invest and build assets, examine risk tolerance, and support growth. This position is responsible for strategic and day to day oversight of financial reporting, cash management, accounts receivable, accounts payable, grants, capital expenditures, audits, and budgeting. Administrative oversight includes items, such as, Insurance, contracts, and risk management.
   
   About Jewish Family Services of San Antonio: For the last 49 years, Jewish Family Service of San Antonio has strived to meet the mental health needs of our San Antonio Community. Through our values of Caring, Community, and Responsibility, we aim to support people where they are, connect them with resources they need, and walk alongside them on their path to recovery.
   What Makes Jewish Family Services A Great Place To Work?
   We aim to create a work environment that mirrors the restorative and hope-filled world our employees build every day. How do we do this?
   Flexibility with your schedule. You have the option to work from home or in the office or from one of our two locations.
   19 Paid Holiday (both Federal and Jewish Holidays)
   10 Sick Days
   4 Mental Health Days
   1 Week of Summer Break taken in June
   Paid Medical with options for Dental and Vision
   A W2 Employment model with access to a 403(b) program with a 3% employer match
   2 Weeks PTO
   The Ideal Candidate for this position will:
   Be able to communicate effectively. Be able to speak, listen and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
   Be able to foster teamwork by working cooperatively and effectively with others to set goals, resolve problems and make decisions that enhance JFS organizationally.
   To lead positively that influences others to achieve results.
   Able to work independently, while setting priorities, develop a work schedule, monitor progress towards goals and track the details, data, information, and activities relevant to the role.
   Able to assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
   Key Areas of Responsibility:
   Serve as part and contributor to the strategic planning, budgeting, and decision-making process of JFS.
   Develop, in collaboration with the Senior Leadership Team, the annual operating budget in support of JFS’s.
   Provide oversite to annual financial audit process.
   To prepare accurate financial statements and associated analyses within reporting deadlines.
   Work in preparing and applying for grants, financial reports, and reimbursement claims to government agencies and other granting organizations.
   Will oversee financial compliance with grants and contracts of the agency to ensure adherence to the regulations and contract terms.
   Will coordinate in-kind donations and make decisions regarding the issuing of receipts.
   Prepare monthly, quarterly, and annual financial reports.
   Responsible for all financial transactions in Sage Accounting Software.
   To keep the CEO and COO fully informed in a timely manner of the performance of the organization towards achieving its financial goals.
   To serve as a liaison to the Board Finance Committee where applicable and/or assigned by the CEO.
   Perform other functions related to the accounting and administrative functions of JFS as may be requested by the CEO or the Board of Directors.
   Must Haves:
   Bachelor’s Degree and/or Master’s degree in Accounting and/or Finance
   Accounting experience in a Non-Profit organization with 1-3 years’ experience.
   Proficiency with MS Office Suite
   Proficiency with an automated accounting software, such as QuickBooks, Sage, etc.People skills, such as teamwork and customer service.
   Valid Driver’s license with willingness and ability to use personal vehicle for work related activities.
   Ability to sit or stand for long periods of time.
   Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

   Copy this example

   

5. Post your job

   There are a few common ways to find administrative & finance managers for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your administrative & finance manager job on Zippia to find and recruit administrative & finance manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit administrative & finance managers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative & finance manager

   Once you've decided on a perfect administrative & finance manager candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new administrative & finance manager. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an administrative & finance manager?