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Working as an Administrative Office Specialist

There is more than meets the eye when it comes to being an administrative office specialist. For example, did you know that they make an average of $16.36 an hour? That's $34,023 a year!

Between 2018 and 2028, the career is expected to grow -7% and produce -276,700 job opportunities across the U.S.

What Does an Administrative Office Specialist Do

There are certain skills that many administrative office specialists have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed writing skills, interpersonal skills and detail oriented.

When it comes to the most important skills required to be an administrative office specialist, we found that a lot of resumes listed 17.0% of administrative office specialists included customer service, while 8.9% of resumes included office supplies, and 5.4% of resumes included data entry. Hard skills like these are helpful to have when it comes to performing essential job responsibilities.

When it comes to searching for a job, many search for a key term or phrase. Instead, it might be more helpful to search by industry, as you might be missing jobs that you never thought about in industries that you didn't even think offered positions related to the administrative office specialist job title. But what industry to start with? Most administrative office specialists actually find jobs in the hospitality and education industries.

How To Become an Administrative Office Specialist

If you're interested in becoming an administrative office specialist, one of the first things to consider is how much education you need. We've determined that 38.5% of administrative office specialists have a bachelor's degree. In terms of higher education levels, we found that 7.3% of administrative office specialists have master's degrees. Even though some administrative office specialists have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become an administrative office specialist. When we researched the most common majors for an administrative office specialist, we found that they most commonly earn bachelor's degree degrees or associate degree degrees. Other degrees that we often see on administrative office specialist resumes include high school diploma degrees or master's degree degrees.

You may find that experience in other jobs will help you become an administrative office specialist. In fact, many administrative office specialist jobs require experience in a role such as administrative assistant. Meanwhile, many administrative office specialists also have previous career experience in roles such as customer service representative or office assistant.

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Average Salary$34,023
Job Growth Rate-7%

Administrative Office Specialist Jobs

Administrative Office Specialist Career Paths

Top Careers Before Administrative Office Specialist

Top Careers After Administrative Office Specialist

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Tell us your goals and we'll match you with the rights job to get there.

Average Salary for an Administrative Office Specialist

Administrative Office Specialists in America make an average salary of $34,023 per year or $16 per hour. The top 10 percent makes over $42,000 per year, while the bottom 10 percent under $26,000 per year.
Average Salary
$34,023

Best Paying Cities

Average Salary
Salary Range30k - 61k$43k$43,353
Salary Range31k - 59k$43k$43,108
Salary Range35k - 50k$42k$42,152
Salary Range32k - 53k$42k$41,554
Salary Range31k - 53k$41k$41,242
Salary Range29k - 48k$38k$38,003
$24k
$61k

Recently Added Salaries

Job TitleCompanyCompanyStart DateSalary
Office & Admin Specialist INT
Office & Admin Specialist INT
State of Minnesota
State of Minnesota
10/30/2020
10/30/2020
$36,87410/30/2020
$36,874
Administrative Specialist II-Financial Aid Office
Administrative Specialist II-Financial Aid Office
Sc Department of Public Safety
Sc Department of Public Safety
10/27/2020
10/27/2020
$22,62510/27/2020
$22,625
Temporary Executive Office and Administrative Specialist-
Temporary Executive Office and Administrative Specialist-
University of Minnesota
University of Minnesota
10/10/2020
10/10/2020
$38,96410/10/2020
$38,964
Office & Administrative Specialist Senior-Program Services Support Staff
Office & Administrative Specialist Senior-Program Services Support Staff
State of Minnesota
State of Minnesota
09/26/2020
09/26/2020
$39,50409/26/2020
$39,504
Office & Administrative Specialist Senior
Office & Administrative Specialist Senior
State of Minnesota
State of Minnesota
08/29/2020
08/29/2020
$39,50508/29/2020
$39,505
See More Recent Salaries

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Administrative Office Specialist Demographics

Gender

female

77.4%

male

17.3%

unknown

5.3%

Ethnicity

White

69.7%

Hispanic or Latino

14.0%

Black or African American

10.2%

Foreign Languages Spoken

Spanish

50.8%

French

10.2%

Arabic

5.1%
See More Demographics

Administrative Office Specialist Education

Degrees

Bachelors

38.5%

Associate

26.0%

High School Diploma

14.1%

Top Colleges for Administrative Office Specialists

1. Western Carolina University

Cullowhee, NC

Tuition and fees
$3,926
Enrollment
9,835

2. Stanford University

Stanford, CA

Tuition and fees
$51,354
Enrollment
7,083

3. Ball State University

Muncie, IN

Tuition and fees
$9,896
Enrollment
15,529

4. University of Pennsylvania

Philadelphia, PA

Tuition and fees
$55,584
Enrollment
10,764

5. Bowling Green State University

Bowling Green, OH

Tuition and fees
$11,105
Enrollment
13,729

6. Cedar Crest College

Allentown, PA

Tuition and fees
$39,216
Enrollment
1,303

7. Morgan State University

Baltimore, MD

Tuition and fees
$7,900
Enrollment
6,404

8. Northwestern University

Evanston, IL

Tuition and fees
$54,568
Enrollment
8,451

9. Siena Heights University

Adrian, MI

Tuition and fees
$27,124
Enrollment
2,035

10. University of Akron

Akron, OH

Tuition and fees
$11,463
Enrollment
13,676
See More Education Info

Entry Level Jobs For Becoming An Administrative Office Specialist

Job type you want
Full Time
Part Time
Internship
Temporary

Top Skills For an Administrative Office Specialist

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 17.0% of administrative office specialists listed customer service on their resume, but soft skills such as writing skills and interpersonal skills are important as well.

Best States For an Administrative Office Specialist

Some places are better than others when it comes to starting a career as an administrative office specialist. The best states for people in this position are New York, Rhode Island, Connecticut, and California. Administrative office specialists make the most in New York with an average salary of $46,194. Whereas in Rhode Island and Connecticut, they would average $43,705 and $43,454, respectively. While administrative office specialists would only make an average of $42,757 in California, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Alaska

Total Administrative Office Specialist Jobs:
57
Highest 10% Earn:
$52,000
Location Quotient:
1.62
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. New York

Total Administrative Office Specialist Jobs:
1,319
Highest 10% Earn:
$87,000
Location Quotient:
1.3
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. Nevada

Total Administrative Office Specialist Jobs:
136
Highest 10% Earn:
$56,000
Location Quotient:
0.99
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
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Administrative Office Specialist Resumes

Designing and figuring out what to include on your resume can be tough, not to mention time-consuming. That's why we put together a guide that is designed to help you craft the perfect resume for becoming an administrative office specialist. If you're needing extra inspiration, take a look through our selection of templates that are specific to your job.

At Zippia, we went through countless administrative office specialist resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Write an Administrative Office Specialist Resume

At Zippia, we went through countless administrative office specialist resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

View Detailed Information

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Top Administrative Office Specialist Employers

1. State of Minnesota
4.5
Avg. Salary: 
$46,974
Administrative Office Specialists Hired: 
58+
2. University of Minnesota
4.5
Avg. Salary: 
$49,686
Administrative Office Specialists Hired: 
56+
3. Virginia Commonwealth University
4.5
Avg. Salary: 
$49,037
Administrative Office Specialists Hired: 
21+
4. Thomas Nelson Community College
3.8
Avg. Salary: 
$42,010
Administrative Office Specialists Hired: 
16+
5. US Army
4.0
Avg. Salary: 
$53,674
Administrative Office Specialists Hired: 
16+
6. VIRGINIA STATE UNIV
3.9
Avg. Salary: 
$37,966
Administrative Office Specialists Hired: 
11+

Recently Added Administrative Office Specialist Jobs

Updated October 2, 2020