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Administrative project assistant skills for your resume and career

15 administrative project assistant skills for your resume and career
1. Customer Service
Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.
- Developed and implemented policies and procedures for purchasing Information and Customer Service Division supplies and materials.
- Managed wide variety of customer service and administrative tasks to resolve sub-contractor issues quickly and efficiently.
2. Data Entry
Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.
- Gathered all completed documentation to ensure information was forwarded as required for data entry into the system.
- Inventory data entry and scanning purchasing documentation into Oracle JDE Database.
3. PowerPoint
- Generated visually stimulating reports and presentations using Microsoft PowerPoint, Excel or other tools.
- Developed creative PowerPoint presentations for company to be presented for conferences/conventions.
4. Project Management
- Project Management: Provided strategic administrative and project support to management, operations, business development and sales team.
- Assisted 6 environmental engineers/scientists with project management including contacting all existing clients to maintain relationships and submit proper documentation.
5. Meeting Minutes
- Typed and distributed correspondence, reports, and other administrative work, including project-meeting minutes for weekly subcontractor meetings.
- Format and designed special documents and developed meeting minutes to distribute to participants.
6. Office Equipment
- Managed equipment repair as needed for all office equipment and maintained company vehicles for all Southern California regional and sub-regional offices.
- Mail, maintained inventory of department resource materials/office supplies, and operated all office equipment and machines
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- Assisted with processing, organizing and maintaining purchase orders and other purchasing invoices for department; verified and tracked department expenditures
- Developed, implemented and managed company purchase order system as well as inventory control.
8. Travel Arrangements
- Finalized travel arrangements for national and international customers traveling to meet with Project Managers, often rescheduling arrangements with little notice.
- Provided superior administrative support to CEO, including calendar management, travel arrangements, events/logistics coordination, and problem resolution.
10. Expense Reports
- Perform general administrative duties that include handling confidential documents, coordinate business travel and prepare expense reports.
- Produced and processed international and domestic travel agendas, arrangements, and expense reports.
11. Proofreading
- Assisted attorneys and top level executives with document preparation, proofreading, filings, and related corporate activities.
- Assist with formalities such as proofreading, preparing and reporting documents and letters.
12. Clerical Support
Clerical support performs activities that must be done in every workplace in order to support the company going forward. These duties, which come within the category of clerical support, are typically delegated to entry-level employees since they are simple and easy to learn. Even though clerical duties like printing and filing are easy, they require time and in many instances, other workers are preoccupied with other activities and unable to keep up with all that needs to be accomplished. As a result, many businesses employ clerical support staff who are solely responsible for these duties.
- Initiated clerical/administrative support in preparation of routine correspondence and presentations using computer software applications.
- Provided administrative and clerical support to members of the KFMC staff, primarily the HCQIP Clinical Director and Team.
13. Administrative Tasks
- Assisted with scheduling, meeting preparation helped with miscellaneous administrative tasks Helped edit technical Specifications for Mechanical and Plumbing systems.
- Served as a liaison in operational issues and resolution of day-to-day administrative tasks between multiple offices.
14. HR
HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.
- Direct liaison with HR for Project Team regarding all new hire's and exiting team members.
- Provided support to all other administrative departments such as HR department and A/R and A/P.
15. Provides Administrative Support
- Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
- Position provides administrative support to managers, directors and vice presidents and executive vice presidents.
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What skills help Administrative Project Assistants find jobs?
Tell us what job you are looking for, we’ll show you what skills employers want.
What skills stand out on administrative project assistant resumes?
What administrative project assistant skills would you recommend for someone trying to advance their career?
Anne McConnell Ph.D.
Professor, West Virginia State University
What type of skills will young administrative project assistants need?
Associate Professor of History, Meredith College
Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.
What technical skills for an administrative project assistant stand out to employers?
Christi Patton Luks
Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology
What soft skills should all administrative project assistants possess?
List of administrative project assistant skills to add to your resume

The most important skills for an administrative project assistant resume and required skills for an administrative project assistant to have include:
- Customer Service
- Data Entry
- PowerPoint
- Project Management
- Meeting Minutes
- Office Equipment
- Purchase Orders
- Travel Arrangements
- SharePoint
- Expense Reports
- Proofreading
- Clerical Support
- Administrative Tasks
- HR
- Provides Administrative Support
- Financial Reports
- Calendar Management
- Vendor Invoices
- Office Support
- WebEx
- Project Support
- Word Processing
- A/P
- Hard Copy
- Project Documentation
- Administrative Functions
- Meeting Agendas
- RFI
- Front Desk
- Event Planning
- Telephone Calls
- Collating
- Process Invoices
- Conference Calls
- Deltek Vision
- Visio
- Construction Projects
- Invoice Review
- AIA
- Administrative Assistance
- Bid Packages
- Develop Spreadsheets
- Shop Drawings
- RFP
- QuickBooks
- A/R
- Prolog
- Invoice Management
Updated January 8, 2025