Administrative Services Assistant remote jobs - 803 jobs

TAISCH REAL ESTATE, INC, is a dynamic real estate team with operations rooted in a strong commitment to client satisfaction and professional excellence. We are dedicated to providing top-notch real estate services and solutions. Situated in San Francisco, TAISCH REAL ESTATE, INC is motivated toward fostering strong community connections. The company offers opportunities for growth and collaboration in a professional environment. Role Description This is a full-time on-site role for an Administrative Assistant located in San Francisco, CA. The Administrative Assistant will perform a wide range of tasks to ensure efficient office operations and support executives and team members. Responsibilities will include managing schedules, maintaining records, overseeing phone communications, performing clerical tasks, and assisting with executive administrative functions. The role requires organization, and excellent communication skills to facilitate a smooth workflow. Qualifications Proficiency in Administrative Assistance and Clerical Skills to ensure seamless office operations Strong Phone Etiquette and Communication skills to effectively manage correspondence and interactions Experience in providing Executive Administrative Assistance and handling executive-level tasks Excellent organizational and time management abilities Proficiency with office software and tools, such as Microsoft Office Suite as well as the Google Platform Proficiency with various technological systems/softwares and photograph management. Ability to maintain a professional demeanor and demonstrate discretion when handling sensitive information Proactive and adaptable, with strong problem-solving and multitasking skills High school diploma or equivalent required; an associate degree or higher is preferred Real Estate Experience is preferrable and encouraged Car is preferred as off-site work is occassionaly needed

*If you are a recruiter or staffing firm, please don't reply to this job posting. Thank you.* About the Company E2 is a clean energy tech company providing rapid-installation power solutions for businesses and communities. Our solutions rely on industry-leading, American-made components currently performing in markets throughout the world. EnergyTwo DevCo LLC designs, develops and manages clean energy generation, storage and electric vehicle (EV) charging systems for businesses and streamlines construction by containing all components and digital smarts in one unit, the E2 PowerPad. About the Role We're looking for a highly capable Executive Assistant who operates at the strategic level - someone who can be “in the room,” anticipate needs, organize priorities, and create clarity in a fast-moving environment. This is a right-hand partnership to the CEO of a solar tech/virtual powerplant company with event coordination and cross-functional involvement. Ideal for someone who enjoys being at the center of relationships, operations, and execution. Responsibilities Serve as trusted partner and point-of-coordination for the CEO across business, travel, and operational needs. Manage and protect the CEO's schedule, priorities, and focus. Prepare briefs, presentations, investor materials, and follow-up communications. Coordinate travel, speaking events, and stakeholder engagements. Support internal leadership team alignment and cross-department organization. Maintain discretion, situational awareness, and executive poise in high-stakes settings. Qualifications 10+ years in executive support, operations, or chief-of-staff-type roles. Experience in clean tech, finance, venture, or high-growth environments. Comfortable traveling and working in dynamic, evolving contexts. Highly organized, emotionally intelligent, and confident working with executives and investors. Remote work will be considered but the CEO will be based out of Kings Beach, Lake Tahoe and need to travel there frequently (hybrid remote role).

Executive Personal Assistant to HNW Entrepreneurial Principals, Investment Firm, Houston Texas, Local Remote A highly successful HNW entrepreneurial couple, 1 in the P/E space and the other in design is looking for an Executive Personal Assistant to provide seamless administrative support, personal and professional as a true “right hand”. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in the investment/ finance space or hospitality and has a “high touch” service- oriented mentality. This role will encompass a wide range of responsibilities that are essential for ensuring the principal's lives run as smoothly as possible, taking as much off their plate to focus on their businesses and family. This is a local remote position with the ability to meet occasionally as needed at their home or other venue to make sure all projects for the business or home are running smoothly as well as run needed errands. About the Job: Support the principals with all day-to-day matters including personal/professional calendar management, scheduling meeting and making sure they are fully aware of the children's, schedules and activities Anticipate the needs of the principals and liaise with key stakeholders in their businesses Organize and manage personal, domestic/international travel arrangements including detailed itineraries. Provide a broad range of administrative support for the home; Handle property management issues, repairs, renovation projects, payroll; run errands, manage cars and insurance Plan dinners/events, personal and professional Handle correspondence, including emails, letters, prioritizing and responding on behalf of the principals Expense reporting Assist with ad hoc projects. 1099 Contract Base Salary, Discretionary Bonus, Healthcare Stipend About You: At least 5 years of experience as an Executive Personal Assistant supporting a high- level executive or HNW principals, preferably in the finance space/P/E space Bachelor's Degree Has a creative mindset to solve problems independently with diplomacy and thoughtful analysis. Has the maturity to work remotely with proven success High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Excellent Microsoft Office skills; Tech savvy and interested in keeping up with new technology, particularly AI to improve processes in the home as well as with their business ventures Excellent written and verbal communication skills A warm engaging personality with a positive “can do” attitude and a “high touch” service mentality.

Symetra has an exciting opportunity to join our team as a Sr. Administrative Assistant! About the Role As a Sr. Administrative Assistant you will support VPs and/or SVPs and function as a support to the Executive, their direct reports/team and department. You will provide a range of moderately difficult to complex administrative tasks. Responsibilities include the organization, prioritization, and coordination of a multitude of tasks. You'll handle confidential information. Duties include providing exceptional service as needed, editing and proofreading various department documents, creating and maintaining filing systems, calendar management, reconciling invoices and expense reports, light project coordination. What you will do Provide admin support to SVP, RVPs and RSDs Draft presentations as required Assist with leadership communications Take notes and draft summaries for key meetings Schedule on-boarding and training sessions Maintain sponsorship tracker and handle invoices Review expenses vs budget and provide reporting Assist with budget development and periodic reporting Address budget changes and requests from leadership Support AVP Sales Effectiveness with OPEX reviews Work with conveyed reps on transition issues Resource for Dearborn related questions Support migration requirements (DAWG; Proj Plan) Assist with training of WBI reps Why work at Symetra "Do what you love and find people who will support you while you do it!" - Ting Ting J., Executive Assistant "If you want to invest in yourself and build a career, this is a great place to work. If you don't want to put in the effort to learn the industry and become a student of the business (it takes real effort!), there are easier places to work."- Cris H., VP Internal Sales What we offer you We don't take a "one-size-fits-all" approach when it comes to our employees. Our programs are designed to make your life better both at work and at home. Flexible full-time or hybrid telecommuting arrangements Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6% Paid time away including vacation and sick time, flex days and ten paid holidays Give back to your community and double your impact through our company matching Want more details? Check out our Symetra Benefits Overview Compensation Hourly Range:$27.10 - $45.16 plus eligibility for annual bonus programs Who you are College degree or equivalent work experience. 5-7 years of cumulative, relevant experience. Requires extensive knowledge of duties. Must have excellent verbal and written communications skills, typically developed through a combination of job-related training and experience. Uses initiative and independent judgment within established procedural guidelines. High school diploma required. We empower inclusion At Symetra, we aspire to be the most inclusive insurance company in the country. We're building a place where every employee feels valued, respected, and has opportunities to contribute. Inclusion is about recognizing our assumptions, considering multiple perspective, and removing barriers. We accept and celebrate diverse experiences, identities, and perspectives, because lifting each other up fuels thought and builds a stronger, more innovative company. We invite you to learn more about our efforts here. Creating a world where more people have access to financial freedom Symetra is a national financial services company dedicated to helping people achieve their financial goals and feel confident about the future. In our daily work, we're guided by the principles of Value, Transparency and Sustainability. This means we provide products and services people need at a competitive price, we communicate clearly and openly so people understand what they're buying, and we design products--and operate our company--to stand the test of time. We're committed to showing up for our communities, lifting up our employees, and standing up for diversity, equity and inclusion (DEI). Join our team and help us create a world where more people have access to financial freedom. For more information about our careers visit: careers Work Authorization Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire and must maintain authorization to work in the United States throughout their employment with our company. Please review Symetra's Remote Network Minimum Requirements: As a remote-first organization committed to providing a positive experience for both employees and customers, Symetra has the following standards for employees' internet connection: Minimum Internet Speed:100 Mbps download and 20 Mbps upload, in alignment with the FCC's definition of "broadband." Internet Type: Fiber, Cable (e.g., Comcast, Spectrum), or DSL. Not Permissible: Satellite (e.g., Starlink), cellular broadband (hotspot or otherwise), any other wireless technology, or wired dial-up. When applying to jobs at Symetra you'll be asked to test your internet speed and confirm that your internet connection meets or exceeds Symetra's standard as outlined above. Identity Verification Symetra is committed to fair and secure hiring practices. For all roles, candidates will be required (after the initial phone screen) to be on video for all interviews. Symetra will take affirmative steps at key points in the process to verify that a candidate is not seeking employment fraudulently, e.g. through use of a false identity. Failure to comply with verification procedures may result in: Disqualification from the recruitment process Withdrawal of a job offer Termination of employment and other criminal and/or civil remedies, if fraud is discovered #LI-BV1 #LI-Remote

Job Information State of Tennessee Job InformationOpening Date/Time01/13/2026 12:00AM Central TimeClosing Date/Time01/26/2026 11:59PM Central TimeSalary (Monthly)$4,057.00 - $6,099.00Salary (Annually)$48,684.00 - $73,188.00Job TypeFull-TimeCity, State LocationNashville, TNDepartmentMilitary LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF MILITARY, ARMY NATIONAL GUARD DIVISION, DAVIDSON COUNTY This position has the potential opportunity to work from home up to 40% of the time. Qualifications Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience. Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years. Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years. OR Two years of increasingly responsible professional administrative services experience with the State of Tennessee. Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to: 1. Complete a criminal history disclosure form in a manner approved by the appointing authority. 2. Agree to release all records involving their criminal history to the appointing authority. 3. Supply a fingerprint sample prescribed by the TBI based criminal history records check, 4. Submit to a review of their status on the Department of Healths vulnerable persons registry. Overview Under general supervision, is responsible for professional staff administrative work of considerable difficulty in support of line operations; and performs related work as required. Incumbents in this class function at the advanced working level and may supervise professional and sub professional staff in accomplishing administrative services and related departmental functions. This class differs from that of Admin Services Assistant 2 in that incumbents of the latter function at the working level and perform work of lesser scope and complexity. This class differs from that of Admin Services Assistant 4 in that incumbents of the latter function at the lead level and may supervise. Responsibilities 1. Performs a variety of general staff administrative duties to support program operations. 2. Assists in developing policies and procedures for implementing new or modifying existing administrative services programs and activities. 3. Oversees a program function of significant scope and impact. Supervises the preparation and maintenance of a variety of pertinent records and reports. 4. Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation. 5. Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements. 6. Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training. May act as the Administrative Services Officer or the Assistant Administrative Services Officer based on the complexity of the administrative services operation and the size of the agency. 7. May supervise staff, write job plans, and conduct performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions. 8. Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications. Competencies (KSA's) Competencies: Communicates Effectively Manages Complexity Manages Conflict Cultivates Innovation Motivating Others Decision Quality Knowledges: Administrative and Management Economics and Accounting Law and Government Personnel and Human Resources Customer and Personal Service Skills: Active Learning and Listening Critical Thinking Management of Financial Resources Judgment and Decision Making Management of Personnel Resources Abilities: Deductive Reasoning Inductive Reasoning Problem Sensitivity Selective Attention Written Comprehension Tools & Equipment Personal Computer Telephone Copy Machine Scanner Calculator TN Driver Standards State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications: A valid driver's license For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations. Please include your Driver's License Information under the Licenses and Certifications section of your application. **Agencies may allow an exception based on other factors.

About the Ministry Mountain Top International / Danforth Ministries is a prophetic, creative, and Christ-centered ministry founded by international speaker, author, musician, and psalmist Michael A. Danforth, alongside his wife Tamera. Our mission is to release hope, revelation, and creative purpose, teaching people that they are born to create and to co-labor with God in shaping a glorious future. We are seeking a Ministry Administrative Assistant who is organized, dependable, people-oriented, and aligned with our faith and values. This role is essential in supporting ministry leadership, operations, and communication with excellence and integrity. Employment Type: Full-Time/Part-Time Why Consider This Opportunity • Serve in a faith-based, prophetic ministry environment • Meaningful work that supports lives, events, and outreach • Close collaboration with ministry leadership • Opportunity for growth as the ministry expands • Purpose-driven, supportive, and respectful work culture What Is Required (Qualifications) • High school diploma or equivalent (college coursework a plus) • 1 2 years of administrative, office support, or ministry-related experience preferred • Strong written and verbal communication skills • Excellent organizational and time-management abilities • High level of discretion, reliability, and professionalism • Comfortable communicating with partners, attendees, and supporters • Reliable internet connection (for remote or hybrid work, if applicable) • Alignment with Christian values and comfort working in a prophetic ministry setting Preferred Qualifications (How to Stand Out) • Familiarity with email platforms, calendars, document management, and basic tech tools • Ability to work independently while staying connected to a small team • Warm, service-oriented personality with a heart for ministry • Creative or problem-solving mindset Job Responsibilities • Provide administrative support to ministry leadership • Manage scheduling, correspondence, and basic record-keeping • Respond to ministry inquiries via email or phone in a timely and professional manner • Assist with coordination of events, resources, and communications • Maintain organized files, contact lists, and internal documentation • Support follow-up with partners, attendees, and ministry contacts • Escalate sensitive or complex matters to leadership as needed • Help ensure a welcoming, excellent, and faith-filled experience for all who connect with the ministry Work Environment & Values • Christ-centered, prophetic, and creative atmosphere • Commitment to excellence, integrity, and honoring people • Respect for privacy, transparency, and ethical ministry practices • Equal opportunity and respectful treatment of all applicants

Why You Want To Work Here We are the leading provider of transportation management and logistics solutions. This position offers the opportunity for a stable, long-term career with a growing organization. We provide global support and are looking for someone who is a quick learner with strong mathematical skills. We Offer: Room for growth Flexible schedule Health, vision, and dental insurance PTO & sick leave 401(k) Energetic, collaborative environment Work-from-home schedule Responsibilities of an Administrative Assistant Adjust price quotes according to cost and location Enter orders for product transfers or customer orders Manage domestic and international freight shipments Prepare export documents Approve freight invoices Maintain a high standard of ethics and integrity Gain a sufficient understanding of the industry and customers Generate reports and share with team members Positively impact customer service Qualifications for Administrative Assistant Bachelor's degree in Business, Mathematics, or related field Experience and interest in transportation/logistics preferred Previous logistics or dispatch experience a plus Excellent verbal and written communication skills Strong problem-solving skills Tech-savvy with knowledge of Microsoft Office (Excel, Word, PowerPoint) Strong sense of teamwork

Are you interested in supporting a Pennsylvania where older adults are embraced and empowered to live and age with dignity and respect? The Pennsylvania Department of Aging is actively seeking a customer oriented Administrative Assistant to join our team of dedicated professionals. Apply today to join us in our mission to promote independence, purpose and well-being in the lives of older adults. DESCRIPTION OF WORK In this position you will provide administrative and technical assistance to support the Office of Education and Outreach Office programs. Those programs include health and wellness initiatives, Medicare assistance and information, training, and volunteerism. You will also serve as the initial point of contact for incoming inquiries and visitors to the Department. You will research information, respond to inquiries, and refer to appropriate resources to support older adults. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

Job DescriptionBenefits: Wellness resources Employment Type: Full-Time (40 hours per week) Compensation: Competitive salary based on experience ($20 - $30 per hour, DOE) About Health Atlast: Health Atlast is a multi-specialty healthcare franchise dedicated to providing integrative and holistic medical services. Our mission is to revolutionize healthcare by offering a seamless patient experience through chiropractic, medical, physical therapy, acupuncture, massage therapy, and moreall under one roof. We are seeking a highly organized and proactive Executive Personal Assistant to provide high-level support to our CEO. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at managing administrative, business, and personal tasks with discretion and efficiency. Key Responsibilities: Executive Support: Manage the CEOs schedule, appointments, and calendar with precision. Coordinate and confirm business meetings, travel arrangements, and event logistics. Prepare reports, presentations, and correspondence as needed. Assist with drafting emails and handling communication on behalf of the CEO. Screen and prioritize incoming calls, messages, and requests. Business Operations Support: Conduct research, compile data, and prepare briefs for meetings. Assist in managing confidential business and legal documents. Track and follow up on action items, deadlines, and key business initiatives. Coordinate with internal teams, franchisees, and external partners as directed. Personal Assistance: Handle personal errands and administrative tasks to ensure smooth daily operations. Oversee household scheduling, vendors, and appointments if necessary. Assist with organizing events, reservations, and travel logistics. Project Management & Coordination: Support the execution of strategic projects and initiatives. Organize files, records, and key business documents. Liaise with key executives, including franchisees, medical professionals, and business associates. Qualifications & Experience: 3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner. Strong organizational, multitasking, and problem-solving skills. Exceptional written and verbal communication abilities. High level of discretion and professionalism when handling confidential matters. Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools. Tech-savvy with the ability to manage digital communications and scheduling software. Ability to work under pressure, anticipate needs, and adapt to changing priorities. Experience in healthcare, franchising, or business operations is a plus. Bachelors degree preferred but not required. Work Environment & Schedule: Location: Work will be performed in the West Los Angeles area (90066). Hours: Full-time (40 hours per week), Monday - Friday, with occasional flexibility for urgent matters. Hybrid Flexibility: While primarily in-person, some remote work may be possible based on schedule and tasks. Why Join Health Atlast? Be part of an innovative and growing healthcare franchise that is changing lives. Work closely with a dynamic CEO and leadership team. Gain valuable experience in a fast-paced, mission-driven organization. Competitive compensation and opportunities for professional growth. How to Apply: If you are an experienced Executive Assistant who thrives in a dynamic environment and is looking for an opportunity to work closely with a visionary CEO, wed love to hear from you! Please submit your resume as well as a cover letter explaining why you would like to contribute to the Health Atlast mission. We look forward to hearing from you!

Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are looking for a skilled Executive/Personal Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details Benefits Manage your time well to meet varied deadlines Invest in your own development and learning Health insurance 401k Matching Paid Time Off The opportunity to make a global impact

We are seeking a reliable and detail-oriented Remote Administrative Assistant to support daily business operations. The ideal candidate is highly organized, communicates well, and can manage multiple tasks independently in a remote work environment. Key Responsibilities Manage emails, calendars, and scheduling Prepare, organize, and maintain documents and records Assist with data entry and report preparation Handle phone calls, messages, and correspondence professionally Coordinate virtual meetings and take meeting notes when needed Support internal teams with administrative tasks Maintain confidentiality of company and client information Qualifications Proven experience as an administrative assistant or similar role Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency with Microsoft Office, Google Workspace, and/or similar tools Ability to work independently and meet deadlines Reliable internet connection and home workspace Preferred Skills Experience working remotely Familiarity with project management or CRM tools Basic bookkeeping or invoicing knowledge (a plus) Required qualifications: Legally authorized to work in the United States Preferred qualifications: 18 years or older

Job Brief: The Job opening is available remotely. Interested applicants must be able to work from the remotely withing the United states Responsibilities: Able to work independently, in a fully remote setting Confident using video/audio conferencing, instant messaging and group chat, email, phone, and text for communication. Available for a maximum of an hour daily withing the core business hours of 8:30 AM-4:00 PM, Pacific, Monday through Friday Able to access a private office space daily, free from interruptions and distractions Result driven and successfully resolving challenges while maintaining positive relationships within the team Comfortable with computers and the internet Detail-oriented maintaining meticulous records in multiple folders A team player with self-initiative who consistently demonstrates the discipline to work independently each day, and interacts with the team members when needed Possess integrity, and does the right thing, even when no one is watching Skills Required: Minimum education of a High School Diploma or GED A resident of the United States authorized to work in the United States. Proficient in MS Windows 10 Equipped with a working computer including dependable high-speed internet service and a smartphone with reliable connectivity Fluent in English (reading, writing, speaking, and listening in English) Able to provide a high level of quality customer service if required Above average skills in critical thinking Confident with utilizing your webcam/audio functions Great reasons to join the team: Flexible working hours Paid holidays Performance bonuses Paid Sick time after 90 days All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Are you a Christian who would like to find work that provides a meaningful way to live out your faith? We're looking for a person with strong administrative and excellent customer service skills to join our mid -level fundraising team. We are searching for a full time (40 hours per week) Associate Donor Relations Manager with a strong desire to work in an overtly Christian, mission -driven organization. This position is hybrid - -it will include both working from home and also will work from our Santa Ana office approximately 1 -2 days per week. MUST BE BASED IN THE ORANGE COUNTY REGION WITH RELIABLE TRANSPORTATION TO COMMUTE TO OFFICE. WHO WE'RE LOOKING FOR: We're searching for someone who is 1) highly organized and administrative, 2) great at communicating mission and 3) excellent at showing care to our donors who fund important projects around the world. This person will manage a program and processes that build relationships with important donors. S/he is part of the Partnerships Team and reports to the Sr. Director of Partnerships. CORE JOB DUTIES WILL INCLUDE... Learn the history, values and culture of Open Doors in order to speak competently about the organization's work and processes Familiarize yourself with scripts for general donor interaction Enter notes about interactions in our donor database Create and execute a plan for providing ongoing, relational touches with assigned donors throughout the year Create and execute a program that personally thanks donors for important gifts, via telephone, email or snail mail In conjunction with the Sr.Director of Partnerships, manage the storage and shipping of materials (cards, etc.) for various partnership groups such as churches or major donors Support the Partnerships Team with general office help that may include copying, filing and other administrative duties as assigned Requirements Alignment with the Christian faith and Biblical values Agreement with Open Doors Statement of Faith and Core Values Willingness to participate in the community of Open Doors, including staff meetings, devotions and team events Commitment to Christ -like conduct, offering dignity, compassion and respect for others Strong verbal and written communication skills Excellent organization skills Proven work ethic Ability to stay on task during independent work Capacity to remain calm and diffuse frustration when donors need extra care 3+ years leadership experience preferred Previous donor service, customer service or similar experience preferred Familiarity with using databases/CRMs a plus **Please be sure to mention any experience volunteering, participating in or working for Christian ministries or churches that would demonstrate your familiarity with marketing/writing for this audience.** BenefitsOpen Doors U.S. offers health, dental and vision benefits at no cost to full -time employees. A retirement plan and basic life insurance are also provided.

**School of Medicine, Stanford, California, United States** Administration Post Date Nov 12, 2025 Requisition # 105295 The Department of Chemical and Systems Biology is seeking a 100% FTE Administrative Associate 3 (Hybrid) to provide administrative support to several faculty and their labs members with limited supervision. The ideal candidate will be comfortable working independently as well as within a team, demonstrate outstanding communication and relationship building skills, have an attention to details, and be proactive and multi-task with ease. With 12 faculty, 49 graduate students, and 44 postdoctoral fellows, the department seeks to advance biomedical science through molecular and quantitative approaches, focusing on basic science research and translating laboratory discoveries into new clinical therapies. The department is one of the premier systems biology departments in the country, attracting stellar graduate students and fellows who advance to positions as top scientists and academic leaders in their field. Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values, innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. **Duties include:** - Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. - Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. - Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. - Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. - Create complex reports and spreadsheets which may utilize specialized software and systems. - Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. - Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. - May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - This position is based on the Stanford University campus, and the candidate will have the option of working under a hybrid work arrangement, subject to operational needs. _* - Other duties may also be assigned_ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ The expected pay range for this position is $39.46 to $44.30 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources **************************. For all other inquiries, please submit acontact form. _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ **DESIRED QUALIFICATIONS:** Bachelor's degree preferred. **EDUCATION & EXPERIENCE (REQUIRED):** High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** - Advanced computer skills and demonstrated experience with office software and email applications. - Demonstrated success in following through and completing projects. - Excellent organizational skills and attention to detail. - Strong verbal and written communication skills. - Excellent customer service and interpersonal skills. - Ability to prioritize, multi-task, and assign work to others. - Ability to take initiative and ownership of projects. - Ability to routinely and independently exercise sound judgment in making decisions **CERTIFICATIONS & LICENSES:** None **PHYSICAL REQUIREMENTS*:** - Constantly perform desk-based computer tasks. - Frequently sitting. - Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. - Rarely twist/bend/stoop/squat, kneel/crawl. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._ Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 105295** + **Work Arrangement : Hybrid Eligible**

Remote Remote Administrative Support Assistant / Records Clerk Evolution Sports Group is a leading sports management company that represents professional athletes and provides comprehensive services to help them achieve their goals. Our team is dedicated to providing top-notch support and guidance to our clients, allowing them to focus on their athletic careers. Position Overview: We are seeking a highly organized and detail-oriented Remote Administrative Support Assistant / Records Clerk to join our team. This is a full-time, remote position that will provide administrative support to our team and assist with managing our clients' records. Key Responsibilities: - Provide administrative support to our team, including scheduling appointments, managing emails, and organizing documents - Maintain accurate records for our clients, including contracts, performance evaluations, and other important documents - Communicate with clients, agents, and other team members to ensure all records are up-to-date and accurate - Assist with drafting and reviewing contracts and other legal documents - Conduct research and compile information as needed - Help with general office tasks such as answering phone calls and managing mail - Other duties as assigned by the management team Qualifications: - High school diploma or equivalent required; associate's or bachelor's degree preferred - 1-2 years of administrative experience, preferably in a remote setting - Strong organizational and time-management skills - Excellent communication and interpersonal skills - Proficient in Microsoft Office and other relevant software - Ability to work independently and handle confidential information with discretion Benefits: - Competitive salary - Full-time, remote position with flexible hours - Opportunities for growth and advancement within the company - Collaborative and supportive work environment Suppose you are a self-motivated and detail-oriented individual with a passion for sports and administrative work. In that case, we encourage you to apply for this exciting opportunity with Evolution Sports Group. Join our team and help us provide top-notch support to our clients as they reach their full potential in the sports industry. Package Details Pay Rate: $50-70 per hour, depending on experience Training Pay: $40 per hour (1-week paid training) Training Bonus: $700 incentive upon completion Work Schedule: Flexible - Full-time (30-40 hrs/week) or Part-time (20 hrs/week) Work Type: 100% Remote (U.S.-based only) Benefits: Paid Time Off, Health, Dental & Vision Coverage Home Office Setup: Company-provided workstation and equipment Growth Opportunities: Internal promotion and career development support

Our team are seeking an unwearied as well as detail-oriented individual to be the following Administrative Assistant to our Editor-in-Chief, for 16 weeks. Our visually-driven journal is actually devoted to publishing unique interviews with the best prolific as well as popular modern fine art professional photographers as well as performers. Rewards: Belongings in-depth and hands-on experience behind magazine publications Institution credit rating Letter of recommendation upon fulfillment Become part of a fun and also prominent system of a photographers and also performers Tasks Potential to work en masse and successfully with others Issue dealing with to enhance business performance Great communication and creating skills, Expert and respectful through email or phone Deal with schedule for Editorial director Opening, sorting, as well as distributing incoming document Work as part of a group along with writers, digital photographers, cartoonists as well as advertising and marketing experts Acquire college praise Requirements Must possess schedule 3 times a week, essentially 24 hr per week, for a minimum required of 4 months Extremely managed as well as personable Excellent interaction, syntax, and opportunity monitoring capabilities Efficient in Microsoft Office and also Google Ride Pliable Knowledge in Photography and/or Fine Arts is actually recommended Please take note that this is actually an unpaid remote job. Job Types: Part-time, Unsettled Teaching Fellowship, University Credit Work Style: Management Job Kind: Unpaid Internship/College Credit Score

DESCRIPTION OF RESPONSIBILITIES: Processing and Preparing Manuscript Submissions for Peer Review: Monitor EIDs manuscript submission portal for new and revised manuscript submissions; Check for application of journal submission guidelines based on author-selected article type; Add line counts and double line spacing to articles when needed; Ensure the journals Author Checklist is complete and submitted with each article; Re-order author files as necessary to comply with journal style; Establish that all author submitted files display fully and without error in articles PDF view,, including resaving problematic figures as needed to provide correct visual for reviewer use. ; Resave tables with excessive page breaks or length at a reduced size and alternative page orientation for readability. Supporting Copy Editors Assigned to Accepted Articles: Processing papers upon preliminary eXtyles software training; Authenticating references and formatting tables; Proofreading support include, but is not limited to, journal style adherence, grammar, spelling accuracy, confirmation of editorial changes made or needed, and flagging of inconsistencies in order, quality, appearance, counts, etc. of figures, tables, or videos supporting each article. Supporting EIDs Manuscript Submission Process: Assisting authors, associate editors, and peer reviewers with their accounts in EIDs ScholarOne/Manuscript Central submission portal by verifying email and account name information, documenting issues; and informing the editor-in-chief, deputy editor-in-chief, or managing editor of the issues via an email as necessary; Documenting inquiries from authors concerning status of their manuscripts; Receiving new or revised files directly from authors linked to papers in progress and adding them to submitted manuscripts or routing them to copy editor assigned; Forwarding emails to appropriate staff regarding journal submissions questions or corrections; Responding to phone calls and emails related to customer inquiries, mailing lists, or other aspects of EIDs operations by answering questions or offering guidance within one business day; Collecting information needed to fix issues; Informing the managing editor of problems or issues that require his or her intervention; Performing day-to-day peer review coordination by checking the new submissions received daily in ScholarOne to ensure EIDs requirements for formatting, word count, and graphics standards are met; Advancing for review those submissions that adhere to the critical guidelines for manuscripts; Notifying the editor-in-chief via email of the precise nature of any major problems with the submission so he or she can determine whether to reject, assign, or return the submission to the authors for correction. Supporting the Journal Administrator in the maintenance of multiple mailing lists for the annual EID Calendar distribution: Responding to requests for address changes and additions and then making these changes in the associated Excel documents and/or in ScholarOne accounts when applicable; Cleaning up the Excel reports from ScholarOne run annually to capture names, emails, and addresses of reviewers for the current year by removing duplicate entries, adding missing key address details and resolving address contradictions while making necessary updates to related ScholarOne accounts as needed. Managing bounce backs when calendars are not delivered by attempting to contact subscribers one time via email for correct address and remove from lists if no response is received. Other Areas Requiring Support for Journal Administrator: Responding to messages related to undeliverable emails generated by ScholarOne by contacting the account creator for correction and resending the previously undelivered email after making the address correction in ScholarOne; Forwarding the Editorial Assistants response to any author inquiry on a manuscript overdue by one day or more to the Journal Administrator to add to the weekly report to the deputy editor-in-chief; Providing date extensions to Copy Editor or Production Checklists as needed; Running select ScholarOne reports identified by the Journal Administrator; Assigning accepted manuscripts for publication to copy editors upon request; Monitoring the journals EIDeditor mailbox on a rotating schedule. Meeting attendance when Working Remote: Planning availability to attend weekly Team Staff Meetings on Thursday (with a monthly meeting option on the CDC campus if local); Attending monthly Production and Copy Editor Meetings. Clerical and Office Tasks: Supporting the editor-in-chief, deputy editor-in-chief, and managing editor by scheduling and preparing for meetings, organizing files, assisting with correspondence, and carrying out other similar tasks; Preparing handouts, agendas, and other materials for staff meetings, projects, and presentations; Securing meeting spaces for regular EID staff meetings and special meetings; Faxing, copying, and preparing materials upon request; Keeping notes when needed for high-level meetings; Responding to requests for sourcing needed office supplies. Handling special shipping needs (e.g., FedEx, UPS), by preparing shipping labels and arranging drop-off of shipments at the appropriate pick-up locations. Assisting with inventory maintenance record of past printed journals by volume/issue; Ensuring stock of journals is safely stored in archives for future inventory counts. Supporting EIDs Communications and Production Activities: Creating letters to an articles Corresponding Author for upcoming podcasts; Working with EID production staff to review and proofread images, tables, photographs, maps, and other graphics; Working with production staff by proofreading PDFs of journal contents; Proofreading correspondences, communications materials, presentation materials, and other content upon request; Maintaining spreadsheet directory of information for EIDs cover art. REQUIRED DEGREE/EDUCATION/CERTIFICATION: A degree in journalism, English, communications, or science is preferred. Those with experience in scientific publishing and/or project management could be considered. REQUIRED SKILLS AND EXPERIENCE: Active communication is essential for this remote position, requiring a self-directed candidate who is both process-driven and practices open communication with all journal staff, including asking questions and sharing insights. Ability to meet deadlines consistently, prioritize assignments, and handle both incoming inquiries about the processes of the EID journal. The ideal candidate is detail-oriented with excellent organizational skills. DESIRED SKILLS AND EXPERIENCE: Experience in scientific/technical/medical proofreading is a plus. Expert command of language, grammar, and syntax is desired. Experience using Microsoft Suite (Word, Excel, PowerPoint etc.) is desired. Excellent communication and interpersonal skills are desired. Flexibility and team-player mentality is desired.

Currently hiring for an Editorial Assistant for a virtual business related blog that will assist with the management of all work, products, outreach, marketing and branding efforts across multiple platforms and mediums. You should be extremely motivated and overbearingly aggressive when it comes to delivering your responsibilities. You should have an informal and straightforward writing style that reflects confidence to the reader. This position requires coordination with the following existing staff: 1 SEO Specialist 2 Graphic Designers 5 Writers 1 Brand Manager 1 Photo Editor This is a remote position, available to any native English speaker (American English) with editorial experience and a heightened drive to succeed. Various administrative responsibilities. Maintain and control our editorial calendar for the blog, podcast, email, etc. on a month-to-month basis. Setting, reaching and enforcing deadlines. Ensuring all content flows and reads in a continuum. With a few writers, its important that all content be structured the same, providing for a reliable and uniform feel for our readers. Reaching out to potential podcast guests and book them, prep them, confirm them, etc. Guest posts and guest author outreach. Plan and implement content promotion. Experiment with different ways of increasing traffic. Recommend new monetization methods, as well as product development.