What is an Administrative Office Assistant

Administrative assistants take care of the paperwork for their superiors in various industries and professional contexts. They file documents, answer and follow up on emails, manage appointments, issue invoices, and create documentation and reports on processes. Data entry and answering phone calls are also on their to-do list.

For some reason, this is a position handed primarily to middle-aged women. They multitask and make sure operations in the office run without obstacles. Recently, they have begun taking on technical responsibilities as well, such as managing the organization's social media page. Financial tasks and HR duties are also on their plate sometimes.

Although the work of administrative assistants is indispensable for the company, their salaries, unfortunately, do not reflect this adequately, with an average between $32,557 and $42,692 annually. In spite of this, however, a majority of administrative assistants are happy in their position and would prefer to keep working in this field.

There is more than meets the eye when it comes to being an Administrative Office Assistant. For example, did you know that they make an average of $15.97 an hour? That's $33,222 a year!

Between 2018 and 2028, the career is expected to grow -7% and produce -276,700 job opportunities across the U.S.

What Does an Administrative Office Assistant Do

There are certain skills that many Administrative Office Assistants have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed Interpersonal skills, Writing skills and Organizational skills.

Learn more about what an Administrative Office Assistant does

How To Become an Administrative Office Assistant

If you're interested in becoming an Administrative Office Assistant, one of the first things to consider is how much education you need. We've determined that 46.3% of Administrative Office Assistants have a bachelor's degree. In terms of higher education levels, we found that 4.1% of Administrative Office Assistants have master's degrees. Even though most Administrative Office Assistants have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become an Administrative Office Assistant. When we researched the most common majors for an Administrative Office Assistant, we found that they most commonly earn Bachelor's Degree degrees or Associate Degree degrees. Other degrees that we often see on Administrative Office Assistant resumes include High School Diploma degrees or Diploma degrees.

You may find that experience in other jobs will help you become an Administrative Office Assistant. In fact, many Administrative Office Assistant jobs require experience in a role such as Administrative Assistant. Meanwhile, many Administrative Office Assistants also have previous career experience in roles such as Customer Service Representative or Office Assistant.

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And if you’re looking for a job, here are the five top employers hiring now:

  1. Sandia National Laboratories Jobs (25)
  2. Edward Jones Jobs (17)
  3. AT&T Jobs (11)
  4. University of Connecticut Jobs (12)
  5. Allstate Jobs (14)
Average Salary
$33,222
Average Salary
Job Growth Rate
-7%
Job Growth Rate
Job Openings
92,398
Job Openings
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Average Salary for an Administrative Office Assistant

Administrative Office Assistants in America make an average salary of $33,222 per year or $16 per hour. The top 10 percent makes over $43,000 per year, while the bottom 10 percent under $25,000 per year.
Average Salary
$33,222
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12 Administrative Office Assistant Resume Examples

Learn How To Write an Administrative Office Assistant Resume

At Zippia, we went through countless Administrative Office Assistant resumes and compiled some information about how to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

View Administrative Office Assistant Resume Examples And Templates

And if you’re looking for a job, here are the five top employers hiring now:

  1. Sandia National Laboratories Jobs (25)
  2. Edward Jones Jobs (17)
  3. AT&T Jobs (11)
  4. University of Connecticut Jobs (12)
  5. Allstate Jobs (14)

Choose From 10+ Customizable Administrative Office Assistant Resume templates

Zippia allows you to choose from different easy-to-use Administrative Office Assistant templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Administrative Office Assistant resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Administrative Office Assistant Demographics

Administrative Office Assistant Gender Statistics

female

85.3 %

male

14.7 %

Administrative Office Assistant Ethnicity Statistics

White

70.6 %

Hispanic or Latino

14.9 %

Black or African American

8.7 %

Administrative Office Assistant Foreign Languages Spoken Statistics

Spanish

64.2 %

French

7.7 %

Chinese

3.4 %
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Administrative Office Assistant Education

Administrative Office Assistant Majors

31.4 %

Administrative Office Assistant Degrees

Bachelors

46.3 %

Associate

25.1 %

High School Diploma

15.3 %

Top Colleges for Administrative Office Assistants

1. Western Carolina University

Cullowhee, NC • Private

In-State Tuition
$3,926
Enrollment
9,835

2. Stanford University

Stanford, CA • Private

In-State Tuition
$51,354
Enrollment
7,083

3. Ball State University

Muncie, IN • Private

In-State Tuition
$9,896
Enrollment
15,529

4. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

5. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition
$11,105
Enrollment
13,729

6. Cedar Crest College

Allentown, PA • Private

In-State Tuition
$39,216
Enrollment
1,303

7. Morgan State University

Baltimore, MD • Private

In-State Tuition
$7,900
Enrollment
6,404

8. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

9. Siena Heights University

Adrian, MI • Private

In-State Tuition
$27,124
Enrollment
2,035

10. University of Akron

Akron, OH • Private

In-State Tuition
$11,463
Enrollment
13,676
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Top Skills For an Administrative Office Assistant

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 11.0% of Administrative Office Assistants listed Customer Service on their resume, but soft skills such as Interpersonal skills and Writing skills are important as well.

Best States For an Administrative Office Assistant

Some places are better than others when it comes to starting a career as an Administrative Office Assistant. The best states for people in this position are Hawaii, Massachusetts, Vermont, and Connecticut. Administrative Office Assistants make the most in Hawaii with an average salary of $45,143. Whereas in Massachusetts and Vermont, they would average $43,447 and $43,369, respectively. While Administrative Office Assistants would only make an average of $40,405 in Connecticut, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Massachusetts

Total Administrative Office Assistant Jobs:
1,349
Highest 10% Earn:
$58,000
Location Quotient:
1.22
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. District of Columbia

Total Administrative Office Assistant Jobs:
292
Highest 10% Earn:
$55,000
Location Quotient:
1.45
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. Hawaii

Total Administrative Office Assistant Jobs:
110
Highest 10% Earn:
$54,000
Location Quotient:
1.09
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
Full List Of Best States For Administrative Office Assistants

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Top Administrative Office Assistant Employers

Most Common Employers For Administrative Office Assistant

RankCompanyZippia ScoreAverage Administrative Office Assistant SalaryAverage Salary
1$90,591
2$70,651
3$61,822
4$60,432
5$42,328
6$40,813