Administrative office specialist resume examples from 2026

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Updated March 26, 2025

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Administrative office specialist resume

Karen Price

(500) 555-7194 | kprice@example.com

Cherryville, NC | 60806 N. Cedar St. - 13425

Work experience

2019 - Present
Administrative Office Specialist, United States Marine - Cherryville, NC
- Managed calendars and travel arrangements including hotel reservations and car rentals.
- Maintained detailed calendar of appointment schedules for business meetings, conferences, domestic/international travel arrangement and special events.
- Standardized medical records system of 1800 employees and processed medical data for traveling employees
- Operated a nine-line phone system, including professionally answering, taking messages, and routing calls to the appropriate team member.
2018 - 2019
Marketing Office Assistant, QuikTrip - Tulsa, OK
- Designed wardrobe and props for photo shoots and department functions, including designing and sewing wardrobe and paper crafting.
- Managed the sales department calendars using MS Outlook and took care of all travel arrangements for the Sales Team.
- Supported Chief Executive Officer and Chief Financial Officer.
- Created flyers, newsletters, and email campaigns in order to promote events and fundraisers
2017 - 2018
Services Clerk, QuikTrip - Tulsa, OK
- Clean, write orders, cash register, customer service, manager experience, soldering, building parts, assembly line
- Recommended grocery items based off of customers' wants and needs.

Skills

Logistics
Sick Leave
Service Desk
A/V
Communication
Executive Office
Office Tasks
Procedures
Sales Floor
Offering Assistance

Education

High School Diploma, (2017 - 2017)
,

Administrative office specialist resume

Douglas Barnes

(610) 555-3126 | dbarnes@example.com

Jacksonville, FL | 53460 E. Second Ave. - 50206

Work experience

2018 - Present
Administrative Office Specialist, CSX - Jacksonville, FL
- Cleaned up Engineering, Communication, and Signals data for myJOBtrax launch.
- Prepared documents, correspondence, and presentations, including confidential information.
- Developed custom Java code to map Sharepoint content Metadata to WebCenter UCM Metadata.
- Complete forms in accordance with company procedures.
- Formulated procedures for the systematic retention, protection, retrieval, transfer, and disposal of personnel and accounts payable records.
- Coordinate counseling efforts with mental health professionals and other health professionals such as doctors, nurses, and case managers.
2015 - 2018
Administrative Associate, Great Clips - Jacksonville, FL
- Conduct web-based follow-up contacts with prospective volunteers to solicit involvement.
- Forecasted and determined subsistence needs and requirements for the menus provided by the Dining Facility Manager.
- Assist recruiting with interview days, print resumes, organize interview schedules, oversee recruiting area welcoming candidates as they arrive.
- Set up and oversee administrative policies and procedures for offices or organizations.
2014 - 2015
Cosmetologist, Great Clips - Jacksonville, FL
- Update and maintain customer information records, such as beauty services provided Train or supervise other hairstylists, hairdressers and assistants.
- LICENSE Virginia State Board of Cosmetology License (current)

Skills

Telephone Calls
Resource Management
New Styles
Liquid Soap
Direct Reports
Beauty Products
Travel Arrangements
New Trends
Hairstylist
Sharepoint

Education

Some College Courses, Cosmetology (2014 - 2014)
Florida State College at Jacksonville
Jacksonville,

Administrative office specialist resume

Amber Edwards

(990) 555-5932 | aedwards@example.com

Houston, TX | 21160 S. Park Ave. - 30840

Work experience

2016 - Present
Administrative Office Specialist, KBR - Houston, TX
- Assist in activities which includes prescreening applicants, scheduling appointments.
- Updated organizational operating procedures, manuals and employee personnel files.
- Provided calendar management for client or business unit meetings, including administration, scheduling, and communication.
- Set up Network ID's, Parking Permits and Computer Inventory for New Hires/ Interns - Handling of confidential documents.
- Conducted extensive Internet research on competitors and potential acquisitions, reporting findings to CFO.
2015 - 2016
Administrative Aide, Exxon Mobil - Houston, TX
- Generated and maintain production data on spreadsheets and database.
- Support to owner in various areas including use of QuickBooks and tax software.
- Handled customer service as the face of the council.
- Provided administrative support including typing/word processing, mail preparation, copying, and distribution.
2005 - 2015
Customer Service Administrator, Walgreen Co - Houston, TX
- Operated store cash register Provided excellent customer service and product recommendations Maintained store inventory, store signage and display
- Maintained warehouse in cleanliness, and up keep of organization to ensure easy and safe transition to sales floor.
- Migrated WMB applications from AIX servers to LINUX servers.
- Provide timely service and resolved customer complaints.
- Assist in restocking and recovery of merchandise on the sales floor.

Skills

Legal Documents
Isrs
Administrative Tasks
HR
Sales Goals
Windows
Database
Word Processing
CSA
Front End

Education

High School Diploma, (2000 - 2000)
,

Administrative office specialist resume

Stephanie Lopez

(620) 555-5815 | slopez@example.com

Carrollton, TX | 16633 E. Oak Rd. - 94114

Work experience

2011 - Present
Administrative Office Specialist, UT Southwestern Medical Center - Carrollton, TX
- Provide administrative support to select staff members.
- Build and program communication plan into radio communication devices.
- Served as a resource to co-workers, management, physicians regarding workers comp issues and updated procedures.
- Call in prescription refill and receive all medical records for patients' follow-up visits.
2009 - 2011
Office Administrator/Receptionist, D-R SERVICES - Carrollton, TX
- Interacted closely with patients including answering telephones and scheduling appointments.
- Answer telephone calls and assess urgency of call.
- Provided pleasant customer service to all patients and staff.
- Develop, analyze, organize, and evaluate office operations and procedures.
2007 - 2009
Customer Service Administrator, Men's Wearhouse - Houston, TX
- Worked with personnel from store level to executive level to implement creative problem-solving techniques aimed at customer retention and cost management.
- Team work on the sales floor and organizing products.
- Answer calls in the call queue when short staffed/backup for CSA.
- Arrange merchandise on fixtures and maintains non-promotional signs on the sales floor according to Company standards.

Skills

Front Office
POS
Conference Room
Telephone Calls
Windows
Committee Meetings
Real Estate
Data Collection
Medical Records
Sales Floor

Education

High School Diploma, (2002 - 2002)
,

Administrative office specialist resume

Vincent Ramirez

(310) 555-6571 | vramirez@example.com

Greensboro, NC | 41175 E. Second Ave. - 47306

Work experience

2014 - Present
Administrative Office Specialist, North Carolina Central University - Greensboro, NC
- Update HR slide deck for Quarterly Communication Meetings.
- Prepared PowerPoint presentations, prepared Excel files with analytical data including charts and graphs for department milestone reviews.
2012 - 2014
Administrative Officer, North Carolina Central University - Greensboro, NC
- Coordinated travel arrangements, scheduled meetings, and prepared expense reports and correspondence for Executive Sales Team.
- Worked with Insurance agents and adjustors to ensure great customer service for mutual customers
- Supported Group and Regional offices on confidential information pertaining to stores.
- Supported Managers and Sales Director with special projects, expense reports and travel arrangements.
2010 - 2011
Community Service Volunteer (Part-Time), The Salvation Army - Chapel Hill, NC
- Assisted the business procedures and customer service for travel group tours domestically and internationally.
- Certificate of Appreciation in Tornado in Oklahoma (Emergency Disaster Services) - 2013
- Prepared audio guides, general information, flyers, brochures and museum announcements.
- Provided customer service in clothing and domestics while maintaining a neat and clean area.

Skills

Travel Arrangements
Special Education
HR
Telephone Calls
Executive Office
Human Resources
Community Members
Safe Environment
Intellectual Disabilities
Document Preparation

Education

Master's Degree, Social Work (2011 - 2012)
University of North Carolina at Greensboro
Greensboro,
Bachelor's Degree, Psychology (2008 - 2011)
University of North Carolina at Chapel Hill
Chapel Hill,

How to write an administrative office specialist resume

Craft a resume summary statement

A resume summary is your opening statement that highlights your strongest skills and top accomplishments. It is your chance to quickly let recruiters know who you are professionally - and why they should hire you for the administrative office specialist role.

Step 1: Start with your professional title, or the one you aspire to.

Step 2: Detail your years of experience in administrative office specialist-related roles and your industry experience.

Step 3: What are your biggest professional wins? Here is your opportunity to highlight your strongest accomplishments by placing them at the start of your resume.

Step 4: Don't forget, your goal is to summarize your experience. Keep it short and sweet, so it's easy for recruiters to quickly understand why you're a great hire.

Hiring managers spend under a minute reviewing resumes on average. This means your summary needs to demonstrate your value quickly and show why you are the perfect fit for the administrative office specialist position.

Please upload your resume so Zippia’s job hunt AI can draft a summary statement for you.

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List the right project manager skills

Many resumes are filtered out by hiring software before a human eye ever sees them. A robust Skills section can let recruiters (and bots) know you have the skills to do the job. Here is how to make the most of your skills section:

Look to the job listing. You often need to include the exact keywords from the job description. Take note of the skills listed for the job.
Put all relevant hard and soft skills in your skills section.
Be specific. If you are too broad, you may not be giving the best picture of your skills and leave the hiring manager uncertain of your abilities.
Be up to date. Software names change and companies merge. Don't look out of touch by being careless.
Be accurate. Spelling and even upper or lowercase can dramatically change meanings. Make sure you are correctly listing your skills.

These five steps should give you a strong elevator pitch and land you some administrative office specialist interviews.

Here are example skills to include in your “Area of Expertise” on an administrative office specialist resume:

Customer Service
Data Entry
Word Processing
Payroll
PowerPoint
Phone Calls
HR
Front Desk
Travel Arrangements
Provides Administrative Support

Database Management
Office Management
Clerical Support
Office Equipment
Access Database
Purchase Orders
Financial Reports
Math
Office Procedures
Administrative Tasks

Office Operations
SharePoint
Background Checks
Administrative Assistance
Meeting Minutes
Collective Bargaining
Schedule Appointments
Financial Aid
Credit Card
Telephone Calls

Zippia’s AI can customize your resume for you.

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How to structure your work experience

Your employment history is arguably one of the most important parts of your resume. It shows you have experience and foundation in your field to successfully master the administrative office specialist position. Here is how to most effectively structure your work experience:

List your most recent experience first, followed by earlier roles in reverse chronological order. Employers care about your most recent experience the most.
Start with your job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.
Include only recent, relevant jobs.

How to write administrative office specialist experience bullet points

Effective job bullet points do more than just describe your job duties. Instead, they should be specific and measurable accomplishments. Here are some strategies to mastering job bullet points:

Use strong action verbs like Led, Built, or Optimized.
Follow up with numbers when possible to support your results. How much did performance improve? How much revenue did you drive?
Wrap it up by explaining the actions you took to achieve the result and how you made an impact.

Here are great bullet points from administrative office specialist resumes:

Work history example #1

Medical Administrative Specialist

American Cancer Society

Booked, Canceled, and Scheduled follow up appointments at Patients request utilizing CHCS.
Executed member transactions, accessed and updated account information, answered customer questions and utilized various communication channels.
Entrusted to input and reconcile all ICD-9 codes with patient diagnoses to increase initial return on insurance billing.
Implemented usage of RTCs within Beaufort CBOC PACT Team 01, Tran.
Administered medical history questionnaire session and educated donors concerning community awareness while adhering to HIPPA laws and regulations.

Work history example #2

Office Employee

Robert Half International

Gathered biweekly payroll earnings from CMHC, an internal accounting/billing software.
Compiled bi-weekly payroll reports, reconciled payroll benefits for payment, and completed month end and quarterly reports.
Received incoming US/FedEx mail, deliveries, supplies and branch bags.
Assisted accounts payable and accounts receivable with database encoding to validate inventory.
Processed synthetic gene orders using several custom designed databases and software programs.

Work history example #3

Administrative Office Specialist

AT&T

Provided problem resolution updates with clear positive communication to the office.
Maintained a precise well-structured technical library that provided both in-depth details references and trouble-shooting procedures.
Prepared correspondence, PowerPoint presentations, Excel spreadsheets and maintained Executive Office Organizational Chart.
Prepared meeting and presentation materials, including graphs, Excel reports and PowerPoint slides.
Performed secretarial, payroll, clerical and administrative functions for upper management.

Work history example #4

Administrative Office Specialist

Columbia University

Developed and managed various databases.
Created administrative operations procedures manual to provide training and mentoring to newly hired health science administrative professionals.
Provided support for the graduate program, field communications, and faculty research.
Supported class Deans with office operations and projects pertaining to student advising and academic counseling.
Maintained and organized filing systems across various databases.

Zippia’s AI can customize your resume for you.

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Add an education section to your resume

The education section should display your highest degree first.

Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.

If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.

Here are some examples of good education entries for resumes:

High School Diploma

2017 - 2017

Some College Courses in cosmetology

Florida State College at Jacksonville, Jacksonville, FL

2014 - 2014

Highlight your administrative office specialist certifications on your resume

Certifications can be a crucial part of your resume. Many jobs have required certifications.

To list, use the full name of the certification and the organization that issued it, along with the date of achievement.

Here are some of the best certifications to have on administrative office specialist resumes:

Certified Billing and Coding Specialist (CBCS)
Certified Medical Administrative Assistant (CMAA)

Updated March 26, 2025

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