Administrative Officer Jobs Near Me

Pilgrim Africa's mission is to challenge despair, love boldly, and help African people create a future of sustainable prosperity and health. Founded by and for Ugandans as a faith-based NGO, Pilgrim Africa has grown to be an international organization with a focus on education and malaria elimination, working both within and outside Uganda on implementation, research and policy. Role Description This is a full-time hybrid role as a Personal Assistant to the Chief Executive Officer at Pilgrim Africa in Bellevue, WA, with flexibility for remote work. The Personal Assistant will be responsible for executive administrative assistance, personal assistance, diary management, clerical skills, and administrative assistance to support the CEO in day-to-day tasks. The perfect candidate would be extraordinarily efficient, organized, detail-oriented, flexible, discreet, and enjoy making things happen quickly and well. And a mind reader. Please write an unusual letter of inquiry. Qualifications Integrity Executive administrative assistance, personal assistance, and email management skills Strong clerical skills and administrative assistance Extremely strong organizational abilities Ability to execute complex tasks Attention to detail Excellent communication and interpersonal skills Ability to maintain confidentiality and professionalism Experience in a similar role or industry is a plus Bachelor's degree in business administration or related field Availability for driving errands

A high-profile executive at a global firm in San Francisco is looking for a Personal/Executive Assistant. The Executive travels 80% of the time, so the role requires the assistant to work approximately 3 days a month in person. The rest of the time the role will be remote. About the Job: Act as a bridge between the executive's personal and professional life, ensuring seamless coordination and communication with other staff members. Make dining reservations, coordinate driver services and run personal errands Serve as the primary point of contact with the house manager, executive assistants, and business executives Event planning: organize, manage and be present as needed at personal and professional events, ensuring all details are handled efficiently Assist with scheduling, correspondence, and all other administrative tasks as needed About You: Minimum of 7 years of experience in a similar role, preferably with a high-profile individual or executive BA/BS from a college or university a plus Japanese fluency is a plus Flexible and able to easily change gears and adapt to last-minute changes Familiarity with both Japanese and US cultures is a plus Excellent Microsoft Office skills (Word, Excel, PowerPoint, and Outlook) Dynamic and proactive comfortable in a fast-paced environment. Polished, professional demeanor Proactive go-getter; no task is too big or too small Outstanding communication skills Salary, Bonus, Benefits (medical, dental, vision), 401K, HAS, FSA, Life Insurance, Disability, Stock Options, Fitness and Tuition Reimbursement, Paid Vacation Hours: 9-5

we are looking for a good reliable individual to join the team at Platinum & Metals. If you are an innovative, creative and proactive individual who enjoys working remotely but also excels working at an individual level, we want you on our team. Role Description This is a part-time remote role for a Virtual Assistant at Platinum & Metals. As a Virtual Assistant, you will be responsible for providing administrative support, managing emails, scheduling appointments, and handling various tasks to help streamline operations. Qualifications Excellent communication and organizational skills Proficiency in Microsoft Office Suite and Google Workspace Experience in managing calendars and handling administrative tasks Ability to work independently and prioritize tasks efficiently Strong attention to detail and problem-solving skills

Job Title: Google Cloud Platform (GCP) Data & Business Intelligence (BI) Subject Matter Expert (SME) Corporate Title: Assistant Vice President Who we are In short - an essential part of Deutsche Bank's technology solution, developing applications for key business areas. Our Technologists drive Cloud, Cyber and business technology strategy while transforming it within a robust, hands-on engineering culture. Learning is a key element of our people strategy, and we have a variety of options for you to develop professionally. Our approach to the future of work champions flexibility and is rooted in the understanding that there have been dramatic shifts in the ways we work. Having first established a presence in the Americas in the 19th century, Deutsche Bank opened its US technology center in Cary, North Carolina in 2009. Learn more about us here. Overview Deutsche Bank has set for itself ambitious goals in the areas of Sustainable Finance, environmental, social, and governance (ESG) Risk Mitigation as well as Corporate Sustainability. As Climate Change throws new Challenges and opportunities, the Bank has set out to invest in developing a Sustainability Technology Platform, Sustainability data products and various sustainability applications which will aid the Bank's goals. As part of this initiative, we are building an exciting global team of technologists who are passionate about Climate Change, want to contribute to greater good leveraging their Technology Skillset in multiple areas predominantly in Cloud / Hybrid Architecture. As part of this Role, we are seeking a highly experienced GCP Data & Business Intelligence (BI) Subject Matter Expert (SME) to join our growing team. In this senior role, you will be a trusted advisor, providing technical expertise and strategic direction across all things data and BI on GCP. What We Offer You A diverse and inclusive environment that embraces change, innovation, and collaboration A hybrid working model with up to 60% work from home, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days: A commitment to Corporate Social Responsibility Employee Resource Groups support an inclusive workplace for everyone and promote community engagement: Access to a strong network of Communities of Practice connecting you to colleagues with shared interests and values Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits Educational resources, matching gift, and volunteer programs What You'll Do Provide in-depth knowledge of GCP data services (Big Query, Cloud Storage, Dataflow, etc.) Design and optimize complex data pipelines for efficient data ingestion, transformation, and analysis, in addition to design and develop complex data models, leveraging expertise in relational and dimensional modeling techniques Partner with product management group and other business stakeholders to gather requirements, translate them into technical specifications, and design effective BI solutions (Tableau, Looker), while collaborating with data engineers, analysts, and business stakeholders to understand data requirements and drive data-driven decision-making Advocate for best practices in data governance, security, and compliance on GCP Mentor and guide junior team members on GCP technologies and BI best practices and foster a culture of innovation and continuous improvement within the data and BI domain Track emerging trends and innovations in GCP, BI tools, and data analytics methodologies, and proactively research and recommend new technologies and solutions to enhance our data, BI capabilities Skills You'll Need Extensive experience in data warehousing, data management, and business intelligence with proven expertise in Google Cloud Platform (GCP) and its data services (Big Query, Cloud Storage, Dataflow, etc.) Strong understanding of data governance, security, and compliance principles on GCP Experience designing and implementing complex data pipelines, with T SQL or PL SQL or Ansi SQL, and leading BI tools and platforms (Tableau, Looker) In-depth knowledge of relational and dimensional modeling techniques for BI. Knowledge of Sustainable Finance / ESG Risk / CSRD / Regulatory Reporting, cloud infrastructure and data governance best practices, and terraform will be a plus Skills That Will Help You Excel Excellent communication, collaboration, and problem-solving skills Ability to translate technical concepts into clear, actionable insights for business stakeholders Strong leadership presence and ability to influence and inspire others Expectations It is the Bank's expectation that employees hired into this role will work in the Cary office in accordance with the Bank's hybrid working model. Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion. The salary range for this position in Cary is $100,000 to $142,250. Actual salaries may be based on a number of factors including, but not limited to, a candidate's skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration. Deutsche Bank Benefits At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That's why we are focused on providing benefits and perks that enable our colleagues to live authenti cally and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more! Learn more about your life at Deutsche Bank through the eyes of our current employees: *************************** The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank's California Privacy Notice please email ****************. #LI-HYBRID We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively. Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group. We welcome applications from all people and promote a positive, fair and inclusive work environment. We are an Equal Opportunity Employer - Veterans/Disabled and other protected categories. Click these links to view the following notices: "EEO is the Law poster" and supplement ; Employee Rights and Responsibilities under the Family and Medical Leave Act; Employee Polygraph Protection Act and Pay Transparency Nondiscrimination Provision.

Our client, a world leader in insurance, is looking to bring on a Coupa Support Administrator for a six month assignment at their offices in one of the following locations: Jersey City, NJ; Whitehouse Station, NJ; or Philadelphia, PA. This role is hybrid with three days in the office and two days work from home. Responsibilities and Qualifications We are looking for a candidate that is a "super user" of Coupa who will be the primary liaison between Global Procurement and Coupa while supporting Procurement goals and initiatives. The Coupa Support Administrator will also manage supplier relationships as they pertain to Coupa integration, monitor and enforce compliance and manage the escalation process for non-compliance. Additional projects are expected to occur and may change frequently as Coupa becomes fully implemented and performing efficiently. This position will require planning and support of: Procurement User enablement Review and report on RFQ and Sourcing events. Training and ongoing testing Issue Resolution Supplier Enablement Duties Platform Maintenance and Updates Supplier Compliance General Owner of Coupa and change management as it relates to updates Partner with Stakeholders and 3rd Party Provider to achieve organizational management and objectives Develop and facilitate user training as necessary Troubleshoot user concerns involving data, process, configuration or integration related issues Guide system-based activities including user adoption, organizational communications, departmental planning, budgeting, reporting, etc. If this sounds like you, please apply today! Pay Range: The anticipated pay range for this position is $41 - $51/hourly. We understand that salary is an important factor in a job search, and we encourage you to apply even if you feel that your desired compensation may fall outside of the listed range. The final pay for this position is determined based on several factors including but not limited to, relevant experience, skills and certifications, education and training, geographic location, market conditions, and internal equity. We are committed to finding the right candidate for this role and are open to discussing how your unique qualifications align with our needs. Benefits: Our comprehensive benefits package includes: Medical insurance Dental insurance Vision insurance 401(k) retirement savings plan Equal Opportunity Employer: The Jacobson Group is committed to fostering an inclusive and equitable workplace that reflects the diverse communities we serve. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected characteristic as defined by applicable law. We believe that diversity of thought, background and experience strengthens our team and drives innovation. All employment decisions are based on qualifications, merit and business needs. If you require a reasonable accommodation to complete the application process or participate in an interview, please contact us at ********************* or ***************** to make a request. Refer a Colleague: Do you know someone who would be interested in this project? Submit your referral directly by emailing the Jacobson contact listed above or submitting them through this form. If your referral is hired for a contract assignment and meets all other eligibility criteria, you will receive a referral bonus!

Job Title: Administrative Support I Job Type: Contract Site Type: Onsite (Herndon, VA) Duration: 6 Months Job Responsibilities: Perform a variety of administrative functions Schedule appointments, give information to callers, and take dictation Compose memos, transcribe notes, and research, and create presentations Generate reports, handle multiple projects, and prepare and monitor invoices and expense reports May assist with compiling and developing the annual budget Job Requirements: High school diploma 1-2 years of experience in the field or a related area Knowledge of commonly-used concepts, practices, and procedures within a particular field Ability to rely on instructions and pre-established guidelines to perform the functions of the job *Salary Range: $16-19/hr with Medical, Vision, and Dental Benefits

Key Responsibilities Support the Executive Assistant with calendar management, scheduling appointments, and coordinating meetings Handle facility access management, including meeting vendors on-site Manage office logistics including receiving, unpacking, and organizing deliveries Maintain organized storage areas and break down boxes for recycling Monitor inventory and manage procurement of office supplies, snacks, and beverages, across multiple office locations Assist with (often last-minute) event planning and coordination, including team dinners and office gatherings Run time-sensitive errands for executives and team members as needed Coordinate with vendors and service providers for office maintenance and supplies Help setup meeting rooms and event spaces Qualifications 2+ years of administrative experience, preferably in a technology or fast-paced environment Problem-solving mindset with the ability to be proactive, take initiative, and work independently Exceptional time management and organizational skills Strong attention to detail and ability to follow through on tasks Strong written and verbal communication/interpersonal skills Committed to maintaining discretion and confidentiality Able to seamlessly adapt to changing priorities Able to hold composure under pressure Go-getter attitude, no task too small Physical ability to lift up to 30 pounds and move items around the office frequently Proficiency in Microsoft Office Suite, Google Workspace, and project management tools Nice to have: Car and valid driver's license/clean driving record What We Offer Competitive salary and comprehensive benefits package Remote work flexibility Health, dental, and vision insurance 401(k) matching Paid time off and company holidays We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status. For Candidates based in the United States: In accordance with the San Francisco Fair Chance Ordinance, we welcome and evaluate applications from individuals with prior arrest and conviction records. We are committed to providing reasonable accommodations to qualified applicants with disabilities.

Why You Want to Work Here: We are a growing national nonprofit with a great mission to help children meet their daily nutritional goals. In this position you will work directly with members, assist with general office administration, and be able to see real impact from your work. Responsibilities: Implement policies and procedures for processing membership in the membership database Assist front desk and manage phone calls and basic office administration Process initial membership applications including reviewing applications for completeness as well as initial program eligibility education requirements and supporting documentation. This includes creating membership records in database, entering applicant's information and applying payment File membership applications and documents promptly and accurately upon completion. Submit refunds for processing to Accounting staff Implement policies and procedures for processing certificate and credentialing applications in the membership database Notify applicants whose applications and supporting documentation are incomplete Assist in processing returned mail and updating addresses, including calling or e-mailing members to get correct address Assist in processing meetings registrations, as needed, following established policies and procedures Requirements: Bachelor's degree preferred Two years or more of administrative experience in providing support to programs and services in a business environment, including data entry experience Work experience in a service-oriented or customer service environment required Demonstrated experience with high volume of data entry workloads and working against deadlines for programs which rely on accurate and timely processing Demonstrated aptitude in working with computer hardware and software and learns quickly Ability to learn quickly and manager own workload with initiative Capability to identify routine data errors, research solutions and make corrections with effective judgment Excellent verbal and interpersonal skills for telephone and other customer service interaction, both internally and externally Demonstrated success working on a team reflecting strong teamwork skills

Administrative Assistant to the Director City: Tysons (McLean) State: VA Country:US Type: 5 (Non-Exempt, Bargaining Unit 2 (NEB) # of Openings: 1 Company Name: Air Line Pilots Association, Int'l., Tysons (McLean), Virginia, United States Description: Administrative Assistant to the Director The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world seeks an experienced Administrative Assistant for our Tysons (McLean), VA office. ALPA represents more than 79,000 pilots at 42 airlines in the United States and Canada. The Administrative Assistant to the Director provides a broad range of administrative functions and basic editorial assignments for the Director and other senior managers in a fast-paced, deadline-oriented environment. Primarily supports the Director of the Communications Department as well as the Communications Managers for additional tasks, coordinating departmental projects and providing administrative support for department budgets. Travel: 0 - 2%. ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities. This position is covered by a collective bargaining agreement. ALPA is a member-driven, staff supported, union with two internal professional unions. Minimum Requirements: Two years of college strongly preferred; high school diploma required; or, the equivalent combination of education and experience. Minimum four (4) years prior or related experience, six (6) preferred, preferably in an administrative position. College degree may be substituted for some experience. Excellent phone manner and interpersonal skills for extensive contact with the public, media, National Officers, governing bodies, and ALPA members. Dependable communication skills, interpersonal, oral, and written. Positive manner and calm demeanor necessary to handle multiple tasks in a heavy workload and deadline-oriented atmosphere. Ability to work with highly sensitive information with discretion, maintain confidentiality, and exercise good judgement. Solid organizational skills; able to work in a fast-paced, multi-tasking environment; and, transition easily between projects. Well organized and detail-oriented with the ability to follow specific processes and procedures. Software: Microsoft Word, Outlook, Excel, PowerPoint, SharePoint, and Adobe. Physical Demands: Note: The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below. Constantly operates a computer/smartphone/tablet. Regularly required to maintain a stationary position, move about the office and the local metropolitan area, determine what others have said or written, and frequently converse with others and exchange accurate information. Regularly required to sit, stand, bend, reach, and move about the office. May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases. Required to move, raise, reach, and/or retrieve binders, books, boxes, and files up to ten (10) pounds (lbs.). Sporadically, could be responsible to move, raise, reach, and/or retrieve binders, boxes, cases, and/or files weighing as much as 25 lbs. While on travel, could be responsible to move, raise, reach, and/or retrieve luggage weighing as much as 50 lbs. (Assistance may not always be available.) ALPA offers competitive salaries with terrific benefits, including: 401k Plan with Non-Elective Employer Contribution of 11% plus 2% into a Market-Based Cash Balance Plan after 180 days of employment. No employee contribution required! The 401k plan includes a Roth option and 4-year vesting schedule. Generous health care benefits on day one - PPO, Kaiser (where available), and a High Deductible Health Plan which includes coverage for medical, dental, and vision benefits for employee, spouse, and/or dependent children; days paid vacation and holidays per year plus 2 volunteer days per year; Generous sick and bereavement leave; Competitive parental leave; Company-paid premiums for disability and life insurance; Flexible Spending and Health Savings accounts; Retiree health plan; Education Assistance Program; and, Optional benefits including pet insurance, excess life insurance, legal plan, and qualified transportation fringe benefits, where available. Partial remote work opportunities. PROJECTED ANNUAL SALARY RANGE: $55,484.00 -$75,088.00 Relocation not provided. Sponsorship not available for this position. PM19 Compensation details: 55484-75088 Yearly Salary PI2689cd5f6b26-37***********9

To allow a collective group of executives to focus on more advanced responsibilities, the Administrative Assistant will provide support with a variety of tasks that demand skilled proficiency in technological tools such as Excel, Power BI and Microsoft Outlook (Power Point); organize meetings, oversee routine and advanced duties for the benefit of multiple stakeholders, and work collaboratively to create and draft correspondence, prepare reports or documents, conduct internal and external research, and complete a range of duties including managing calendars, planning events and organizing schedules, coordinating travel, and prioritizing communications, and managing appointments for business and personal needs. Additional responsibilities include customer onboarding support project assistance, and presentation materials preparation. QUALIFICATIONS: Associate or bachelor's degree in business administration, communication, or equivalent experience. Proficient with reporting and data visualization tools (e.g., Excel (Pivot Tables), Power BI) for team reporting (data, analysis, numbers). Microsoft Office Suite (Outlook, PowerPoint, Word, Excel). Strong understanding of calendar and scheduling software. Experience working with multi-location teams or within a business campus environment. Demonstrated experience managing multiple schedules and changing priorities across a dispersed team environment. Exceptional verbal and written communication skills. High attention to detail with strong organizational skills. Proactive drive to anticipate and address challenges. Professional discretion with sensitive information. Time management skills with the ability to maintain attention to multiple priorities effectively with minimal oversight and mindfulness to scheduled delivery deadlines. Availability to adjust work hours on occasion to support urgent needs. DUTIES AND RESPONSIBILITIES: Maintaining filing systems, contact databases, and employee lists. Creating presentations and reports and investigating inquiries from internal and external customers or prospects. Scheduling meetings, appointments, and travel. Supports daily office operations that may include greeting visitors, responding to phone or email inquiries for select managers. Drafting email and other business correspondence or documents; maintaining data integrity. Ordering office supplies and food deliveries. Planning events and preparing meeting agendas. Updating information in databases and spreadsheets as appropriate. Submitting personnel change forms and documentation via an internal HCM. Creating general workflow efficiencies and streamlining processes.

Function Enterprises, Inc. in Springfield, VA, is a leading contracting company dedicated to providing quality services to clients. The company emphasizes excellence in work and values diversity and inclusivity in its culture. Role Description This is a full-time on-site role for an Administrative Assistant at Function Enterprises, Inc. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, assisting with executive administrative tasks, and utilizing clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Payroll Administrator Attention to detail and organizational skills Ability to multitask and prioritize tasks Desire to learn and grow Experience in office management or administration is a plus Excellent computer skills, including MS Office proficiency College diploma or equivalent

About Us: We are a fast growing national financial consulting firm located near Perimeter Mall in Atlanta (Corporate HQ), known for our innovative approach and commitment to delivering exceptional client results. As we experience significant growth, we are excited to expand our team by hiring two dynamic Administrative Assistants by the end of the month. This entry-level role offers a clear path for growth and development within our organization, making it an ideal opportunity for individuals eager to start their careers in a fast-paced corporate environment. Candidates must live in Atlanta or the surrounding suburbs to be considered as this position is in the office a few days a week! Position Overview: The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. Working under the guidance of the Operations Team Lead, you will be involved in a variety of tasks that support both our internal operations and client-facing activities. This position is perfect for a motivated self-starter who is eager to learn, highly organized, and looking to gain comprehensive experience in corporate operations. **Key Responsibilities:** Client Interaction: Welcome and greet clients and visitors, ensuring a positive and professional experience. Data Management: Maintain and update client and prospect data in our CRM system with accuracy and attention to detail. Documentation: Prepare and process paperwork for new accounts, ensuring all documentation is complete and compliant with company standards. Operational Support: Assist in the day-to-day operations of the office, including managing schedules, coordinating meetings, and handling correspondence. Project Assistance: Support the operations team with special projects, contributing to research, data analysis, and the execution of strategic initiatives. Event Coordination: Assist in planning and executing company events and employee social activities. Office Maintenance: Manage office supplies, ensure common areas are tidy and organized, and liaise with vendors as needed. Learning & Development: Engage in ongoing training and development opportunities to expand your skills and advance your career within the company. **Qualifications & Skills:** Education: Bachelor's degree preferred, but not required. Experience: Prior experience in customer service, operations, or administrative roles is a plus. Relevant school or internship experience will also be considered. Attitude: A client-first approach with a strong desire to contribute positively to the team. Collaboration: Ability to work effectively with colleagues at all levels of the organization. Communication: Excellent verbal and written communication skills. Time Management: Strong organizational skills with the ability to prioritize tasks and meet deadlines. Problem-Solving: Creative thinker with the ability to identify and implement solutions proactively. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Benefits: Competitive Salary: $50,000 - $60,000 per year, with a performance-based bonus plan. Comprehensive Insurance: Medical, dental, and vision coverage with low out-of-pocket costs. Retirement Planning: 401(k) plan with company matching and additional retirement savings options. Paid Time Off: Generous PTO, including vacation days, sick leave, and paid holidays. Flexible Schedule: Hybrid remote work options available after the initial training period. Professional Growth: Tuition reimbursement, access to professional development courses, and opportunities for career advancement. Wellness Perks: Health savings account, wellness programs, and support for mental health. Culture & Events: Enjoy a fun and inclusive work environment with regular employee social events, team-building activities, and an annual company retreat. Please submit your resume and apply to be considered. Our client is looking to hire immediately!

Crown Consulting, Inc. strives to connect people through driving aviation innovation and expanding aerospace and telecommunications infrastructure. We have been making a difference for our FAA and NASA customers for over 30 years, developing and supporting programs that allow the FAA to coordinate responses to natural disasters; plan use of airspace; simulate air traffic demand; develop methods and techniques to improve the efficient use of the National Airspace; and contribute to the safe and effective control of air traffic. Our work in air traffic and flight simulation has provided the FAA with tools that are used today to effectively manage constraints imposed by severe weather or closed runways. Crown was voted as One of the DC region's Top Workplaces in 2021. We have built this reputation by hiring great people who value and support the mission of our customers. Come experience the Crown difference. Job Description Crown is seeking a motivated and self-driven Administrative Assistant to support our Headquarters team full-time, 5 days a week, at Crown's headquarters office in Arlington, VA. The candidate will work closely with the President and other team members. Successful candidates must be able to work well independently in a fast-paced environment, possess strong verbal and written communication skills, and have proficiency with Microsoft Office Suite of Tools. If you are looking for an opportunity to join a growing company and enjoy helping individuals, then this might be the right fit for you! Recent college graduates are welcome to apply. Responsibilities include: Provide administrative support to include executive team calendar management, call scheduling, and travel coordination Oversee the day-to-day office including maintenance, mailing, supplies, equipment, bills, etc Assist the HR team in the onboarding process for new hires Process purchase orders, coordinate payments, and follow up on receivables Plan and lead company events, celebrations, and more Other duties as required Compensation: $50,000-52,000 / Annual Salary + Benefits Qualifications Bachelor's Degree is required 1+ years of experience is required Excellent verbal and written communication skills Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hard working, dedicated, and an initiative-taker Excellent time management skills with a proven ability to meet deadlines Ability to multi-task and simultaneously handle many projects Ability to work independently with minimal supervision in a fast-paced, professional environment Willingness to take on additional tasks as needed Additional Information Benefits include: health, dental, & vision insurance generous PTO and paid holidays company-funded professional development competitive 401k match with 100% vesting life insurance disability insurance We are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, age, religion, creed, sex, pregnancy, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for most positions. Persons unable to complete an online application should contact Crown HR for assistance at ************** ext 4011. Crown is a VEVRAA Federal Contractor

Administrative Assistant Leading writer of Property & Casualty Reinsurance seeking an Administrative Assistant supporting their 15 person in office team. I have been supporting this client for 20+ years and I can sincerely say they have the best, most employee centric, corporate culture of any client I've worked with. Their global team shares a passion for solving their customers' problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking. This is a 4 day per week in office position (with a flex work from home day) located in Schaumberg. For over three decades, the firm has helped its clients manage the risks of operating in a volatile and uncertain world. They're experts in Property, Casualty, Specialty, Cyber and Credit reinsurance, consistently recognized for the innovative way they combine data, experience and technology to understand and manage large and complex risks across the world. They are also a business with a real social purpose - we help protect communities around the globe and enable prosperity for all. Our purpose drives us forward every day as we seek solutions to some of the world's most complicated challenges. Position Summary The Administrative Assistant is responsible for providing administrative assistant support to our 15 person team as well as office manager responsibilities. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible, highly organized individual with excellent communication and collaboration skills. Responsibilities include (but are not limited to) Travel Arrange business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log Ensure team members have any visas, all documents, papers and itineraries necessary for travel. Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices Meetings and Entertainment/Lunches /Dinners On behalf of team members, coordinate meetings with clients/brokers/vendors Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Manage all aspects of bookings and catering for client/broker lunches and dinners. Book taxis for our employees and clients. Prepare and organize printed materials and binders for meetings Expenses All aspects of timely expense management (in Concur and Dynamics 365) for team members, including: Use receipt images in Concur or gather receipts for business travel promptly after such travel and document the business purpose Set up expense reports on at least a monthly basis Follow-up to secure any expense approvals Visitor Log Be the coordinator for any visitor log requests Arrange desk assignments for underwriting visitors General / Office / other Provide administrative support for group meetings, whether onsite or offsite Assist with ad hoc projects Communicate with external contacts to exchange information as needed Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable) Prepare FedEx shipments Assist with mail collection and distribution for your respective team(s) Maintain good working relationship with internal contacts Manage changing circumstances as they happen, sometimes on short notice Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time Professional/Technical Competency Requirements Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include with senior management, internal clients, external clients and brokers. Works efficiently, accurately and exercises common courtesy. Is a team player and demonstrates a cooperative attitude. Must possess excellent oral and written communication skills. Receptive to new ideas and is well organized. Reacts effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities. Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner at all times. Provide ad hoc support around office as needed Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different ‘share' platforms ie: SharePoint, Office 365 Qualifications, Skills & Experience Bachelor's Degree. 2+ years of administrative assistant experience. Strong interpersonal and communication skills Ability to multitask Proficient in Microsoft Office suite

We are looking for a skilled Office 365 Administrator to join our team. The ideal candidate will be responsible for managing and supporting our clients's Office 365 environment, ensuring its optimal performance, security, and availability. This role requires a deep understanding of Office 365 services, including Exchange Online, SharePoint Online, Teams, OneDrive, and other related applications. The Office 365 Administrator will work closely with other IT professionals to implement and maintain best practices, troubleshoot issues, and provide end-user training and support. The successful candidate will have strong problem-solving skills, excellent communication abilities, and a proactive approach to system management. This role is critical to maintaining the productivity and efficiency of our client's organization by ensuring that their Office 365 environment is reliable, secure, and up-to-date. Responsibilities: Manage and support Office 365 services including Exchange Online, SharePoint Online, Teams and OneDrive. Monitor system performance and ensure optimal operation of Office 365 environment Manage user accounts, permissions, and licenses. Implement and maintain security policies and compliance measures. Troubleshoot and resolve issues related to Office 365 services. Plan and execute migrations, updates, and integrations with other systems. Provide end-user support and training for Office 365 applications. Collaborate with other IT professionals to implement best practices. Develop and maintain documentation for Office 365 configurations and procedures Stay updated with the latest Office 365 features and updates. Ensure data backup and recovery processes are in place and tested. Manage and configure Office 365 groups and distribution lists. Monitor and manage Office 365 service health and incident management Implement and manage multi-factor authentication and other security measures. Coordinate with Microsoft support for issue resolution and service requests. Requirements: Bachelor's degree in Computer Science, Information Technology, or related field. 3+ years of experience managing Office 365 environments. Strong understanding of Office 365 services and applications. Experience with Exchange Online, SharePoint Online, Teams, and OneDrive. Knowledge of PowerShell scripting for Office 365 administration. Familiarity with security and compliance features in Office 365. Excellent problem-solving and troubleshooting skills. Strong communication and interpersonal skills. Ability to work independently and as part of a team. Experience with data migration and integration projects. Knowledge of networking and Active Directory. Certifications such as Microsoft 365 Certified: Enterprise Administrator Expert are a plus. Ability to manage multiple tasks and projects simultaneously. Strong attention to detail and organizational skills. Proactive approach to system management and user support.

Key Responsibilities: Supports the underwriting process from end to end for a team of production Underwriters Administrative tasks that will include substantial data entry Submission in-take Processing and Set-up for New Business and Renewals Policy Binders Policy Issuance Policy Subjectives follow-up Simple and moderately complex maintenance of active policies Broker of Record verification and changes Loss run requests and issuance Quality Assurance of Axon Processes Administrative account tasks - e.g. Notice of Cancellation, Condition of non-renewals Entering of New Producer locations and/or Agents Policy Forms revisions Incidental Travel expected Qualifications, Skills and Experience Strong organizational skills and a willingness to learn new technology Fluency in Microsoft products including Excel Previous Property & Casualty experience a plus Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Work is performed in an office or home environment and requires the ability to operate standard office equipment. Must have the ability to walk short distances, and/or drive a vehicle. Must have the ability to carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data; viewing a computer terminal; extensive reading.

Job Title: Planview Administrator / Analyst Duration: 12+ Months (High possibilities of Extension) Skills & Experience Needed: Experience using and configuring Planview ProjectPlace Minimum 4 years of related work experience in technical tool administration that involves creating, testing, configuring, updating, manipulating, and/or scripting technical tools or applications. Experience configuring and supporting applications Knowledge of two or more IT Systems and/or software applications Ability to research and maintain awareness of emerging technology terms and concepts Description: This person is responsible for creating or configuring conditions, scripts, images, statements or code within applications. They will work with several Business PMOs, the vendor and project team members to build and configure Planview ProjectPlace, a lightweight Project Management Solution. In this role, you'll design the application for PMO requirements, along with retiring current solutions. You'll recommend global standards and configurations for scalability and ease of ongoing maintenance. Collaboration with the ERPMO on processes, standards, global configurations will be essential. Responsibilities: Leads meetings to define and document requirements, and evaluates comprehensiveness, testability and usability of the requirements within the application. Engages with vendors to make necessary changes to applications. Provides reports and analysis to ensure application requirements are met. Creates, updates, and maintains related application documentation Develops and facilitates training for applications, particularly for new developments, upgrades, and enhancements. Resolves moderate to complex application design and usability issues. Coaches and provides on the job training to others Application Specialists, including functioning as a technical resource and reviewing test plans. Desired Skills and Experience Planview, ProjectPlace, Administration, configuration Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit ******************* to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Help more people than you can ever imagine. If you have high attention to detail, are hardworking, and want to work with an amazing team of like minded people changing the world, we'll show you how. At Oath we believe that we all get one short life and that you should make the most of it. We help our clients prioritize their lives through estate and financial planning. The role of an Oath Office Manager is to work to organize our attorneys, advisors, clients, and team in office and remote. We believe in great freedom and great responsibility. We believe in doing the hard work first. We believe there is a difference between busyness and effectiveness. We believe in empowering our team to help thousands of people nationwide. Responsibilities Oversee our day-to-day office and remote operations in Virginia Execute other office administration tasks as assigned Liaise with clients, attorneys, team, and advisors as the mainline of communication Answering and directing phone calls Responding to client requests via email and telephone Monitoring deadlines Scheduling appointments Preparing materials for client meetings Drafting correspondence Organizing and maintaining client files Scanning, copying, and filing of documents in an electronic file management system Qualifications Excellent time management, problem-solving, and communication skills Basic computer skills including experience with Microsoft Office Bachelor's degree or relevant work experience Ability to maintain and cultivate client relations About Oath Law & Oath Planning Oath was founded in 2010 on the idea that estate and financial planning should be accessible to people from all different backgrounds -- not only the wealthiest 1%. We began in one small office with a team of only a few innovative, creative thinkers that wanted to make planning and estate and financial education a possibility for every community. Now, we've grown our firm across multiple states, with more offices opening every year. Our success comes down to one motivating factor -- helping families and individuals do the best that they can for the people and things that they love most. As we continue to expand and help more individuals and families, we are seeking like-minded individuals to embody our mission and values and join our growing team. Industry Financial Services Employment Type Full-time

Administrative Assistant II Contract Duration: Until December 19, 2025, with high possibility of extension Consumers Energy is seeking an experienced and proactive Administrative Assistant II to provide comprehensive administrative support to three Executive Directors within the IT department. This role requires strong proficiency in Microsoft Office, particularly Outlook, with a preference for candidates experienced in Microsoft OneNote. This is a hybrid role, requiring on-site work at our corporate headquarters in Jackson, Michigan (One Energy Plaza) on Mondays, Tuesdays, and Thursdays. Remote work is available on Wednesdays and Fridays. Key Responsibilities: Provide high-level administrative support including calendar management, scheduling, and meeting coordination. Assist in preparing presentations and reports using Microsoft Office tools (Word, PowerPoint, Excel). Coordinate travel arrangements and manage office space. Perform office tasks such as data entry, filing, and document preparation. Ensure accuracy in calculations and data processing. Maintain production reports and assist with other office-related duties as needed. Adhere to company policies and procedures, ensuring high-quality work. Assist visitors and handle general administrative tasks. Required Qualifications: Minimum of 2 years of experience as an Administrative Assistant or in a similar administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) required; experience with Visio and OneNote preferred. Experience managing complex calendars and scheduling for multiple stakeholders. Strong organizational and multitasking skills with a keen attention to detail. Excellent verbal and written communication skills. Ability to prioritize tasks and meet deadlines efficiently. Self-motivated with a focus on delivering results. Preferred Qualifications: 2+ years of experience in a specialized or functional area of administrative support. Familiarity with managing inventories and resource tracking.