Administrative & finance manager job description

Job DescriptionJob Description: Overview: The Finance and Administration Manager partners with the Senior leadership Team and the Board of Directors in managing sound financial policies and practices that enables the organization to invest and build assets, examine risk tolerance, and support growth. This position is responsible for strategic and day to day oversight of financial reporting, cash management, accounts receivable, accounts payable, grants, capital expenditures, audits, and budgeting. Administrative oversight includes items, such as, Insurance, contracts, and risk management.

About Jewish Family Services of San Antonio: For the last 49 years, Jewish Family Service of San Antonio has strived to meet the mental health needs of our San Antonio Community. Through our values of Caring, Community, and Responsibility, we aim to support people where they are, connect them with resources they need, and walk alongside them on their path to recovery.
What Makes Jewish Family Services A Great Place To Work?
We aim to create a work environment that mirrors the restorative and hope-filled world our employees build every day. How do we do this?
Flexibility with your schedule. You have the option to work from home or in the office or from one of our two locations.
19 Paid Holiday (both Federal and Jewish Holidays)
10 Sick Days
4 Mental Health Days
1 Week of Summer Break taken in June
Paid Medical with options for Dental and Vision
A W2 Employment model with access to a 403(b) program with a 3% employer match
2 Weeks PTO
The Ideal Candidate for this position will:
Be able to communicate effectively. Be able to speak, listen and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
Be able to foster teamwork by working cooperatively and effectively with others to set goals, resolve problems and make decisions that enhance JFS organizationally.
To lead positively that influences others to achieve results.
Able to work independently, while setting priorities, develop a work schedule, monitor progress towards goals and track the details, data, information, and activities relevant to the role.
Able to assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
Key Areas of Responsibility:
Serve as part and contributor to the strategic planning, budgeting, and decision-making process of JFS.
Develop, in collaboration with the Senior Leadership Team, the annual operating budget in support of JFS’s.
Provide oversite to annual financial audit process.
To prepare accurate financial statements and associated analyses within reporting deadlines.
Work in preparing and applying for grants, financial reports, and reimbursement claims to government agencies and other granting organizations.
Will oversee financial compliance with grants and contracts of the agency to ensure adherence to the regulations and contract terms.
Will coordinate in-kind donations and make decisions regarding the issuing of receipts.
Prepare monthly, quarterly, and annual financial reports.
Responsible for all financial transactions in Sage Accounting Software.
To keep the CEO and COO fully informed in a timely manner of the performance of the organization towards achieving its financial goals.
To serve as a liaison to the Board Finance Committee where applicable and/or assigned by the CEO.
Perform other functions related to the accounting and administrative functions of JFS as may be requested by the CEO or the Board of Directors.
Must Haves:
Bachelor’s Degree and/or Master’s degree in Accounting and/or Finance
Accounting experience in a Non-Profit organization with 1-3 years’ experience.
Proficiency with MS Office Suite
Proficiency with an automated accounting software, such as QuickBooks, Sage, etc.People skills, such as teamwork and customer service.
Valid Driver’s license with willingness and ability to use personal vehicle for work related activities.
Ability to sit or stand for long periods of time.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

An established and RAPIDLY growing manufacturing organization is seeking a Head of Finance and Administration to be a strategic partner with the Chief Executive Officer to achieve the financial objectives of the organization. This position will have direct responsibility for the finance, accounting, administration, IT, and HR departments.
ESSENTIAL RESPONSIBILITIES:
Responsibilities of this position will include hands-on oversight, direction, execution, and/or
support of the following functions:
? Corporate Financing: strategic development and implementation of future financing,
including dividend recapitalization, through utilization of the financial network and strategic
investors and partners that the Company has established, in addition to developing new
potential relationships to determine the best options for such financing vehicles.
? Capital Structure: analysis in conjunction with corporate and strategic initiatives; evaluation
of current capital structure and bank financing options.
? Fund Growth: national expansion of manufacturing capabilities, potential acquisition
possibilities, and new CapEx to support growth and new capabilities.
? Investor Relations: financial communication to existing and potential investors, and other
fiduciary requirements of the Corporation, in addition to determining if/when to bring on
potential equity partner(s).
? Corporate Governance and Legal: work with our external legal firms regarding corporate
documentation, negotiation, and management of facility leases, contracts, MOU’s, NDA’s,
trademarks, patents, etc.
? Oversight of Accounting and Financial Reporting: work with the controller to provide
monthly financial reports, analysis of P&L, financial forecasting, etc.
? Corporate IT Oversight: work with the head of the IT department to provide short- and long-
term solutions to IT issues such as security, hardware, software, and networking. Oversee
projects including the potential implementation of a new ERP system.
? Corporate HR Oversight: work with HR Manager to ensure that all functional responsibilities
for HR are handled in a way that meets our business needs and corporate goals. Provide
support and guidance on HR issues such as employee discipline, employee compensation,
benefit packages, recruiting, training, etc.

QUALIFICATIONS AND EXPERIENCE:
? Previous position(s) as a CFO or Sr. Manager/Director at a Manufacturing company, Public
Accounting, Investment Banking or Private Equity Firm preferred, with 10+ years leadership
experience in accounting and finance required.
? Bachelor’s degree required; MBA preferred. Specialization in Finance, Accounting, or a related
field, in BA/BS and/or MBA.
? Diversified background in manufacturing industries, investment banking, private equity, or
management consulting, preferred.
? Prior experience managing other administrative functions such as IT and HR.
? Expertise in capital strategy and debt financing, and the development and implementation of
strategies for financing large-scale organizations.
? Exceptional interpersonal and organizational skills, with impeccable attention to detail, and
strong professional written and verbal communication skills and negotiation abilities.
? Knowledge of state and federal financial regulations.

CAPABILITIES:
This individual needs to have high levels of capability in the following areas: Analytical skills,
interpersonal relationships, executive communications (written and oral), leadership, working
effectively across organizational boundaries, using influence, achieving financial and operating
results, problem solving, financial management and accounting, leading cross-functional teams,
and strategic planning.
This Job Is Ideal for Someone Who Is:
? Detail-oriented: can focus on the details of work while always understanding the bigger
picture
? Autonomous/Independent: enjoys working with little direction. Someone who will insert
themself on the CEO’s calendar as needed
? High accountability Culture: thrives where expectations to produce exceptional work is a
basic standard
? Intellectually Curious: always wants to learn, increase their professional knowledge, and is
inquisitive
? Strategic Thinker: can be relied upon as a strategic, collaborative thought partner and
creative problem solver to the CEO and Executive Leadership team.
? Champion Change Manager: able to create new practices to develop processes; update
existing processes, and enable team to implement improvements

Additional Qualifications and Skills

• Advanced degree in finance, management, or accounting
• Experience as a departmental research administrator

• Strong and demonstrated ability to manage financial resources, conduct complex financial analyses, and monitor and balance budgets for projects and grants.
• Experience administering and overseeing sponsored contracts
• Excellent oral and written communication skills
• Proficiency with Excel, ability to navigate enterprise Oracle applications, adaptability with web-based tools, and data research skills
• Excellent organizational skills and ability to deliver work results of high quality while managing multiple projects under time pressure; ability to function well in a fast-paced, high-energy and changing work environment with minimum supervision

• Strong customer service orientation with enthusiasm for doing everything possible to deliver excellent work
• Ability to understand big-picture goals while maintaining a strong attention to detail
• Process orientation and systems focus, with the ability to develop structure from the ad hoc
• Expertise in data extraction, analysis, and report presentation
• Strong interpersonal skills: the ability to interact well with faculty, staff, students, and research partners

• We particularly seek candidates with experience in post-secondary education contexts.

Additional Information


Duties (continued from Above):
Financial Management

• Support the analysis of critical and complex financial management questions
• Create and run reports from a variety of systems and data sources to provide financial analysis, metrics, and data to support decision-making across the Center
• Develop and implement a strategy to monitor and reconcile monthly general ledger reports; identify accounting discrepancies and prepare journal adjustments; maintain system of backup documentation
• Be a key contributor in the annual budget process and budget reconciliation for Center-based programs and initiatives, and lead the year-end closing process

• Develop and maintain a financial tracking system, using data from Harvard's general ledger and necessary software, for deliverables, invoices, and grant/financial planning
• Process and/or approve financial and payroll transactions, including foreign currency transactions, wires, and journals
• Manage vendors and process or assist with processing payments of invoices and individual reimbursements; track all contracts and renewals Center-wide
• Work closely with the Senior Director to analyze and evaluate financial results, conducting analyses to respond to ad-hoc queries and strategic requests to inform decision making for the Center

Additional duties

• Help support and develop the core systems and processes needed for efficient research administration and financial operations across the Center
• Develop and lead trainings for administrative staff and other Center stakeholders on financial management and research administration systems, processes, and policies
• Manage assigned projects to completion, including developing and vetting project plans, leading meetings, tracking action items, performing project tasks, and preparing analyses and reports

This position is a fully benefits-eligible term appointment through December 31, 2023 with very strong possibility of renewal.

We regret that Harvard University cannot provide visa sponsorship.

This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard's Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's "COVID-19 Vaccine Information" webpage


Salary Range:
$70,800- $119,000

Note:
Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.


EEO Statement


We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 5 years' relevant work experience
• Advanced knowledge of sponsored research regulations

Position Description


The Research Administration and Finance Manager is part of the core Bloomberg Center for Cities staff and reports to the Senior Director of Administration and Finance. This position will support the growing work of the Center's programs, labs, staff, and faculty, managing and handling a range of financial responsibilities to ensure the Center's smooth operation. This individual will serve as point of contact for managing financial analysis and internal reporting, research administration and grants management, and contracts, working closely with the HKS Research Administration Office (RAO), Office of Financial Services (OFS), and the Harvard Office of Sponsored Programs (OSP) to resolve matters related to grants, contracts, financial accounts and processes, and financial compliance with university policies and procedures.

Building on the Bloomberg Harvard City Leadership Initiative, the Bloomberg Center for Cities aims to strengthen city leadership and governance and serve as a hub of world-class programs, teaching, and research on cities. The Center brings together faculty, students, and expertise from around Harvard to engage in continuous interaction with practice.

Sponsored Research Administration

• Manage the preparation and submission of proposals, including developing pre- and post-award budgets, interpreting grant parameters, and advising on allowable costs
• Review proposals to ensure they comply with sponsor and University guidelines
• Work with principal investigators and program staff to support proposal preparation and submission, including developing budgets and justifications, supporting documentation, and required institutional information
• Develop monthly monitoring and analyses of grants and contracts for principal investigators to ensure expenses are paid according to contract and government regulations within budget limit and timelines. Monitor funding shortfalls and develop plans for contingencies.

• Monitor expenditures, account balances, and receivables; perform spending projections; reconcile accounts monthly and at award end
• Lead the preparation of grant reports and analysis for use in planning and decision-making
• Serve as the Center's expert on university and sponsored fiscal policies and procedures and provide training to lab managers
• Clearly communicate and interpret sponsored and/or University guidelines and polices to faculty, staff, and students
• Collaborate with RAO and OSP to resolve issues or questions that occur from the internal review and approval process through submission. Set up new sponsored accounts, maintain accurate financial records, verify payroll allocations, prepare financial reports and invoices, participate in audit process (as needed), and close out projects.

Please see the Additional Information section for a continuation of the Duties.


Commitment to Equity, Diversity, Inclusion, and Belonging


At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership-because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.

Learn more about Harvard Kennedy School's commitment to Diversity Equity, and Anti-Racism.