Administrative Professional

Administrative Professional Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applicant with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate.

At Zippia, we went through over 2,500 Administrative Professional resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

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Five Key Resume Tips For Landing An Administrative Professional Job:

Relevant Experience
Make sure that the jobs, experience, and accolades that you do include are relevant to the position you’re applying for.
The Right Skills
This is a great time to run wild with those keywords found in the job description. If they’re looking for someone with Office Supplies, be sure to list it as a skill.
Quantifiable Achievements
Achievements and awards relevant to the position speak louder than a high GPA, especially if you can quantify your achievement with a number.
Your Unique Qualities
Recruiters and hiring managers are looking at hundreds of resumes. Let yours stand out, and try not to sound too boring.
Strong Content
If you’ve had a lot of jobs, this shouldn’t necessarily be a list of all of them. This is a document designed to market you to a potential employer, so choose the strongest content.

How To Write An Administrative Professional Resume

Contact Information
First things first — employers only spend about six seconds looking at resumes before they decide to keep them or throw them away, so you should definitely let them know whose it is.
Commute and relocation are things that employers take into consideration when sifting through candidates, so provide your current address in your resume header so that employers have an idea of where you are in relation to their office.
LinkedIn Profile
If you feel that a link to your social media profile could further your standing as a candidate, go ahead and include it. This doesn’t mean you should throw in a link to your hilarious Twitter profile, but instead provide your LinkedIn profile.
Professional Summary (Objective)
Career objective statements are one of the most overlooked pieces of otherwise stellar resumes. It’s not that every Administrative Professional CV out there needs one — it’s just that the ones that really do need them typically never think to include them.
The goal of this section is simple: to summarize the resume in a few short sentences. Through your resume summary you enable employers to quickly learn whether you are a good match for the job. Here are a few things to keep in mind when writing a professional summary:
Keep it short: it should be 4 sentences max
Highlight your most impressive skills or achievements

Not sure which skills are really important?

3 Big Tips For Listing Skills On Your Resume
Make sure to only include your hard skills on your resume. In addition, include the most in-demand administrative professional skills. Below we have listed the top skills for an administrative professional : The more keywords your resume can “match,” the more likely it is that your resume will be selected for review by human eyes.
Top Skills for an Administrative Professional
See All Administrative Professional Skills
Here are a few key points of to keep in mind while writing your skills section:
Include between 6 to 12 skills
Make sure to only include hard skills
Highlight your most impressive skills or achievements
The work experience section of a resume is all about highlighting the achievements that an employer would want to see. Here are some examples from different Business Analysts

Example # 1

Administrative Assistant/Secretary/Receptionist

  • Use of Microsoft Word, Excel, QuickBooks and Outlook.
  • Maintained and entered information into the ABS (internet database).
  • Coordinate activities within our demand pool, across demand pools and with other departments such as Administrative Services and HR.
  • Sorted and directed incoming mail, customer mailings and payments.
  • Created and presented PowerPoint presentations for the State Farm Bank management.

Example # 2

Senior Administrative Specialist

  • Handle logistics for training activities including venues and equipment.
  • Assisted the materials team with processing material through SAP.
  • Facilitate learning through a variety of delivery methods including classroom instruction, virtual training, on-the-job coaching.
  • Serve as a liaison with KBR Project Management, Operations, and Department of Defense.
  • Led QA/QC for all jobs while working with testing to ensure proper job results.

Example # 3

Office Administrator

  • Developed and executed Excel spreadsheets and Access reports, PowerPoint presentations, audiovisual support.
  • Handle database input and reporting.
  • Entered numerical data into databases in a timely and accurate manner.
  • Established, Maintained, and updated files, databases, records, and other important documents.
  • Worked for various businesses, and medical clinics throughout greater Las Vegas

Example # 4

Accounts Payable/Administrative Assistant

  • Conduct searches to find needed information, using such sources as the Internet.
  • Provide computer IT support as needed throughout the office.
  • Create and manage database for company million dollar art collection.
  • Filed housing applications, answering phones, sorting daily mail and checking in clients.
  • Prepared and processed payments via check or ACH weekly.

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We compared 2,500 sample administrative professional resumes with job offers and found that the average years of experience required for an administrative professional job required by employers is 2.0 years.
How much work experience do employers want to see?
The average administrative professional job listing asks for 2.0 years of work experience.
How much work experience does the average administrative professional candidate have?
The average administrative professional resume contains 6.0 years of work experience.
Write your work experience section in a way that embraces your administrative professional skills. Sounds easier said than done? Take a look at how other people have done it. Below are real examples from administrative professional resumes that people have included in their work experience section to demonstrate their knowledge of key skills:
As an administrative professional, you may wonder exactly how your education section should look. Administrative Professional roles often require a High School Diploma degree or higher, so the majority of administrative professional resumes that we looked at contained a high school diploma degree.
As shown above, the Education section can be very brief. However make sure to include the following:
The name of the school you attended
The year you attended
Your major
Your GPA
The level of education you attained

Administrative Professional Salary

Did your resume land you an interview? Be prepared to talk salary.

How To Answer "What Are Your Salary Requirements"

When you are ready to send your resume to employers, it's important to be aware of the current market conditions for Administrative Professionals. Salary can vary based on factors such as location, company, and industry. Check out our detailed salary information for Administrative Professionals to learn more.

Average Employee Salary
Min 10%
Median 50%
Max 90%