Administrative Office Assistant

Administrative Office Assistant Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applicant with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate.

At Zippia, we went through over 16,702 Administrative Office Assistant resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

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Five Key Resume Tips For Landing An Administrative Office Assistant Job:

Relevant Experience
Make sure that the jobs, experience, and accolades that you do include are relevant to the position you’re applying for.
The Right Skills
This is a great time to run wild with those keywords found in the job description. If they’re looking for someone with Office Supplies, be sure to list it as a skill.
Quantifiable Achievements
Achievements and awards relevant to the position speak louder than a high GPA, especially if you can quantify your achievement with a number.
Your Unique Qualities
Recruiters and hiring managers are looking at hundreds of resumes. Let yours stand out, and try not to sound too boring.
Strong Content
If you’ve had a lot of jobs, this shouldn’t necessarily be a list of all of them. This is a document designed to market you to a potential employer, so choose the strongest content.

How To Write An Administrative Office Assistant Resume

Contact Information
First things first — employers only spend about six seconds looking at resumes before they decide to keep them or throw them away, so you should definitely let them know whose it is.
Commute and relocation are things that employers take into consideration when sifting through candidates, so provide your current address in your resume header so that employers have an idea of where you are in relation to their office.
LinkedIn Profile
If you feel that a link to your social media profile could further your standing as a candidate, go ahead and include it. This doesn’t mean you should throw in a link to your hilarious Twitter profile, but instead provide your LinkedIn profile.
Professional Summary (Objective)
Career objective statements are one of the most overlooked pieces of otherwise stellar resumes. It’s not that every Administrative Office Assistant CV out there needs one — it’s just that the ones that really do need them typically never think to include them.
The goal of this section is simple: to summarize the resume in a few short sentences. Through your resume summary you enable employers to quickly learn whether you are a good match for the job. Here are a few things to keep in mind when writing a professional summary:
Keep it short: it should be 4 sentences max
Highlight your most impressive skills or achievements

Not sure which skills are really important?

3 Big Tips For Listing Skills On Your Resume
Make sure to only include your hard skills on your resume. In addition, include the most in-demand administrative office assistant skills. Below we have listed the top skills for an administrative office assistant : The more keywords your resume can “match,” the more likely it is that your resume will be selected for review by human eyes.
Top Skills for an Administrative Office Assistant
See All Administrative Office Assistant Skills
Here are a few key points of to keep in mind while writing your skills section:
Include between 6 to 12 skills
Make sure to only include hard skills
Highlight your most impressive skills or achievements
The work experience section of a resume is all about highlighting the achievements that an employer would want to see. Here are some examples from different Business Analysts

Example # 1

Administrative Office Assistant

  • Installed and configured CA Siteminder R12 (Policy Server, Policy Store, Webagent, WAMUI) on UNIX/Windows environments.
  • Installed and configured Apache Tomcat 7.x and 8.x application server in Linux with load balancing enabled.
  • Installed and configured Oracle LDAP and supporting on LINUX.
  • Constructed proper filing system best suited to department needs.
  • Composed correspondence for employees, mailed packages via FedEx and scheduled employees for training classes and medical physicals.

Example # 2

Administrative Office Assistant

  • Booked domestic and international travel for executive personnel throughout the company.
  • Experienced with Microsoft Office Suite and PeopleSoft.
  • Planned and developed logistics, space management and facilities support.
  • Received and sorted email and electronic deliveries.
  • Offered technical assistance to staff over email, telephone and in person.

Example # 3

Office Employee

  • Obtained scanned records and uploaded them into the database.
  • Entered numerical data into databases in a timely and accurate manner.
  • Audited I-9 forms to ensure completion.
  • Assisted applicants in completing insurance forms, I-9s and W4s prior to employment.
  • Perform HR tasks and stay abreast of all HR laws and regulations * Data Entry *Account Payable/Accounts Receivable * Pay Roll

Example # 4

Administrative Office Assistant

  • Opened new accounts via internet and through outbound sales calls Completed audits on new account openings.
  • Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
  • Provided database administration services International Business and Management Experience
  • Scanned jobs to email accounts and moved 2014 files to boxes.
  • Searched for subcontractors using internet, contractors blue book and yellowpages.

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How much work experience does the average administrative office assistant candidate have?
The average administrative office assistant resume contains 3.0 years of work experience.
Write your work experience section in a way that embraces your administrative office assistant skills. Sounds easier said than done? Take a look at how other people have done it. Below are real examples from administrative office assistant resumes that people have included in their work experience section to demonstrate their knowledge of key skills:
As an administrative office assistant, you may wonder exactly how your education section should look. Administrative Office Assistant roles often require a High School Diploma degree or higher, so the majority of administrative office assistant resumes that we looked at contained a high school diploma degree.
As shown above, the Education section can be very brief. However make sure to include the following:
The name of the school you attended
The year you attended
Your major
Your GPA
The level of education you attained

Administrative Office Assistant Salary

Did your resume land you an interview? Be prepared to talk salary.

How To Answer "What Are Your Salary Requirements"

When you are ready to send your resume to employers, it's important to be aware of the current market conditions for Administrative Office Assistants. Salary can vary based on factors such as location, company, and industry. Check out our detailed salary information for Administrative Office Assistants to learn more.

Average Employee Salary
Min 10%
Median 50%
Max 90%