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Top 50 Administrative Office Assistant Skills

Below we've compiled a list of the most important skills for an Administrative Office Assistant. We ranked the top skills based on the percentage of Administrative Office Assistant resumes they appeared on. For example, 14.1% of Administrative Office Assistant resumes contained Office Supplies as a skill. Let's find out what skills an Administrative Office Assistant actually needs in order to be successful in the workplace.

These are the most important skills for an Administrative Office Assistant:

1. Office Supplies

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high Demand
Here's how Office Supplies is used in Administrative Office Assistant jobs:
  • General clerical and office support for staff, ordering office supplies, answering phones, helping staff with projects.
  • Maintained office supplies inventory by checking stock to determine inventory level; placing orders for needed office supplies.
  • Purchased, received and stored the office supplies ensuring that basic supplies are always available.
  • Ordered office supplies, restocking, data entry, typing and mailing correspondence.
  • Maintain organizational systems for electronic files, office supplies and incoming mail.
  • Ordered office supplies and delivered them to the proper departments.
  • Created Remedy tickets for procuring office supplies or equipment.
  • Maintained client databases and maintained inventory of office supplies.
  • Order and distribute office supplies on a fixed budget.
  • Maintain inventory and order office supplies if needed.
  • Order and organize office supplies for department.
  • Ordered and maintained inventory of office supplies.
  • Maintained a filing system and office supplies.
  • Order operating supplies & office supplies.
  • Ordered and restocked office supplies.
  • Oversee inventory of office supplies.
  • Order, maintain, and stock office supplies.
  • Answer phones data entry customer service filing order office supplies operate office make sure office equipment is operating properly QuickBooks .
  • Purchased office supplies to support department staff via ePro, software designed for ordering products.
  • Coordinated equipment repairs and service - Maintained inventory of office supplies - Assisted in the tracking of expenditures.

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2. Data Entry

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high Demand
Here's how Data Entry is used in Administrative Office Assistant jobs:
  • Performed basic data entry into Excel spreadsheets for a condominium association.
  • Assisted in all areas of administrative office work including data entry, receptionist duties, file organization, research and development.
  • Maintain medical files, software, keep legal files updated, and medical data entry.
  • Scan documents to a cloud app, and to designated computer and data entry
  • File paperwork, make labels, data entry into company systems, etc.
  • Assisted with filing, faxing items, and data entry whenever needed.
  • Completed data entry, tracked resumes and maintained the applicant tracking system.
  • Answered phones; created spreadsheets; typed letters and basic data entry.
  • Preformed data entry and financial processing for membership applications and P.O.
  • Create and maintain complex organizational system for filing and data entry.
  • Complete box and file level data entry provided by client.
  • Assist with creating files, and data entry.
  • Perform data entry and filing as needed.
  • Performed data entry and processed orders.
  • Schedule appointments, data entry.
  • Applied Materials, Human Relations Office Assistant Sales, data entry, filing, office machines, processed background checks
  • Performed general administrative office duties (filing, typing, data entry, faxing, phones, etc.
  • Work orders, data entry, multiline phones, filing, invoicing
  • Down size business Filing, data entry (Profit Power/Citrix), entering sales, closing, listings and cancellations.
  • Responded to phone inquiries Data entry Maintained client files Prepared mailings Organized new files

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7 Data Entry Jobs

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3. Customer Service

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high Demand
Here's how Customer Service is used in Administrative Office Assistant jobs:
  • Provided customer service to a very diverse student population
  • Order Desk segment included high level of customer service, answering product questions, checking inventory and processing.
  • Uphold customer service experience with all associates in alignment with company core values, vision, and mission.
  • Performed wide-range of tasks, including customer service, data entry, filing, research and scheduling.
  • Assisted with bookkeeping, customer service help, and kept and organized all records of purchase orders.
  • Helped move company into computer era for billing, photography and proposals and customer service.
  • Provide extensive customer service to faculty, staff, students, visitors and callers.
  • Worked with customer service solving client issues and follow up to fulfill requests.
  • Meet and greet clients and visitors (awesome customer service).
  • Make customer service calls and other admin duties that are assigned.
  • Master Mind, Spreadsheets, Insurance, Sales, Customer Service.
  • Addressed customer service inquiries in a timely and accurate fashion.
  • Provide high quality customer service to customers and staff.
  • Answer and respond to customer service related emails.
  • Retail optical sales customer service.
  • Pride Staff, Construction Secretaries and Ajilon Staffing Agency Temp assignments - Administration Secretary, Receptionist, Customer Service.
  • Provide excellent customer service: answer multi-line phone and forward or deal with any issues that EMG merchants have.
  • Greeted visitors in a professional manner and provide friendly customer service.
  • Provided excellent customer service to the public .
  • Managed Customer Service department, responsible for plant-wide inventory control, and performed daily administrative tasks for the Plant Manager.

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4. Database

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high Demand
Here's how Database is used in Administrative Office Assistant jobs:
  • Mastered usage of Microsoft Office/Email Database to set up company address/contact book.
  • Use Inspect-N-Track database to enter fire extinguishers and defibrillators information.
  • Maintained and enter information into database.
  • Maintained computer databases and several spreadsheets to monitor workload and current status of contracts in progresses using SharePoint and Microsoft Excel.
  • Updated and maintained major donor databases, mail merges and coordination of mailings for all major donor events.
  • Ensured efficient day to day operation of office using multiple computer applications; maintained database and filing systems.
  • Coordinated new student record compilation, maintained databases and ensured the delivery of premium service to students.
  • Worked closely with the Database department to organize and maintain company-wide test code database.
  • Set up databases, enter and maintain data and respond to requests for information.
  • Compiled and input data for department mailings and database maintenance on a monthly basis.
  • Use computers for various applications, such as database management or word processing.
  • Prepared and edited purchasing and shipping documents using AS400 and QuickBooks databases.
  • Maintained the company's database for inventory and updates as necessary.
  • Created, and maintains state legislation records through databases.
  • Scan, verify, and organize files onto database.
  • Maintained finance database and files.
  • Provided database administration services International Business and Management Experience
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Handled and processed 500 applications per year for prospective doctoral candidates and performs all data entry into Jenzabar EX database.
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.

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2 Database Jobs

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5. Phone Calls

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high Demand
Here's how Phone Calls is used in Administrative Office Assistant jobs:
  • Prepared follow-up phone calls and/or email to prospective candidates regarding missing documents.
  • Provided superior support to Player Development Executive staff, including mail distribution, filing, and screening phone calls.
  • Handle customer phone calls, process orders, make shipping arrangements and track delayed and lost shipments.
  • Assist in answering phone calls, replying to emails & customer walk-ins that inquire about hospitality services.
  • Answered telephones and routed phone calls to proper departments, and other various office assignments.
  • Received and redirected correspondence and incoming phone calls to 26 workstations throughout the plant.
  • Assisted and coordinated phone calls from vendors and helped them with any paper work.
  • Make phone calls to customers that have not picked up their ordered items.
  • Completed office related duties including typing, filing and answering phone calls
  • Answered phone calls, checked voice mails, and messages.
  • Answered phone calls and took messages promptly and with etiquette.
  • Answer, Direct incoming phone calls and Take messages.
  • Reached out to donors via phone calls and emails
  • Answer and direct phone calls.
  • Responded to emails, phone calls, faxes, etc.
  • Handled majority of phone calls, setting up appts, taking messages & routing calls to medical assistant as needed.
  • Filed paperwork, answered phone calls and provided great customer service Typed up invoices, contracts and receipts
  • Answered and directed phone calls on a multi-line phone system.
  • Responded to current and potential residents phone calls and emails.
  • Answer, screen and direct incoming phone calls Communicate directly with sales team, set up conference call meetings and webinars.

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6. Financial Statements

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high Demand
Here's how Financial Statements is used in Administrative Office Assistant jobs:
  • Performed accounts receivable and accounts payable activities including recording patient payments and creating financial statements.
  • Prepared monthly and quarterly financial statements.
  • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
  • Reviewed financial statements, gave input on the approval of financial decisions, worked with expense reports and accounts payable.
  • Prepared invoices, reports, memos, letters, financial statements and other documents by utilizing software detailed above.
  • Assisted in processing employee payroll, reimbursement checks, bank deposits, and checking financial statements and records.
  • Prepared timely dissemination of invoices, reports, memos, letters, financial statements and payroll.
  • Prepared financial statements and handled monetary transactions for one of Bergen County's wealthiest churches.
  • Prepare monthly financial statements; evaluate company financial situation and report to CEO.
  • Typed correspondence, memorandum, financial statements and profit and loss statements.
  • Developed and prepared financial statements, invoices, various reports and worksheets.
  • Prepared reports, memos, letters, financial statements and other documents.
  • Maintained records on all funds, monthly financial statements confirmed balanced accounts.
  • Manage financial transactions, posting debits and credits, producing financial statements.
  • Prepared invoices, reports, memos, letters and financial statements.
  • Typed and assembled financial statements and tax returns.
  • Created financial statements, checked invoices.
  • Typed/edited financial statements including collation and binding Reconciled corporate credit card charges to ensure timely and accurate reimbursement.
  • Reconciled financial statements, budgets, and organized yearly fundraising events.
  • Prepared and delivered to management, under extremely quick turnaround timelines, accurate monthly, quarterly, and annual financial statements.

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7. Front Desk

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high Demand
Here's how Front Desk is used in Administrative Office Assistant jobs:
  • Worked in various offices, including Quality Assurance, Engineering, Maintenance, Production, Human Resources, and front desk.
  • Received cross training in different areas of the company (Front Desk, Billing, Marketing, Call Center).
  • Assisted in ensuring adequate back-up for the front desk in case of absence and completion of the clerical assistant.
  • Maintained Front Desk reception which included greeting families, process mail, filing inventory and website upkeep.
  • Front desk clerical duties, data entry, 3-phone line system, and office upkeep.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Performed all front desk activities including assisting potential students and answering phones.
  • Manage front desk operations; performs other duties as assigned.
  • Handled front desk operations in a busy Pediatric office.
  • Worked the switchboard and front desk as needed.
  • Trained team members on front desk operations.
  • Cover front desk receptionist when needed.
  • Handled all front desk duties.
  • Front desk check-in and check-out.
  • Assisted at the front desk.
  • Front Desk Reception; Fielding calls and walk-up advisement for students, academic advisors and other staff concerning graduation and commencement.
  • Maintain cleanliness and appearance of front desk, conference room, and office kitchen.
  • Collected payments and accounts receivable Assisted office manager with all front desk responsibilities.
  • Front Desk Reception * Answered telephone calls and scheduled meetings and appointments.
  • front desk Maintained orderly applications of a diverse clientele.

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8. Purchase Orders

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high Demand
Here's how Purchase Orders is used in Administrative Office Assistant jobs:
  • Maintained office supply inventory and created purchase orders within Compass.
  • Track purchase orders and invoices; maintained job cost records; administered quotes; filing; and various other duties.
  • Managed Student Activity Accounts that entailed monitoring all fundraisers, the processing of pay-ins, deposits, and purchase orders.
  • Used SAP to submit pricing, confirm and receive purchase orders, as well as submit invoices for Edison.
  • Process purchase orders for supply requests for teachers and staff - maintain budget accounting when supply orders are processed.
  • Order supplies for office and field, file paperwork for all projects, issue Purchase Orders and track them.
  • Authored purchase orders and purchase approvals from invoices received in Louisiana, Alabama and Washington.
  • Prepare commercial invoicing, import, export, domestic shipments open and closed purchase orders.
  • Maintained, once completed, electronic and paper copies of purchase orders/purchase approvals.
  • Assisted with recording and filing invoices, bills, and purchase orders.
  • Processed customer orders and prepared proposals, purchase orders and sales invoices.
  • Created purchase orders in SAP and reconciled office corporate credit card monthly.
  • Maintain departmental supply inventory, enter purchase orders and maintain Excel spreadsheet.
  • Maintained, composed, prepared expired State Contracts and Purchase Orders.
  • Review, approve and organize company invoices and Purchase Orders.
  • Process and document purchase orders, subcontracts and change orders.
  • Prepared and processed purchase orders.
  • Issue Subcontracts, Purchase Orders, and Change Orders.
  • work orders, visitor registration requests, purchase orders).
  • Preformed managerial tasks Assisted students in the allocation of club/organization finances Prepared cash advances Issued purchase orders

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9. Travel Arrangements

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high Demand
Here's how Travel Arrangements is used in Administrative Office Assistant jobs:
  • Purchased/managed equipment and general office supplies for department; handled group travel arrangements.
  • Scheduled and coordinated meetings, appointments and travel arrangements for management.
  • Schedule and organize travel arrangements for engineering personnel.
  • Scheduled meeting and travel arrangements using Outlook.
  • Managed expense reports and travel arrangements.
  • Scheduled travel arrangements for executives.
  • Assisted with Executive Travel arrangements.
  • Make travel arrangements for executives.
  • Travel: Made travel arrangements, purchased tickets, obtained visas, prepared expense reports utilizing CONUS, and tracked reimbursements.
  • Manage calendars for three managers and two executive managers, including meetings / appointments and travel arrangements.
  • Make travel arrangements for the Director, prepared travel vouchers and expense reports.
  • Handle travel arrangements for development staff to meet with prospective donors.
  • Coordinate domestic and foreign travel arrangements for the manager and staff.
  • Screen calls; manage calendar; plan meetings and travel arrangements.
  • Coordinated and processed travel arrangements for office staff and outside speakers.
  • Meet and greet clients; arranged luncheons and travel arrangements.
  • Scheduled conferences, appointments, meetings, and travel arrangements.
  • Assist with travel arrangements for guest speakers.
  • Planned travel arrangements for executives of staff.
  • coordinate inventory orders, office supplies, and travel arrangements for production staff.

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1 Travel Arrangements Jobs

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10. Scheduling Appointments

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high Demand
Here's how Scheduling Appointments is used in Administrative Office Assistant jobs:
  • Verify insurance coverage and scheduling appointments for patients receiving pain management services.
  • Interacted closely with patients including answering telephones and scheduling appointments.
  • Assisted in scheduling appointments, filing documents and organizational maintenance.
  • Assisted with a variety of financial and administrative activities including screening calls, routing mail, scheduling appointments and managing calendars.
  • Perform various clerical and administrative duties, including scheduling appointments and meetings, typing, filing, faxing and answering phones.
  • Assisted the School Administrator with administrative support to include typing, filing, scheduling appointments, and running routine errands.
  • Assisted an average of 50 students per day in scheduling appointments with academic counselors through Outlook & Google Drive.
  • Assist Human resources in scheduling appointments for PPD's, in-services, Competency exams, and evaluations.
  • Assist with front desk reception and customer service (registering patients for appointments and scheduling appointments).
  • Job duties included scheduling appointments, filing paperwork, creating invoices and answering telephones and data entry.
  • Ensured correspondence, answering phones, Scheduling appointments, Greeting customer and assisting with customers needs.
  • Operate telephones, screening and forwarding calls, providing information, taking messages and scheduling appointments.
  • Experience in using multiple computer systems for transcription, scheduling appointments, patient demographics and billing.
  • Assisted with general office duties (data entry, scanning, and scheduling appointments).
  • Assisted in maintaining the Office of the Director's calendar and scheduling appointments as needed.
  • Aided the front desk with scheduling appointments and answering phone calls when necessary.
  • Assist students in scheduling appointments with faculty Perform general clerical duties that included photocopying, faxing, mail distribution and filing.
  • Answered and made phone calls for scheduling appointments with clients Assisted payroll activities, invoice and billing for company expenses.
  • Front and back office assistant with duties including scheduling appointments, billing, referrals /authorizations and all back office procedures.
  • Account Temps Customer Service scheduling appointments Local Companies requesting employee performance enquiries.

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11. Powerpoint

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high Demand
Here's how Powerpoint is used in Administrative Office Assistant jobs:
  • Present PowerPoint presentations and Excel tracking spreadsheets of current solicitations for each company to the Business Development Management Team.
  • Developed innovative PowerPoint presentation used by the Office of Admissions to market executive support programs to potential students.
  • Created PowerPoint presentations used for business development.
  • Coordinated monthly Team Time events for over 100 employees; including activities, PowerPoint presentations, catering, and communications.
  • Performed data entry and typing using Microsoft Windows Operating Systems such as MS Word, Excel, and PowerPoint.
  • Job Corps gave me the chance to obtain my Microsoft Office Specialist Certifications in both Word and PowerPoint.
  • Edited, proofread and assembled materials for docket generation; attended meetings, produced and presented PowerPoint presentations.
  • Generated Org Charts and Strength Reports from PowerPoint outlining each Department, employee grades and status level.
  • Created employee informational signs for various company events using PowerPoint and updated phone list monthly using Excel.
  • General office duties that included MS Word, MS Excel, MS PowerPoint, MS Outlook.
  • Researched World Wide Web for pertinent information for PowerPoint presentations, booklets, and brochures.
  • Typed assigned task and entered data entry using Microsoft Word, Excel and PowerPoint.
  • Used Microsoft PowerPoint and Excel on weekly basis for financial reports and specialized projects.
  • Create PowerPoint presentations for project interviews and meetings.
  • Created pamphlets and PowerPoint slides.
  • Utilized MS Word, Excel, Office, Outlook, PowerPoint, and Windows.
  • Refined program skills in InDesign, Illustrator, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, and FileMaker Pro.
  • Prepared documents using MS Word, Excel, and PowerPoint Filed reports while keeping an organized and maintained office environment
  • Maintain client's job leads on Microsoft Word, and Powerpoint.
  • Communicated effectively with multiple departments Coordinated recruiting plans for new hire Developed innovative PowerPoint presentations Developed and updated databases Ordered office supplies

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1 Powerpoint Jobs

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12. Quickbooks

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high Demand
Here's how Quickbooks is used in Administrative Office Assistant jobs:
  • Established a QuickBooks accounting system to reflect accurate financial records.
  • Assist with basic accounting reconciliation using QuickBooks.
  • Prepare reports and financial summaries using Microsoft Excel and QuickBooks Pro detailing company's financial status.
  • Create and review customer invoices that reflect the weekly hours worked by employees using QuickBooks.
  • Maintained Inventory and pricing that were updated and tracked through QuickBooks and Excel spreadsheets.
  • Assist accountant with verifying terms & entering daily bill invoices onto QuickBooks Pro.
  • Utilized QuickBooks for accounting and reports, in addition to excel.
  • Worked with office equipment, QuickBooks, Word, Excel.
  • Prepared monthly client invoices and tracked payments via QuickBooks.
  • Created quarterly invoicing report via QuickBooks for company owner.
  • Enter data in QuickBooks for payroll and Business transactions.
  • Enter purchase orders and invoices into QuickBooks.
  • Processed invoices through QuickBooks program.
  • Created and sent out collection letters and invoices, utilizing Quickbooks and Microsoft Word.
  • Download Paychex file onto QuickBooks to assist with payroll account reconciliation.
  • Maintain day-to-day financial records through Quickbooks.
  • Worked on QuickBooks and Flockbase Programs.
  • Audited for compliance Payroll and Bookkeeping with QuickBooks Maintained customer portfolios
  • Entered Daily Load Logs into Quickbooks; geneated reports; basic office duties.
  • Assisted in data entry, event planning Reconciled Bank statements using Quickbooks Marketing Research

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13. Expense Reports

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high Demand
Here's how Expense Reports is used in Administrative Office Assistant jobs:
  • Organized executive expense reports by organizing bills, receipts for reimbursements.
  • Maintained and prioritized daily tasks and projects including: call logs, appointments, travel, expense reports and general errands.
  • Prepared all upper management's expense reports and submitted them to the proper manager's for approval.
  • Reviewed invoices/prepared expense reports relating to the CEO, Office Manager, Partner, and Portfolio Manager.
  • Create, process and follow-up, bi-weekly expense reports, purchase orders, and budgeted purchased items.
  • Prepared and sent various communication, including; contracts, brochures, and expense reports.
  • Assist plant manager in getting quotes, driver reimbursements, invoicing, and expense reports.
  • Accumulate receipts, complete expense reports and maintain files for future assessment.
  • Prepared all expense reports for each company credit card using Excel Spreadsheets.
  • Help prepare expense reports via excel spreadsheet for the CFO.
  • Manage expense reports and credit card receipts for staff.
  • Manage travel and expense reports for department team members.
  • Prepare expense reports and resolve any discrepancies.
  • Process monthly expense reports using Vision software.
  • Helped with accounting and expense reports.
  • Assist Executives with detailed expense reports.
  • Process expense reports in Vision software.
  • Compiled and tracked President/CEO expense reports.
  • Prepare and track expense reports.
  • Reviewed monthly expense reports, Order Management Specialist: Provided support to all sales teams.

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4 Expense Reports Jobs

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14. Telephone Calls

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high Demand
Here's how Telephone Calls is used in Administrative Office Assistant jobs:
  • Receive and direct telephone calls and relay conversation and pertinent messages to others while maintaining accuracy, clarity and confidentiality.
  • Acted as a receptionist for the School/Department by answering and screening telephone calls, visitors and/or mail, takes messages.
  • Receive and direct telephone calls within DGHP and other correspondence and provide caller with information about the programs.
  • Received and routed telephone calls, took detailed messages, and provided information.
  • Answered and screened incoming telephone calls each day, per organization protocol.
  • Handle and screen telephone calls, routine mall and reallocate as required.
  • Answered telephone calls and routed the customer to the appropriate department.
  • Resolve customer/client concerns, assist visitors and answer telephone calls.
  • Receive, screen and refer telephone calls and personal visitors.
  • Screened telephone calls and filed correspondence and other records.
  • Receive all telephone calls and in person visits.
  • Receive, place, and transfer telephone calls.
  • Received telephone calls and visitors for team members.
  • Forward cases and telephone calls to Supervisor.
  • Answered and screened telephone calls.
  • Order office supplies; accept a large volume of telephone calls from the general public & city personnel.
  • Answer telephone calls directing the caller to department they are seeking Event scheduling, advertisements, and labels.
  • Organized medical charts for upcoming appointments Performed appointment reminders through telephone calls Monitored medical records request by clinical staff
  • Filed confidential information Maintained accurate client records Directed telephone calls Scheduled Appointments
  • Processed Background Investigations Coordinated Telephone Calls Radio Switchboard Operator Processed Secure Line Calls Handled Classified Documents PROFESSIONAL REFERENCES ARE AVAIALBLE UPON REQUEST

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15. Staff Members

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Here's how Staff Members is used in Administrative Office Assistant jobs:
  • Interact professionally with all levels of 20 executive staff members and maintained the highest level of confidentiality.
  • Secure travel arrangements, including airline flights, rental cars and hotel rooms, for staff members.
  • Create work procedures, schedules, and manage daily work being prepared by 5 clerical staff members.
  • Assist Admissions staff with various responsibilities, and any other duties assigned by Admission staff members.
  • Assisted other staff members with composing letters and memorandums as well as other general office duties.
  • Train other staff members to perform work activities, such as using computer applications.
  • Maintained a locator database for 270 staff members for quick access to contact information.
  • Prepared reimbursements for senior staff members of the Office of the Provost.
  • Directed incoming calls, mail and E-mail to appropriate staff members.
  • Coordinate with staff members for operations support activities of the store.
  • Speak with members of the press and congressional staff members.
  • Scheduled and organized appointments between staff members and clients.
  • Completed time and attendance for over 40 staff members.
  • Answer telephones and transfer to appropriate staff members.
  • Provide administrative support to key staff members.
  • Managed the day-to-day operations of the Department of Health Sciences supporting thirty professors and twenty staff members.
  • Provided excellent customer service to students, staff members, walk-in clients, and general public.
  • Answered multi-line phone system, screened calls and routed to appropriate staff members.
  • Screened external/internal telephone calls , referring calls to the appropriate staff members.
  • Type text Type text Type text Welcomed and guided new students through departmental procedures and introduced them to staff members.

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16. Sort

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average Demand
Here's how Sort is used in Administrative Office Assistant jobs:
  • Compiled, copied, sorted and filed records or office activities, business transactions, reports and other documents as needed.
  • Compile, copy, sort, and file records of office activities, business transactions, and other activities.
  • Balance clerical responsibilities, answering phones, sorting and filing documents, worked well under pressure.
  • Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
  • Sorted and distributed payroll checks to clinic offices for on-cycle and off-cycle check runs.
  • Opened, sorted, and distributed incoming work orders from Southern California Edison.
  • Collect, sort, distribute and prepare mail, messages and courier deliveries.
  • Review, sort, and coded invoices before downloading into computer filing system.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Sorted incoming mail, faxes, and courier deliveries for distribution.
  • Filed and sorted paper work in its correct location.
  • Organized, sorted, and maintained student files.
  • Open, sort, and distribute incoming correspondences.
  • Sorted and routed incoming correspondence and messages.
  • Sorted and distributed incoming and outgoing mail.
  • Answered phones, ordered supplies, processed timecards, wrote correspondence, filed reports, sorted and shipped mail.
  • Opened, sorted, routed and filed mail Answered telephones to screen, forward, and acquire detailed messages.
  • Mail Room - sorting/delivering mail interoffice/ US mail and faxes, shipping/receiving packages Messenger services throughout the downtown area.
  • Maintained the office diary, which involved setting up meetings Organising and sorted big packages to be mailed.
  • stored and retrieved management data using Microsoft Word and Excel Opened, sorted and distributed mail.

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17. Special Events

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average Demand
Here's how Special Events is used in Administrative Office Assistant jobs:
  • Maintained detailed calendars of appointment schedules for business meetings, conferences, domestic/international travel arrangements and special events.
  • Coordinated monthly graduation ceremonies and special events.
  • Planned special events including annual department events.
  • Managed promotional marketing and special events.
  • Coordinated with other departments as it related to special events, activities, and incentives for students and staff.
  • Assisted with special events, annual appeal and all other activities of the Development Office throughout the year.
  • Plan and implement the annual calendar of activities including special events and the official administrative acts.
  • Coordinated two major Health Care conferences for nonprofits, organized meetings and coordinated special events.
  • Organized the details of special events, travel arrangements and corporate agendas.
  • Maintain yearly calendars; transcribe briefing and help organized special events.
  • Coordinated special events hosted by the Office of the Provost.
  • Developed special events, edited playbills, coordinated visits.
  • Arrange special events for fund raising and alumni appreciation.
  • Purchased all supplies for office and special events.
  • Plan & coordinate special events for shopping centers.
  • Planned and organized special events and greeted guests
  • Provide staff support at alumni special events.
  • Coordinated meetings, receptions and special events.
  • Coordinated special events for internal and off-site functions Acted as Firm Safety Coordinator overseeing two annual fire drills and safety functions.
  • Coordinated special events such as tradeshows, holiday parties, and sales meetings.

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18. Word Processing

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average Demand
Here's how Word Processing is used in Administrative Office Assistant jobs:
  • Utilized computers for various applications, such as database management, Microsoft software applications and word processing.
  • Prepare memos, letters and responses to correspondence containing routine inquiries, using word processing, spreadsheet or database.
  • Used computer word processing, spreadsheet, and database software to prepare reports, memos, and documents.
  • Assisted with filing, word processing, tracking of case files, and other related administrative work.
  • Provide proposal support in the form of word processing, briefing material development, and spreadsheet updates.
  • Performed clerical duties, such as word processing, data entry, answering phones and filing.
  • Prepare invoices, reports, memos, letters and other documents, using word processing.
  • Utilized a variety of business software as spreadsheets, presentation, and word processing.
  • Used computers for spreadsheet, word processing, database management, and other applications.
  • Execute word processing projects, including large-scale mailings, correspondence, and manuals.
  • Complete paperwork by hand or via accounting, word processing or spreadsheet software.
  • General office duties may include word processing, data entry, auditing documents.
  • Use computers for basis applications such as database and word processing.
  • Used word processing, spreadsheet and presentation software.
  • Research, compile and proof word processing assignments.
  • Worked on word processing assignments as needed.
  • Excel spreadsheets and Word Processing.
  • Provide administrative, clerical and word processing support for both Electrical Construction as well as Building Automation.
  • Prepare invoices, reports and contracts, using word processing, spreadsheet, and Photoshop.
  • Performed word processing, fax and copy documents Filed documents.

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19. Special Projects

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Here's how Special Projects is used in Administrative Office Assistant jobs:
  • Set priorities and successfully juggled responsibilities to include business meetings, special projects, research/reporting, and administrative support.
  • Managed special projects, such as document production and redaction, to assist outside counsel in their defense of Emory matters.
  • Prepare special projects, mailings, preparation and distribution of in-coming and outgoing mail, and other related office work.
  • Work with the Registrar on special projects including developing more efficient ways to handle the registration process.
  • Worked on Special Projects and performed other general office assignments as requested by office staff.
  • Worked on several special projects for the CFO, Safety Manager and other office staff.
  • Assisted management with special projects, daily objectives and training of temporary students.
  • Initiated and completed special projects and assignments in support of financial services activities.
  • Assisted Coordinator of Special Projects in recruitment and registration of new students.
  • Provided support to various departments for special projects or events.
  • Assisted the General and his staff on special projects.
  • Record all client feedback from showcases and special projects.
  • Worked on other special projects as assigned by Management.
  • Work on special projects when requested, greet customers
  • Assisted multiple government departments with special projects.
  • Assisted Vice President with special projects.
  • Assisted management with special projects.
  • Completed special projects as assigned.
  • Direct support to Station Manager and Office Administrator Special projects coordinator Creative input & maintenance of multi-station web site
  • Present Microsoft Word/Excel Travel Arrangements Create Filing System/Faxing Data Entry Client meeting planning Special Projects

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20. Internet

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Here's how Internet is used in Administrative Office Assistant jobs:
  • Developed, submitted, and tracked security plan for commercial Internet for 911 Enhanced Consolidated Communications Center.
  • Implemented strong troubleshooting, internet research, cross referencing and development of company memorandum and reports.
  • Involved in recruitment activities by utilizing various recruiting methods including Internet searches and referrals etc.
  • Researched newspapers, internet and industry-related information to compile a report for management review.
  • Posted career opportunities on the internet; entered candidate information into Access database.
  • Assist all attorneys at court with various jobs from making copies to minimum research using law books or the Internet.
  • Undertake special projects, organize and assist in events, registration, Internet research, website content organizer.
  • Process and filed paperwork, performed data entry and research using intranet and internet resources.
  • Recorded internet leads and incoming calls onto a client call sheet and Diamond D database.
  • Solved general computer problems related to Netscape, Safari, and Internet Explorer.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Assisted administrative staff with overflow work, data entry and internet research tasks.
  • Processed and arranged travel arrangements, AMEX Travel and internet resources.
  • Worked closely with Microsoft applications/ Excel/ Power Point/ Internet/ Lotus Notes.
  • Conducted research to find needed information using the Internet.
  • Performed a variety of Internet research functions.
  • Assisted recruiting efforts with internet marketing and pre-screening of candidates for open positions.
  • Conducted extensive Internet research on competitors for supply vendors, and recognized for successfully lowering firm's cost for supplies.
  • Administered in-house phone system, network, Internet, e-mail and web site connectivity.
  • Demonstrated knowledge of the Internet, and other Soft ware .

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21. Bank Deposits

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Here's how Bank Deposits is used in Administrative Office Assistant jobs:
  • Handled payroll, bank deposits as well as entered customers information and money into the Molly Maid database.
  • Managed all forms of payment and refund transactions and ensured accuracy with daily bank deposits.
  • Provided administrative support for Controller by writing estimates, invoices, and making bank deposits.
  • Prepared daily accounting reports and bank deposits totaling over $10,000 for managers daily.
  • Prepared daily bank deposits and posted payments to customer's accounts in QuickBooks.
  • Complete bank deposits, maintain deposit slips, and other tasks as assigned.
  • Collected premiums, balanced cash drawer, and worked up bank deposits.
  • Generate bank deposits, balance bank statements, verify and balance receipts.
  • Performed work related errands such as bank deposits and site checks.
  • Performed remote bank deposits as well as regular daily bank deposits.
  • Run errands, make bank deposits and purchase items as needed.
  • Handle accounts payable and receivable and prepare bank deposits.
  • Handled bank deposits and input all accounts payable data.
  • Handled all phone calls and daily bank deposits.
  • Counted weekly monies and made bank deposits.
  • Manage cash and checks for bank deposits.
  • Prepared & Handled Bank Deposits.
  • Collected payment for rent; Collected and executed monetary bank deposits Prepared correspondences; Created reports
  • Trusted to close at the end of each business day and made bank deposits. "
  • Maintained accounts payable and receivables, bank deposits and employee timecard verifications.

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22. Office Operations

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Here's how Office Operations is used in Administrative Office Assistant jobs:
  • Build high-quality office operations by organizing and managing services while communicating with guests / visitors.
  • Scheduled and organized meetings for owner and oversaw daily office operations.
  • Assist entire office operations from IT data back-up to executive-level facilitation.
  • Facilitated development of office operations manual; trained new administrative personnel.
  • Provided administrative and management support to ensure efficient office operations.
  • Organized office operations and procedures with appropriate correspondence.
  • Managed daily office operations and maintenance of equipment.
  • Facilitated and managed daily general office operations.
  • Coordinate with Administrator and evaluate all office operations and provide support to create or modify procedures and policies.
  • Tracked department expenditures for daily office operations as well as monitoring and purchasing of stocked office supplies.
  • Managed daily office operations and maintenance of equipment, maintaining accurate records for all business supplies.
  • Track and update office filing systems and serve as backup support for front office operations.
  • Reported directly to the owner of this advertising company while driving all office operations.
  • Update and optimize the entire office operations for a staff of over 80 people.
  • Administered all daily aspects of office operations to the sales agents & broker.
  • Provide primary support to the advanced office operations.
  • Oversee and manage all aspects of office operations.
  • Ensured smooth daily office operations by maintaining office files, ordering office supplies and interaction with outside venders.
  • Managed daily office operations to include interoffice communications Coordinated and processed interoffice and various media reports Perform duties as assigned
  • Implemented and monitored daily office operations Clinical Assistant Purchasing Officer Office Manager

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23. Reception Area

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Here's how Reception Area is used in Administrative Office Assistant jobs:
  • Provided administrative support to enable the smooth and effective operation of the front office/reception area.
  • Managed reception area, greeting visitors and managing responding to telephone and personal requests.
  • Maintain a professional reception area.
  • Maintained cleanliness of reception area.
  • Ensured consistent coverage for the reception area, facilitated the Deans' calendars, scheduled student appointments and organized meetings.
  • Coordinated maintenance of the front desk reception area equipment, furniture, lighting, applications and brochures.
  • Answer phones, greet guests, schedule new appointments, assist walk-ins and maintain reception area.
  • Deliver packages Operate Dispatcher Maintained a clean reception area, including lounge and associated areas.
  • Manage the reception area, including greeting visitors and vendors request for information.
  • Maintained a neat, tidy and pleasant appearance of the reception area.
  • Managed reception area including phones, multiple calendars, packages, etc.
  • Maintained a clean reception area, including lounge and associated areas.
  • Assured the readiness of the reception area for each working day.
  • Maintain a pleasant appearance of the reception area or lobby.
  • Answered and transferred calls and serviced reception areas.
  • Served as point person for reception area.
  • Maintained the reception area literature rack.
  • Provide coverage for reception area.
  • Handled and managed front desk reception area, including greeting visitors and responding to telephone and in-person requests for information.
  • Maintained and updated tenant files Assisted/greeted people entering establishment Maintained lobby/reception area Scanned documents for electronic storage Answered telephones/Sorted Mail

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24. Fax Machines

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Here's how Fax Machines is used in Administrative Office Assistant jobs:
  • Administered maintenance agreements, service, and replacement of office equipment, wireless phones, copiers, and fax machines.
  • Greet and direct visitors, operate office equipment, such as fax machines, copiers, and phone systems.
  • Use word processing software, in addition to office equipment, which includes fax machines and copier.
  • Maintained fax machines, assist users, send faxes, and retrieved and route incoming faxes.
  • Have experience in using a variety of office machines including copiers, fax machines & calculators.
  • Operate office machines, such as photocopiers and scanners, fax machines, and personal computers.
  • Typed 45-50/wpm as well as operated office equipment such as printers, copy and fax machines.
  • Maintained employee personnel files and office equipment including printers, copiers, and fax machines.
  • Frequent use of photocopiers, scanners, fax machines, and other office equipment.
  • Operated office equipment, such as fax machines, copiers, and telephone systems.
  • Use the Internet, email, and fax machines to communicate with clients.
  • Provided proficient experience with copiers, scanners, fax machines, and computers.
  • Operated all office equipment, including fax machines and advanced copier machines.
  • Operate office equipment like fax machines and printers.
  • Fax Machines, printers, and copiers.
  • Operated copiers and FAX machines.
  • Used and coordinated maintenance of office equipment, such as copiers, scanners, fax machines, voicemail systems, computers.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Ensured proper postage for all outgoing mail Prepared and maintained photocopy and fax machines
  • Provide telephone support Operate office equipment including; multi-line telephones, fax machines, copy machines, and computers.

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25. Scheduling Meetings

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Here's how Scheduling Meetings is used in Administrative Office Assistant jobs:
  • Provided high-level administrative support in addition to scheduling meetings and appointments, as well as reservations for executive director.
  • Assisted in secretary duties, Answering phones, filing paperwork scheduling meetings *Helped coordinate events and fairs for employers and students.
  • Worked as a high school office aid, answering phones and scheduling meetings with the principal and other faculty members
  • Provide clerical services, including word processing, composing letters and memos, scheduling meetings.
  • Maintain appointment schedule by planning and scheduling meetings with all related materials and reports.
  • Performed general secretarial duties such as scheduling meetings and appointments, faxing and mailing.
  • Maintain director's calendar, scheduling meetings and teleconference calls through MS Outlook.
  • Travel arrangements / Scheduling meetings and conferences for CEO, CFO, V.P.
  • Assist Struck Creative CEO and staff in scheduling meetings and answering phones.
  • Assisted in scheduling meetings of students with guidance counselors.
  • Assisted the VP of People with scheduling meetings and interviews and uploaded resumes into Taleo.

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26. HR

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Here's how HR is used in Administrative Office Assistant jobs:
  • Maintained three Outlook email accounts; handled general written communications as well as email/phone communications and provided general administrative duties.
  • Predict and minimize or extinguish organizational and task management obstacles through proactive anticipation of president, client, and business needs.
  • Conducted analysis of short and long range data on workforce requirements to meet the HR program objectives.
  • Led to an increase of the aforementioned demographic by 30% through referrals by existing patients.
  • Run reports through company software to solve problems within the warehouse as well as client issues.
  • Volunteered by performing office related duties such as shredding, filing, and preparing guides.
  • Worked closely with HR in the implementation of employee benefit plans.
  • Assist HR Director with filing and organizing of HR documents.
  • Reported directly to the three business owners of the company.
  • Dispersed incoming mail to correct recipients throughout the office.
  • Maintained the fax machine, shredder, and copier.
  • Handle and file paperwork for distribution throughout different departments.
  • Facilitated e-mail faxes throughout the office.
  • Implemented, created and managed new social network platforms to provide marketing advantages with retailers through Facebook and Pinterest.
  • Verified UPS service charges through cloud portal, distributed and coordinated faxes via E-mail
  • Managed a schedule for three department conference rooms and the Department Head.
  • Filed customer information, documents, and quotes Processed customer insurance payments Maintained customer privacy through the shredding of confidential documents
  • Worked with customer payments and accounts receivable through QuickBooks software - Payroll and Tax duties - Made daily deposits of customer payments
  • Managed incoming calls for busy multi-line phones Assisted with sales, payroll, accounts payable, inventory, and HR procedures
  • Submit Escalation on Loan files thru StatusMart on behalf of HLM and MLOs.

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27. Appropriate Personnel

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Here's how Appropriate Personnel is used in Administrative Office Assistant jobs:
  • Gathered information to ensure delivery of callers to appropriate personnel.
  • Greeted and directed visitors to appropriate personnel.
  • Greeted and assisted on-site visitors, guests, customers and vendors, determined nature of business and announced/forwarded to appropriate personnel.
  • Answered incoming calls, greeted callers, provided information, transferred calls and/or took messages to the appropriate personnel/departments.
  • Directed tenants, visitors and walk-ins to the appropriate personnel, either in person or by telephone.
  • Greeted visitors and directed them to the appropriate personnel while answering incoming calls with a positive demeanor.
  • Directed formal grievances to the appropriate personnel for review via Complaint Management Systems (CMS).
  • Evaluate employees' job performance and conformance to regulations and recommend appropriate personnel action.
  • Received and routed incoming calls to appropriate personnel using multiple phone line systems.
  • Routed calls to appropriate personnel, treating each person with respect.
  • Prepared all incoming jobs and direct to appropriate personnel.
  • Answered phones, routed to appropriate personnel.
  • Coordinate travel arrangements for President and Vice President and route correspondence to Appropriate Personnel as well as outside organizations/tradesmen.
  • Satellite offices calls all rang to my office, therefore, it was my duty to page appropriate personnel promptly.
  • Greet visitors and provide assistance.Receive, sort, and distribute various mail and correspondence to appropriate personnel.
  • Directed calls and general inquiries to appropriate personnel and provided on-site IT support and troubleshooting.
  • Drafted letters Answered phones and directed clients to the appropriate personnel.
  • Answer multi-phone line system and direct call to the appropriate personnel.

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28. Office Staff

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Here's how Office Staff is used in Administrative Office Assistant jobs:
  • Coordinated and provided diverse administrative and operations support for office staff, effectively completing complicated and often confidential tasks.
  • Provided administrative and secretarial services to office staff and upper management.
  • Managed complete mail system for office staff of approximately one-hundred employees.
  • Supported office staff to ensure efficient operations and clerical functions.
  • Serve as an aid to front office staff such as; patient scheduling, registration, and medical records.
  • Train office staff on computer system and office procedures, which included putting together new hire paperwork.
  • Collaborated closely with kitchen, banquet and office staff to meet required goals for the day.
  • Represent the Head Start management office staff at various internal settings, as directed.
  • Managed office staff to maintain personnel files, production reports and accounting records.
  • Assist the controller in management of 2 other office staff positions.
  • Ensured all office staff was accounted for and office ran smoothly.
  • Assist office staff with computer program questions and issues.
  • Provided overall administrative support for the Provost office staff.
  • Coordinated with the management in maintaining office staff.
  • Supported office staff with various tasks as needed.
  • Assisted office staff in maintaining files and databases.
  • Assisted residents and office staff.
  • Evaluated appropriate purchases, coordinated file sharing, and provided technical assistance regarding usage of computers by President's Office staff.
  • Supervised & trained office staff in all areas of accounting for eight McDonald's Restaurants to include: H.R.
  • Hire, train, supervise, motivate, and develop office staff; manage schedules and workflow.

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29. Accounts Receivables

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Here's how Accounts Receivables is used in Administrative Office Assistant jobs:
  • Review and management of accounts receivables for input into required electronic format while securing accuracy.
  • Manage rental properties monthly tenant deposits, accounts receivables and monthly bank statement reconciliation.
  • Monitored and collected accounts receivables in order to maintain timely revenue recognition.
  • Compile monthly status reports, collections, accounts receivables, sales and open order report based on major shipping dates.
  • Created spreadsheets for all Accounts Receivables, Aging Report and all Overdue Clients Listing on a monthly basis.
  • Managed office accounts receivables to include billing, daily deposits, monthly reports and inquiries.
  • Maintained Accounts Receivables, Accounts Payable accounts and completed Cash Handling procedures to company standards.
  • Managed all aspects of Accounts Receivables and Human Resource related activities.
  • Assisted with accounts payable, accounts receivables for three hundred tenants.
  • Processed all Accounts Payable and Accounts Receivables.
  • Managed all billing and accounts receivables.
  • Handled invoicing and accounts receivables.
  • Maintained office systems for Accounts Receivables/Payables; file organization and time-sensitive project management within Human Resources Department.
  • Monitor office and maintenance budget, process and maintain records of accounts receivables and payables.
  • Used QuickBooks for all accounts receivables and payables that processed within the company.
  • Assist in Accounts Receivables and Accounts Payables when needed.
  • Export documentation, accounts receivables/payables, and payroll.
  • Managed all invoicing and accounts receivables and payables for the office and lawyer's personal accounting.
  • Process Weekly Payroll * Responsible for Accounts Receivables / Payables * Reconcile Bank and Credit Card Statements * Pay Taxes
  • Answer Telephones Accounts Payables Payroll Accounts Receivables Prepare bank deposits General office duties, typing, data entry, Fax, File

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30. Patient Care

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low Demand
Here's how Patient Care is used in Administrative Office Assistant jobs:
  • Developed a system of staff communication that ensured proper implementation of treatment plans and comprehensive patient care.
  • Partnered with Office Manager to streamline office operations while supporting an Orthopedic Surgeon to provide prompt and attentive patient care.
  • Assist Physical Therapist with one on one patient care including following patient care plans and taking blood pressures.
  • Assisted Awarded Top Doctor of NY and in ensuring optimal patient care and smooth daily functioning of office.
  • Perform variety of clerical and patient care duties essential to daily operation of outpatient center.
  • Established staff schedules, allocation of staff, and assured effective patient care.
  • Evaluated patient care needs, prioritized treatment, and maintained patient flow.
  • Evaluated patient care needs, prioritized treatment as well as provided patient education
  • Helped provide patient care through daily vocal interactions and tasks.
  • Reviewed patient charts and assist with patient care.
  • Coordinate patient care and schedule surgeries.
  • Maintained quality patient care and support.

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31. Administrative Tasks

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Here's how Administrative Tasks is used in Administrative Office Assistant jobs:
  • Supported customer relationship management and administrative tasks for this software development, IT consulting, and server hosting company.
  • Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently.
  • Provided variety of clerical, financial and administrative tasks coordinated by the Office Administrator.
  • Performed administrative tasks such as creating sub-contracts for construction projects.
  • Performed administrative tasks and maintained warehouse stock of packaging supplies
  • Performed administrative tasks for the regional recruiting office.
  • Performed general office and administrative tasks.
  • Implemented new software systems which resulted in estimated savings of 25 hours a week spent on office administrative tasks.
  • Support two Executive Assistants with all administrative tasks, as well as the organization of all day-to-day office activities.
  • Perform administrative tasks received from my supervisor such as billing information, data base spreadsheets and other software applications.
  • Complete administrative tasks including: coordination and planning of the Commander's calendar, presentations and report creation.
  • Performed administrative tasks, e.g., general office management, scheduling, communications, etc.
  • Input 10-key data entry, create sales order, filing, and handle administrative tasks.
  • Conducted various administrative tasks including prepping event materials, proofreading, relaying messages, etc.
  • Complete administrative tasks and database entry and other tasks, special projects as assigned.
  • Performed administrative tasks in support of the office chief and staff.
  • Assist the CFO and the VP with administrative tasks.
  • Perform related non-fiscal administrative tasks.Responsible for processing deposit certificates and physically making the deposit into the designated state bank accounts.
  • Demonstrated proficiencies in handling all incoming calls efficiently and administrative tasks and resolve any customer issues with expediency.
  • Worked part time performing administrative tasks for manufacturer of team sports uniforms.

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32. Clerical Support

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low Demand
Here's how Clerical Support is used in Administrative Office Assistant jobs:
  • Provided executive administrative and clerical support to the Bureau Director and six special population federal programs.
  • Provided clerical support to our department administrator, related service specialists and staff members.
  • Provide administrative and clerical support to ensure efficient operation of the office.
  • Provided clerical support to Labor Relations department supporting over 2,000 hourly employees
  • Provided general clerical support at front desk
  • Provided clerical support to the Associate Dean, Director of Admission, Associate Director of Admission, and Admission Counselors.
  • Provided clerical support to the Administration, Head of Secondary, as well as Primary including KG Dept.
  • Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
  • Provided administrative, financial and Clerical support to the Office Manager in the home office.
  • Order supplies, maintain cleanliness of office space, provide clerical support and customer service
  • Provide clerical support to Head Start Manager and Office of Early Childhood Education staff.
  • Provided all administrative and clerical support to the DWCC Division of Education office.
  • Provided administrative and clerical support to staff of thirty (temporary position).
  • Ordered supplies and provided general clerical support for staff and committee members.
  • Provide administrative and clerical support for the center and director.
  • Provided exceptional clerical support to the owner of business.
  • Provided clerical support to center staff and management.
  • Provide clerical support to other departments.
  • Provided support to managers, daily clerical support, data entry, answering multi line phone, faxing, copying emailing.
  • Utilized knowledge of business software, and multi-tasking skills to provide clerical support while ensuring effective operation in the office.

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33. Office Administration

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low Demand
Here's how Office Administration is used in Administrative Office Assistant jobs:
  • Demonstrated flexibility and motivation in taking on special projects in addition to primary office administration responsibilities.
  • Assisted the Laboratory Technician in offices having the broadest office administration responsibilities.
  • Provide office administration coordinating with IT department and facilities manager.
  • Assisted Office manager with office administration duties pertaining to company.
  • Provide office administration support to administrators on campus.
  • Organized and maintained office administration work.
  • General office administration; filing, typing, (Chinese and English) customer interface, scheduling travel and customer entertainment
  • Trained in career counseling services and office administration with an interest in the role of personality types in career placement.
  • Assisted Office Manager in everyday office administration, including the maintaining of the front office and common work areas.
  • Perform directed, collective, and independent tasks in the entire clerical spectrum of office administration.
  • Perform office administration and pay roll maintenance (QuickBooks) for a construction company.
  • Complete filing, faxing, and general office administration.
  • General office duties - answering phones, office administration.
  • Volunteer in the front office with General Office Administration.
  • Assisted in all levels of office administration functions.
  • Experienced in all aspects of office administration.
  • Financed administration support and office administration support (e.g.
  • Supported office inter-communication duties Managed other office administration duties: faxing, scanning, filing, etc.
  • Assisted with very heavy phone Assisted with A/P & A/R Assisted with office administration Special projects as needed
  • Performed secretarial duties Attended team meetings Worked as team player in fast-paced environment Performed office administration Occasional labor

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34. High Volume

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Here's how High Volume is used in Administrative Office Assistant jobs:
  • Coordinated and executed the transportation of low and high volume freights both domestically and internationally.
  • Received and directed high volumes of incoming calls and in-person inquiries from constituents, clients, and colleagues.
  • Served as an Administrative Office Assistant in a high volume telecommunications sales organization with over 100 employees.
  • Managed day to day operations including, high volume email, documentation, and staff scheduling.
  • Received and screened a high volume of internal and external communications, including email and mail.
  • Operated a high volume switch board, greeted prospective customers, ordering of all supplies.
  • Assist with high volume of high school transcripts by embossing and stamping for the Registrar.
  • Answer and direct high volume of calls, handle high volume of customer service.
  • True gatekeeper screening a high volume of calls for the CEO and company staff.
  • Managed high volume student inquiries and provided information to both parents and students.
  • Prepared high volume of copied materials for distribution to department managers within DGS.
  • Strengthened client services division, greeting and assisting high volume customers in person.
  • Meet deadlines and prioritize workload in a high volume work environment.
  • Experience in answering and directing high volume incoming calls.
  • Served as a receptionist at high volume front desk.
  • Answered and facilitated high volume phone calls.
  • Managed high volume calls in various languages.
  • Handled high volume of incoming calls.
  • Handled high volume phone system.
  • Set up/scheduled appointments for customers Answered telephones and courteously assisted customers within high volume, deadline driven settings.

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35. Appropriate Person

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Here's how Appropriate Person is used in Administrative Office Assistant jobs:
  • Provided clerical support for Director Answered/transfer calls to appropriate personnel Handled confidential files Utilized MS words to create documents
  • Greeted visitors and informed appropriate personnel of their arrival.
  • Retrieved requested files and delivered to appropriate personnel.
  • Receive and route incoming phone calls to the appropriate person all Tri-M locations, providing a high level of customer service.
  • Answer incoming telephone calls and directing them to the appropriate personnel, retrieve messages from general mailbox and route accordingly.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Relieve switchboard operator in answering all incoming calls and direct them to the appropriate person/department during breaks.
  • Assisted students calling or entering the office and directed them to the appropriate person within.
  • Route phone calls to the appropriate person or department in a professional and timely manner.
  • Answered telephone and electronic inquiries and forwarded telephone calls and messages to appropriate person.
  • Received, sorted, and distributed various mail and correspondence to appropriate personnel.
  • Greet students/visitors addressing inquires directing them to appropriate persons according to their needs.
  • Meet and greet clients and guests and direct them to appropriate personnel.
  • Handled calls and promptly forwarded them to appropriate person among 85 employees.
  • Received visitors and incoming phone calls and directed to appropriate personnel.
  • Handled incoming calls and promptly forwards them to the appropriate person.
  • Received and routed inbound phone calls to appropriate personnel or department.
  • Screen and direct calls to appropriate personnel.
  • Answer all incoming calls with poise and professionalism - Ensure documents, materials and mail were sorted/ distributed to appropriate personnel.
  • Directed inquires to appropriate personal Type letters, correspondences and reports Manage 5 clerks with direct responsibility for work assignments

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36. Suite

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low Demand
Here's how Suite is used in Administrative Office Assistant jobs:
  • Schedule meetings with C-Suites and internal executives for Divisional President.
  • Created and executed numerous projects/reporting using Microsoft Office Suite.
  • Helped update StaffSuite database and organize sales information.
  • Mastered computer navigation and programs such as Microsoft Suite and Excel, along with the ability to type 55 wpm.
  • Performed office duties, including answering telephones, filing, data entry, and record maintenance using Microsoft Office Suites.
  • Advanced experience with computer information system and data entry with Microsoft Office Suite and types 70 wpm.
  • Prepared correspondences, agendas, invoices, event programs and bulletins utilizing the entire Microsoft Office Suite.
  • Work with management and facilities in the planning and reconstruction of the administrative office suite.
  • Used office equipment telephone, copy fax printer, Microsoft Office Suite.
  • Typed, mailed, and presented documentations utilizing Microsoft Office Suite.
  • Construct Microsoft Suites presentations to assist Director in preparing for meetings.
  • Utilize Microsoft Office suite for spreadsheet and emails via Outlook.
  • Used Microsoft Office Suite-Word, Excel, and Power Point.
  • Provided advanced skills in Microsoft Office Suite and Lotus Notes.
  • Process orders and bill in the Net Suite Program.
  • Create and modify documents using Microsoft Suite.
  • Utilized MS Office Suite daily.
  • Use computer programs such as Office Suite, and BANNER.
  • Managed office operations for Healthcare Suite and Student Activities Center.
  • Utilized Microsoft Office suite and google docs.

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37. Insurance Companies

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low Demand
Here's how Insurance Companies is used in Administrative Office Assistant jobs:
  • Retrieved and secured patient information from insurance companies.
  • Responded to correspondence from insurance companies.
  • Addressed concerns between the center and hospitals/medical specialist within the area including being a liaison between the Center and Insurance companies.
  • Completed and submitted insurance claims to insurance companies and properly followed up seeking for prompt reimbursement.
  • Worked with our Accounts Receivable manager to achieve payments from patients and insurance companies.
  • Modified loans based on recoveries received from insurance companies and state or federal grants.
  • Communicated with contractors, lawyers, and insurance companies via telephone and email.
  • Called various insurance companies on all claims that have been denied.
  • Verified and created claim numbers by communicating with various insurance companies.
  • E-mail important documents and information to doctors and insurance companies.
  • Process payments received from insurance companies and patients.
  • Mail out bills to patients and insurance companies.
  • Appeal and refile claims denied by insurance companies.
  • Posted and adjusted payments from insurance companies.
  • Fax documents to patient insurance companies.
  • Called insurance companies and got pre-authorizations for patients.
  • Performed office duties such as billing, working with insurance companies and assisting patients as a front desk receptionist.
  • Verified insurance for patients thru insurance companies.
  • Schedule appointments Processed payments and transactions Managed insured policies and payments Handled all phones with clients, mortgage and insurance companies
  • Book Keeping - Light Accounting - Receptionist - Secretarial Duties - Data Entry - Computer Interfacing With Other Insurance Companies

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38. Meeting Minutes

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Here's how Meeting Minutes is used in Administrative Office Assistant jobs:
  • Take department meeting minutes Promotions: Promoted from office assistant to administrative assistant
  • Prepare meeting minutes and project specifications.
  • Prepared documents/correspondence, assisted with project presentations, organized and maintained the office filing systems, took meeting minutes, etc.
  • Prepare Corporate Law Secrecy and confidential Agreements, Board meeting minutes, international and domestic business contracts, various leases.
  • Attended section meetings, drafted meeting minutes, created and uploaded meeting notes to Electronic Communications (EC).
  • Type correspondence, committee meeting minutes, reports, and agendas for all Board meetings.
  • Make arrangements and prepare materials for a variety of meetings and recording meeting minutes.
  • Scheduled attended meeting, took minutes, edited and distributed meeting minutes.
  • Attended department meetings and other meeting upon request to take meeting minutes.
  • Posted agendas, meeting minutes and supporting documentation on Nursing Portal.
  • Assisted directors and arranged departmental meetings and kept meeting minutes.
  • Performed data entry, documented and prepared meeting minutes.
  • Composed, proofread and edited correspondence and meeting minutes.
  • Prepared agendas, took meeting minutes and distributed assignments.
  • Prepare and distribute meeting minutes as requested.
  • Record and document department team meeting minutes.
  • Devised timesaving enhancements for the delivery of monthly meeting minutes.
  • Prepared meeting minutes, organized volunteer special events, and other general office tech support etc.
  • Prepare correspondence to include letters, reports, drafts, agendas and meeting minutes.
  • Managed construction office Organized meetings and took meeting minutes Managed change order system Fluent in Contract Manager Database

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39. Direct Calls

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Here's how Direct Calls is used in Administrative Office Assistant jobs:
  • Answer multiple phone lines, screen and direct calls in a timely, professional manner to appropriate party.
  • Answer telephones, direct calls to appropriate department and or person, data entry for daily invoices/billing.
  • Answer telephone & direct calls, answer inquiries, and schedule appointments for multiple staff.
  • Answer multiple phone lines direct calls, manage and maintain and deliver publications.
  • Answer busy switchboard and direct calls appropriately, or take messages as needed.
  • Answer phones, direct calls, and provide general information and assistance.
  • Screen incoming calls, direct calls, and took and transmitted messages.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Answer telephones, direct calls, and take messages.
  • Answer multiple phone lines, screen and direct calls.
  • Answer phones and direct calls to the appropriate departments.
  • Answer telephones and direct calls to appropriate staff.
  • Answered 6 line phone system and direct calls.
  • Screened incoming and direct calls.
  • Provide exceptional customer service for clients Acting as a switchboard operator to effectively direct calls
  • Answer phone calls in a professional manner, take down detailed messages or redirect calls to appropriate office.
  • Answer telephones, direct calls and take messages AR/AP agent using Quick books.
  • Answer multi-line telephone system and direct calls to proper department.
  • Answer phones, direct calls and take messages Operate office fax, scan and make photo copies Assist with projects as assigned
  • Answer telephones, direct calls, and take messages Keeping records safe and organized Make and confirm appointments

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40. Monthly Reports

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Here's how Monthly Reports is used in Administrative Office Assistant jobs:
  • Assist with completion and sending in of monthly reports - travel logs, time sheets, procurement card statement.
  • Maintained weekly and monthly reports and directly provided them to the corporate office and owners.
  • Assisted with monthly reports to corporate office utilizing Director's Assistant data entry program.
  • Review and edit monthly reports and other documents ; Communicate with site directors.
  • Run daily & monthly reports on MAS90 database system (Crystal Reports).
  • Completed monthly reports as required to assist the Head Pastor in financial decisions.
  • Utilized Remedy to track and produce billable invoices to manage weekly/monthly reports.
  • Assisted management and owners on monthly reports and other requests as needed.
  • Processed monthly reports for tool box talks and safety audits.
  • Generated monthly reports on maintenance; prepared memos and notices.
  • Perform all required record keeping and monthly reports.
  • Create monthly reports to be distributed by deadlines.
  • Produced monthly reports using advanced Excel spreadsheet functions.
  • Compiled and analyzed data from monthly reports.
  • Prepared monthly reports and maintained filing system.
  • Created weekly and monthly reports and presentations.
  • Designed electronic filing systems and maintained electronic and paper files Created weekly and monthly reports and presentations.
  • Prepare letters, various monthly reports, brochures, flyers, booklets, emails, etc.
  • Run monthly reports to ensure rosters are up-to-date.
  • Establish monthly reports for advisors and Managers.

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41. Fedex

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Here's how Fedex is used in Administrative Office Assistant jobs:
  • Shipped and received through FedEx, faxed important paperwork to necessary customers/clients, and posted ads.
  • Send and receive USPS, FedEx and UPS Packages and conduct general office duties.
  • Scheduled and arranged pickups and deliveries; using FEDEX, UPS, and USPS.
  • Arranged for all package pickups and sendoffs through USPS, FedEx and UPS.
  • Worked with the marketing department to send out communications by mail or UPS/FedEx.
  • Shipped and tracked all top priority items through FedEx and UPS systems.
  • Processed all FedEx and UPS incoming and outgoing packages or mail.
  • Handled mail center functions such as preparing FedEx and USPS.
  • Collated and distributed mail, faxes, and UPS/FedEx packages.
  • Prepared mail, including certified and FedEx shipments.
  • Signed for and distributed UPS/FedEx/Airborne packages.
  • Schedule FedEx and courier services.
  • Processed and sent FedEx deliveries.
  • Maintain corporate account with FedEx.
  • Log and track all packages from FedEx, DHL, and UPS etc.
  • Set up and sign and all FedEx, UPS and Airborne packages.
  • Involved in Mail, UPS and FedEx.
  • Set up pick up times with FedEx.
  • Experience shipping in FedEx, UPS, USPS, and DHL and processing payments through ChargeMax and Authorize.Net.
  • Organized all aspects of incoming and outgoing correspondence including student mailings and UPS/FedEx packages.

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43. Conference Calls

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Here's how Conference Calls is used in Administrative Office Assistant jobs:
  • Scheduled staff meetings and organized local and international conference calls.
  • Scheduled and coordinate video teleconferences and conference calls.
  • Coordinated meetings/conference calls and travel arrangements.
  • Coordinated project logistics such as meetings, conference rooms, conference calls, purchase orders and audio/visual system operation.
  • Answer phone calls, field messages, and deal with general inquiries, handle conference calls and video conferences.
  • Schedule, outline and execute weekly conference calls with prospective employers to discuss job acquisitions.
  • Answered, screened and set up conference calls, relayed messages and responded to inquiries.
  • Front desk, greet guest, set-up conference calls, file-management, and account receivable.
  • Scheduled, conducted and archived meetings held via conference calls and/or online resources.
  • Maintained physicians calendar for all meetings, conference calls, and travel itineraries.
  • Maintained a daily agenda for scheduled conference calls, appointments and meetings.
  • Maintained calendars, scheduled conference calls, booked any and all traveling.
  • Calendar scheduling for travel arrangements, meetings, and conference calls.
  • Scheduled appointments and conference calls for office management and staff.
  • Coordinate sales meetings, daily conference calls, scheduling.
  • Coordinate conference calls/pin numbers and conference rooms when needed.
  • Assist and set up executives with conference calls.
  • Set up conference calls for the doctors.
  • Schedule Conference Calls & appointments.
  • Prepare correspondence, files, coordinate meetings, conference calls, webinars and make travel arrangements for executive management and engineers.

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44. Office Tasks

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Here's how Office Tasks is used in Administrative Office Assistant jobs:
  • Performed office tasks and assisted in public relations methods, as well as event planning for the department throughout the university.
  • Managed daily office operations, including but not limited to maintaining and updating files and office tasks as assigned.
  • Assisted Plant Manager, Safety Manager, Financial Coordinator, and Shipping and Receiving Manger with daily office tasks.
  • Organized and filed the company's quarterly invoices for year-end reviews, and carried out various office tasks.
  • Mail insurance claims, make patient appointment reminder calls, assist all employees in various office tasks.
  • Demonstrated proficiency in taking inventory, cleaning, orders, errands, and all office tasks.
  • Performed general office tasks such as filing, data entry, and answering multiple phone lines.
  • Performed administrative & office tasks including filing, answering phones, and editing documents and correspondence.
  • Handled general office tasks; answered all incoming calls, greeted patients, ordered supplies,
  • Assist faculty with basic office tasks and projects including mail, scanning, and copying
  • Assisted the Dean of Career and Professional Development and staff with daily office tasks.
  • Managed all office tasks that required filing, faxing and invoice processing.
  • Organized files, answered phones, and performed other general office tasks.
  • Completed office tasks for 40 staff members and 5 doctors.
  • Performed standard office tasks using Microsoft Office.
  • Assisted co-workers with various office tasks.
  • Operate and input into Quickbooks, Customer invoicing, payable invoicing, reports, all filing and general office tasks.
  • Performed office tasks such as creating invoices, answering phone calls professionally, running specific errands given by the doctor.
  • Worked with Microsoft Outlook, Access, Excel, and AIS software frequently Completed all office tasks
  • Assisted with administrative office tasks Filed paperwork and organized university documentation Delivered documents to administrative staff members

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45. Confidential Information

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low Demand
Here's how Confidential Information is used in Administrative Office Assistant jobs:
  • Administered and supported all offices functions including phone assistance, fax management, and critical document handling containing confidential information.
  • Supported staff by covering phones, updating student profiles and handling confidential information in department databases.
  • Assisted attorneys and interfaced with top board members and trustees to communicate confidential information.
  • Ensured that privacy practices were being utilized to protect sensitive and confidential information.
  • Relayed information to students and parents and handled confidential information.
  • Maintain personal files for administrators and handled confidential information.
  • Handled confidential information discretely and with care.
  • Handle and maintain sensitive and confidential information.
  • Processed payroll and other highly confidential information.
  • Coordinate, prepare and maintain confidential information.
  • Attend meetings to record confidential information.
  • Managed confidential information and materials.
  • Entered and retrieve confidential information from V-Apply and AAMC national database programs.
  • Coded confidential information and entered it into MS Excel database spreadsheets.
  • Maintain student and staff files and confidential information therein.
  • Preserved confidential information, records, and files.
  • Oversee front-office operations and provide impeccable customer service * Manage and communicate confidential information.
  • Entered data on clients and patients records Contacted customers for confidential information
  • Managed confidential information and strived to utilize the Core Values and Performance Values in my daily workflow.
  • prepare correspondence/e-mails *first point of contact for clients *prepare taxes *answer and route phone calls *file documents *handled highly confidential information

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46. Routine Correspondence

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Here's how Routine Correspondence is used in Administrative Office Assistant jobs:
  • Prepared and edited routine correspondence.
  • Originate routine correspondence, edit and format documents, and assist in processing paperwork in accordance with SNL policies and procedures.
  • Performed general office duties, such as ordering supplies, maintaining records and performing basic bookkeeping, preparing routine correspondence.
  • Draft bankruptcy petitions, complaints, answers, motions, orders and discovery; handle routine correspondence and phones.
  • Compose routine correspondence and review all outgoing correspondence for adherence to format, spelling and style.
  • Review routine correspondence for grammar, punctuation, and consistency with the organization's required format.
  • Perform general office duties such as filing, answering telephones, and handling routine correspondence.
  • Compose and type routine correspondence, proposals, and other documents needed for all departments.
  • Composed, typed and distributed meeting notes, routine correspondence, and reports.
  • Prepared non-routine correspondence, reports, studies, forms, and documents.
  • Prepared and edited routine correspondence, reports, tables, records.

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47. Inventory Control

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Here's how Inventory Control is used in Administrative Office Assistant jobs:
  • Reduced office supply overhead after creating and implementing new system for inventory control.
  • Balanced books for all delivery drivers for purposes of accountability and inventory control
  • Manage organizational purchase planning through procurement practices and inventory control.
  • Maintained inventory control of incoming/outgoing stock.
  • Leverage strong multitasking skills to manage customer service, data entry, inventory control, merchandising, and Company Events.
  • Leverage strong multitasking skills, data entry, invoicing, inventory control, merchandising, return processing, and purchasing.
  • Manage customer service, data entry, invoicing, inventory control, merchandising, returns processing, and purchasing.
  • Inventory Control - accuracy of merchandise including price changing of products, receiving and unpacking merchandise.
  • Processed purchase and sales orders, invoiced, inventory control, and shipping and receiving duties.
  • Organize nursing staff paperwork for Medicare compliance and inventory control for office supplies and nursing supplies.
  • Process daily sales transactions, including credit card sales, refunds/exchanges and inventory control.
  • Verified and coded purchase orders for current shipping dates and inventory control check.
  • Inventory control of employee equipment and wireless plans and ran periodic cost analysis.
  • Managed Inventory Control for office supplies as well as some personal.
  • Inventory control and food management for those in need.
  • Inventory control of office and medical supplies.
  • Ordered workplace supplies and managed inventory control.
  • Assist to prepare annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations of management.
  • Inventory Control Coordinator Supervising and leading a team of assistants and inventory clerks.
  • Processed all UPS and FedEx orders Perform cycle counts and other inventory and other inventory control functions

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48. Administrative Functions

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low Demand
Here's how Administrative Functions is used in Administrative Office Assistant jobs:
  • Directed administrative functions for the directors, principals, consultants and key directors/managers.
  • Created business application flowcharts to simplify routine administrative functions for cost savings.
  • Performed a wide variety of administrative functions for small business company.
  • Coordinated administrative functions, scheduled meetings, and travel arrangements.
  • Directed administrative functions for four C level executives.
  • Performed administrative functions and other duties as assigned.
  • Assisted Executive Officers with various administrative functions.
  • Performed clerical and administrative functions.
  • Coordinated multiple administrative functions, including data entry, word-processing, and faxes, shipping and receiving, and setting appointments.
  • Provided oversight and leadership in clerical and administrative functions to over 160 support staff and a domain of 25,000 personnel.
  • Handled high volume of internal and external communications, copies, faxes, mail, administrative functions and calendar management.
  • Assist with all administrative functions including attendance records, daily reports, and required communication with parents and teachers.
  • Performed variety of administrative functions, including filing court documents, insurance claims, and financial information.
  • Performed administrative functions (data entry, filing, and records management) to aid business operations.
  • Performed a multitude of administrative functions such as retrieved, sorted, filed and distributed important documents.
  • Perform various clerical or administrative functions, such as ordering and maintaining an inventory of supplies.
  • Handled over 300 daily calls and administrative functions for the company's president and associates.
  • Assisted in day to day administrative functions of a construction business.
  • Perform office administrative functions for (25) professional staff.
  • Performed administrative functions in support of human resources department.

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49. Student Records

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low Demand
Here's how Student Records is used in Administrative Office Assistant jobs:
  • Maintained accurate and complete student records as required by laws, university policies, and administrative regulations.
  • Led all administrative and facility related tasks including supply inventory management, student records and vendor negotiation
  • Maintained current student records and assisted the university registrar gathering data for IPEDS reporting.
  • Demonstrated ability to maintain efficient student records and retain student financial privacy.
  • Assisted in filling student records and keeping all incoming correspondence organized.
  • Managed university student records and prepared Graduation Senior Audits.
  • Maintained student records, oversaw facility use, and provided Information Technology support to allow for smooth operation of the institute.
  • Maintained student records, of active files on graduates, and inactive files on separated students.
  • Generated weekly admission reports, processed mail, filed, and all controlled student records.
  • Maintained student records and grade books with the successful use of Excel spreadsheets.
  • Maintained and updated student records in district databases; order supplies and curriculum.
  • Processed financial transactions, maintained student records, purchased supplies, authored correspondences.
  • Process school records, archive school student records to digital format, etc.
  • Assisted the Admissions Counselors with filling student records and pulling student records.
  • Ensured student records were in compliance with the NY Board of Education.
  • Monitored, maintained and reported any changes to student records.
  • Monitored the proper retrieval and filing of personal student records.
  • Set up, maintained, updated, filed, retrieved and released student records from Brevard County School District.
  • Help with various advising programs Document all student program changes Help students understand their advising reports Research student records
  • Answered phones/made phone calls Scheduled appointments Communicated with students, parents, teachers and other supporting staff Received/sent packages Maintained student records

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50. Office Activities

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low Demand
Here's how Office Activities is used in Administrative Office Assistant jobs:
  • Develop and monitor office budget; ensure office activities are conducted within budgetary restrictions; initiate cost reduction.
  • Compiled and maintained records of business transactions and office activities.
  • Managed business office activities and supervision of four company employees.
  • Managed reception area and directed all daily office activities.
  • Coordinated schedules of upper management and office activities.
  • Managed office activities to ensure maximum efficiency.
  • Approved invoices and coordinated various office activities.
  • Trained incoming student assistants on the daily office activities and task * Supervised students in the completion of time sensitive projects
  • Interview, hire, train and supervise temporary office staff to assist with day-to-day office activities and special projects.
  • Coordinate and monitor area office activities, ordering supplies, answering phone, performing day to day correspondence.
  • Manage Activities all office staff, analyze, instruct and monitor the office activities per corporate policy.
  • Coordinate holiday party and other office activities, Staff Appreciation Day, Flu Shots, etc.
  • Supervised and trained student worker in daily office activities, created office policy manual.
  • Support and coordinate general office activities, arrange meetings, speaking engagements and events.
  • Performed administrative and office activities for numerous workers in the facilities management.
  • Maintained and handled multi-line telephone reception and all day-to-day office activities.
  • Experience: o Assisted in daily office activities such as filing, dictating, records maintenance and emailing.
  • Performed basic bookkeeping, filing and clerical duties Coordinated office activities Tracked and filled various company license agreements, contracts.

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Administrative Office Assistant Jobs

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20 Most Common Skills For An Administrative Office Assistant

Office Supplies

18.4%

Data Entry

11.8%

Customer Service

11.0%

Database

8.1%

Phone Calls

7.9%

Financial Statements

6.0%

Front Desk

4.2%

Purchase Orders

4.0%

Travel Arrangements

3.8%

Scheduling Appointments

3.3%

Powerpoint

2.9%

Quickbooks

2.4%

Expense Reports

2.4%

Telephone Calls

2.3%

Staff Members

2.1%

Sort

2.0%

Special Events

2.0%

Word Processing

1.9%

Special Projects

1.7%

Internet

1.6%
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Typical Skill-Sets Required For An Administrative Office Assistant

Rank Skill
1 Office Supplies 14.1%
2 Data Entry 9.0%
3 Customer Service 8.4%
4 Database 6.2%
5 Phone Calls 6.0%
6 Financial Statements 4.6%
7 Front Desk 3.2%
8 Purchase Orders 3.0%
9 Travel Arrangements 2.9%
10 Scheduling Appointments 2.5%
11 Powerpoint 2.2%
12 Quickbooks 1.9%
13 Expense Reports 1.8%
14 Telephone Calls 1.8%
15 Staff Members 1.6%
16 Sort 1.6%
17 Special Events 1.5%
18 Word Processing 1.4%
19 Special Projects 1.3%
20 Internet 1.3%
21 Bank Deposits 1.2%
22 Office Operations 1.1%
23 Reception Area 1.1%
24 Fax Machines 1.1%
25 Scheduling Meetings 1.1%
26 HR 1.1%
27 Appropriate Personnel 1.0%
28 Office Staff 0.9%
29 Accounts Receivables 0.9%
30 Patient Care 0.9%
31 Administrative Tasks 0.9%
32 Clerical Support 0.8%
33 Office Administration 0.7%
34 High Volume 0.7%
35 Appropriate Person 0.7%
36 Suite 0.7%
37 Insurance Companies 0.7%
38 Meeting Minutes 0.7%
39 Direct Calls 0.7%
40 Monthly Reports 0.7%
41 Fedex 0.6%
42 Legal Documents 0.6%
43 Conference Calls 0.6%
44 Office Tasks 0.6%
45 Confidential Information 0.6%
46 Routine Correspondence 0.6%
47 Inventory Control 0.6%
48 Administrative Functions 0.5%
49 Student Records 0.5%
50 Office Activities 0.5%
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