Administrative project assistant vs assistant project coordinator

The differences between administrative project assistants and assistant project coordinators can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative project assistant and an assistant project coordinator. Additionally, an assistant project coordinator has an average salary of $44,499, which is higher than the $41,668 average annual salary of an administrative project assistant.

The top three skills for an administrative project assistant include customer service, data entry and powerpoint. The most important skills for an assistant project coordinator are purchase orders, financial statements, and payroll.

Administrative project assistant vs assistant project coordinator overview

	Administrative Project Assistant	Assistant Project Coordinator
Yearly salary	$41,668	$44,499
Hourly rate	$20.03	$21.39
Growth rate	-8%	-8%
Number of jobs	58,448	68,785
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 66%
Average age	50	50
Years of experience	2	2

What does an administrative project assistant do?

An administrative project assistant is responsible for supporting the project management operations according to business requirements and client specifications. Administrative project assistants perform administrative duties, such as conducting market research, writing progress reports, updating tracking systems, sorting project documents, and scheduling meetings. They also maintain accurate records of financial transactions, managing the stock inventories, and escalating concerns that would affect the output deliveries. An administrative project assistant must have excellent communication and organizational skills, especially on data management processes and performing duties under minimal supervision and strict deadlines.

What does an assistant project coordinator do?

An assistant project coordinator provides administrative and clerical support to project coordinators and management. They are usually responsible for preparing documentation and reports, managing schedules, handling calls and correspondence, liaising with internal and external parties, coordinating with different teams, organizing meetings and appointments, and maintaining records. Besides reporting directly to the project coordinator, they also work together in setting and implementing goals and guidelines, establishing timelines, and monitoring overall operations to ensure procedures adhere to standards, schedules, and project requirements.

Administrative project assistant vs assistant project coordinator salary

Administrative project assistants and assistant project coordinators have different pay scales, as shown below.

	Administrative Project Assistant	Assistant Project Coordinator
Average salary	$41,668	$44,499
Salary range	Between $31,000 And $55,000	Between $30,000 And $64,000
Highest paying City	Washington, DC	Davis, CA
Highest paying state	California	Maryland
Best paying company	Jacobs Engineering Group	Baptist Health
Best paying industry	Construction	Government

Differences between administrative project assistant and assistant project coordinator education

There are a few differences between an administrative project assistant and an assistant project coordinator in terms of educational background:

	Administrative Project Assistant	Assistant Project Coordinator
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 66%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative project assistant vs assistant project coordinator demographics

Here are the differences between administrative project assistants' and assistant project coordinators' demographics:

	Administrative Project Assistant	Assistant Project Coordinator
Average age	50	50
Gender ratio	Male, 10.3% Female, 89.7%	Male, 38.8% Female, 61.2%
Race ratio	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.0% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.8% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative project assistant and assistant project coordinator duties and responsibilities

Administrative project assistant example responsibilities.

Manage quality assurance checks for FDA and internal audits which result in no documentation/information error and successful completion of the audits.
Create and maintain project-related SharePoint sites and pages, including updating graphics, uploading resource documents and adding new users.
Prepare presentation materials for meetings, utilizing Microsoft PowerPoint.
Develop creative PowerPoint presentations for company to be present for conferences/conventions.
Eliminate potential errors by establishing an alternate payroll template and process.
Coordinate certified payroll, credit card reconciliation, and travel expense reimbursements.

Assistant project coordinator example responsibilities.

Manage QA budget for assign projects by identifying actual and potential budget over-runs and under-runs, develop and monitor project/program plans.
Design, format and update PowerPoint presentations for internal and external meetings.
Work with manufacturing and relate department managers to resolve manufacturing, scheduling problems or overall adherence to QA standards for projects.
Utilize PeopleSoft reporting.o create annual evaluations and succession plans for CIO's subordinates.o process bi-weekly payroll.

Administrative project assistant vs assistant project coordinator skills

Common administrative project assistant skills

Customer Service, 11%
Data Entry, 10%
PowerPoint, 8%
Project Management, 5%
Meeting Minutes, 4%
Office Equipment, 4%

Common assistant project coordinator skills

Purchase Orders, 10%
Financial Statements, 7%
Payroll, 7%
Meeting Minutes, 6%
Expense Reports, 6%
CAD, 5%

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Administrative Project Assistant
Administrative Project Assistant vs Assistant Project Coordinator

Updated January 8, 2025

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