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Become An Administrative Professional

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Working As An Administrative Professional

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $33,910

    Average Salary

What Does An Administrative Professional Do At Loch Harbour Group

* Providing high-level administrative support
* Preparing reports as required
* Handling information requests
* Performing clerical functions
* Preparing correspondence
* Arranging conference calls
* Scheduling meetings
* Monitoring and updating HRA’s and BMD’s quarterly project management BMD branch plans for the Director of BMD’s Individual Performance Review (IPR) and NCP Executive Management
* Assist in developing, maintaining, and delivering project specific HRA education and communication (i.e. Employee Orientation Workshop, Employee Handbook, NCP newsletter, Professional development emails)
* Assist in monitoring, updating and controlling Deployment Rosters, Cascade SOP, NCP Personnel Contact list, and any other related NCP roster
* Assist in monitoring, updating, and controlling Training SOP, and any other related Human Resources related SOPs
* Assist in creation of Human Resources related PowerPoint presentations
* Assist in proofreading and providing feedback for all Human Resource related correspondence package prior to the BMD Director signing their concurrence
* Assisting with HRA project status meetings, to include the following tasks:
* Developing a schedule for status meetings;
* Developing meeting agendas;
* Facilitating meetings

What Does An Administrative Professional Do At Educational Testing Service

* Coordinate with internal and external sources to obtain bids for outside printing, office equipment and/or supplies.
* Individual/business area support:
* Manage administrative processes.
* Represent supervisor in discussions with others.
* Investigate and resolves problems.
* Manage individual calendars.
* Prepare, review and send correspondence, materials and reports.
* Meetings, conferences, event planning:
* Coordinate all necessary logistics for group, internal, team and external meetings with minimal supervision.
* Identify needs for contractual agreements in relationship to the event, processes, contracts and purchase orders.
* Record keeping/information processing/reporting:
* Create and edit documents, databases, websites, SharePoint sites or other business software as required for the role.
* Create and maintains records, logs, files, and forms including project records, departmental documentation and expenses.
* Administrative processes:
* Identify potential process issues and opportunities for process improvements.
* Implement solutions with area of responsibility, or recommend changes and escalate as appropriate.
* Project management process:
* Make adjustments to project plans based on completed work and changing priorities, change due dates and bring attention to possible issues.
* Monitor, update and report on projects goals, deliverables and schedules.
* Coordinate and update established elements of project plan.
* Business processes:
* Coordinate and assist in the development, organization, standardization and inventory of process maps and SOPs.
* Revise, develop, streamline and standardize processes and the development of templates

What Does An Administrative Professional Do At Stanford University

* Gather information for search initiations, search waivers, reappointments, and promotions.
* Collect applications, and provide administrative support to search and review committees; provide advice on process requirements.
* Post job announcements, and distribute other outreach materials to attract candidates.
* Coordinate all logistical aspects of candidate visits, including arranging transportation and accommodations, scheduling meetings and interviews, and processing reimbursements.
* Gather all components of the appointment/promotion form, and organize in compliance with guidelines.
* Maintain records documenting search, recruitment, and appointment/promotion processes.
* Assemble and draft materials for the appointment and promotion files.
* Process and track approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes), and maintain appropriate documentation and communication.
* Assist in coordination of visa process, as needed.
* Other duties may also be assigned
* Qualifications

What Does An Administrative Professional Do At Airgas Usa LLC

* _
* Responsible for personal safety and health.
* Ensures a safe and healthy work environment.
* Responsible for all dispatch of vehicle distribution, including centralized branch distribution.
* Ensures products are accurately and in a timely manner delivered to customers.
* Inputs computer orders by truck route.
* Interfaces with customers, drivers and other internal associates to communicate delivery needs and scheduling.
* Ensures that company policies and procedures are followed at all times.
* Provides backup to distribution manager in determining staffing and equipment needs to fulfill departmental requirements.
* Responsible for the shipping and receiving of all cylinders from and to the dock.
* Assistance in conducting monthly safety inspections for DOT and OSHA compliance.
* Interface with other departments.
* Perform all other duties as required

What Does An Administrative Professional Do At UPMC

* Greet and assist any visitors to the department
* Maintain and purchase office supplies as needed
* Maintain neat and organized files and electronic databases
* May entail work with Microsoft Office products such as Word, Excel, Outlook and PowerPoint.
* Perform other duties as assigned
* Prepare letters, memos, and reports
* Schedule and coordinate internal and external appointments, calendars, and meetings
* Support all department personnel with duties including but not limited to answering phones, taking messages, copying, filing and faxing

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How To Become An Administrative Professional

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Administrative Professional jobs

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Administrative Professional Demographics

Gender

  • Female

    79.7%
  • Male

    18.3%
  • Unknown

    1.9%

Ethnicity

  • White

    81.5%
  • Hispanic or Latino

    10.3%
  • Asian

    5.9%
  • Unknown

    1.7%
  • Black or African American

    0.6%
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Languages Spoken

  • Spanish

    65.9%
  • German

    7.3%
  • French

    7.3%
  • Swedish

    4.9%
  • Portuguese

    2.4%
  • Chinese

    2.4%
  • Russian

    2.4%
  • Mandarin

    2.4%
  • Polish

    2.4%
  • Italian

    2.4%
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Administrative Professional

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Administrative Professional Education

Administrative Professional

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Real Administrative Professional Salaries

Job Title Company Location Start Date Salary
Analyst/Administrative Professional-Financial The Trustees of Princeton University Princeton, NJ Jul 05, 2011 $132,000 -
$170,000
Senior Analyst/Administrative Professional, Financ The Trustees of Princeton University Princeton, NJ Jul 25, 2010 $100,000
Administrative Professional II Jacobs Dearborn, MI Jun 21, 2015 $63,000
Administrative Property Management Professional Destination Resorts Management Aspen, CO Dec 01, 2010 $32,578
Administrative Professional University of Tulsa Tulsa, OK Jan 26, 2010 $31,512 -
$33,646

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Top Skills for An Administrative Professional

CustomerServiceDatabaseManagementPersonnelFilesFinancialPayrollDataEntryExpenseReportsTravelArrangementsOfficeSuppliesCompliancePowerpointPhoneCallsHumanResourcesSafetyAuditTemporarySpecialProjectsOfficeEquipmentFrontDeskEmergency

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Top Administrative Professional Skills

  1. Customer Service
  2. Database Management
  3. Personnel Files
You can check out examples of real life uses of top skills on resumes here:
  • Provided quick and responsive customer service by acquiring engagement feedback to and from clients and candidates to improve service.
  • Assist in recruiting efforts, database management of resumes and up to date files.
  • Generate new employee files; purge personnel files as directed.
  • Issue financial statements as and when required.
  • Keep vendors accounts up to date, process payroll, collect on accounts receivable, keep accounts payable up to date.

Top Administrative Professional Employers