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Become An Administrative Receptionist

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Working As An Administrative Receptionist

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $33,910

    Average Salary

What Does An Administrative Receptionist Do At Tetra Tech

* Answering incoming telephone calls, taking messages when necessary, assist callers with general information, directions and inquiries
* Pick up mail each day from street box on Venture Lane and Sunriver Post Office
* Maintain Initial Project Review log (Excel spreadsheet)
* Review IPR documents and coordinate
* Assemble draw packets to get ready for Fed Ex
* Prepare Federal Express packages daily
* Bank of America Scorecard monthly
* Bank of America Audit quarterly
* Maintain postage machine
* Filing
* Cross train for Requisitions
* Other tasks as assigned

What Does An Administrative Receptionist Do At Volt Information Sciences

* Incoming calls
* Sorting mail
* Directing guests
* Food deliveries
* Issuing badges
* Packages
* Visitor logs
* Administrative duties:
* Dispatching of facilities tickets
* Maintain the facilities tickets with proper notes and response times
* Work directly with the facilities team to ensure that all needs of the employees are being met
* Maintain Facilities calendars
* Maintain placement grids
* Assist admins with meeting set up/food deliveries
* Assist with corporate apartment maintenance, repairs, vendors, supplies
* Maintain Facilities Department site and Facilities Team sites
* Signage within all office locations
* Office supply and equipment research and orders for all locations
* Snack and Beverage orders for all locations
* Expense reports
* Track spending costs within the facilities department
* Maintain records for all expenses, maintenance, logs
* Work with vendors for scheduling, repairs, maintenance and deliveries
* Events team member
* Emergency Preparedness team member
* Assist multiple departments such as, IT, Security, HR, Finance, Marketing and Sales with special projects
* Assist with incoming/outgoing packages through the mail room
* Other duties as assigned

What Does An Administrative Receptionist Do At Randstad

* Demonstrating high levels of customer service with a friendly attitude
* Basic administrative tasks such as: filing, copying, entering data, sending and receiving emails and faxes
* Ordering supplies
* Operating mailing equipment
* Delivering mail and faxes to internal employees
* Handling time-sensitive and confidential packages
* Demonstrating flexibility in exceeding customer expectations in a high volume, production environment
* Participate in cross-training
* Adhere to safety procedures
* Other tasks as assigned
* Working hours: 7am
* pm

What Does An Administrative Receptionist Do At Kforce

Provide high-level customer service support by handling customer calls including, but not limited to answering and handling all shipping and order questions, processing information requests and recording

What Does An Administrative Receptionist Do At Collabera

duties as assigned

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How To Become An Administrative Receptionist

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.


High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.


Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.


Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Administrative Receptionist jobs

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Administrative Receptionist Career Paths

Administrative Receptionist
Office Administrator Human Resources Coordinator Specialist
Account Manager
5 Yearsyrs
Office Manager Accounts Payable Clerk Staff Accountant
Accounting Manager
7 Yearsyrs
Medical Assistant Security Officer Night Auditor
Assistant General Manager
5 Yearsyrs
Data Entry Clerk Data Entry Specialist Office Manager
Chief Executive Officer
8 Yearsyrs
Accounts Payable Clerk Accounting Manager Operations Manager
Chief Operating Officer
11 Yearsyrs
Billing Specialist Specialist Account Manager
Director Of Sales
10 Yearsyrs
Data Entry Clerk Office Manager General Manager
District Manager
7 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Legal Assistant Paralegal Office Manager
Marketing Director
7 Yearsyrs
Human Resources Coordinator Specialist Account Manager
Marketing Manager
6 Yearsyrs
Billing Specialist Home Health Aid Unit Secretary
Office Manager
5 Yearsyrs
Data Entry Associate Office Manager Operations Manager
Operations Director
9 Yearsyrs
Office Administrator Accounts Payable Clerk Specialist
Operations Manager
7 Yearsyrs
Human Resources Assistant Human Resources Coordinator Payroll Specialist
Payroll Manager
7 Yearsyrs
Legal Assistant Legal Secretary Office Manager
Practice Manager
9 Yearsyrs
Medical Assistant Instructor General Manager
President/Chief Executive Officer
10 Yearsyrs
Accounts Payable Clerk Finance Analyst Business Analyst
Product Manager
7 Yearsyrs
Human Resources Assistant Recruiter Operations Manager
Property Manager
6 Yearsyrs
Data Entry Associate Home Health Aid Technician
Sales Manager
5 Yearsyrs
Human Resources Coordinator Project Manager Program Manager
Senior Manager
10 Yearsyrs
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Administrative Receptionist Demographics


  • Female

  • Male

  • Unknown



  • White

  • Hispanic or Latino

  • Asian

  • Unknown

  • Black or African American

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Languages Spoken

  • Spanish

  • French

  • Portuguese

  • Mandarin

  • Italian

  • Korean

  • Japanese

  • Chinese

  • German

  • Arabic

  • Russian

  • Thai

  • Swahili

  • Gujarati

  • Hindi

  • Catalan

  • Cantonese

  • Vietnamese

  • Romanian

  • Ukrainian

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Administrative Receptionist

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Administrative Receptionist Education

Administrative Receptionist

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Top Skills for An Administrative Receptionist


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Top Administrative Receptionist Skills

  1. Data Entry
  2. Customer Service
  3. Front Desk
You can check out examples of real life uses of top skills on resumes here:
  • Cashier and payroll duties, reception and data entry, assisting applicants in the hiring process.
  • Provided outstanding customer service in a pleasant and professional manner.
  • Carried out general administrative duties and communicated professionally and frequently as the front desk point of contact.
  • Assembled company newsletters to payroll documents.
  • Calendar management, appointment scheduling, correspondence via email.

Top Administrative Receptionist Employers