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Administrative project assistant skills for your resume and career

Updated January 8, 2025
4 min read
Quoted experts
Dr. Mike Peterson Ph.D.,
Anne McConnell Ph.D.
Administrative project assistant example skills
Below we've compiled a list of the most critical administrative project assistant skills. We ranked the top skills for administrative project assistants based on the percentage of resumes they appeared on. For example, 11.5% of administrative project assistant resumes contained customer service as a skill. Continue reading to find out what skills an administrative project assistant needs to be successful in the workplace.

15 administrative project assistant skills for your resume and career

1. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how administrative project assistants use customer service:
  • Developed and implemented policies and procedures for purchasing Information and Customer Service Division supplies and materials.
  • Managed wide variety of customer service and administrative tasks to resolve sub-contractor issues quickly and efficiently.

2. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how administrative project assistants use data entry:
  • Gathered all completed documentation to ensure information was forwarded as required for data entry into the system.
  • Inventory data entry and scanning purchasing documentation into Oracle JDE Database.

3. PowerPoint

Here's how administrative project assistants use powerpoint:
  • Generated visually stimulating reports and presentations using Microsoft PowerPoint, Excel or other tools.
  • Developed creative PowerPoint presentations for company to be presented for conferences/conventions.

4. Project Management

Here's how administrative project assistants use project management:
  • Project Management: Provided strategic administrative and project support to management, operations, business development and sales team.
  • Assisted 6 environmental engineers/scientists with project management including contacting all existing clients to maintain relationships and submit proper documentation.

5. Meeting Minutes

Here's how administrative project assistants use meeting minutes:
  • Typed and distributed correspondence, reports, and other administrative work, including project-meeting minutes for weekly subcontractor meetings.
  • Format and designed special documents and developed meeting minutes to distribute to participants.

6. Office Equipment

Here's how administrative project assistants use office equipment:
  • Managed equipment repair as needed for all office equipment and maintained company vehicles for all Southern California regional and sub-regional offices.
  • Mail, maintained inventory of department resource materials/office supplies, and operated all office equipment and machines

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7. Purchase Orders

Here's how administrative project assistants use purchase orders:
  • Assisted with processing, organizing and maintaining purchase orders and other purchasing invoices for department; verified and tracked department expenditures
  • Developed, implemented and managed company purchase order system as well as inventory control.

8. Travel Arrangements

Here's how administrative project assistants use travel arrangements:
  • Finalized travel arrangements for national and international customers traveling to meet with Project Managers, often rescheduling arrangements with little notice.
  • Provided superior administrative support to CEO, including calendar management, travel arrangements, events/logistics coordination, and problem resolution.

9. SharePoint

Here's how administrative project assistants use sharepoint:
  • Assisted team by entering information into Document Controls System, including utilizing company SharePoint site
  • Upgraded office filling within collaborative software SharePoint and Microsoft Project 2010.

10. Expense Reports

Here's how administrative project assistants use expense reports:
  • Perform general administrative duties that include handling confidential documents, coordinate business travel and prepare expense reports.
  • Produced and processed international and domestic travel agendas, arrangements, and expense reports.

11. Proofreading

Here's how administrative project assistants use proofreading:
  • Assisted attorneys and top level executives with document preparation, proofreading, filings, and related corporate activities.
  • Assist with formalities such as proofreading, preparing and reporting documents and letters.

12. Clerical Support

Clerical support performs activities that must be done in every workplace in order to support the company going forward. These duties, which come within the category of clerical support, are typically delegated to entry-level employees since they are simple and easy to learn. Even though clerical duties like printing and filing are easy, they require time and in many instances, other workers are preoccupied with other activities and unable to keep up with all that needs to be accomplished. As a result, many businesses employ clerical support staff who are solely responsible for these duties.

Here's how administrative project assistants use clerical support:
  • Initiated clerical/administrative support in preparation of routine correspondence and presentations using computer software applications.
  • Provided administrative and clerical support to members of the KFMC staff, primarily the HCQIP Clinical Director and Team.

13. Administrative Tasks

Here's how administrative project assistants use administrative tasks:
  • Assisted with scheduling, meeting preparation helped with miscellaneous administrative tasks Helped edit technical Specifications for Mechanical and Plumbing systems.
  • Served as a liaison in operational issues and resolution of day-to-day administrative tasks between multiple offices.

14. HR

HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

Here's how administrative project assistants use hr:
  • Direct liaison with HR for Project Team regarding all new hire's and exiting team members.
  • Provided support to all other administrative departments such as HR department and A/R and A/P.

15. Provides Administrative Support

Here's how administrative project assistants use provides administrative support:
  • Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
  • Position provides administrative support to managers, directors and vice presidents and executive vice presidents.
top-skills

What skills help Administrative Project Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on administrative project assistant resumes?

Dr. Mike Peterson Ph.D.Dr. Mike Peterson Ph.D. LinkedIn profile

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What administrative project assistant skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young administrative project assistants need?

Angela Robbins Ph.D.Angela Robbins Ph.D. LinkedIn profile

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for an administrative project assistant stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all administrative project assistants possess?

Brandy BaileyBrandy Bailey LinkedIn profile

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

List of administrative project assistant skills to add to your resume

Administrative project assistant skills

The most important skills for an administrative project assistant resume and required skills for an administrative project assistant to have include:

  • Customer Service
  • Data Entry
  • PowerPoint
  • Project Management
  • Meeting Minutes
  • Office Equipment
  • Purchase Orders
  • Travel Arrangements
  • SharePoint
  • Expense Reports
  • Proofreading
  • Clerical Support
  • Administrative Tasks
  • HR
  • Provides Administrative Support
  • Financial Reports
  • Calendar Management
  • Vendor Invoices
  • Office Support
  • WebEx
  • Project Support
  • Word Processing
  • A/P
  • Hard Copy
  • Project Documentation
  • Administrative Functions
  • Meeting Agendas
  • RFI
  • Front Desk
  • Event Planning
  • Telephone Calls
  • Collating
  • Process Invoices
  • Conference Calls
  • Deltek Vision
  • Visio
  • Construction Projects
  • Invoice Review
  • AIA
  • Administrative Assistance
  • Bid Packages
  • Develop Spreadsheets
  • Shop Drawings
  • RFP
  • QuickBooks
  • A/R
  • Prolog
  • Invoice Management

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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