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The differences between administrative officers and administrative aides can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative officer and an administrative aide. Additionally, an administrative officer has an average salary of $64,338, which is higher than the $38,714 average annual salary of an administrative aide.
The top three skills for an administrative officer include veterans, human resources and rehabilitation. The most important skills for an administrative aide are customer service, word processing, and proofreading.
| Administrative Officer | Administrative Aide | |
| Yearly salary | $64,338 | $38,714 |
| Hourly rate | $30.93 | $18.61 |
| Growth rate | -8% | -8% |
| Number of jobs | 98,238 | 96,883 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 59% | Bachelor's Degree, 54% |
| Average age | 50 | 50 |
| Years of experience | 2 | 2 |
An administrative officer is responsible for performing administrative and clerical duties to support the company's operations and maintain efficient production. Administrative officers should have excellent office management principles, handling various tasks under minimal supervision and strict deadline. They must be detail-oriented, especially on data processing systems, to encode information and update the company's documents. An administrative officer should be highly-communicative to respond to customers' inquiries and concerns, negotiate with suppliers and third-party vendors, scheduling meetings, and creating business transaction reports.
An administrative aide performs daily administrative support tasks in an office, helping to keep the workflow smooth and efficient. Their duties typically include organizing and disseminating documents, answering calls and correspondence, forwarding messages, greeting visitors and answering inquiries, and preparing and processing files. They may also participate in monitoring the inventory of office supplies, handling procurement requests when necessary. Furthermore, an administrative aide may also serve as the record-keeper of the office, updating databases in adherence to the company's policies and regulations.
Administrative officers and administrative aides have different pay scales, as shown below.
| Administrative Officer | Administrative Aide | |
| Average salary | $64,338 | $38,714 |
| Salary range | Between $40,000 And $103,000 | Between $30,000 And $48,000 |
| Highest paying City | San Francisco, CA | Windsor, CT |
| Highest paying state | Oregon | Connecticut |
| Best paying company | UBS | Columbia University in the City of New York |
| Best paying industry | Finance | Utilities |
There are a few differences between an administrative officer and an administrative aide in terms of educational background:
| Administrative Officer | Administrative Aide | |
| Most common degree | Bachelor's Degree, 59% | Bachelor's Degree, 54% |
| Most common major | Business | Business |
| Most common college | Western Carolina University | Western Carolina University |
Here are the differences between administrative officers' and administrative aides' demographics:
| Administrative Officer | Administrative Aide | |
| Average age | 50 | 50 |
| Gender ratio | Male, 42.8% Female, 57.2% | Male, 22.0% Female, 78.0% |
| Race ratio | Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 65.9% American Indian and Alaska Native, 0.7% | Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 66.0% American Indian and Alaska Native, 0.7% |
| LGBT Percentage | 6% | 6% |