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Administrative Officer

Department of Commerce
Gaithersburg, MD
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Duties

Summary

NIST works with industry and science to advance innovation and improve quality of life. We're looking for a Administrative Officer to join our team!

This announcement will close at 11:59 p.m. Eastern Time on 10/25/2021

Learn more about this agency

Responsibilities

The NIST Material Measurement Laboratory (MML) conducts measurement science research for industries based in serves as the national reference laboratory for measurements in the chemical, biological and material sciences, and contributes technical expertise to the development of standards. MML researchers perform through activities ranging from fundamental and applied research, to the development and dissemination of certified reference materials, evaluate critically evaluated data, and create other programs and tools to assure the quality of measurement results. MML is also responsible for coordinating the NIST-wide Standard Reference Material and Standard Reference Data programs. Our work supports areas of national importance: We contribute to the development of new vaccines and biologic drugs, characterize the performance of alternative fuels and refrigerants with less greenhouse gas potential, assess pollutants including ocean plastics, and help develop new materials for lightweight, fuel efficient transportation.

The incumbent will serve as an Administrative Officer for the Material Measurement Laboratory. The incumbent is expected to perform the full range of administrative officer responsibilities. Responsibilities include administering the budget, financial management, human resources, and other general administrative activities consistent with programmatic objectives and NIST policies. The incumbent routinely confers with and advises management to identify and resolve administrative problems and needs and is also expected to provide guidance, advice, and information on these matters to other organizations. General administrative activities include, but are not limited to, acquisition actions, assistance awards, bankcard activities, and travel management. The incumbent will be expected to perform duties independently with minimal guidance and have the ability to effectively perform analysis and issue resolution.

Travel Required

Not required

Supervisory status

No

Promotion Potential

3

* Job family (Series)

0341 Administrative Officer

* Requirements

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Requirements

Conditions of Employment

* U.S. citizenship
* Males born after 12-31-59 must be registered for Selective Service
* Suitable for Federal employment
* Fully vaccinated against COVID-19

Qualifications

Basic Requirements

To qualify, applicants must have one year of specialized experience equivalent to the GS-11 (ZA-II for NIST). Specialized experience is defined as experience coordinating administrative functions for an organization to include budget planning, financial management, human resources management, acquisitions, travel management, property management, and space management.

Experience refers to paid and unpaid experience, including volunteer work done. We will credit all qualifying volunteer experience in your application.

The qualification requirements in this vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook.

Applicant Reconsideration

Education

Education completed outside of the U.S. must be evaluated by an accredited organization to ensure that it is comparable to education received in accredited institutions in the U.S. Click here to view a listing of accredited organizations from the Department of Education's website. A copy of the foreign education evaluation (containing the results with a course by course listing) is required with your application.
New
2d ago

Administrative Officer

Department of Health and Human Services
Silver Spring, MD
This position is located in the Food and Drug Administration, Center for Drug Evaluation and Research (CDER), Office of Translational Sciences, Office of Administrative Operations (OAO) located in Silver Spring, Maryland.
Learn more about this agency

Responsibilities

* Provide support in budget formulation and execution involving basic administrative expenses.
* Serve as liaison with the human resources office and assure accuracy of work.
* Perform procurement and contracting administrative functions for the organization.
* Provide general administrative support related to office supplies, office property, or office moves.

Travel Required

Not required

Supervisory status

No

Promotion Potential

12

* Job family (Series)

0341 Administrative Officer

* Requirements

Help

Requirements

Conditions of Employment

* Citizenship Requirement: You must be a U.S. Citizen to be considered for this advertisement unless explicitly stated otherwise.
* Selective Service Registration: All applicants born male, on (or after) 12/31/1959, must be registered with the Selective Service System OR have an approved exemption. Visit www.SSS.gov for more info.
* FDA participates in e-Verify: All new hires must complete the I-9 form; this information will be processed through e-Verify to determine your employment eligibility. If a discrepancy arises, you must take affirmative steps to resolve the matter.
* Background Investigation Requirement: All employees must pass a security investigation. Failing to pass the background check may be grounds for removal or legal action. If hired, you may be subject to additional investigations at a later time.
* Time-in-Grade Requirement: If you are applying as a current Federal employee, you must meet the time-in-grade requirements described in the Qualifications section, generally, 52-weeks of comparable experience at the next lowest grade.
* You must meet ALL requirements by the closing date of this announcement to be considered. Only education, experience, and qualifications attained by this date will be considered. You must continue to meet all requirements through the hiring process.
* Certification of Accuracy: All information concerning eligibility and qualification is subject to investigation and verification. False representation may be grounds for non-consideration, non-selection, or appropriate legal action.
* Direct Deposit: You will be required to have all federal salary payments electronically deposited into a bank account with a financial institution of your choice.
* Additional selections may be made from this vacancy, within the same geographical area, by other organizational elements from within FDA, through shared corporate recruiting activities.
* By applying, you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS.
* Telework is at the discretion of the supervisor.
* Applicants must have at lease a fully successful or equivalent performance rating to receive further consideration for this position.

Qualifications

The position of Administrative Officer falls under the 0341 occupational series. To qualify for this position at grade GS-11/12, you must meet Time-in-Grade requirements by 11:59 pm EST on 10/22/2021.

Time-in-Grade: Any individual who is currently holding, or has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service, must meet time-in-grade requirements (must have served 52 weeks at the next lower grade or equivalent in the Federal service). Time-in-grade requirements must be met by the closing date of this announcement.

Minimum Qualifications for the GS-11: You must possess 1 year of specialized experience equivalent to the GS-9 in the Federal service, 1) planning, coordinating, and directing a variety of administrative activities for a program office: 2) performing execution and other activities related to the operating budget and addressing normal operating activities 3) analyze and make recommendation for best utilization of personnel and/or administrative resources; 4) administer various procurement and purchasing activities for the organization.

* OR-

Ph.D. or equivalent doctoral degree-or-3 full years of progressively higher-level graduate education leading to such a degree

* OR-

LL.M., if related

* OR-

Combination of education and experience: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond graduate level education.

Minimum Qualifications for the GS-12: You must possess 1 year of specialized experience equivalent to the GS-11 in the Federal service, 1) planning, coordinating, and directing a range of administrative activities for a program office; 2) performing execution and other activities related to the operating budget and addressing normal operating activities; 3) completing travel administrative actions and interpreting travel regulations for various situations; 4) preparing procurement and/or purchase requests, executing purchasing work, maintaining procurement and purchasing records; and 5) analyzing and making recommendations for best utilization of administrative resources.

In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the percentage of times the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.

If you are applying based on some other qualifying eligibility (i.e. you are not applying as a current Federal employee), you must meet the specific requirements of the eligibility you are claiming, and must have sufficient past experience to demonstrate that you are minimally qualified for this position. See Unique Hiring Paths on USAJOBS for more information about various ways you may be eligible to apply!

PHS Commissioned Corps Officers interested in performing the duties of this position within the Commissioned Corps may apply online to this announcement. Candidates will be referred to (CC) personnel and not as candidates for conversion to a permanent career or career-conditional appointment.

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must submit supporting documentation to verify your eligibility to apply for this vacancy. For most applicants, an SF-50 will be required. However, if you are applying as a Veteran, individual with a qualifying disability, or a displaced employee, you will be required to provide other supporting documents as applicable. See the Required Documents section for details.

Be sure that any files you upload as supporting documentation are free of security or compression features which render such documents unreadable to our system.

Education

TRANSCRIPTS:

Positions which are scientific or technical in nature often have very specific educational requirements. You must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned. If you are using education completed in foreign colleges or universities, see the Foreign Education section below for additional requirements.

Pay careful attention to the Qualifications and Education sections to identify vacancies where a transcript is required. Even if you hold a similar position or are a current employee, you are not exempt from transcript requirements.

Electronic Transcript Caution: If you have obtained your transcripts electronically, the file might contain security measures that could prevent our application system from reading the file. Therefore, you should consider asking the institution to provide the file in a non-secured electronic format. Alternatively, you could scan or take a photo of the printed copy of the transcript. If your uploaded transcript cannot be read by our system, you may receive consideration and credit for the information we can access.

See the Application Manager Documentation for tips on submitting your paper-based documents.

FOREIGN EDUCATION

Applicants

using part or all of their education completed outside of the U.S. to meet the qualification requirements

* must have their foreign education evaluated by an accredited organization to ensure that the foreign education is comparable to education received in accredited educational institutions in the U.S. We will only accept the completed foreign credential evaluation.

To be acceptable, the foreign credential evaluation must include/describe at a minimum, the following information: (1) The type of education received by the applicant; (2) The level of education in relation to the U.S. education system, and state that its comparability recommendations follow the general guidelines of the International Evaluation Standards Council; (3) The content of the applicant's educational program earned abroad, and the standard obtained; (4) The status of the awarding foreign school's recognition and legitimacy in its home country's education system; and (5) Any other information of interest such as what the evaluation service did to obtain this information, the qualifications of the evaluator, and any indications as to other problems such as forgery.

Note: Some positions require the completion of specific courses or a specified number of credit hours. Therefore, the foreign credential evaluation should provide information similar to that of an official transcript, to include a list of the courses taken, quarter and/or semester hours awarded, the cumulative grade point average (GPA), honors received, if any, date degree awarded.

Applicants can request an evaluation from a member organization of one of the two national associations of credential evaluation services listed below:

* National Association of Credential Evaluation Services (NACES)
* Association of International Credentials Evaluators

(AICE)

Credential evaluations are not free, and applicants are responsible for the cost of the selected service.

For more information about this requirement, please visit the U.S. Department of Education website for Foreign Education Evaluation
8d ago

Administrative Officer 1

Commonwealth of Pennsylvania
Remote or Harrisburg, PA
Print (http://agency.governmentjobs.com/pabureau/job\_bulletin.cfm?job ID=3260931&shared Window=0)
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Administrative Officer 1

Salary

$46,318.00 - $70,416.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Department

Department of Education

Job Number

CS-20213732-08630

Closing

10/26/2021 11:59 PM Eastern

Job Code

08630

Position Number

00089164

Bargaining Unit

A3

Pay Group

ST06

Bureau/Division Code

00163560

Bureau/Division

Bureau of Special Education, Division of Analysis and Financial Reporting

Worksite Address

333 Market Street

Worksite Address

7th Floor

City

Harrisburg

Zip Code

17126

Contact Name

Dr. Del Hart

Contact Phone

717-772-1114

Contact Email

dehart@pa.gov

+ Description

+ Benefits

+ Questions

THE POSITION

This is a great opportunity to work with highly professional educators at the Department of Education.

DESCRIPTION OF WORK

This position is in the Division of Analysis and Financial Reporting, in the Bureau of Special Education. The primary job duties are: prepare, revise, and track contracts and purchase orders; estimate fund expenditures for the upcoming fiscal year; monitor Funds Commitment Contracts; utilize the SAP and COLTS systems to maintain control of expenditures and encumbrances; initiate procurement requests and reviews with the Bureau of Management Services; review telephone invoices; submit requests for telephone inquiries; submit requests for technology hardware inquiries; and, collaborate with the Budget Office, regarding various budget submission documents.

+ Full-time employment.

+ Work hours Monday through Friday 7:30 a.m. to 4:00 p.m. with one hour lunch period.

+ You will have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

+ Alternate Work Schedule (AWS).

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

Qualifications:

+ Minimum Experience and Training Requirements - Two years of experience in varied office management or staff work; and a bachelor's degree; OR an equivalent combination of experience and training.

+ Must meet PA residency requirement (https://www.employment.pa.gov/Additional Info/Pages/default.aspx) - For more information on ways to meet PA residency requirements, follow thelink (https://www.employment.pa.gov/Additional Info/Pages/default.aspx) and click on Residency.

+ Donotsubmit resumes, cover letters, and similar documents. These documents willnotbe reviewed and the information contained therein will not be considered for the purposes of determining your eligibility for the position or to determine your score. Information to support your eligibility for the position must be provided on theapplication(i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Must be able to perform essential job functions.

Veterans:Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspxand click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals)

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/testoncefor this posting.

+ Your results will be provided via email.

Health & Wellness

We offer a comprehensive benefits package, including health coverage, vision, dental, and wellness programs.*

Work/Life Balance

We understand that there is more to life than work - and we want you to enjoy it!

For most positions, we offer paid vacation days, paid sick days, military leave, as well as paid time off for most major U.S. holidays. Alternate work schedules are available for certain positions.

Career Development

We want to help you grow and see your goals become a reality! Supervisors and human resource staff are available to help employees create a plan to develop skills for their current jobs or prepare for the next step in their careers. Employees can easily transfer between positions or agencies to expand knowledge and pursue new challenges while retaining leave and benefits. Additionally, there are a variety of programs available to help get you where you need to be.

Other Rewards

Commonwealth employees enjoy many other rewards, including opportunities for recognition, workplace charitable giving, and even special employee-only discounts.

For more information about benefits, health and wellness, work-life balance, career development, and other rewards go towww.employment.pa.govand click on the benefits box.

*Eligibility rules apply.

01

How many years of full-time experience do you possess in varied office management or staff work?

+ 2 years or more

+ 1 but less than 2 years

+ Less than 1 year

+ None

02

CS-MET 1 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

Do you possess a conferred bachelor's degree or higher?

If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add transcript(s) to the application after it has been submitted. If you answer "yes" to this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

+ Yes

+ No

04

If you answered NO to the above question, how much college coursework have you completed?

If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

+ 120 credits or more

+ 90 but less than 120 credits

+ 60 but less than 90 credits

+ 30 but less than 60 credits

+ Less than 30 credits

+ None

05

CS-INSTRUCTIONS You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to our FAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

+ Yes

06

WORK BEHAVIOR 1 - WRITTEN COMMUNICATION

Compiles information for financial, statistical, monthly, or other reports, manuals, letters, memoranda, training materials, policies, and procedures, in order to record information, respond to correspondence, or disseminate information. Formats document submissions for review, approval, and distribution to a variety of audiences.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience compiling and presenting information in written format. I was responsible for the final content of the document or report.

+ B. I have experience compiling and presenting information in written format. Someone else was responsible for the final content of the report using the information I gathered.

+ C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.

+ D. I have NO experience or coursework related to this work behavior.

07

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

1. The name of the employer where you gained this experience.

2. The actual duties you performed related to compiling and presenting information.

3. Your level of responsibility.

08

CS-EDUCATION If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

09

WORK BEHAVIOR 2 - RESEARCH AND DOCUMENTATION

Conducts research by gathering, analyzing, and interpreting information related to laws and how they apply to consumers. Researches files and coordinates information from other personnel or sources to prepare for special projects and reports as needed.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience researching records and files for various projects and reports. When given a topic, I was responsible for compiling all available documents from a variety of data sources.

+ B. I have experience retrieving specifically requested records and files from a single records location.

+ C. I have successfully completed college-level coursework related to research methods, statistics, research design and analysis, or data collection.

+ D. I have NO experience or coursework related to this work behavior.

10

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

1. The name of the employer where you gained this experience.

2. The actual duties you performed related to conducting research.

3. Your level of responsibility.

11

CS-EDUCATION If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

12

WORK BEHAVIOR 3 - ANALYZING INFORMATION

Reviews and analyzes documents including, records, transactions, reports, etc., to assist in the determination of their accuracy or impact and communicates findings in order to make adjustments or corrections.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience analyzing reported data. My analysis included a verification for accuracy of content.

+ B. I have experience analyzing reported data. Someone else was responsible for the verification and accuracy of content.

+ C. I have successfully completed college-level coursework related to data analysis, statistics, logic, or research methods.

+ D. I have NO experience or coursework related to this work behavior.

13

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

1. The name of the employer where you gained this experience.

2. The actual duties you performed related to analyzing information.

3. Your level of responsibility.

14

CS-EDUCATION If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

15

WORK BEHAVIOR 4 - TECHNICAL ASSISTANCE

Communicates verbally and in writing with employers, business organizations, and citizens to explain applicable laws, regulations, policies, and procedures. Utilizes customer service skills when dealing with adversarial situations and difficult personalities.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience interacting with individuals and utilizing customer service skills to understand concerns and explain relevant information. I was responsible for answering general questions and providing technical advice as necessary.

+ B. I have experience interacting with individuals and utilizing customer service skills to understand concerns and explain relevant information. I was responsible for answering general questions, but referred technical questions to someone else to provide information.

+ C. I have successfully completed college-level coursework related to communications, public speaking, psychology, or public relations.

+ D. I have NO experience or coursework related to this work behavior.

16

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

1. The name of the employer where you gained this experience.

2. The actual duties you performed related to providing technical assistance.

3. Your level of responsibility.

17

CS-EDUCATION If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

Required Question

Agency

Commonwealth of Pennsylvania

Address

613 North StreetHarrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov
8d ago

Administrative Officer 1

State of Pennsylvania
Remote or Harrisburg, PA
Are you looking for a highly independent position that allows you to work form home full-time? This Administrative Officer 1 (AO1) position serves as the Grants Manager for the Special Legislative Initiative Grant program and completes all processing steps throughout the life of a grant.

This is a highly independent position responsible for all steps in the end-to-end grant administration process including, but not limited to, application, grant execution, payment, and closeout. The AO1 also assigns and monitors completion of fiscal analyses for the Office of Legislative Affairs.

In addition to the primary duties, the AO1 provides procurement and fiscal support and serves as a backup to the AO1 Office Manager. Office Manager duties include, but are not limited to, Human Resources, Timekeeping, Executive Review Process, telecommunications, equipment tracking, and general office management.
Additional details regarding the duties of this position may be found in the position description.

* Full-time employment.
* Work hours Monday through Friday 8:00 a.m. to 4:30 p.m. with one hour lunch period.
* You will have the opportunity to work from home (telework) full-time. In order to telework, you must have a securely configured high-speed internet connection. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

Qualifications:

* Minimum Experience and Training Requirements: Two years of experience in varied office management or staff work; and a bachelor's degree; OR any equivalent combination of experience and training.
* Must meet PA residency requirement - For more information on ways to meet PA residency requirements, follow the link and click on Residency.
* Do not submit resumes, cover letters, and similar documents. These documents will not be reviewed and the information contained therein will not be considered for the purposes of determining your eligibility for the position or to determine your score. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
* If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
* Must be able to perform essential job functions.

Veterans: Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals)

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

* Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
* Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
* Your score is valid for this specific posting only.
* You must provide complete and accurate information or:
* your score may be lower than deserved.
* you may be disqualified.

* You may only apply/test once for this posting.
* Your results will be provided via email.
9d ago

Administrative Officer

Department of Defense
Fort Belvoir, VA
About the Position: Serves as the Administrative Advisor to the Chief, HR Management Support Division, Deputy Chief of Staff, G-6 providing a wide variety of support to two HQ, Department of the Army Principals, the DCS, G-6 and the Chief Information Officer on: military and civilian personnel administration, manpower, budget, organization mgmt, property and facility mgmt, contracts, security, audits, management controls, FOIA and Privacy Act functions, special projects, analyses, and studies.
Learn more about this agency

Responsibilities

* Provide program policy and management analysis, organizational business management, and administrative support services involving military and civilian personnel administration.
* Design and conduct management surveys and provide advisory services to higher-level management.
* Independently coordinate/develop and formulate the HR Management Support Division annual budget.
* Act in the absence of supervisor and ensures organization?s strategic plans, mission, vision and values are communicated and integrated into the team?s strategies, goals, and objectives.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

None

* Job family (Series)

0341 Administrative Officer

* Requirements

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Requirements

Conditions of Employment

* Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
* This position is covered by the Alcohol and Drug Abuse Prevention and Control Program and is subject to testing. The incumbent must pass urinalysis testing, as required prior to appointment and periodically thereafter.
* This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment. A background investigation and credit check are required.
* This position requires occasional travel.

Qualifications

Who May Apply: US Citizens

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience.

To qualify for this position you must meet the qualification requirements listed below:

Specialized Experience: One year of specialized experience which includes: serving as principal advisor to senior leadership for both military and civilian personnel-related matters; developing internal administrative policies and procedures to initiate changes required by the change in programs; acting as the Contracting Officer Representative for the HRMS contract; and developing and managing the HRManagement Support Division's budget. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-13).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

You will be evaluated on the basis of your level of competency in the following areas:

* Administration and Management
* Budget Administration
* Human Capital Management
* Managing Human Resources

Education

There is no substitution of education for experience at the grade level(s) of this announcement.
New
6d ago

Administrative Officer

National Aeronautics and Space Administration
Washington, DC
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Duties

Summary

You will work closely with the Office of STEM Engagement (OSTEM) Executive Officer by applying knowledge of human capital policies and information technology tools/systems to provide a variety of administrative, human resources, and stakeholder/customer service duties to the OSTEM enterprise. You will report directly to the OSTEM Associate Administrator.

Learn more about this agency

Responsibilities

* Helps management identify financial, personnel, and material needs and problems.
* Counsels management in developing and maintaining sound organization structures, improving management methods and procedures, and seeing to the effective use of employees, money, and materials.
* Collaborates with Human Resource Business Partners (HRBPs) to find solutions to management problems arising out of changes in work which have an impact on jobs and employees.
* Provides a wide range of liaison services to support HR administrative activities of a complex or specialized nature, such as fostering relationships with stakeholders in implementing process improvements to maximize HR throughout the organization.
* Gathers information, identifies and analyzes issues, and develops recommendations to resolve complex organizational problems or develop and implement organizational policies and procedures across the organization.
* Provides advice and guidance to managers and employees on questions and situations related to the administrative services provided, and policy implementation.
* Assists and coordinates policy and procedure development and implementation covering internal operations for the organization.
* Formulates plans and provides advice on resolving problems.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

12

* Job family (Series)

0341 Administrative Officer

* Requirements

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Requirements

Conditions of Employment

* Position subject to pre-employment background investigation
* You must meet qualification requirements by the closing date of this announcement

Qualifications

You must have one year of specialized experience equivalent to the next lower grade, which has equipped you with the particular competencies needed to successfully perform the duties of the position described above.

To qualify for GS-12, you must have one year of directly related specialized experience equivalent to the GS-11 level interpreting and applying a range of human capital management policies to resolve human resources matters in one or more functional areas; providing stakeholder/customer services; identifying, evaluating and recommending solutions for administration and management issues; using automated systems and technological tools/systems to support the needs of an organization.

Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job.

Education

This job does not have an education qualification requirement.
New
5d ago

Administrative Officer

Department of Education
Washington, DC
This position is located in the Office of Civil Rights (OCR) in Washington, DC. This advance entry-level position provides administrative services to the Regional Director (or immediate supervisor if other than the Director) and his or her staff.
Learn more about this agency

Responsibilities

We encourage you to read this entire vacancy announcement prior to submitting your application.

As an Administrative Officer you will be responsible for the following duties:

Duties:

Administrative Assistant - GS-7:

* Under the close direction of the OCR Regional Director (or supervisor), responsible for executing approved regional office budget. Records, tracks, and monitor sub-allotment/available funding balances using an electronic checkbook (commitment register)
* Maintains and safeguards the Government credit card (P-card) and performs all related functions and responsibilities. Procures goods and services based on office needs using the P-card (micro-purchase transactions), UPS credit card, or creates a purchase order (PO) and follows acquisition rules and regulations.
* Prepares recurring financial reports such as the monthly status of funds and travel expenditure reports that are forwarded to OCR budget staff.
* Prepares personnel reports at the request of OCR Regional Director using Datamart, the Department's personnel database.
* Responsible for processing Hiring, Promotions, Reassignment, Detail and other various personnel actions in support of Regional Staff.
* Performs basic functions in support of civil rights complaint processing.
* Works closely with Regional Director or supervisor to plan and coordinates the use, organization, retention and disposal of regional office records and files.
* Maintains accurate office files
* Supports Freedom of Information Act (FOIA) functions.

Administrative Officer - GS-9

* Under the close direction of the OCR Regional Director (or supervisor), responsible for executing approved regional office budget. Records, tracks, and monitor sub-allotment/available funding balances using an electronic checkbook (commitment register).
* Maintains and safeguards the Government credit card (P-card) and performs all related functions and responsibilities. Procures goods and services based on office needs using the P-card (micro-purchase transactions), UPS credit card, or creates a purchase order (PO) and follows acquisition rules and regulations.
* Prepares recurring financial reports such as the monthly status of funds and travel expenditure reports that are forwarded to OCR budget staff.
* Prepares personnel reports at the request of the OCR Regional Director (or supervisor) using the Department's personnel database.
* Responsible for processing Hiring, Promotions, Reassignment, Detail and other various personnel actions in support of Regional Staff.
* At the direction of the OCR Regional Director or supervisor, performs facilities management functions.
* Assists Regional Director (or supervisor) with space management.
* Perform basic functions in support of civil rights complaint processing, including basic complaint intake functions.
* Works closely with Regional Director or supervisor to plan and coordinate the use, organization, retention, transfer, and disposal of regional office records and files.
* Maintains accurate office files.
* Supports Freedom of Information Act (FOIA) functions.

Travel Required

Not required

Supervisory status

No

Promotion Potential

11 - FPL GS-11

* Job family (Series)

0341 Administrative Officer

* Requirements

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Requirements

Conditions of Employment

* Relocation will not be paid.
* Males 18 and over must be registered with the Selective Service.
* You may be subject to serve a one-year probationary period.
* Must be a US Citizen
* Background investigation is required.

You must meet all qualification requirements within 30 days of the closing date of this vacancy announcement.

If you are a current federal employee, you must meet all time-in-grade and time-after competitive appointment qualifications within 30 days of the closing date of this vacancy announcement. To verify that you meet these requirements, we will review your responses to the core eligibility questions on the occupational questionnaire, as well as your submitted resume and required documents. To make an accurate determination, you will need to include on your resume your federal position title, pay plan, occupational series, grade level, agency, dates for which you held the grade level (stated as MM/YYYY to MM/YYYY, OR MM/YYYY to PRESENT), and total hours worked per week.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Qualifications

Specialized Experience for the GS-07

One year of experience in either federal or non-federal service that is equivalent to at least a GS-05 performing two (2) out of three (3) of the following duties or work assignments:

1. Experience of established management principles, pertinent administrative regulations, and staffing guidelines.

2. Experience with federal operating guidelines, administrative processes, budget, personnel, and procurement policies, procedures, and requirements to execute a variety of program support projects and initiate administrative changes.

3. Experience in briefing manager to communicate tentative recommendations regarding the efficient use of resources.

Specialized experience for the GS-09

One year of experience in either federal or non-federal service that is equivalent to at least a GS-07 performing two (2) out of three (3) of the following duties or work assignments:

1. Experience conducting analysis to summarize findings, develop new processes, and develop solutions and new approaches.

2. Experience with management principles and techniques of analysis and evaluation, operating guidelines governing federal, Departmental administrative processes.

3. Experience with resolving problems, coordinating activities with higher level administrative and program staff, participating in the planning process, commenting on proposals, and applying relevant directives to office activities.

Knowledge, Skills, and Abilities (KSAs)

The quality of your experience will be measured by the extent to which you possess the following knowledge, skills and abilities (KSAs). You do not need to provide separate narrative responses to these KSAs, as they will be measured by your responses to the occupational questionnaire (you may preview the occupational questionnaire by clicking the link at the end of the Evaluations section of this vacancy announcement).

GS-07

1. Knowledge of established management principles, pertinent administrative regulations, and staffing guidelines.

2. Knowledge of federal administrative, budget, personnel, and procurement policies, procedures and requirements sufficient to execute a variety of program support projects and initiate administrative changes.

3. Knowledge of OCR's mission and functions to understand the work of the office.

GS-09

1. Knowledge of established management principles, pertinent administrative regulations, and staffing guidelines.

2. Knowledge of federal administrative, budget, personnel, and procurement policies, procedures and requirements sufficient to execute a variety of program support projects and initiate administrative changes.

3. Knowledge of OCR's mission and functions to understand the work of the office.

Education

You may meet the minimum qualifications of this position by meeting the following education options.

GS-7

Four years of coursework from an accredited business, secretarial, or technical school, junior college, or university.

or

A combination of specialized experience and education that when taken as a percentage of the required education and experience total 100% or more.

GS-9

Master's or equivalent Graduate degree

or

2 full years of progressively higher level graduate education leading to such a degree

or

LL.B. or J.D., if related

Foreign Education:

Education completed in foreign colleges or universities may be used to meet education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. If you are using foreign education to meet qualification requirements, you must submit a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, please click Foreign Education.
New
6d ago

Administrative Officer

Department of Justice
Washington, DC
Why work for the Federal Bureau of Prisons?

You can have a meaningful career with an agency that truly values a diverse workforce. You will find a diverse workforce employed from entry level jobs to senior management positions. We protect public safety by ensuring federal offenders serve their sentences of imprisonment in facilities that are safe, humane, and provide reentry programming. Employees at correctional facilities perform correctional work regardless of their specific occupation.

Learn more about this agency

Responsibilities

The Administrative Officer performs a wide range of administrative and management services essential to the direction and operation of a division, section or office.

The Administrative Officer through knowledge of management principles, practices, policies and techniques, assists the operating manager in maintaining the mission of the organization.

Travel Required

Not required

Supervisory status

No

Promotion Potential

11

* Job family (Series)

0341 Administrative Officer

* Requirements

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Requirements

Conditions of Employment

* U.S. Citizenship is Required.
* See Special Conditions of Employment Section.

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP eligibility, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: Click Here

Qualifications

To be considered for the position, you must meet the following qualification requirements:

Education:

Ph.D. or equivalent doctoral degree; OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related.

Graduate education must demonstrate the knowledge, skills, and abilities necessary to do the work.

OR

Experience:

You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in the normal line of progression for the occupation in the organization. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.

Some examples of qualifying experience are:

* Experience ensuring all support activities related to timekeeping, preparation and processing of travel documents, conference planning, arranging teleconferences, solicitation of hotel and meeting space, equipment maintenance, mail processing, correspondence, responses to telephone requests for information, and other administrative tasks are completed correctly and in compliance with federal regulations.
* Experience providing direction and guidance to others and organizing their work to ensure the most effective use of their time and resources.
* Experience maintaining the calendars of agency management and scheduling appointments and meetings based on priorities involved, prior commitments and other time demands.
* Experience reviewing and revising reports and operations manuals, forms, and correspondence for grammar, spelling, punctuation, sentence structure, clarity, and content accuracy and consistency.
* Experience with the budgetary process, consolidating budget requirements within the office, preparing analyses, comparing requests with amounts available, logging and maintaining files of requests, monitoring the budget and recommending actions to avoid funding deficiencies.

OR

Combination of Education and Experience:

Have a combination of education and experience. This experience must have equipped you with the qualifications to perform the major duties of this position as described above.

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as number of hours worked per week) spent in the activities.

Your eligibility for consideration will be based on your responses to the questions in the application.

Education

See Qualifications Section for education requirements, if applicable.

ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here.

Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications.

If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.
23d ago

Administrative Officer (Temporary), Georgetown College - Georgetown University

Georgetown Univerisity
Washington, DC
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Requirements

Administrative Officer (Temporary), Georgetown College - Georgetown University

The Georgetown College (https://college.georgetown.edu/about/) experience is marked by intellectual vitality, a global outlook, and dedication to service. In the Jesuit tradition of cura personalis, Georgetown College strives to provide its students with a multifaceted liberal arts education-an education of the whole person. Our exceptional students and world-class faculty are the heart and soul of the university. The College curriculum (https://college.georgetown.edu/academics) covers the full range of humanistic, scientific, and social-scientific disciplines. Students are introduced to ideas sustained throughout history, and are invited and expected to think critically about the nature of the world and our place in it.

The Administrative Officer - in a temporary role as a shared resource - assumes independent management of the operation support for the Department of Italian, 5 Interdisciplinary programs (Catholic Studies, Global Medieval Studies, Justice & Peace, EDIJ, Cognitive Science), as well as Georgetown Humanities Initiative, Medical Humanities Initiative, and small program languages within Georgetown College; and manages virtually all of the central elements of these departments/programs. They serve as a resource to these departments/programs regarding university human resources and faculty appointment policies and procedures; handles payroll, purchasing, and accounts payable matters; oversees complex administrative processes and the day-to-day operations of these departments/programs; and interacts with upper levels of Georgetown administration. Reporting to the Senior Associate Dean for Finance and Administration and Director of Budget and Financial Operations, the Administrative Officer has duties that includes but is not limited to:

Chair/Program Directors and Faculty Administrative Support

+ Maintain the departments'/programs' digital files in BOX and assist with confidential record-keeping

+ Provide responses to faculty on questions relating to the University policies, and provides interpretation where applicable

+ Arrange faculty meetings, and assists the Chairs/Program Directors with documents assembly for faculty meetings; and attend faculty meetings, and collect and distribute minutes

+ Assist with special projects as assigned

Administrative, Budget, Finance, and HR

+ Process expense reports, miscellaneous payments, and journals to transfer funds for co-sponsorship and other expenses

+ Execute all employee reimbursements via Expense Reports in the university's financial system, Georgetown Management System (GMS/Workday)

+ Oversee the hiring and supervision of 3-4 students per semester, and serve as mentor for work-study students, including writing letters of recommendation

+ Serve as the technology representative for these areas

+ Serve as first point of contact for visitors, inquiries, and deliveries

+ Liaise with the Dean's Office finance colleagues (specifically the Assistant Director for Budget) on issues pertaining to department/program finances

+ Provide assistance with the monthly reconciliation process through the supply of backup documentation for monthly charges, as needed

+ Receive and distribute mail and manage package deliveries

+ Order office supplies for the departments/program via GMS.

+ Provide curricular support of Turkish Program for affiliated faculty in the department - including. course scheduling of Turkish courses via CourseLeaf, classroom change requests (if any), adjunct faculty (re)appointment/overload processing, coordinating with SEO to process hourly academic student assistants that support the courses and approving their timesheets, and assisting the Program with budget to actuals reporting

Student Outreach and Departmental/Program Events

+ Schedule between 10-20 events per year, including faculty events, events for majors/minors, and events for the larger community

+ Mentor and advise student assistants on opportunities at Georgetown and professional development

+ Create marketing/advertising materials for events

+ Oversee event logistics (and catering, if necessary) and purchases necessary supplies

+ Staff events - for example, talking with students about upcoming courses/majoring/minoring; and introducing them to professors

Facilities and Procurement

+ Manage the daily functioning of these departments/programs through the procurement of office supplies and services

+ Serve as point of contact regarding building issues - for example, input work orders

+ Assist with office moves through procurement of furniture, contracting and scheduling of moving companies as needed, and other logistics

Qualifications

+ Bachelor's degree

+ At least 2 years of work experience in a professional office environment - preferably in an academic administrative office [or an equivalent combination of education and work experience]

+ Strong interpersonal and organizational skills, attention to detail and policy compliance

+ Attention to detail and ability to multi-task and prioritize

Preferred qualifications

+ Familiarity with social media and related analytics

+ Experience in budget and financial administration

+ Familiarity with website management, social media and related analytics

+ Knowledge of Georgetown University financial and human resources procedures

+ Proficiency in MS Office suite of applications, Adobe and Workday

With your application, please upload the following 2 documents - preferably in a single PDF:

+ Cover letter

+ Resume

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here (http://ideaa.georgetown.edu/ada) for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website (https://georgetownworks.georgetown.edu/) .

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer (https://policymanual.hr.georgetown.edu/https%3A//policymanual.gudrupal.georgetown.edu/201-Equal-Employment-Opportunity-Affirmative-Action) fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide (https://s3.amazonaws.com/georgetown/2019/2019-Benefits-Guide/index.html) for more information.

Georgetown University is one of the world's leading academic and research institutions , offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world. We are a vibrant community of exceptional students, faculty, alumni and professionals dedicated to real-world applications of our research, scholarship, faith and service.

Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University . Drawing upon the 450-year-old legacy of Jesuit education , we provide students with a world-class learning experience focused on educating the whole person through exposure to different faiths, cultures and beliefs. Students are challenged to engage in the world and become men and women in the service of others, especially the most vulnerable and disadvantaged members of the community.

These values are at the core of Georgetown's identity, binding members of the community across diverse backgrounds.
Easy Apply
20d ago

Administrative Officer, Department of Anthropology - Georgetown College

Georgetown University
Washington, DC
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Requirements

Administrative Officer (Temporary) for Department of Anthropology, Georgetown College - Georgetown University

Georgetown's Department of Anthropology is a tight-knit community of faculty and students that learn from one another. As an undergraduate department with a focus on cultural anthropology, faculty and students not only work together in the classroom but also outside the classroom by hosting speakers, working groups, and other events.

The Administrative Officer - in a temporary role - is at the heart of this vibrant community of scholars and students. The Administrative Officer assumes independent management of the operation of the Department, and manages virtually all of the central elements of departmental business. They serve as a resource to the Department on university human resources and faculty appointment policies and procedures; handle payroll, purchasing and accounts payable matters; oversee complex administrative processes and the day-to-day operations of the department; and provide full administrative support to the Chair and faculty. As the sole principal administrator for the Department, the

Administrative Officer also interacts with upper levels of Georgetown administration, such as UIS, HR, OGS, and MCFO.

Reporting to the Department Chair, and supervising multiple student employees, the Administrative

Officer has duties will include:

* Provides support to the Chair, faculty, and undergraduate students of the department of Anthropology.
* Serves as a resource to the Department on University Human Resources and Faculty Appointment policies and procedures, and handles HR-related administration in the Department, such as hiring, termination and payroll management.
* Administers and reconciles purchasing, accounts payable, and other financial matters.
* Plans departmental events and designs all marketing materials for these events.
* Maintains, updates, and develops the departmental website.
* Coordinates space requests for teaching, events, department programs.
* Serves as the main point of contact for faculty and staff and other university administrators, and interacts with persons and organizations conducting business with the Department.
* Performs general administrative assistance duties, such as copying and filing.
* Assembles confidential materials, such as merit and rank and tenure.
* Handles logistical arrangements for anthropology faculty travel and guest scholars visiting Georgetown.
* Acts as the departmental technology representative for the Department.
* Serves as the Administrative Officer for the Department of Sociology, as required.

The temporary Administrative Officer works closely with the Department Chair in all areas of Department policy and administration, including work on confidential tenure and promotion cases, recruitment, scheduling, and curricular matters. They hire and manage student support workers and are the key point of contact for other faculty in the Department; interact with upper levels of Georgetown administration, such as UIS, HR, OGS, and MCFO; and have a dotted line reporting relationship to the Associate Dean for Finance and Administration/CFO of Georgetown College.

Qualifications

* Bachelor's degree.
* Minimum of 2 years of work experience in a professional office environment - preferably in an academic administrative office or an equivalent combination of education and work experience
* Strong interpersonal and organizational skills, attention to detail and policy compliance
* Attention to detail and ability to multi-task and prioritize

Preferred qualifications

* Experience in budget and financial administration
* Familiarity with website management, social media and related analytics
* Knowledge of Georgetown University financial and human resources procedures
* Proficiency in MS Office suite of applications, Adobe and Workday
* Familiarity with social media and related analytics

With your application, please upload the following (preferably in a single PDF):

* Cover letter
* Resume

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Easy Apply
28d ago

Administrative Officer, ZA-0341-4 (MAP)

Department of Commerce
Silver Spring, MD
12d ago

Administrative Officer 1

Commonwealth of Pennsylvania
Remote or Harrisburg, PA
8d ago

Administrative Officer 1

State of Pennsylvania
Remote or Harrisburg, PA
9d ago

Administrative Officer (Temporary), Georgetown College - Georgetown University

Georgetown University
Washington, DC
Easy Apply
20d ago

Administrative Officer, Department of Anthropology - Georgetown College

Georgetown Univerisity
Washington, DC
Easy Apply
48d ago

CNO System/Network Administrator, Staff/Tribal Fire Linux O&M Administrator

Abile Group, Inc.
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Quantech Services, Inc.
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Parsons Commercial Technology Group Inc.
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General Dynamics
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Administrative Associate for National Sales West (Remote)

Ryder System
Remote or Oklahoma City, OK
22d ago

Associate Splunk Administrator

Blizzard Entertainment, Inc.
Remote or Irvine, CA
16d ago

Security Administrative Specialist

Mantech International Corporation
Chantilly, VA
38d ago

Administrative Specialist II

The Aerospace Corporation
Chantilly, VA
30d ago

Administrative Specialist

ICF
Arlington, VA
New
Easy Apply
3h ago

Credit Administration Associate

Congressional Bank
North Bethesda, MD
60d+ ago

Staff Tool Administrator(Remote)

Stryker Corporation
Remote or Fort Lauderdale, FL
60d+ ago

Staff Tool Administrator(Remote)

Stryker
Remote or Fort Lauderdale, FL
60d+ ago

Budget & Admin Specialist

Canon U.S.A
Remote
New
21h ago

Administrative Associate, Advancement & Alumni Relations

George Mason University
Fairfax, VA
60d+ ago

Data Center Administrative Officer

Securitas Security Services
Ashburn, VA
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New
7d ago
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Average Salary For an Administrative Officer

Based on recent jobs postings on Zippia, the average salary in the U.S. for an Administrative Officer is $60,527 per year or $29 per hour. The highest paying Administrative Officer jobs have a salary over $87,000 per year while the lowest paying Administrative Officer jobs pay $42,000 per year

Average Administrative Officer Salary
$60,000 yearly
$29 hourly
Updated October 21, 2021
42000
10 %
60000
Median
87000
90 %

Highest Paying Cities For Administrative Officer

0 selections
CityascdescAvg. salaryascdescHourly rateascdesc
Urban Honolulu, HI
$86,738
$41.70
Boston, MA
$84,292
$40.52
Washington, DC
$80,882
$38.89
Portland, OR
$78,074
$37.54
San Francisco, CA
$77,360
$37.19
Des Moines, WA
$71,573
$34.41

5 Common Career Paths For an Administrative Officer

Executive Assistant

Executive assistants are employees who are assigned to work under the supervision of company executives. They manage the activities of the executives they are assigned to by manning the executive's calendar, scheduling appointments, setting meetings, ensuring that the executives are familiar with their schedule for the day, and taking note of any deliverable that may be needed. They are also responsible for taking care of any document or paperwork that the executive needs, as well as preparing presentation materials or briefers for meetings. Executive assistants are also usually exposed to actual company operations to further understand how the business works and to be of better help to the executive.

Officer

An officer is responsible for managing the daily operations of the assigned area, ensuring its peace and security by monitoring and reporting unusual and suspicious activities. Officers are the ones enforcing strict safety protocols and procedures to maintain the order within the premises. They also coordinate with law enforcement agencies in conducting appropriate investigations for any violating cases. An officer must be highly-knowledgeable of the law policies, as well as possessing excellent leadership skills to manage the members under the officer's patrol.

Administrator

Administrators are administrative professionals who oversee the whole office or department. They manage office activities and supervise administrative functions in the office. They work the office calendar and oversee the appointment-setting process. They coordinate office events and ensure that all preparations are made and that there are no conflicting schedules. They also maintain a database of external providers of various office needs. Administrators also oversee office supplies and prepare purchase requisitions. They also manage janitorial services and other functions that are related to the maintenance of the physical office space. Administrators ensure that all fixtures and equipment in the office are functioning well and have no problems.

Accountant

An accountant is a professional whose primary task is to prepare, keep, examine, and interpret financial records. Most accountants are in charge of a wide scope of finance-related tasks, either for private individuals or for large-scale businesses and organizations they are employed with. They make sure that financial statements and records are accurate and comply with laws and regulations. They also compute for taxes, prepare tax returns, and ensure being paid properly and on time. As they keep track and record the flow of money, they can offer guidance on how to reduce costs, enhance revenue, and help in profit maximization.

Security Officer

A security officer is responsible for maintaining the peace and safety of everyone by regularly patrolling and monitoring surveillance equipment within the assigned premises. Security officers' duties also include reporting suspicious behaviors, restricting trespassers and unauthorized personnel from entering the establishment, providing incident reports for policy violations, and adhering to the standard protocols and legal requirements set by the management. Security offers must also have excellent decision-making and critical-thinking skills and extensive knowledge of emergency drills in case any unfortunate circumstances arise.

Illustrated Career Paths For an Administrative Officer