Become An Administrative Officer

* If selected at the G band: This position demonstrates independence in planning and use of resources to accomplish work, which is typically reviewed to ensure timeliness and compliance with policy/requirements.
* Reviews and issues agency determinations for Non
* Rulemaking Aeronautical (NRA) studies submitted in accordance with CFR Part 157 under the supervision of an engineer or community planner.
* Tracks receipt and processing of FAA Form 5010 for updating the FAA’s National Flight Data Center (NFDC) systems (NASR, NFDD, etc.).
* Review and issues Airports Division response on Obstruction Evaluation (OE) proposals.
* H Band Duties:
* Serves as focal point responsible for the planning, monitoring and executing the annual operating budget.
* Monitors and tracks expenditures from the operational budget.
* Prepares quarterly reviews and monthly budgetary requirements for review by manager.
* Oversees the correspondence program, property system, time and attendance, and training for the organization.
* Prepares and tracks documents and personnel actions for recruitments, promotions, reassignments, resignations, and retirements.
* Makes recommendations to Manager on procedural and policy matters related to personnel management.
* Coordinates with regional office/HQ on matters concerning position management and staffing.
* Monitors and prepares appropriate documentation in support of procurement request for office supplies, materials, services and government leased vehicles as requested.
* Ensures appropriate levels of review and signature for approvals.
* Serves as the Property Delegate responsible for maintaining accountable property records in property management system.
* Performs annual inventory and processes actions for approval by the Property Custodian.
* Reviews and verifies employee time and attendance in payroll system and alerts manager of any discrepancies
* Tracks staff completion of mandatory training.
* Assists management with calls for training.
* Enrolls employees in training courses using electronic learning system, ensures course pre-requisites are met and monitors completion of mandatory training.
* Administers grants for the organization.
* Reviews and evaluates adequacy of internal grants policies and procedures.
* Prepares, processes, issues grants’ compliance with reporting requirements.
* Monitors, assesses and ensures awardee complies with all terms and conditions of the award.
* Conducts post-award reviews and analyses to identify management, financial, and administrative issues.
* Provides guidance to staff on issues related to travel management based upon knowledge of FAA Travel regulations and policies.
* Serves as the funds certifier for all transactions in the E2 travel management system.
* Provide administrative support for Airport Improvement Program (AIP) and/or Passenger Facility Charge (PFC) program as directed by the Manager.
* Reviews and issues agency determinations for Non
* Rulemaking Aeronautical (NRA) studies submitted in accordance with CFR Part 157 under the supervision of an engineer or community planner.
* Tracks receipt and processing of FAA Form 5010 for updating the FAA’s National Flight Data Center (NFDC) systems (NASR, NFDD, etc.).
* Review and issues Airports Division response on Obstruction Evaluation (OE) proposals.
* Travel Required
* Occasional travel
* The job may require travel from time- to-time, but not on a regular basis.
* The travel may be for training or other work-related duties.
* Supervisory status
* No
* Who May Apply
* This job is open to…
* FAA Employees
* Internal Employees in the Denver Airports District Office (ADO) only
* Questions? This job is open to 1 group.
* Job family (Series)
* Administrative Officer
* Requirements
* Help
* Requirements
* Conditions of Employment
* US Citizenship is required.
* Selective Service Registration is required for males born after 12/31/1959.
* Must submit an SF50 (See Required Documents)
* We are not accepting applications from noncitizens.
* Qualifications
* To qualify for this position you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV
* F (FG/GS 5/7/9) in the Federal Service for the FV
* G band.
* Specialized experience includes office support services, personnel management, and document control.
* Overseeing supply needs, material movement, real property, and budget for the organization.
* Knowledge of Microsoft Office and/or other electronic systems.
* To qualify for this position you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV
* G (FG/GS 10/11) in the Federal Service for the FV
* H band.
* Specialized experience includes office support services, personnel management, and document control.
* Overseeing supply needs, material movement, real property, and budget for the organization.
* Knowledge of Microsoft Office and/or other electronic systems.
* Experience in overseeing a grants management program, and operational budget reconciliation.
* IF SELECTED AT THE H BAND: This position is able to resolve most problems and issues without the assistance of a more experienced professional.
* Full Promotion Potential to the FV
* H Grade Level: Identification of promotion in the vacancy announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date.
* Promotion will depend upon the selectee meeting all training, qualification requirements, and recommendation by the supervisor.
* Educatio

* Duties of this position include, but are not limited to:
* Process payments of account payables using the State's Advanced Purchasing and Inventory Control System (ADPICS) in compliance with State and Federal regulations, policies and procedures.
* This includes verifying invoices against support documentation including purchase orders, contracts, receiving reports and packing slips.
* Provide support to MEMA Program Managers by assisting with inquiries made regarding payments from their respective grant programs.
* Reconciles Petty Cash Account to budgeted amount on a quarterly basis.
* MEMA representative for the Annual Maryland Emergency Management Conference Committee.
* Participate in all meetings and maintain spreadsheet of expenses for MEMA sponsored attendees.
* Provide backup for Fleet Vehicle assignments, Procurement and Front Desk Receptionist.
* Function as agency's RSTARS/ADPICS Vendor Coordinator.
* This function includes ensuring FMIS vendor information is current

* Serves as Chief, Administration Section (AS), managing all administrative programs.
* Conducts and directs complex studies related to management analysis, organizational dynamics, and administrative program management.
* Manages or directs the management of HIF financial resources and assists in the management of Observing System Division (OSD) financial resources and ensures regulatory compliance for the Fee-for
* Service Component of the Working Capital Fund (WCF).
* Provides supervision and guidance to employees in the AS and conducts performance reviews and evaluations of work accomplishments of employees.
* Provides advice on the implications of proposed management decisions and the administrative aspects involved in the acquisition, retention, motivation, development and use of manpower

* coordinating administrative support functions by procuring office supplies and equipment; managing property, space, records and facilities maintenance; using office automation systems and databases to track files, retrieve and/or input data, and conduct preliminary searches; and providing administrative advice to management.
* OR
* Master's OR two full years of progressed higher level graduate education leading to such a degree at an accredited or pre-accredited college or university OR LL
* B or J
* D., if related Ph.D. equivalent doctoral degree.
* OR
* A combination of graduate education and experience.
* This will be calculated using your résumé and unofficial transcripts or a list of courses/course hours submitted with your application.
* National Service Experience (i.e., volunteer experience)
* Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student, social).
* Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
* You will receive credit for all qualifying experience, including volunteer experience.
* Qualifications Must Be Met:
* The qualification requirements listed above must be met by the closing date of this announcement.
* The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.
* If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
* Educatio

* 7:30 a.m.
* p.m. (Shifts may change on a permanent or temporary basis based on clinical care needs.)
* Compressed/Flexible Schedule:
* Not Available
* Telework:
* Not Available
* Virtual:
* This is not a virtual position
* Position Description Title/PD#:
* Administrative Officer/ 675
* Relocation/Recruitment Incentives:
* Not Authorized
* Financial Disclosure Report:
* Not Required
* The selectee may be required to work or travel between any of the locations within Corporate Orlando, including the new Lake Nona campus.
* The selectee may also be required to work various shifts on a permanent or temporary basis, based on patient care needs.
* This job opportunity announcement may be used to fill additional vacancies in similar positions within corporate Orlando.
* This includes the same grade level and occupational series, but may be used for a different service or location.
* Travel Required
* Occasional travel
* You may be expected to travel for this position.
* Supervisory status
* No
* Who May Apply
* This job is open to…
* Status Candidates (Merit Promotion and VEOA Eligibles)
* Questions? This job is open to 2 groups.
* Job family (Series)
* Administrative Officer
* Requirements
* Help
* Requirements
* Conditions of Employment
* You must be a U
* S. Citizen to apply for this job.
* Subject to a background/suitability investigation.
* Designated and/or random drug testing may be required.
* Selective Service Registration is required for males born after 12/31/1959