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Administrative Project Assistant Vs Staff Assistant

The differences between administrative project assistants and staff assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative project assistant and a staff assistant. Additionally, a staff assistant has an average salary of $41,778, which is higher than the $41,668 average annual salary of an administrative project assistant.

The top three skills for an administrative project assistant include customer service, data entry and powerpoint. The most important skills for a staff assistant are customer service, patients, and data entry.

Administrative project assistant vs staff assistant overview

Administrative Project AssistantStaff Assistant
Yearly Salary$41,668$41,778
Hourly rate$20.03$20.09
Growth Rate-8%-8%
Number Of Jobs58,448126,202
Job Satisfaction--
Most Common DegreeBachelor's Degree, 54%Bachelor's Degree, 60%
Average Age5050
Years Of Experience22

What does an Administrative Project Assistant do?

An administrative project assistant is responsible for supporting the project management operations according to business requirements and client specifications. Administrative project assistants perform administrative duties, such as conducting market research, writing progress reports, updating tracking systems, sorting project documents, and scheduling meetings. They also maintain accurate records of financial transactions, managing the stock inventories, and escalating concerns that would affect the output deliveries. An administrative project assistant must have excellent communication and organizational skills, especially on data management processes and performing duties under minimal supervision and strict deadlines.

What does a staff assistant do?

A staff assistant is a company employee who is tasked to support and help staff members to adequately fill their roles and assuring that the organization is running efficiently. Working under an administrative supervisor, an assistant's tasks include answering phone calls, scheduling meetings or appointments, and booking the necessary travels. Moreover, an assistant should have excellent skills in written and verbal communication and is highly organized with minimal supervision. An assistant may be able to work in a wide variety of settings, which includes healthcare facilities and government offices.

Administrative project assistant vs staff assistant salary

Administrative project assistants and staff assistants have different pay scales, as shown below.

Administrative Project AssistantStaff Assistant
Average Salary$41,668$41,778
Salary RangeBetween $31,000 And $55,000Between $27,000 And $63,000
Highest Paying CityWashington, DCBridgewater, MA
Highest Paying StateCaliforniaConnecticut
Best Paying CompanyJacobs Engineering GroupMassasoit Community College
Best Paying IndustryConstructionProfessional

Differences between administrative project assistant and staff assistant education

There are a few differences between an administrative project assistant and a staff assistant in terms of educational background:

Administrative Project AssistantStaff Assistant
Most Common DegreeBachelor's Degree, 54%Bachelor's Degree, 60%
Most Common MajorBusinessBusiness
Most Common CollegeWestern Carolina UniversityWestern Carolina University

Administrative project assistant vs staff assistant demographics

Here are the differences between administrative project assistants' and staff assistants' demographics:

Administrative Project AssistantStaff Assistant
Average Age5050
Gender RatioMale, 10.3% Female, 89.7%Male, 29.4% Female, 70.6%
Race RatioBlack or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.0% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.3% American Indian and Alaska Native, 0.7%
LGBT Percentage6%6%

Differences between administrative project assistant and staff assistant duties and responsibilities

Administrative Project Assistant Example Responsibilities.

  • Manage quality assurance checks for FDA and internal audits which result in no documentation/information error and successful completion of the audits.
  • Create and maintain project-related SharePoint sites and pages, including updating graphics, uploading resource documents and adding new users.
  • Prepare presentation materials for meetings, utilizing Microsoft PowerPoint.
  • Develop creative PowerPoint presentations for company to be present for conferences/conventions.
  • Eliminate potential errors by establishing an alternate payroll template and process.
  • Coordinate certified payroll, credit card reconciliation, and travel expense reimbursements.
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Staff Assistant Example Responsibilities.

  • Manage, troubleshoot, install and resolve hardware, software configurations, and network relate issues.
  • Manage candidate Facebook page and facilitate other advertising.
  • Manage fireworks inventory through QuickBooks and process customer wholesale orders.
  • Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
  • Conduct weekly groups for newly refer veterans and potential landlords on the HUD VASH searching process.
  • Supervise the daily operations, office work and customer service in a windows replacement company).
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Administrative project assistant vs staff assistant skills

Common Administrative Project Assistant Skills
  • Customer Service, 11%
  • Data Entry, 10%
  • PowerPoint, 8%
  • Project Management, 5%
  • Meeting Minutes, 4%
  • Office Equipment, 4%
Common Staff Assistant Skills
  • Customer Service, 15%
  • Patients, 10%
  • Data Entry, 7%
  • PowerPoint, 5%
  • Office Procedures, 5%
  • Veterans, 4%

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