Administrative Office Specialist Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applicant with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate.

At Zippia, we went through over 2,003 Administrative Office Specialist resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Five Key Resume Tips For Landing An Administrative Office Specialist Job:

Relevant Experience
Make sure that the jobs, experience, and accolades that you do include are relevant to the position you’re applying for.
The Right Skills
This is a great time to run wild with those keywords found in the job description. If they’re looking for someone with Office Supplies, be sure to list it as a skill.
Quantifiable Achievements
Achievements and awards relevant to the position speak louder than a high GPA, especially if you can quantify your achievement with a number.
Your Unique Qualities
Recruiters and hiring managers are looking at hundreds of resumes. Let yours stand out, and try not to sound too boring.
Strong Content
If you’ve had a lot of jobs, this shouldn’t necessarily be a list of all of them. This is a document designed to market you to a potential employer, so choose the strongest content.

How To Write An Administrative Office Specialist Resume

Contact Information
First things first — employers only spend about six seconds looking at resumes before they decide to keep them or throw them away, so you should definitely let them know whose it is.
Commute and relocation are things that employers take into consideration when sifting through candidates, so provide your current address in your resume header so that employers have an idea of where you are in relation to their office.
LinkedIn Profile
If you feel that a link to your social media profile could further your standing as a candidate, go ahead and include it. This doesn’t mean you should throw in a link to your hilarious Twitter profile, but instead provide your LinkedIn profile.
Professional Summary (Objective)
Career objective statements are one of the most overlooked pieces of otherwise stellar resumes. It’s not that every Administrative Office Specialist CV out there needs one — it’s just that the ones that really do need them typically never think to include them.
The goal of this section is simple: to summarize the resume in a few short sentences. Through your resume summary you enable employers to quickly learn whether you are a good match for the job. Here are a few things to keep in mind when writing a professional summary:
Keep it short: it should be 4 sentences max
Highlight your most impressive skills or achievements

Not sure which skills are really important?

3 Big Tips For Listing Skills On Your Resume
Make sure to only include your hard skills on your resume. In addition, include the most in-demand administrative office specialist skills. Below we have listed the top skills for an administrative office specialist : The more keywords your resume can “match,” the more likely it is that your resume will be selected for review by human eyes.
Top Skills for an Administrative Office Specialist
See All Administrative Office Specialist Skills
Here are a few key points of to keep in mind while writing your skills section:
Include between 6 to 12 skills
Make sure to only include hard skills
Highlight your most impressive skills or achievements
The work experience section of a resume is all about highlighting the achievements that an employer would want to see. Here are some examples from different Administrative Office Specialists:

Example # 1

Administrative Officer

  • Update agent information in database.
  • Arranged travel plans through corporate travel site.
  • Scanned all manufacturing logsbooks and placed in Production database and archived to QAD dept.
  • Created, inserted and retrieved SharePoint documents for Project Manager Engineers.
  • Recorded staff updates and reproduced documents for Company SharePoint review.

Example # 2

Admissions Assistant

  • Maintained cash office through daily reconciliation of replenishments and disbursements.
  • Act as liaison for district HR office to help resolve HR issues.
  • Assisted in the removal of all applications from the Taleo system.
  • Completed on boarding for all new hires; input employee information into PeopleSoft.
  • Dispositioned and scheduled 150+ job applicants using Taleo.

Example # 3

Admissions Assistant

  • Make runs to the court room and judges offices.
  • Worked with Microsoft Excel sheets to create documents, summarize numbers, and calculate student GPAs.
  • Develop officials training seminars and PowerPoints for all sports.
  • Transformed boating operations at Grand Floridian and Polynesian Resorts by assisting with guest inquiries and providing excellent customer service.
  • Open, sorted and distributed incoming correspondence, including faxes and email.

Example # 4

Administrative Office Specialist

St. John Providence
  • Use Microsoft Office Suite to create spreadsheets, charts and other documents used within the organization.
  • Trouble shoot the following applications, Meditech, Novell, Healthstream, and Kronos; etc.
  • Printed schedules, HIPAA forms, operative reports, and prepared charts/IDX certified.
  • Adhere to all HIPAA regulations.
  • Assisted with the planning and implementation of healthcare administrative strategies while achieving short and long-term operational goals for Long Term Care.

Show More
How much work experience does the average administrative office specialist candidate have?
The average administrative office specialist resume contains 5.0 years of work experience.
Write your work experience section in a way that embraces your administrative office specialist skills. Sounds easier said than done? Take a look at how other people have done it. Below are real examples from administrative office specialist resumes that people have included in their work experience section to demonstrate their knowledge of key skills:
As an administrative office specialist, you may wonder exactly how your education section should look. Administrative Office Specialist roles often require a Some College Courses degree or higher, so the majority of administrative office specialist resumes that we looked at contained a some college courses degree.
Overwhelmingly, those applying to administrative office specialist positions majored in Business. Some of the other common majors that appear on administrative office specialist resumes include Health Care Administration, Accounting, and Psychology.
As shown above, the Education section can be very brief. However make sure to include the following:
The name of the school you attended
The year you attended
Your major
Your GPA
The level of education you attained

Administrative Office Specialist Salary

Did your resume land you an interview? Be prepared to talk salary.

How To Answer "What Are Your Salary Requirements"

When you are ready to send your resume to employers, it's important to be aware of the current market conditions for Administrative Office Specialists. Salary can vary based on factors such as location, company, and industry. Check out our detailed salary information for Administrative Office Specialists to learn more.

Average Employee Salary
Min 10%
Median 50%
Max 90%
Updated May 19, 2020