An administrative professional performs a variety of administrative and clerical tasks to support the operations of an office or department. Usually, they also double as front desk staff, receptionist, or office manager, which entails additional duties.

The key responsibilities of an administrative professional typically revolve around handling correspondence (phone calls, emails, text messages, etc.), monitoring the inventory of office supplies, overseeing maintenance of office equipment, managing schedules, preparing presentation materials, and attending meetings on behalf of other employees. If they work at the front desk, they are also responsible for greeting guests, signing all visitors in, and receiving mail.

Most employers may require applicants to have a bachelor's degree in a relevant field for this role, but this is not always the case. High school graduates and applicants with associate's degrees may still qualify; however, they may need to have prior work experience.

The salary of an average administrative professional is around $38,000 per year. However, there are some administrative professionals that make up $71,000 annually, which are usually those that work for executives in large companies.

What Does an Administrative Professional Do

There are certain skills that many administrative professionals have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed interpersonal skills, organizational skills and writing skills.

Learn more about what an Administrative Professional does

How To Become an Administrative Professional

If you're interested in becoming an administrative professional, one of the first things to consider is how much education you need. We've determined that 54.7% of administrative professionals have a bachelor's degree. In terms of higher education levels, we found that 9.2% of administrative professionals have master's degrees. Even though most administrative professionals have a college degree, it's possible to become one with only a high school degree or GED.

Learn More About How To Become an Administrative Professional

Administrative Professional Career Paths

Average Salary for an Administrative Professional

Administrative Professionals in America make an average salary of $39,486 per year or $19 per hour. The top 10 percent makes over $65,000 per year, while the bottom 10 percent under $23,000 per year.
Average Administrative Professional Salary
$39,486 Yearly
$18.98 hourly
$23,000
10 %
$39,000
Median
$65,000
90 %

What Am I Worth?

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How To Become an Administrative Professional
How To Become an Administrative Professional Career Overview

States With The Most Administrative Professional Jobs

Mouse over a state to see the number of active administrative professional jobs in each state. The darker areas on the map show where administrative professionals earn the highest salaries across all 50 states.

Average Salary: Job Openings:

Number Of Administrative Professional Jobs By State

RankStateNumber of JobsAverage Salary
1California3,854$51,764
2Texas2,247$45,172
3Florida2,227$33,764
4Massachusetts1,809$43,953
5Pennsylvania1,731$39,555
6New York1,582$50,129
7Minnesota1,350$33,146
8Illinois1,316$34,663
9Ohio1,259$34,824
10Virginia1,160$33,296
11New Jersey1,140$52,719
12North Carolina1,130$34,718
13Georgia1,030$31,909
14Washington998$40,756
15Indiana968$34,977
16Maryland965$37,831
17Colorado933$35,596
18Michigan931$36,068
19Wisconsin913$34,553
20Arizona764$41,473
21Tennessee673$30,515
22Missouri630$34,827
23Oregon584$40,385
24South Carolina577$30,260
25Iowa560$33,486
26Connecticut473$53,548
27Utah422$35,166
28Kentucky402$32,236
29Alabama343$35,719
30Kansas322$33,907
31Louisiana311$35,866
32Oklahoma302$28,949
33Nebraska267$33,115
34Arkansas255$29,549
35Nevada254$44,645
36Maine238$38,416
37Idaho234$31,178
38Delaware224$33,287
39Mississippi214$34,664
40New Mexico213$33,948
41West Virginia200$31,173
42Montana197$29,394
43New Hampshire173$40,345
44North Dakota171$38,122
45Alaska164$41,435
46Rhode Island154$52,550
47Hawaii144$52,755
48South Dakota110$29,446
49Wyoming108$36,294
50Vermont91$40,671

Administrative Professional Education

Administrative Professional Majors

32.1 %

Administrative Professional Degrees

Bachelors

54.7 %

Associate

22.8 %

Masters

9.2 %

Top Colleges for Administrative Professionals

1. Western Carolina University

Cullowhee, NC • Private

In-State Tuition
$3,926
Enrollment
9,835

2. Stanford University

Stanford, CA • Private

In-State Tuition
$51,354
Enrollment
7,083

3. Ball State University

Muncie, IN • Private

In-State Tuition
$9,896
Enrollment
15,529

4. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

5. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition
$11,105
Enrollment
13,729

6. Cedar Crest College

Allentown, PA • Private

In-State Tuition
$39,216
Enrollment
1,303

7. Morgan State University

Baltimore, MD • Private

In-State Tuition
$7,900
Enrollment
6,404

8. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

9. Siena Heights University

Adrian, MI • Private

In-State Tuition
$27,124
Enrollment
2,035

10. University of Akron

Akron, OH • Private

In-State Tuition
$11,463
Enrollment
13,676

Top Skills For an Administrative Professional

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 15.6% of administrative professionals listed customer service on their resume, but soft skills such as interpersonal skills and organizational skills are important as well.

Choose From 10+ Customizable Administrative Professional Resume templates

Zippia allows you to choose from different easy-to-use Administrative Professional templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Administrative Professional resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Administrative Professional Resume
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Administrative Professional Demographics

Administrative Professional Gender Distribution

Female
Female
83%
Male
Male
17%

After extensive research and analysis, Zippia's data science team found that:

  • Among administrative professionals, 82.6% of them are women, while 17.4% are men.

  • The most common race/ethnicity among administrative professionals is White, which makes up 70.1% of all administrative professionals.

  • The most common foreign language among administrative professionals is Spanish at 57.7%.

Work Experience Programs For Administrative Professionals

Virtual work experience programs replicate work at top companies and help you gain the skills to be successful when applying and working there. In only a few hours, learn the relevant tools necessary to complete a typical work day at that company. Virtual work experience programs are 100% free, open-access, and self-paced. No experience or application is required!

Wealth Management Program

Company: Goodbody

Cost: Free

Duration: 5-6 hours

Energy & Infrastructure Projects Program

Company: Ashurst UK

Cost: Free

Duration: 2 hours

Human Rights Law Program

Company: Leo Cussen

Cost: Free

Duration: 5-6 hours

Audit Program

Company: Grant Thornton Australia

Cost: Free

Duration: 5-6 hours

Business and Human Rights Program

Company: Clifford Chance

Cost: Free

Duration: 7.5-8.5 hours

Professional Skills Development Program

Company: Two Sigma

Cost: Free

Duration: 5-6 hours

Law and Professional Development Program

Company: Clyde & Co

Cost: Free

Duration: 4.5 hours

Human Resources Program

Company: General Electric

Cost: Free

Duration: 5-6 hours

Elevate - Project Management Virtual Experience Programme Program

Company: SAGEA

Cost: Free

Duration: 6-8 hours

Data Analytics and Visualization Program

Company: Accenture North America

Cost: Free

Duration: 5-6 hours

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Best States For an Administrative Professional

Some places are better than others when it comes to starting a career as an administrative professional. The best states for people in this position are Connecticut, Hawaii, New Jersey, and Rhode Island. Administrative professionals make the most in Connecticut with an average salary of $53,548. Whereas in Hawaii and New Jersey, they would average $52,755 and $52,719, respectively. While administrative professionals would only make an average of $52,550 in Rhode Island, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. District of Columbia

Total Administrative Professional Jobs:
355
Highest 10% Earn:
$92,000
Location Quotient:
1.6

2. Connecticut

Total Administrative Professional Jobs:
473
Highest 10% Earn:
$100,000
Location Quotient:
1.08

3. New Jersey

Total Administrative Professional Jobs:
1,140
Highest 10% Earn:
$99,000
Location Quotient:
1.09
Full List Of Best States For Administrative Professionals

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Top Administrative Professional Employers

Most Common Employers For Administrative Professional

RankCompanyAverage SalaryHourly RateJob Openings
1Santa Barbara County$110,071$52.929
2CSC Holdings LLC$79,553$38.258
3Booz Allen Hamilton$66,609$32.0249
4MUFG EMEA$65,321$31.4010
5Chevron$60,429$29.058
6Northrop Grumman$52,707$25.3417
7University of California, Berkeley$49,079$23.609
8IAAP$44,942$21.6112
9AT&T$42,153$20.2713
10Adecco$39,582$19.0311

Becoming an Administrative Professional FAQs

Where Do Administrative Professionals Work?

Administrative professionals work in various settings, including corporate offices, government agencies, schools, and medical facilities. They may also work for private businesses or individuals.

Search For Administrative Professional Jobs