What is an Administrative Office Specialist

An administrative office specialist, sometimes called an administrative assistant, has a vital role in making sure an office operates smoothly and efficiently. Organizational and communicational skills are essential, and almost every organization relies on qualified administrative assistants' skills to support their operations.

Administrative assistants must be able to communicate clearly and effectively. Very often, they need to be the voice of an organization. They deal with clients and help to solve problems or customer service issues. Much of their communication may take place over the phone; although, they may need to meet with some clients face-to-face. Other types of communication include customer letters to clients, contacting vendors, or speaking to advertising agencies on behalf of the company.

Administrative assistants earn a mean annual wage of $53,020, according to the Bureau of Labor Statistics. But to be one, applicants must have a bachelor's degree or a high school diploma degree. However, a master's degree is sure to benefit in the long run.

There is more than meets the eye when it comes to being an administrative office specialist. For example, did you know that they make an average of $16.39 an hour? That's $34,093 a year!

Between 2018 and 2028, the career is expected to grow -7% and produce -276,700 job opportunities across the U.S.

What Does an Administrative Office Specialist Do

There are certain skills that many administrative office specialists have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed interpersonal skills, writing skills and organizational skills.

Learn more about what an Administrative Office Specialist does

How To Become an Administrative Office Specialist

If you're interested in becoming an administrative office specialist, one of the first things to consider is how much education you need. We've determined that 46.8% of administrative office specialists have a bachelor's degree. In terms of higher education levels, we found that 5.2% of administrative office specialists have master's degrees. Even though most administrative office specialists have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become an administrative office specialist. When we researched the most common majors for an administrative office specialist, we found that they most commonly earn bachelor's degree degrees or associate degree degrees. Other degrees that we often see on administrative office specialist resumes include high school diploma degrees or master's degree degrees.

You may find that experience in other jobs will help you become an administrative office specialist. In fact, many administrative office specialist jobs require experience in a role such as administrative assistant. Meanwhile, many administrative office specialists also have previous career experience in roles such as customer service representative or office assistant.

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Average Salary
$34,093
Average Salary
Job Growth Rate
-7%
Job Growth Rate
Job Openings
71,297
Job Openings
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Administrative Office Specialist Career Paths

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Average Salary for an Administrative Office Specialist

Administrative Office Specialists in America make an average salary of $34,093 per year or $16 per hour. The top 10 percent makes over $45,000 per year, while the bottom 10 percent under $25,000 per year.
Average Salary
$34,093
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Administrative Office Specialist Resumes

Designing and figuring out what to include on your resume can be tough, not to mention time-consuming. That's why we put together a guide that is designed to help you craft the perfect resume for becoming an Administrative Office Specialist. If you're needing extra inspiration, take a look through our selection of templates that are specific to your job.

Learn How To Write an Administrative Office Specialist Resume

At Zippia, we went through countless Administrative Office Specialist resumes and compiled some information about how to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

View Administrative Office Specialist Resume Examples And Templates

Administrative Office Specialist Demographics

Administrative Office Specialist Gender Statistics

female

77.4 %

male

17.3 %

unknown

5.3 %

Administrative Office Specialist Ethnicity Statistics

White

70.1 %

Hispanic or Latino

14.0 %

Black or African American

10.0 %

Administrative Office Specialist Foreign Languages Spoken Statistics

Spanish

50.8 %

French

10.2 %

Arabic

5.1 %
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Administrative Office Specialist Education

Administrative Office Specialist Majors

32.0 %

Administrative Office Specialist Degrees

Bachelors

46.8 %

Associate

29.2 %

High School Diploma

12.1 %

Top Colleges for Administrative Office Specialists

1. Western Carolina University

Cullowhee, NC • Private

In-State Tuition
$3,926
Enrollment
9,835

2. Stanford University

Stanford, CA • Private

In-State Tuition
$51,354
Enrollment
7,083

3. Ball State University

Muncie, IN • Private

In-State Tuition
$9,896
Enrollment
15,529

4. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

5. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition
$11,105
Enrollment
13,729

6. Cedar Crest College

Allentown, PA • Private

In-State Tuition
$39,216
Enrollment
1,303

7. Morgan State University

Baltimore, MD • Private

In-State Tuition
$7,900
Enrollment
6,404

8. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

9. Siena Heights University

Adrian, MI • Private

In-State Tuition
$27,124
Enrollment
2,035

10. University of Akron

Akron, OH • Private

In-State Tuition
$11,463
Enrollment
13,676
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Top Skills For an Administrative Office Specialist

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 22.0% of administrative office specialists listed customer service on their resume, but soft skills such as interpersonal skills and writing skills are important as well.

12 Administrative Office Specialist RESUME EXAMPLES

Best States For an Administrative Office Specialist

Some places are better than others when it comes to starting a career as an administrative office specialist. The best states for people in this position are Rhode Island, Hawaii, New Jersey, and Alaska. Administrative office specialists make the most in Rhode Island with an average salary of $43,850. Whereas in Hawaii and New Jersey, they would average $43,663 and $43,437, respectively. While administrative office specialists would only make an average of $42,476 in Alaska, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Alaska

Total Administrative Office Specialist Jobs:
220
Highest 10% Earn:
$51,000
Location Quotient:
1.79
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. Hawaii

Total Administrative Office Specialist Jobs:
136
Highest 10% Earn:
$54,000
Location Quotient:
1.11
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. Oregon

Total Administrative Office Specialist Jobs:
646
Highest 10% Earn:
$50,000
Location Quotient:
1.06
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
Full List Of Best States For Administrative Office Specialists

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Updated August 18, 2021