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Administrative Project Assistant resume examples for 2025

Updated January 8, 2025
8 min read
Quoted Expert
Angela Robbins Ph.D.

Administrative project assistant resume research summary. We analyzed 803 administrative project assistant resumes to determine which ones land the most jobs. Below you'll find example administrative project assistant resumes that can help you get an interview (and a job offer) from companies like Jacobs Engineering Group and Bechtel Group. Here are the key facts about administrative project assistant resumes to help you get the job:

  • The average administrative project assistant resume is 491 words long
  • The average administrative project assistant resume is 1.1 pages long based on 450 words per page.
  • Customer service is the most common skill found on resume samples for administrative project assistants. It appears on 11.5% of administrative project assistant resumes.

After learning about how to write a professional resume for an administrative project assistant, make sure your resume checks all the boxes with our AI resume builder.

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Administrative Project Assistant resume example

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Choose from a variety of easy-to-use administrative project assistant resume templates and get expert advice from Zippia’s AI resume writer along the way. Using pre-approved templates, you can rest assured that the structure and format of your administrative project assistant resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Administrative Project Assistant Resume
Administrative Project Assistant Resume
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Administrative Project Assistant Resume
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Administrative Project Assistant Resume
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Administrative Project Assistant Resume
Administrative Project Assistant Resume
Administrative Project Assistant Resume
Administrative Project Assistant Resume
Administrative Project Assistant Resume

Administrative Project Assistant resume format and sections

  1. 1

    1. Add contact information to your administrative project assistant resume

    Your name should be the biggest text on the page and be at or near the top of the document. Your address doesn't need to include your street name or house number - listing your city and state works just fine. Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching). Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

    Administrative Project Assistant Resume Contact Information Example #1

    Jane Moore

    Montgomery, AL 36043| 333-111-2222 | jane.moore@email.com

    Do you want to know more?
    How To Write The Perfect Resume Header
  2. 2

    2. Add relevant education to your administrative project assistant resume

    Your resume's education section should include:

    • The name of your school
    • The date you graduated (Month, Year or Year are both appropriate)
    • The name of your degree

    If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

    Optional subsections for your education section include:

    • Academic awards (Dean's List, Latin honors, etc. )
    • GPA (if you're a recent graduate and your GPA was 3.5+)
    • Extra certifications
    • Academic projects (thesis, dissertation, etc. )

    Other tips to consider when writing your education section include:

    • If you're a recent graduate, you might opt to place your education section above your experience section
    • The more work experience you get, the shorter your education section should be
    • List your education in reverse chronological order, with your most recent and high-ranking degrees first
    • If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

    Check More About Administrative Project Assistant Education

    Majors
    Show More

    Administrative Project Assistant Resume Relevant Education Example #1

    High School Diploma 2017 - 2019

    Administrative Project Assistant Resume Relevant Education Example #2

    High School Diploma 2010 - 2012

  3. 3

    3. Next, create an administrative project assistant skills section on your resume

    Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

    Here are some tips to keep in mind when writing your resume's skills section:

    • Include 6-12 skills, in bullet point form
    • List mostly hard skills; soft skills are hard to test
    • Emphasize the skills that are most important for the job

    Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

    Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

    Example of skills to include on an administrative project assistant resume

    • Customer Service Skills.
       

      Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

    • Data Entry Skills.
       

      Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

    • Clerical Support Skills.
       

      Clerical support performs activities that must be done in every workplace in order to support the company going forward. These duties, which come within the category of clerical support, are typically delegated to entry-level employees since they are simple and easy to learn. Even though clerical duties like printing and filing are easy, they require time and in many instances, other workers are preoccupied with other activities and unable to keep up with all that needs to be accomplished. As a result, many businesses employ clerical support staff who are solely responsible for these duties.

    • HR Skills.
       

      HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

    Top Skills for an Administrative Project Assistant

    • Customer Service, 11.5%
    • Data Entry, 10.4%
    • PowerPoint, 8.0%
    • Project Management, 4.8%
    • Other Skills, 65.3%
    Not sure which skills are really important?
    3 Big Tips For Listing Skills On Your Resume
  4. 4

    4. List your administrative project assistant experience

    The most important part of any resume for an administrative project assistant is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

    Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

    It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of administrative project assistants" and "Managed a team of 6 administrative project assistants over a 9-month project. "

    Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

    What experience really stands out on Administrative Project Assistant resumes?

    Angela Robbins Ph.D.Angela Robbins Ph.D. LinkedIn Profile

    Associate Professor of History, Meredith College

    History majors-and in fact, all students in the Humanities-practice skills in the classroom which have real-world, job performance implications, as laid out above. In my experience, students need to do a better job of communicating on their resumes what exactly those skills are so they do stand out. Job-seekers might list critical thinking skills, leadership skills, and the ability to work on a team on their resumes, for example, but for them to be able to point to specific examples from their classes and projects, and to be able to talk about those in interviews, is especially valuable. Internships also really stand out, because employers want to know that students have practiced these skills outside the classroom and have gained real-world experience, too.
    Don't have any experience?
    How To Show Your Experience On a Resume... Even When You Don't Have Any
    Work History Example # 1
    Administrative Assistant
    The Ohio State University
    • Maintained computerized individual faculty payroll, title and employment data.
    • assisted in student payroll, procurement card reconciling
    • Guided operating budget into the positive by improving efficiency in all areas of office operations.
    • Worked with Outpatient Clinic Coordinator scheduling all patient appointments with physicians as well as all testing procedures utilizing departmental scheduling programs.
    • Provided data entry for maintaining an accurate student database.
    Work History Example # 2
    Administrative Project Assistant
    Westgate Resorts
    • Answered telephone inquiries from business partners and staff associates regarding business operations and procedures.
    • Developed automated payroll file generation system in VB.NET that corrected financial inconsistencies made by previous system.
    • Interviewed applicants, approved and processed employee payroll and updated department's employee handbook and equipment operation packet.
    • Prepared curriculum for special education students, proctored exams and prepared the proctoring payroll along with the scheduling report.
    • Coordinated out corrective action on behalf of executive in accordance with corporate policies and procedures.
    Work History Example # 3
    Senior Administrative Specialist
    PepsiCo
    • Generated and prepared several presentations by extensive advanced usage of PowerPoint, Excel, and Word.
    • Improved vendor relationships through eliminating a backlog of open accounts payable items and reorganizing payment schedules to meet vendor requirements.
    • Helped develop innovative PowerPoint presentations to showcase products and ideas to Senior Management.
    • Prepared confidential Excel reports and PowerPoint presentations regarding monthly sales volume, market shares, and operations.
    • Analyzed business results data and communicated the results using Word documents and PowerPoint presentations for many programs within the organization.
    Work History Example # 4
    Administrative Assistant, Production
    Wells Fargo
    • Guaranteed timely delivery of member communications by reviewing applicable regulations, prepared notes obtaining necessary approvals and identifying target members.
    • Maintained PTO and Payroll records, ordering and maintain supply inventory.
    • Created a PowerPoint presentation for new in house services.
    • Processed expenses reports of high volume travel for managers through My Concur, careful to stay within budgetary guidelines.
    • Researched discrepancies within databases to determine accuracy of previously input data, rectifying any incorrect entries.
  5. 5

    5. Highlight administrative project assistant certifications on your resume

    Specific administrative project assistant certifications can be a powerful tool to show employers you've developed the appropriate skills.

    If you have any of these certifications, make sure to put them on your administrative project assistant resume:

    1. Medical Assistant
    2. Certified Manager Certification (CM)
    3. Certified Nurse Assistant (CNA)
    4. Certified Medical Administrative Assistant (CMAA)
    5. Certified Management Accountant (CMA)
    6. Word 2010 Certification
    7. Microsoft Office Specialist: Expert (Office 365 and Office 2019)
  6. 6

    6. Finally, add an administrative project assistant resume summary or objective statement

    A resume summary statement consists of 1-3 sentences at the top of your administrative project assistant resume that quickly summarizes who you are and what you have to offer. The summary statement should include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

    Remember to emphasize skills and experiences that feature in the job description.

    Are you a recent grad?
    Read our guide on how to write a resume summary statement

Common administrative project assistant resume skills

  • Customer Service
  • Data Entry
  • PowerPoint
  • Project Management
  • Meeting Minutes
  • Office Equipment
  • Purchase Orders
  • Travel Arrangements
  • SharePoint
  • Expense Reports
  • Proofreading
  • Clerical Support
  • Administrative Tasks
  • HR
  • Provides Administrative Support
  • Financial Reports
  • Calendar Management
  • Vendor Invoices
  • Office Support
  • WebEx
  • Project Support
  • Word Processing
  • A/P
  • Hard Copy
  • Project Documentation
  • Administrative Functions
  • Meeting Agendas
  • RFI
  • Front Desk
  • Event Planning
  • Telephone Calls
  • Collating
  • Process Invoices
  • Conference Calls
  • Deltek Vision
  • Visio
  • Construction Projects
  • Invoice Review
  • AIA
  • Administrative Assistance
  • Bid Packages
  • Develop Spreadsheets
  • Shop Drawings
  • RFP
  • QuickBooks
  • A/R
  • Prolog
  • Invoice Management

Administrative Project Assistant Jobs

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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