How to hire an administrative manager

How to hire an administrative manager, step by step

Here's a step-by-step administrative manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative manager
• Step 8: Go through the hiring process checklist

What does an administrative manager do?

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1. Identify your hiring needs

   Before you post your administrative manager job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an administrative manager for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an administrative manager to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an administrative manager that fits the bill.

   This list presents administrative manager salaries for various positions.

   Type of Administrative Manager	Description	Hourly rate
   Administrative Manager	Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary by the type of organization and may include keeping records, distributing mail, and planning and maintaining facilities.	$22-50
   Office Supervisor	An office supervisor is responsible for overseeing the progress of the workflow and workforce in an office or similar setting, ensuring everything is running smoothly. Aside from this, they must also carry out other tasks such as processing paperwork, preparing reports and presentations, managing schedules, responding to inquiries, and handling correspondence... Show more	$14-28
   Manager	Managers are responsible for a specific department, function, or employee group. They oversee their assigned departments and all the employees under the department... Show more	$17-44

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Office Procedures
   • Human Resources
   • Patients
   • Oversight
   • Financial Statements
   • Project Management
   • Administrative Functions
   • PowerPoint
   • Administrative Operations
   • Office Operations
   • Background Checks
   • HIPAA
   • Office Equipment

   Check all skills

   Responsibilities:

   • Manage the virtual platform to include existing/future content sites and SharePoint portals.
   • Manage the division s conversion to PeopleSoft, defining data elements and report design.
   • Process payroll with ADP, manage employee benefits and maintain all relate data base systems.
   • Manage all benefit RFP's, new vendor implementations and require system changes and upgrades.
   • Lead and direct CMS, AHCA, JACHO accreditation process resulting in a deficiency free survey.
   • Manage accounts payable (A/P) and accounts receivable (A/R), match invoices to receipt and checks.

   More administrative manager duties

3. Make a budget

   Including a salary range in the administrative manager job description is a good way to get more applicants. An administrative manager salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an administrative manager in Hawaii may be lower than in Connecticut, and an entry-level engineer typically earns less than a senior-level administrative manager. Additionally, an administrative manager with lots of experience in the field may command a higher salary as a result.

   Average administrative manager salary

   $70,394yearly

   $33.84 hourly rate

   ---

   Entry-level administrative manager salary

   $47,000 yearly salary

   Updated January 16, 2026

   Average administrative manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$87,046	$42
   2	Washington	$83,118	$40
   3	California	$81,246	$39
   4	Nevada	$80,916	$39
   5	Michigan	$78,514	$38
   6	North Carolina	$78,231	$38
   7	Maryland	$76,810	$37
   8	Massachusetts	$76,055	$37
   9	District of Columbia	$75,705	$36
   10	Virginia	$74,261	$36
   11	Minnesota	$70,797	$34
   12	West Virginia	$70,780	$34
   13	Colorado	$68,274	$33
   14	Ohio	$66,368	$32
   15	Wisconsin	$66,174	$32
   16	Illinois	$65,363	$31
   17	Texas	$65,270	$31
   18	Pennsylvania	$64,904	$31
   19	Louisiana	$64,649	$31
   20	Missouri	$64,093	$31

   Average administrative manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Databricks	$127,880	$61.48
   2	Intuit	$119,005	$57.21	5
   3	State Street	$112,536	$54.10	39
   4	Mouser Electronics	$111,151	$53.44
   5	Pace University	$110,121	$52.94	1
   6	CFA Institute	$110,083	$52.92
   7	City National Bank	$109,020	$52.41	9
   8	Western Alliance Bank	$108,790	$52.30
   9	UBS	$107,755	$51.81	8
   10	Pinterest	$107,367	$51.62
   11	Ernst & Young	$105,877	$50.90	9
   12	Carl Zeiss Meditec, Inc.	$105,231	$50.59
   13	Northern Trust	$104,506	$50.24
   14	HSBC Bank	$104,465	$50.22
   15	Wellington Management	$104,201	$50.10
   16	BNP Paribas	$102,640	$49.35
   17	ForgeRock	$102,322	$49.19
   18	Royal Bank of Canada	$100,243	$48.19	3
   19	Medimmune	$97,676	$46.96
   20	Point72	$96,075	$46.19	3

4. Writing an administrative manager job description

   A good administrative manager job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an administrative manager job description:

   Administrative manager job description example

   Administers the overall operation and oversight of the Laboratory Department, ensuring the performance of the department and personnel is consistent with quality patient care.
   Essential Functions:
   
   * Formulates and implements strategic long-range plans for improvement, expansion and diversification of laboratory services.
   * Initiates and implements lab-wide policies with incorporating current relevant technical changes in the field.
   * Completes projects in order to meet goals for completion of projects relating to the department's strategic plan.
   * Ensures compliance with requirements of regulatory bodies, accrediting agencies, hospital policies, and laboratory policies and procedures.
   * Prepares for the accreditation process, demonstrating support for policies and ensuring staff orientation to and adherence with requirements.
   * Ensures staff is qualified and competent through the development and implementation of lab competency and education guidelines.
   * Hires qualified candidates; monitors competency and addresses training needs, providing timely and effective evaluations; provides continuing education in accordance with established departmental standards; and take appropriate and timely corrective actions for infractions of staff supervised.
   * Formulates and ensures implementation of laboratory continuous quality improvement program in collaboration with lab staff.
   * Provides appropriate leadership and supervision to staff and promotes an environment in which staff can work effectively and cooperatively.
   * Communicates appropriate departmental, as well as organization, information to staff through monthly department staff meetings, sharing administration memos when appropriate, inter-office memos/communications, etc.
   * Acts as liaison between the departments and other hospital employees, patients, families, visitors and physicians as appropriate, ensuring that assistance provided is appropriate, helpful and reflects the mission and culture of the hospital.
   * Participates on various relevant committees as requested, or as appropriate to meet the needs, mission and organizational plans of the hospital.
   * Prepares and manages fiscal budget and other department records, reports and statics, ensuring all paperwork is accurate, thorough and timely in accordance with established practice guidelines.
   * Preform other duties as assigned.
   * Five years as a Medical Technologist experience in an accredited laboratory with two years supervisory experience
   * Must have experience with regulatory and accreditation of laboratory operations, preferably CLIA, CAP, AABB and JC.
   * Bachelor of Science Degree in Medical Technology, Biology or Chemistry
   * Maintain current registration from the American Medical Technologists (AMT) or Medical Technologist (MT) or equivalent.
   * BLS certification or ability to obtain within 30 days of hire.
   
   Indian Preference and Equal Employment Opportunity
   
   SCAHC gives preference in hiring to San Carlos Apache Tribal members and other Native Americans in accordance with the San Carlos Apache Tribe's Tribal Preference Policy, as set forth in Section 402 of the Tribe's Human Resources Department Policies and Procedures Manual. Otherwise SCAHC does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect him/her because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, citizenship, veteran status, military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, SCAHC complies with all applicable federal, and Tribal laws governing nondiscrimination in employment.

   Copy this example

   

5. Post your job

   To find administrative managers for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any administrative managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level administrative managers with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your administrative manager job on Zippia to find and recruit administrative manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting administrative managers requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative manager

   Once you've found the administrative manager candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new administrative manager. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an administrative manager?