Post Job

What does an Administrative Manager do?

Updated January 8, 2025
7 min read
What does an Administrative Manager do

An administrative manager is an employee responsible for supervising an organization's standard clerical and administrative process such as faxing, photocopying, and liaise between employees and the management. Executive managers would assist human resource (HR) professionals in recruiting and training new administrative employees and reporting their government's progress. They help organize meeting schedules of different departments and assists with various events. They also respond to incoming communications and create written and typed reports such as memos and business letters.

On This Page

Administrative manager responsibilities

Here are examples of responsibilities from real administrative manager resumes:

  • Manage the virtual platform to include existing/future content sites and SharePoint portals.
  • Manage the division s conversion to PeopleSoft, defining data elements and report design.
  • Process payroll with ADP, manage employee benefits and maintain all relate data base systems.
  • Manage all benefit RFP's, new vendor implementations and require system changes and upgrades.
  • Lead and direct CMS, AHCA, JACHO accreditation process resulting in a deficiency free survey.
  • Manage accounts payable (A/P) and accounts receivable (A/R), match invoices to receipt and checks.
  • Administer all human resources operations including payroll, befits, and personal development.
  • Facilitate logistics of corporate and executive travel and industry trade shows by developing protocols for site selection and vendor relations.
  • Install custom make graphics and lettering to customer vehicles and tint windows.
  • Oversee advertisement through updating store s website, via mailing list and Facebook.
  • Review more than 600 DTS vouchers and authorizations with a combine value of $650,000.
  • Coordinate upgrade schedules and ensure proper resources are available to meet client objectives and maintenance windows.
  • Increase enrollment from 48 to 81 full-time equivalent (FTE) first year on the job.
  • Review and approve vouchers submit through DTS as well as ensuring appropriate appropriation data are assigned.
  • Provide leadership and direction in the development of goals and objectives for the oncology line of patient services.

Administrative manager skills and personality traits

We calculated that 16% of Administrative Managers are proficient in Customer Service, Office Procedures, and Human Resources. They’re also known for soft skills such as Management skills, Problem-solving skills, and Time-management skills.

We break down the percentage of Administrative Managers that have these skills listed on their resume here:

  • Customer Service, 16%

    Recognized by supervisor for providing excellent customer service, working with minimal direction and possessing the ability to provide analysis.

  • Office Procedures, 9%

    Administered office procedures for Employee Benefits, Workers Compensations, Personnel Management and general correspondence for Oil Recycling Facility.

  • Human Resources, 7%

    Facilitated Human Resources functions for manufacturing facility and was start up team member for new manufacturing facility in Cleveland, Georgia.

  • Patients, 7%

    Liaised with top hospital administration to attain clearance for international patient prior to surgery and maintain anonymity of high profile patients.

  • Oversight, 6%

    Provided oversight of all compliance/risk management related responsibilities in accordance with FINRA and SEC requirements, and industry rules and regulations.

  • Financial Statements, 5%

    Prepared and analyzed monthly and annual financial statements and year-end financial forecasts and work papers for parent and subsidiary.

"customer service," "office procedures," and "human resources" are among the most common skills that administrative managers use at work. You can find even more administrative manager responsibilities below, including:

Leadership skills. A big part of what administrative managers do relies on "leadership skills." You can see how essential it is to administrative manager responsibilities because "in managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise." Here's an example of how this skill is used from a resume that represents typical administrative manager tasks: "provided leadership, direction, and oversight of the research grants and contracts administration and fund accounting program. "

Communication skills. Another common skill required for administrative manager responsibilities is "communication skills." This skill comes up in the duties of administrative managers all the time, as "much of an administrative services manager’s time is spent working with other people." An excerpt from a real administrative manager resume shows how this skill is central to what an administrative manager does: "prepared wide range of business communications, inventory and financial reports and project documentation on an as-needed basis. "

Analytical skills. Lastly, "analytical skills" is an important element of what an administrative manager does. Administrative manager responsibilities require this skill because "administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency." This resume example highlights how administrative manager duties rely on this skill: "operated computers for spreadsheet, word processing, database management, and other applications. "

All administrative manager skills

Choose from 10+ customizable administrative manager resume templates

Build a professional administrative manager resume in minutes. Our AI resume writing assistant will guide you through every step of the process, and you can choose from 10+ resume templates to create your administrative manager resume.
Administrative Manager Resume
Administrative Manager Resume
Administrative Manager Resume
Administrative Manager Resume
Administrative Manager Resume
Administrative Manager Resume
Administrative Manager Resume
Administrative Manager Resume
Administrative Manager Resume
Administrative Manager Resume
Administrative Manager Resume
Administrative Manager Resume
Administrative Manager Resume
Administrative Manager Resume
Administrative Manager Resume
Administrative Manager Resume

Compare different administrative managers

Administrative manager vs. Office supervisor

An office supervisor is responsible for overseeing the progress of the workflow and workforce in an office or similar setting, ensuring everything is running smoothly. Aside from this, they must also carry out other tasks such as processing paperwork, preparing reports and presentations, managing schedules, responding to inquiries, and handling correspondence. There are also instances when a supervisor must evaluate staff and address any issues. Furthermore, as an office supervisor, it is also their responsibility to implement the policies and guidelines of the company.

We looked at the average administrative manager salary and compared it with the wages of an office supervisor. Generally speaking, office supervisors are paid $27,429 lower than administrative managers per year.While the two careers have a salary gap, they share some of the same responsibilities. Employees in both administrative manager and office supervisor positions are skilled in office procedures, human resources, and patients.

These skill sets are where the common ground ends though. The responsibilities of an administrative manager are more likely to require skills like "customer service," "oversight," "project management," and "administrative operations." On the other hand, a job as an office supervisor requires skills like "data entry," "quality customer service," "patient care," and "cash handling." As you can see, what employees do in each career varies considerably.

Office supervisors tend to make the most money working in the health care industry, where they earn an average salary of $46,395. In contrast, administrative managers make the biggest average salary, $78,635, in the finance industry.office supervisors tend to reach similar levels of education than administrative managers. In fact, office supervisors are 4.6% less likely to graduate with a Master's Degree and 0.0% more likely to have a Doctoral Degree.

Administrative manager vs. Manager

Managers are responsible for a specific department, function, or employee group. They oversee their assigned departments and all the employees under the department. Managers are responsible that the department they are handling is functioning well. They set the department goals and the steps they must take to achieve the goals. They are also in charge of assessing the performance of their departments and their employees. Additionally, managers are responsible for interviewing prospective candidates for department vacancies and assessing their fit to the needs of the department. Managers also set the general working environment in the department, and they are expected to ensure that their employees remain motivated.

A career as a manager brings a lower average salary when compared to the average annual salary of an administrative manager. In fact, managers salary is $11,743 lower than the salary of administrative managers per year.Only some things about these jobs are the same. Take their skills, for example. Administrative managers and managers both require similar skills like "customer service," "human resources," and "financial statements" to carry out their responsibilities.

While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that administrative manager responsibilities requires skills like "office procedures," "patients," "oversight," and "project management." But a manager might use other skills in their typical duties, such as, "payroll," "food safety," "management," and "pos."

Managers may earn a lower salary than administrative managers, but managers earn the most pay in the finance industry with an average salary of $71,781. On the other hand, administrative managers receive higher pay in the finance industry, where they earn an average salary of $78,635.In general, managers achieve similar levels of education than administrative managers. They're 3.9% less likely to obtain a Master's Degree while being 0.0% more likely to earn a Doctoral Degree.

Administrative manager vs. Service office manager

Service office managers are executive professionals who support the operations of a company by maintaining office systems and supervising staff members. These managers are required to perform inventory management and purchasing of office materials such as office supplies, marketing materials, event supplies, and production materials. They must schedule and provide training for the administrative team on the policy and procedures of the company as well as customer service improvement. Service office managers must also implement office procedures to improve the efficiency of the office.

An average service office manager eans a higher salary compared to the average salary of administrative managers. The difference in salaries amounts to service office managers earning a $13,444 higher average salary than administrative managers.administrative managers and service office managers both have job responsibilities that require similar skill sets. These similarities include skills such as "customer service," "office procedures," and "human resources," but they differ when it comes to other required skills.

Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from administrative manager resumes include skills like "patients," "oversight," "financial statements," and "project management," whereas a service office manager is more likely to list skills in "office services," "front desk," "mailroom," and "office space. "

Service office managers make a very good living in the real estate industry with an average annual salary of $102,448. On the other hand, administrative managers are paid the highest salary in the finance industry, with average annual pay of $78,635.Most service office managers achieve a similar degree level compared to administrative managers. For example, they're 4.5% less likely to graduate with a Master's Degree, and 0.3% less likely to earn a Doctoral Degree.

Administrative manager vs. Department administrator

Department administrators are professionals who are responsible for performing administrative and clerical tasks for a specific department within an organization. These administrators are required to prepare financial statements for clients while evaluating revisions through feedback with stakeholders. They must work with the human resources department to recruit and identify workers for retraining and skill upgrades. Department administrators must also develop and streamline departmental policies and processes so that they can ensure efficiency, productivity, and accountability.

Department administrators typically earn lower pay than administrative managers. On average, department administrators earn a $20,626 lower salary per year.According to resumes from administrative managers and department administrators, some of the skills necessary to complete the responsibilities of each role are similar. These skills include "human resources," "patients," and "administrative functions. "While some skills are required in each professionacirc;euro;trade;s responsibilities, there are some differences to note. "customer service," "office procedures," "oversight," and "financial statements" are skills that commonly show up on administrative manager resumes. On the other hand, department administrators use skills like patient care, payroll, departmental policies, and data entry on their resumes.In general, department administrators earn the most working in the energy industry, with an average salary of $64,581. The highest-paying industry for an administrative manager is the finance industry.In general, department administrators hold similar degree levels compared to administrative managers. Department administrators are 3.8% more likely to earn their Master's Degree and 0.6% more likely to graduate with a Doctoral Degree.

Types of administrative manager

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Browse executive management jobs