Principal Office & Admin Specialist, Wilkin County
University of Minnesota
The UMN has suspended hiring for most positions. However, we will continue hiring for positions critical to the University's mission and operations at this time.
Applications are being accepted for this position
and you are encouraged to apply. In-person interviews are suspended indefinitely and will be replaced by interviews in a virtual format. Thank you for your continued interest in working at the University of Minnesota.
High school diploma/GED and two years post-secondary education in administrative course work OR two years of related clerical, office and administrative experience OR two years equivalent combination of education AND work experience in administrative support course work/office setting.
Proficient with email, calendaring, word processing, spreadsheets and database software.
Proficient with standard office equipment.
Proficient with general bookkeeping.
Valid driver's license required.
Strong customer service skills.
Excellent written and verbal communication skills.
Team player with excellent interpersonal skills.
Excellent organization skills, detail-oriented, able to prioritize work, manage work flow with unexpected interruptions and meet deadlines.
Demonstrate troubleshooting, problem-solving and decision making skills.
Ability to work independently.
Experience with Microsoft Office, Microsoft Windows, Google Suite, QuickBooks, and 4-H Online.
Experience with website and social media.
Knowledge and understanding of financial policies and procedures.
Skill with spreadsheets, formulas, formats.
Experience solving and troubleshooting technical application problems.
Experience setting up meetings and events.
Knowledge of 4-H program and terminology.
Access to a strong and reliable internet connection at home due to the possibility of remote work.
About the Job
Principal Office & Administrative Specialist (Job Code 1826)
$17.03 per hour (or more depending on qualifications)
100% time (40 hours/week); University benefits ( https://humanresources.umn.edu/benefits ).
8:00 a.m. - 4:30 p.m., Monday through Friday
Wilkin County Extension Office, 505 S 8 th St, Breckenridge MN 56520
Regional Director, Northwest
September 11, 2020
, open until filled
PURPOSE OF POSITION
This position is part of a county Extension office staff team who is vital to Extension's outreach mission in connecting local needs with University resources. This position provides day-to-day operations including customer service, administrative support for county Extension programs and activities, and financial transactions and recordkeeping.
The person in this position serves as the first point of contact for customers and performs general office duties as assigned. Duties include, but are not limited to, providing customer service by telephone, email and in-person; problem-solving and responding to public inquiries or requests by providing resources and referrals; typing correspondence; entering detailed program and financial data; maintaining detailed technical office records; providing computer word processing, data, record and file management; preparing reports; assisting with office purchases; maintaining departmental list serves, social media and websites; and maintaining confidentiality.
The following duties are typical for this position. These are not exclusive or all-inclusive. Other duties may be required and assigned.
Essential Duties and Responsibilities
Serve as point of contact for the county Extension office and building.
Provide clerical and technical office support for Extension programs and staff: 4-H, SNAP-Ed, Master Gardeners, county Extension educators and regional director.
Create, modify, edit, format files and electronic documents, brochures, program fliers, posters, reports and correspondence.
Assist in communicating Extension programs through website updates, social media, list serves, and print and radio media.
Provide clerical, logistical and technical support for the county 4-H program:
Support 4-H program volunteers and members with enrollment, event registration, promotion materials
Assist individual 4-H clubs
Maintain 4-H databases and generate reports
Assist 4-H program coordinator in planning and developing 4-H county fair resources and events:
Primary coordinator of county fair 4-H database for registrations, reports, judges' call sheets, exhibitor cards, establishment of hierarchy, processing of fair premium checks
Assist with the Animal ID process
Edit, print and distribute 4-H premium book
Assist in recruiting and preparing material for county fair judges
Order and organize supplies (ribbons, stickers, promotional items, etc.)
Provide information and coordination support at the county fair
Provide support for auction, awards ceremony and other special events
Provide support to the county Extension committee by making logistical arrangements, preparing agendas including attachments, processing per diems, sending various communication, assisting with the Farm Family Award program and other duties
Administer Extension accounting activities including deposits, accounts payable and processing invoices and vouchers for payment. Reviews financial statements for activity and assists with budget preparation.
Maintain the personal computer system; evaluate and troubleshoot computer software and hardware issues and consult with Information Technology.
Operate and maintain general office equipment.
Order, maintain and handle office supplies and publications for the department.
Coordinate in and outgoing mail.
Maintain schedule for office meeting rooms.
Stay current and maintain up-to-date information on policy and regulation changes as they occur.
Participates in professional staff development and conferences.
Completes other duties as delegated or assigned.
Work is typically performed in an ordinary office environment, involving prolonged sitting, standing, walking, bending or twisting. Some repetitive motions (such as from typing or data entry) will occur, but will be frequently interspersed with other activities. Physical activity is light and intermittent such as walking through the facility or carrying files or materials. Some lifting of up to 50 pounds may be required. This position requires a high level of attention to detail and deadlines. Proficiently use computers, printers, calculators, telephones, copiers, scanners, fax and general office equipment. There are frequent interruptions during the work day. Occasional attendance of early morning or evening meetings may impact the work schedule. Drives regularly on short errands or intermittently to meetings. May require extra hours during the county fair season.
About the Department
University of Minnesota Extension is a collegiate unit that partners with other University units to deliver research-based educational programs in counties throughout Minnesota. Extension's educational programs are organized and delivered within Extension Centers in Youth Development, Family Development, Community Vitality, and Agriculture, Food and Natural Resources. Find further information at Extension website http:/ / www.extension.umn.edu .
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position.
Please attach the following required application materials
Your application will need to include:
- Must include required and preferred experience detailed in the job qualifications.
- Must include names and contact information for three (3) professional references on or attached to your cover letter or resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. Instructions can be found here, https://humanresources.umn.edu/find-job/using-job-app-system .
To request an accommodation during the application process, please e-mail email@example.com or call (612) 624-UOHR (8647).
For questions about applying online, contact:
Tiffany McMillan, Extension Human Resources, tiffmcm@ umn . edu .
For questions about this position contact:
Ben Anderson, Regional Director, Northwest, firstname.lastname@example.org.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Background Check Information
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About the U of M
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.