Administrative project assistant jobs near me

Executive Personal Assistant to CEO/Founder, Investment Management Firm, Miami, Florida The Founder/CEO of a boutique investment management firm that is based in New York with the CEO/Founder residing in Miami is looking for an Executive Personal Assistant, “right hand”. This is an exciting opportunity to be a key player helping to make sure the CEO is well-organized and prepared professionally and personally, providing “high touch” support, taking as much off his plate as possible to focus on the business. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW executive, is a creative thinker who thrives on problem-solving and also has the maturity to work remotely successfully, meeting with the Founder/CEO as needed around Miami or at his home office. About the Job Manage the CEO's busy calendar and coordinate meetings, personal and professional Optimize the executive's time and priorities, acting as gatekeeper Coordinate travel and logistics, including detailed itineraries, personal and professional Prioritize emails and craft emails and any other correspondence on his behalf Be liaison to internal and external stakeholders; plan meetings including all logistic collateral materials; research to prepare him for meetings Maintain utmost discretion and handle sensitive information professionally Personal work, errands, handle any household issues, personal projects Ad hoc projects; plan dinners, events About You 5+ years supporting a HNW C-suite executive preferably in the finance or hospitality space. Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; tech savvy, AI tool experience a plus Strong communicator, diplomat, and relationship-builder Discreet, and trustworthy A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, Comprehensive health benefits

Support ADC / ASC - Regional Spec Control with Design Change and Manufacturing Instruction delivery to downstream units and HDMA departments. Work Closely with all internal ASC units to ensure on time and accurate delivery of Design Changes and Manufacturing instructions. Responsibilities: Review work list and set delivery priority for Design Changes and Manufacturing Instructions using dashboard coupled with Group Leader and New Model Project Leader direction to achieve milestones. Daily delivery of Design Changes to LSC with detail and accuracy. Review and resubmit Manufacturing Instructions to departments when not complete and ready for delivery. Deliver Manufacturing Instructions to LSC with detail and accuracy. Work with team and unit to ensure all items are delivered before purchase orders. Actively participate in team meetings and support other team members when needed with delivery. Requirements: Excellent Communicator: Work with other spec control associates and external departments on questions and concerns with Design Changes and Manufacturing instructions. Self-motivated and detail oriented with ability to work with: Microsoft platform, and SharePoint. Should be a quick learner of new systems for BOM delivery - DCMS and BEAM. Should be a doer and respond quickly and effectively to ASC associates and external departments. A minimum of 5+ years on-the-job experience. Education: High School/GED level reading, communication, math and problems solving skills required to perform administrative support work. Completion of vocational training program may be substituted for 1 year of experience.

Now accepting applicants for Focus Group studies. Earn up to $750 per week part-time working from home. Must register to see if you qualify. No Administrative Assistant admin experience needed. Administrative Assistant Admin Work From Home - Part Time Remote Focus Group Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home. Compensation: $75-$150 (per 1 hour session) $300-$750 (multi-session studies) Job Requirements: Show up at least 10 mins before discussion start time. Participate by completing written and oral instructions. Complete written survey provided for each panel. MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date. Qualifications: Must have either a smartphone with working camera or desktop/laptop with webcam Must have access to high speed internet connection Desire to fully participate in one or several of the above topics Ability to read, understand, and follow oral and written instructions. Administrative assistant admin experience is not necessary. Job Benefits: Flexibility to take part in discussions online or in-person. No commute needed should you choose to work from home remotely. No minimum hours. You can do this part-time or full-time Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products. You get to review and use new products or services before they are released to the public. You must apply on our website and complete a set of questionnaire to see if you qualify. This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.

About the Role: We are seeking a detail-oriented and organized individual to join our team as an Executive Administrative Assistant with a strong focus on accounting support. This role is ideal for someone who thrives in a remote work environment and is comfortable managing both administrative and financial responsibilities for a fast-paced, technology-driven professional services firm. Key Responsibilities: · Provide administrative support to ensure efficient operation of the remote office. · Update the QuickBooks financial system daily, following generally accepted accounting principles (GAAP). · Create and manage purchase orders and ensure employee time is accurately entered in QuickBooks. · Run bi-weekly payroll using Insperity, and serve as the primary liaison for any payroll-related issues. · Prepare and submit local and state sales and withholding tax reports. · Collaborate with the Accounting team to ensure timely and accurate invoicing. · Follow up with clients regarding invoicing discrepancies and late payments. · Answer and direct phone calls, take messages, and manage professional correspondence. · Schedule and coordinate meetings, manage calendars, and assist with logistics as needed. · Perform data entry, transcribe documents, and maintain organized electronic and hard copy filing systems. · Prepare and edit documents, including memos, reports, and emails. · Maintain and update employee records and assist in compiling internal reports. · Keep internal policies and procedures documentation current and accessible. Qualifications & Experience: · Bachelor's degree in Accounting or a related field is highly preferred. · Proven experience in an administrative support role with financial responsibilities. · Hands-on experience with QuickBooks and Insperity payroll processing is required. · Strong proficiency in Microsoft Office (Word, Outlook, and especially Excel). · Excellent organizational skills with strong attention to detail and accuracy. · Professional communication skills-both written and verbal. · Ability to work independently, prioritize tasks, and meet deadlines in a remote environment. · Experience handling sensitive financial and HR information with discretion. · Experience working for a professional services consultancy-especially in the technology or software sector-is a strong plus. Why Join Us? This is an excellent opportunity to apply your accounting education and administrative skills in a growing technology consulting company. We offer competitive pay, a flexible remote work environment, and a collaborative, mission-driven team culture. To Apply: Please submit your resume and a brief cover letter highlighting your relevant experience-especially with QuickBooks, Insperity, and any work in the technology or professional services space. We look forward to hearing from you!

The Administrative Assistant provides comprehensive administrative and organizational support to ensure the efficient operation of departmental activities within a global automotive organization located in Raymond, OH. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities in a fast-paced, professional environment. Key Responsibilities: Perform a variety of administrative and clerical duties to support assigned department(s). Plan and coordinate meetings, conferences, and other departmental events, including preparation of documents and materials. Collect, compile, and maintain records, documentation, and files in an organized and easily retrievable manner. Gather data and prepare standard and custom reports to support business decision-making. Draft, edit, and proofread correspondence, presentations, and other communications. Provide support for department-specific tasks as required by specialty area. Coordinate basic procurement, expense tracking, or task management activities as needed. Communicate effectively across teams and departments while maintaining a high level of professionalism and confidentiality. Required Qualifications: 1 - 5 years of on-the-job administrative experience. Completion of a vocational training program may be substituted for 1 year of required experience and High School Diploma or GED required. Proven ability to manage multiple priorities and deadlines effectively. Strong problem-solving skills, organizational and documentation management skills. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). Demonstrated attention to detail and accuracy in all work. Preferred Qualifications: Intermediate skills in Microsoft Excel, SharePoint, and/or SAP (Ariba). Experience in a corporate or manufacturing environment, ideally within the automotive industry. Work Environment: This role requires an onsite presence in Raymond, OH, with a minimum of 80% onsite work and up to 20% remote flexibility. Schedule may adjust based on business needs or project requirements. Location: Raymond, OH Type: Contract Duration: 12+ months, with possibility of extension No 3rd party agencies or C2C

We're Hiring: Real Estate Team Administrator Full-Time | Remote Work* (Twin Cities-based) | Competitive Pay Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? Do you love supporting a high-performing team and ensuring everything runs smoothly behind the scenes? Then look no further. We're looking for a Team Administrator to join our dynamic real estate team and be the backbone of our daily operations! What You'll Do: Administrative Duties ● Oversee all aspects of the administration of the lead agents' business. ● Manage schedules, appointments, and team calendars. ● Maintain lead agents' financial systems, P&L statements, bill payment, budgets, bank accounts, and business credit cards. ● Coordinate communication between clients, agents, and vendors. ● Maintain the team's CRM and transaction management systems ● Assist with social media, database marketing, and team events/trainings/meetings ● Keep the team organized and efficient - and have fun while doing it! ● Executive Assistant to Managing Partners, including travel booking ● Supervising other admin staff, if applicable, to include virtual assistants Marketing Duties ● Manage and update on the Team's website and blog(s) ● Manage Lead Agents' social media presence to include Facebook, Linkedin, Snapchat, Instagram, and NextDoor. ● Track and coordinate all inbound leads from websites, social media and other online platforms. ● Coordinate all client and vendor appreciation events. ● Actively identify, contact and set appointments with Assisted Living Facilities that may be interested in establishing a referral relationship with the team. ● Actively identify, contact and set appointments with Residential Builders who may be interested in being represented by the team. Minimum Requirements: ● Excellent verbal and written communication skills ● Good decision-making skills ● Strong interpersonal skills ● Strong organizational skills ● Excellent multitasking skills and the ability to perform efficiently and effectively under pressure ● Several years of professional work experience in related field/position ● High School Diploma/GED ● Able to work the vast majority of time remotely. Must be a full-time Minnesota resident who resides in the Twin City metro area. Preferred Qualifications: ● Post Secondary Education ● Prior experience as a real estate team administrator ● Strong familiarity with Followup Boss, Realscout, and CTE ____________________________________________________________________________ Why Join Us? ● We are a FUN team that prioritizes support for clients, agents and staff. ● Opportunity to grow with a top-producing real estate group ● Competitive salary + potential bonuses ● Opportunity to participate in the Team's fix and flip syndication ● Paid time off, flexible scheduling options, and more How to Apply: Send your resume and a short note telling us why you're a great fit to ********************** Make a difference. Keep us organized. Help us grow. We can't wait to meet our next superstar team admin!

About Us A fully owned subsidiary of Quanta Services, Inc. (NYSE: PWR), FiberTel, LLC. is locally grown in Utah's Art City and has rapidly expanded over the Northwest and Western regions. As an advocate for economic growth in the state of Utah, Idaho, Washington, Oregon, Nevada, and California we understand the business of conveying information. With all that is happening in our state and nationwide, we are seeing different ways of life, work, and school. The increase in work from home and online school has put a strain on internet providers and their bandwidth. Internet Providers are relying heavily on us to continue the construction and installation of fiber optics to ensure that internet service goes uninterrupted for the people of our communities. We are a utility construction company, with a specialization in the installation of fiber optics. We offer a full turnkey experience for our clients. For our employees, we offer rewarding benefits including medical, dental, and vision insurance, paid vacation, paid holidays, and 401k (with company match). We are an Equal Opportunity Employer and participate in E-Verify. About this Role FiberTel is hiring a Project Assistant for our Portland, OR office. The Project Assistant position is an entry-level position. This position will perform a variety of administrative tasks. She/he will assist the Project Manager with customer account management and maintenance. He/she will assist in tracking job progress on each assigned job and provide timely billing/invoicing per job. You will also help with other admin tasks as needed. Pay: $25-30/hr What You'll Do Responsibilities: Process account billing and invoicing in a timely manner Communicate with customers via phone or email as needed Update job information in the customer's tracking system Upload and monitor job information and progress Coordinating project timelines with internal departments. Monitoring project timelines and deadlines. Accommodating updates and changes to project schedules. Documenting project billing processes and maintaining records. Assist with other admin duties when necessary What You'll Bring Qualifications: Must be able to pass a pre-employment drug screen and background check. Ability to communicate effectively with customers, employees, etc. Associate's degree in a relevant field (preferred) Prior construction experience (preferred) Must be proficient with Microsoft Excel, Word, Outlook, Project, and applicable Engineering programs. Good Written and oral communication. Possess a valid driver's license or be eligible and willing to obtain the required license for the position. Working Conditions: This job operates in both office and field environments with occasional exposure to noise and other hazards. This job routinely uses standard office equipment. Occasionally spend time outside the office when meeting clients or need to check on vehicles. Physical Requirements: While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear; climb stairs and/or ladders. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. What You'll Get Benefits Include: Health Insurance: Medical, Dental, and Vision Plans Flexible Spending Accounts/Health Savings Accounts Retirement Savings Plan (401K) with company matching Short & Long Term Disability Supplemental Life and AD&D Insurance Paid Holidays and Vacation Competitive Pay * Pay is based on the knowledge, skills, and abilities of the employee. Applicants are required to pass all company drug testing, submit to a background check and adhere to all OSHA, state, city/municipality safety requirements and training provided by the company as required Our Company is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind including, based on disability and protected veteran status. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, genetic information, religion, national origin, age, disability, veteran status, or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions. Please visit the following URL to view the EEO is the Law poster and the Supplement. (*************************************************************** The Company also does not consider criminal convictions to be an absolute bar to employment and will consider qualified applicants with criminal histories. Applicants applying for positions in Illinois are not required to disclose arrests or sealed or expunged records of convictions. FiberTel, LLC Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are looking for a skilled Executive/Personal Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details Benefits Manage your time well to meet varied deadlines Invest in your own development and learning Health insurance 401k Matching Paid Time Off The opportunity to make a global impact

Remote Remote Construction Project Assistant / Document Controller Evolution Sports Group is a leading construction management company that specializes in sports facility development. We work with clients across the country to design, build, and manage state-of-the-art sports facilities that meet the needs of athletes and communities alike. As a remote company, we value flexibility and innovation in our approach to project management and are looking for a dynamic individual to join our team as a Remote Construction Project Assistant / Document Controller. Position Overview: As a Remote Construction Project Assistant / Document Controller, you will play a crucial role in supporting our project management team in the successful delivery of construction projects. This is a full-time remote position that requires a high level of organization, attention to detail, and the ability to work independently. Key Responsibilities: - Assist project managers with document control, including organizing, tracking, and distributing project documents - Manage and maintain project schedules and timelines - Coordinate with project team members, contractors, and vendors to ensure timely delivery of project documents - Conduct regular quality checks on project documents to ensure accuracy and completeness - Assist with project budget tracking and reporting - Prepare and distribute meeting agendas and minutes - Provide administrative support to project managers as needed Qualifications: - Bachelor's degree in construction management, business administration, or a related field - Minimum of 2 years of experience in a construction project management role - Experience with document control and project scheduling software - Strong organizational skills and attention to detail - Excellent communication and interpersonal skills - Ability to work independently and manage multiple tasks simultaneously - Proficiency in Microsoft Office Suite and project management software Why Work for Evolution Sports Group: - Competitive salary and benefits package - Opportunity to work with a dynamic and innovative team - Flexible, remote work environment - Opportunity for growth and advancement within the company - Chance to be a part of exciting and impactful projects in the sports industry If you are a highly organized and detail-oriented individual with a passion for construction project management, we want to hear from you! Apply now to join our team at Evolution Sports Group as a Remote Construction Project Assistant / Document Controller. Package Details Pay Rate: $50-70 per hour, depending on experience Training Pay: $40 per hour (1-week paid training) Training Bonus: $700 incentive upon completion Work Schedule: Flexible - Full-time (30-40 hrs/week) or Part-time (20 hrs/week) Work Type: 100% Remote (U.S.-based only) Benefits: Paid Time Off, Health, Dental & Vision Coverage Home Office Setup: Company-provided workstation and equipment Growth Opportunities: Internal promotion and career development support

PURPOSE AND SCOPE: The main focus of the Project Assistant is to provide support to the members of the clinical project team, in order to facilitate management of clinical trials. The Project Assistant will ensure that the Project Manager is reinforced in the implementation, maintenance, and close-out of research trials. Project Assistant is expected to have working knowledge of databases and programs and perform administrative tasks to back the team members with clinical trial execution as needed. PRINCIPAL DUTIES AND RESPONSIBILITIES: Effectively utilizes databases and programs as deemed necessary. Maintains clinical project files to internal standards and regulatory requirements. Contributes to the preparation of presentations and reports. Ensures study documents meet FDA/ICH/GCP guidelines. Collects and prepares information for use in discussions/meetings. Attends and records minutes for internal and external clinical meetings. Provides recordkeeping and reporting to support investigator payments for assigned projects. Prepares, track and review patient payments Collects enrollment of patients to assure each subject is flagged appropriately in the systems. Effectively communicates with internal and external personnel, as well as clients and vendors. Establishes and maintains trial master files (i.e., hard copy and electronic folder set-up, filing, tracking, archiving) in compliance with SOPs, ICH and GCPs. Creates and maintains study tracking documents. Collects study documents from investigative sites, reviews and prepares document submissions to review boards for approval Tracks and assists with study start up activities Tracks study specific training at site and facility level Tracks the SVP review and approvals for study conduct at sites and tracks corporate review and approvals for study conduct at facilities. Maintain sponsor/study-required databases. Creates and maintains study tracking documents Liaise with internal data management team to trouble shoot issues on data deliverables Develops and implements study-related materials and coordinates distribution to sites. Assists with development of tools that can be utilized across studies. Provides solutions to routine project questions and issues related to project milestones and deliverables to ensure that projects remain on schedule, while meeting quality expectations and client satisfaction goals. Under general supervision, follows established company policies and procedures and applies acquired job skills. Drives issues to closure, despite obstacles and opposition. Maintains positive attitude throughout process. Performs functions that require full knowledge of general aspects of the job. May be asked to perform assignments requiring considerable research and initiative. Provides review of site regulatory documents for compliance with ICH GCPs and FDA guidelines and regulations related to clinical trials. Provides PM support for project timelines, action item follow-up, monthly reporting requirements and technical Provides administrative support, including document preparation, scheduling, and meeting coordination May be assigned specifically to one or more distinct projects which supports Project Manager and team. Review and comply with the Code of Business Conduct and all applicable company policies and procedures, local, state and federal laws and regulations. Assists with various projects as assigned by direct supervisor. Must maintain confidentiality and a high degree of sensitivity inside and outside of the company. Other duties as assigned. PHYSICAL DEMANDS AND WORKING CONDITIONS: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Travel 10% or less. Availability outside of office hours required as needed (through e-mail, phone, etc.) EDUCATION: Required: Bachelor's degree in subject matter relevant to the position (if no Bachelors, then 5 years of direct relevant experience in a similar role in the Pharmaceutical/Biotech or Device industry) Participation in and documentation of training on GCP/ICH Guidelines and FDA regulations for clinical trials in the drug, biotech or device industry. EXPERIENCE AND REQUIRED SKILLS: 1 - 2 years' related experience (Project Assistant). Familiarity with study compliance (FDA ,ICH GCP) and local regulations. Maintains up-to-date knowledge of current regulations and guidelines to ensure compliance required. Advanced computer proficiency, especially MS Office. Ability to multi-task, work independently, take initiative, and complete tasks to deadline. Excellent oral and communication skills. Superior customer service skills. Excellent time management and organizational skills. Experience with an electronic Clinical Trial Management System preferred.

We are seeking a detail-oriented and organized Purchasing Administrative Assistant to join our team. In this role, you will provide critical support to the purchasing department by performing a variety of administrative tasks related to the procurement process. Your responsibilities will include preparing and processing purchase orders, managing invoices, and maintaining communication with vendors and suppliers to ensure smooth purchasing operations. Key Responsibilities: Issue, track, and confirm purchase orders to ensure timely delivery of materials. Supervise and monitor delivery schedules to confirm the accuracy of delivery quantities and timings. Maintain accurate records and databases of purchasing activities, inventory, and associated costs. Communicate with vendors and suppliers to resolve any issues related to orders, shipments, or payments. Assist with budgeting, forecasting, and auditing of purchasing activities. Process and maintain documentation for invoices and payments in a timely manner. Assist with the preparation of reports related to procurement, inventory, and purchasing trends. Qualifications: Strong organizational and time management skills. Excellent communication skills, both written and verbal. Ability to handle multiple tasks and work in a fast-paced environment. Proficiency in Microsoft Office Suite and purchasing software. Previous experience in administrative or purchasing roles is preferred. High attention to detail and ability to problem-solve effectively. Education and Experience: High school diploma or equivalent required; associates degree or relevant certifications in business, procurement, or a related field preferred. Prior experience in administrative or purchasing support roles is an asset. If you are a motivated individual with strong administrative and problem-solving skills, we invite you to apply for this exciting opportunity to contribute to our dynamic team!

OBA, A Groundworks Company, is seeking a talented Production Administrative Assistant to join their team in Obetz, OH! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Job Responsibilities: Provide administrative support for timekeeping Create weekly job packs Create and close purchase orders Ensure office equipment is in working order to include scheduling maintenance Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. Setting and confirming install dates Mailing customer information packets Following up with customers on a variety of issues Updates customer records for accuracy What is required to join our team as a Production Administrative Assistant: High School Degree/GED 1-2 years Administrative Assistant experience preferred Previous call center or customer service preferred Must be positive and motivated with excellent communications skills Ability to adapt quickly to changes in work strategy Excellent computer skills Great oral and verbal communication What we provide for our employees: Competitive Hourly Pay Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history.

**Penn State Health** - **Hershey Medical Center** **Work Type:** Full Time **FTE:** 1.00 **Shift:** Day **Hours:** 8.5 hour shift between 7:30a - 5:00p **Recruiter Contact:** Hector Diaz at ****************************** (MAILTO://******************************) **This role is primarily on-site, with the option to work remotely one day per week after successfully completing the introductory and training period.** **SUMMARY OF POSITION:** Responsible for performing non-routine and varied Administrative/Secretarial support duties that are generally assigned in the form of results expected. Interpret policies, procedures and regulations requiring analysis, planning and consultation with others. Initiate the development of new process criteria. **MINIMUM QUALIFICATION(S):** + High School Diploma or equivalent required + Post high school education/training or equivalent knowledge required + Three (3) years related experience required **PREFERRED QUALIFICATION(S):** + **Microsoft Proficiency Level:** Word: Intermediate; Excel: Intermediate; PowerPoint: Intermediate preferred **WHY PENN STATE HEALTH?** Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community. **Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:** + **_Be Well_** with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton). + **_Be Balanced_** with Generous Paid Time Off, Personal Time, and Paid Parental Leave. + **_Be Secured_** with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection. + **_Be Rewarded_** with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program. + **_Be Supported_** by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling. **WHY PENN STATE HEALTH MILTON HERSHEY MEDICAL CENTER?** Penn State Hershey Medical Center is Central Pennsylvania's only Academic Medical Center, Level 1 Regional Adult and Pediatric Trauma Center, and Tertiary Care Provider. As a four-time Magnet-designated hospital, Hershey Medical Center values the hard work and dedication that our employees exhibit every day. Through our core values of Respect, Integrity, Teamwork, and Excellence, our employees are a team committed to compassionate care for our diverse patient population, our community and each other. As a valued team member, we promote continued professional development, specialty certification, continuing education, and career growth. **YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you.** _This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract._ _All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities._ _Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health's policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination._ **Union:** Non Bargained **Position** Administrative Associate - Anesthesiology **Location** US:PA: Hershey | Clerical and Administrative | Full Time **Req ID** 85793

Job Brief: The Job opening is available remotely. Interested applicants must be able to work from the remotely withing the United states Responsibilities: Able to work independently, in a fully remote setting Confident using video/audio conferencing, instant messaging and group chat, email, phone, and text for communication. Available for a maximum of an hour daily withing the core business hours of 8:30 AM-4:00 PM, Pacific, Monday through Friday Able to access a private office space daily, free from interruptions and distractions Result driven and successfully resolving challenges while maintaining positive relationships within the team Comfortable with computers and the internet Detail-oriented maintaining meticulous records in multiple folders A team player with self-initiative who consistently demonstrates the discipline to work independently each day, and interacts with the team members when needed Possess integrity, and does the right thing, even when no one is watching Skills Required: Minimum education of a High School Diploma or GED A resident of the United States authorized to work in the United States. Proficient in MS Windows 10 Equipped with a working computer including dependable high-speed internet service and a smartphone with reliable connectivity Fluent in English (reading, writing, speaking, and listening in English) Able to provide a high level of quality customer service if required Above average skills in critical thinking Confident with utilizing your webcam/audio functions Great reasons to join the team: Flexible working hours Paid holidays Performance bonuses Paid Sick time after 90 days All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

The Mannik & Smith Group, Inc. (MSG) is a people-focused, award-winning, full-service consulting firm offering a wide range of services including civil and geotechnical engineering, environmental consulting, planning, landscape architecture, agriculture, surveying, and construction support. With more than 650+ professionals, MSG delivers integrated planning, design, engineering, and construction solutions nationwide. Join the Civil/Municipal team at The Mannik & Smith Group as a Project Manager Assistant (PMA) and play a key role in keeping our civil engineering projects organized, compliant, and financially on track. As part of the Civil/Municipal Engineering team, you'll support Project Managers with administrative, operational, and project accounting tasks that keep complex civil/municipal projects moving forward. This role is ideal for someone who enjoys working behind the scenes to support professional services teams through strong organization, financial tracking, and proactive communication. Job Responsibilities * Coordinate schedules, meetings, and day-to-day project communications * Serve as a central point of contact for project teams, clients, and internal stakeholders * Track deadlines, deliverables, and milestones to support on-time project execution * Maintain accurate project documentation, files, and records * Assist with proposal assembly, contract coordination, and project correspondence * Support compliance requirements and audit preparation as needed * Assist Project Managers with internal coordination and workflow organization * Help monitor project progress and keep teams aligned on priorities * Collaborate with multidisciplinary civil/municipal project teams * Assist with project budgeting, forecasting, and financial tracking * Track project costs, allocations, and changes throughout the project lifecycle * Serve as the biller in the invoicing cycle and support billing coordination Skills, Knowledge and Expertise Benefits * 401(k) w/ company match * Health insurance w/ HSA option, Vision, Dental, Life * Flexible schedule * Paid time off * Referral program * Tuition reimbursement * Catalytic Coaching - Employees draft a development plan aimed at improving contributions in their current job and increasing the potential for other opportunities. MSG is all about bringing out the best in people at work! It is the policy of our company to follow equal employment opportunity procedures in compliance with federal, state and local criteria. We will provide all applicants for employment, and all employees, with equal opportunity without regard to race, color, religion, national origin, age, sex, height, weight, marital status, arrest record, disability, pregnancy, sexual orientation, gender identity or expression, genetic information, military or veteran status, and/or any other protected classes covered by any local, state and federal laws. #LI-CO1

The Mannik & Smith Group, Inc. (MSG) is a people-focused, award-winning, full-service consulting firm offering a wide range of services including civil and geotechnical engineering, environmental consulting, planning, landscape architecture, agriculture, surveying, and construction support. With more than 650+ professionals, MSG delivers integrated planning, design, engineering, and construction solutions nationwide. Join the Civil/Municipal team at The Mannik & Smith Group as a Project Manager Assistant (PMA) and play a key role in keeping our civil engineering projects organized, compliant, and financially on track. As part of the Civil/Municipal Engineering team, you'll support Project Managers with administrative, operational, and project accounting tasks that keep complex civil/municipal projects moving forward. This role is ideal for someone who enjoys working behind the scenes to support professional services teams through strong organization, financial tracking, and proactive communication. Job Responsibilities * Coordinate schedules, meetings, and day-to-day project communications * Serve as a central point of contact for project teams, clients, and internal stakeholders * Track deadlines, deliverables, and milestones to support on-time project execution * Maintain accurate project documentation, files, and records * Assist with proposal assembly, contract coordination, and project correspondence * Support compliance requirements and audit preparation as needed * Assist Project Managers with internal coordination and workflow organization * Help monitor project progress and keep teams aligned on priorities * Collaborate with multidisciplinary civil/municipal project teams * Assist with project budgeting, forecasting, and financial tracking * Track project costs, allocations, and changes throughout the project lifecycle * Serve as the biller in the invoicing cycle and support billing coordination Skills, Knowledge and Expertise Benefits * 401(k) w/ company match * Health insurance w/ HSA option, Vision, Dental, Life * Flexible schedule * Paid time off * Referral program * Tuition reimbursement * Catalytic Coaching - Employees draft a development plan aimed at improving contributions in their current job and increasing the potential for other opportunities. MSG is all about bringing out the best in people at work! It is the policy of our company to follow equal employment opportunity procedures in compliance with federal, state and local criteria. We will provide all applicants for employment, and all employees, with equal opportunity without regard to race, color, religion, national origin, age, sex, height, weight, marital status, arrest record, disability, pregnancy, sexual orientation, gender identity or expression, genetic information, military or veteran status, and/or any other protected classes covered by any local, state and federal laws. #LI-CO1

This is a position created to help manage the influx of work due to the Perfect Power Program, specifically focusing on the Distribution Pole Replacement Project. The role involves responsibilities in dispatch flagging and validation for fleet management, ensuring efficient prioritization and task management for dispatchers, and validating that dispatch partners are available before submitting orders. The position also requires working with Smartsheet and coordinating with payroll to ensure validation. Responsibilities * Assist with dispatch flagging and validation for fleet management. * Help dispatchers prioritize and manage tasks more effectively. * Validate that a dispatch partner is available to perform a delivery before an order is submitted. * Work with Smartsheet to manage tasks and ensure payroll validation. Essential Skills * Dispatch experience * Proficiency in Excel database management * Strong customer service skills * Organizational and management skills Additional Skills & Qualifications * Previous administrative and coordination experience * Entry-level position; extensive experience not required * Experience with Smartsheet preferred but not required * Ability to complete tasks in a timely manner * Good communication skills Pay and Benefits The pay range for this position is $24.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Granville,OH. Application Deadline This position is anticipated to close on May 9, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Benefits: Bonus based on performance Dental insurance Employee discounts Flexible schedule Free uniforms Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Location: Westerville, OH Schedule: Part-Time (flexible around class schedule) About BuildPro Sign SolutionsBuildPro Sign Solutions is the construction signage division of FASTSIGNS Westerville. We provide high-quality signage for commercial and residential projects. Our division is growing quickly, and we are looking for students or early-career candidates who want hands-on experience in construction signage estimating. The RoleThis internship is your pathway to a full-time Project Estimator role. You will assist with preparing estimates, maintaining project documentation, and learning the workflows and systems that make a construction signage business run efficiently. You will: Assist with preparing project estimates and proposals. Learn to use standardized pricing catalogs and estimating tools. Support the Fastsigns / BuildPro team with data entry, research, and documentation. Help improve workflow and efficiency for repeatable projects. Gain knowledge of materials, project coordination, and estimating best practices. Qualifications: Current student or recent grad at a local community college, tech school, or similar program. Confident, conscientious, detail-oriented, and motivated to learn. Comfortable with numbers, spreadsheets (Excel), and technology. Strong organizational skills and willingness to handle high-volume, repetitive tasks. Team-oriented and willing to follow detailed instructions. Why You'll Love It Here: Paid internship with hands-on learning. Mentorship from experienced estimator and project managers. Exposure to real-world construction signage projects. Clear pathway to full-time employment after graduation. To Apply: Send your resume and a brief cover letter explaining why you care about accuracy and learning the trade. Compensation: $16.00 - $21.00 per hour At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities. Are you ready to plan for your future? Discover your next career. Make your statement. Learn more by exploring the positions offered by FASTSIGNS centers. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.

Job DescriptionDescription: Join the Team at Accurate Heating, Cooling & Plumbing: Our mission is simple: “To be the Trusted Comfort Advisor for every Homeowner and Business in Ohio.” We don't just offer jobs- we build career s. If you're passionate about the trade, driven to grow, and ready to be part of a team that values excellence and ethics, Accurate is the place for you! Requirements: We are seeking a highly organized and motivated Commercial Project Assistant to support our Commercial HVAC Department. This role is essential in providing both administrative and project management support, ensuring smooth coordination across bids, job setup, documentation, and field operations. The ideal candidate is detail-oriented, proactive, and eager to grow into a more advanced role within the department. Key Responsibilities: Manage all incoming bid requests via phone, voicemail, email, and bid platforms Maintain and organize internal bid tracking systems (e.g., Trello) Assist the estimating team with information gathering and documentation Create new jobs in GE, review contracts for safety, prevailing wage, retainage, and other compliance requirements Distribute job setup documentation (TE Forms, SOV, BUD lines, RJM Phases, City Tax Finder, billing schedules, COIs, etc.) Apply for and manage building/mechanical permits for HVAC projects Schedule inspections and distribute results Create and send Owner's Manuals for completed projects Support Commercial Sales Administrator with job entry into GE Assist with TechCred grant paperwork and apprenticeship program administration (enrollment, OJT hours, raises, certifications, school coordination) Close out projects in GE and archive project folders Track and maintain cost code spreadsheets Plot drawings for field use and assist with Fieldwire maintenance Process change orders in GE/Procore/Textura, manage lien waivers, material invoices, and photo documentation Performance Indicators: Ability to quickly learn new systems, processes, and software Efficiency and accuracy in task completion Proficiency in Microsoft Office and project management tools Self-motivation and ability to stay productive with minimal supervision Positive contributions to the growth and success of the Commercial HVAC Department Professional attitude and consistent effort Location: Lancaster Office Schedule: Full-Time Reports To: Department Director (Position to transition into HVAC Apprentice Administrator / Project Manager Assistant upon completion of training and based on departmental needs) Compensation & Benefits: Competitive pay based on experience PTO per company policy Six paid holidays Group medical insurance 401(k) plan Section 125 plan Additional benefits as outlined in the company policy manual ***Multiple Locations Available*** EQUAL OPPORTUNITY EMPLOYER We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.