Administrative operations manager job description

This position will be a key member of the Portfolio Planning & Delivery (PP&D) team, responsible for managing the entire GT&O administration of payments, purchase orders, invoices, project administration, capital expenditure analysis, capital spend tracking and liaising with the accounting, finance and full GT&O team. The PP&D Manager of Administration & Operations provides complete support to building, tracking project and portfolio financials.

The role maintains a close and highly responsive relationship to activities of the Planning & Delivery team. The key responsibility of this position maintains the project portfolio within service now, creates executive dashboards, manages timekeeping via resource reports, as well as creates models and dashboards of the overall GT&O Portfolio using various PPM technology tools. Models will include resource planning and capacity reports, a timesheet dashboard, portfolio reports, project dashboards and metrics, and portfolio financial reports.
JOB RESPONSIBILITIES
Provide complete support to PP&D Leadership to build and track project and portfolio financials.Collaborate with internal Finance department reviewing financial models and reports.Support the Global Technology & Operations (GT&O) Project Governance Model.Develop financial, project and resource reports using various PPM technologies.Create models and dashboards of the overall GT&O Portfolio using PPM technology tools.Prepare project portfolio reports for management using PPM technologies/tools.Maintain and generate data in PowerBI resource reports and from the Resource and Timesheet modules in ServiceNow.Develop and maintain weekly time sheet dashboard.

PRIMARY CONTACTS
Portfolio Planning & Delivery LeadershipProject & Program Managers, Project Leads, Product ManagersExternal Partners/VendorsBusiness, Owners and Leadership, particularly Finance and AccountingGT&O teams

QUALIFICATIONS (Required & Preferred)
Education
Bachelor's degree, preferably in technology related discipline, engineering, finance, accounting, business

Work Experience
4+ years of experience as an operations analyst Experience in working in an IT department is preferred.1-2 years full-time experience in finance, preferred.Experience with PowerBI and Excel financial spreadsheets required.Knowledge of financial systems, accounting and processes.Experience in the purchase order requisition process Experience with Oracle Financials is a plus, but not essential
Knowledge & Skills
Must have excellent oral, written communication skills.Must be a self-starter, ability to work well independently as well as collaboratively with others.Ability to maintain highest degree of confidentiality and diplomacy.Willingness to learn new software as needed.MS Office expertise, including Outlook, Teams, PowerBI, Visio, Excel and PowerPoint.Proficiency in the use of Service Now.Problem Solver, great analytical skills.Proven logical skills, detail oriented and strong organizational skills.Timely responsiveness, time management and exceptional organizational skills are required.Proactive, with an enthusiasm for improving, completing tasks accurately and professionally.Ability to work effectively with internal staff and third parties.Proven ability to work on tight deadlines.

The Company is committed to policy of nondiscrimination in its employment and personnel practices. Applicants are considered for all employment without regard to race, color, religious creed, religion, alienage, citizenship, gender, gender identity, national origin, ancestry, genetic predisposition or carrier status, age, marital status, familial status, military or veteran status, status as a victim of domestic violence, stalking or sexual assault, sexual orientation, disability or any other characteristic protected by federal, state or local law.

As a Receiving Manager, you will manage a group or groups engaged in a variety of activities within the Receiving department. Promote, develop and implement measures to achieve cost-effective improvements in operations, increase customer satisfaction, and ensure compliance with policies and regulations.
Responsibilities/Activities
• Plan, schedule, assign work, and ensure activities are following company policies and procedures, and with codes and regulations.
• Monitor product quality and customer relations and initiate responsive measures, as applicable. Anticipate and introduce timely, effective actions to resolve problems.
• Manage activities and initiate measures to ensure efficient operations and achieve long-term cost savings.
• Maintain awareness of new developments and technologies and direct subsequent investigations regarding their utilization.
• Participate in meetings and conferences and act as spokesperson for the organization on highly significant matters. Negotiate such matters as costs, design features and schedules with suppliers and customers.
• Advise senior managers regarding such matters as most effective means of complying with new contract stipulations and improving customer relations.
• Provide guidance and arrange for training of staff. Provide administrative support to senior managers and advise less experienced supervisors regarding the more complex aspects of their assignments.
• Manage and document employee performance and initiate responsive actions.

Basic Qualifications (Include education, experience, special skills and licenses or certifications required):
• Bachelor's Degree in management, engineering or related field with 8 years of progressive experience in operations/warehouse management
• Candidates must already have a work authorization that would permit them to work for *** in the US


About Kyyba:

Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.

Disclaimer:


Kyyba is an Equal Opportunity Employer.


Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans / Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need.


Rewards:

Medical, dental, vision
401k
Term life
Voluntary life and disability insurance
Optional Pre-paid legal plan
Optional Identity theft plan
Optional Medical and dependent FSA
Work-visa sponsorship
Opportunity for advancement
Long-term assignment with opportunity for hire by client


SELECT AWARDS
An INC 5000 company for 10 years Corp! Michigan Economic Bright Spots Crain’s Detroit Business Top Staffing Service Companies in Detroit TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions Best of MichBusiness winner in HR Wizards & Partnerships Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest 101 Best & Brightest Companies to Work for in Michigan

Under supervision, performs complex administrative duties and statistical, financial, or operational data analysis and reporting in support of management decision making in functional area. Identifies trends, discrepancies, and variances to improve the efficiency and effectiveness of operations. May partner with other departments, divisions, outside agencies, and vendors to address business issues. Exercises various latitudes of independent judgment. May administer or provide high level support for various projects, grants, contracts, implementation of procedures, and/or any specialized functions.

* Conducts and coordinates financial, personnel, product, market, operational, and related research to support strategic and business planning

* Develops economic demographic, business, and sociological forecasts to support development of plans and strategies

* Establishes and maintains a positive working relationship with area business community, internal and external agency customers, and other related contacts

* Monitors effectiveness of business operations, assesses quality of service and makes recommendations to improve operations
* Receives additional training, as required, to gain full proficiency and experience in all areas
* Gathers, compiles and analyzes data
* Prepares reports of findings and analysis. May make recommendations to management for operational changes

MINIMUM QUALIFICATIONS:

Bachelor's degree in business or related field from an accredited college or university AND One year of experience related to area of assignment. Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

PREFERRED QUALIFICATIONS:

Preference will be given to applicants who in addition to meeting the minimum qualifications, possess two or more of the following:

* One or more years of experience in using PeopleSoft
* Experience in running queries
* Create electronic requisitions and Purchase Orders
* Create electronic ledgers, and demonstrate proficiencies in using the system
* At least six months experience using Microsoft Office Suite

THIS IS AN INTERNAL JOB ANNOUNCEMENT OPEN ONLY TO GEORGIA DEPARTMENT OF JUVENILE JUSTICE EMPLOYEES

THIS IS AN UNCLASSIFIED POSITION.

THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE

PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR

CONSIDERATION. ALL APPLICATIONS WILL BE PRESCREENED.

DJJ IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Bachelor's degree in business or related field from an accredited college or university AND One year of experience related to area of assignment. Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

Additional Information

* Number of Openings: 1
* Advertised Salary: $39,568.00
* Shift: Day Job
* Posting End Date: Oct 21, 2022