Administrative Services Assistant Resume Examples 2023

Research Summary. We analyzed 1,743 administrative services assistant resumes to determine which ones land the most jobs. Below you'll find examples of resumes that can help you get an interview (and a job offer) from companies like Tennessee State Government and Arden Courts. Here are the key facts about administrative services assistant resumes to help you get the job:

  • The average administrative services assistant resume is 449 words long
  • The average administrative services assistant resume is 1.0 pages long based on 450 words per page.
  • Customer service is the most common skill found on an administrative services assistant resume. It appears on 13.6% of resumes.
After learning about how to write a professional administrative services assistant resume, you can make sure your resume checks all the boxes with our resume builder.

Resume

Administrative Services Assistant Resume Example

 
Samantha Palmer
Administrative Services Assistant
Contact Information
Milwaukee, WI
(960) 555-0876
Skills
  • Internet
  • Powerpoint
  • Appropriate Reports
  • Local Area
  • Purchase Orders
  • Special Events
  • Community Policies
  • Logistics
  • Property Tours
  • Scheduling Meetings
Employment History
Administrative Services Assistant
2020 - Present
Mid-America
Milwaukee, WI
  • Coordinated and led conference calls, including organizing logistics, such as topics, time, location, and attendees.
  • Coordinated a high volume of complex US and international travel and meeting arrangements.
  • Issued Purchase Orders for all 5 divisions of the company.
  • Developed and implemented office procedures and systems.
Administrative Assistant/Events Coordinator
2015 - 2020
Mid-America
Milwaukee, WI
  • Reviewed and updated Kronos timekeeping system for 135 union employees.
  • Worked on word processing assignments as needed.
  • Coordinated relocation of employees in conjunction with the Human Resources Department and set up interviews with employment candidates.
  • Created safety practices and workplace rules to comply with OSHA and oversaw the enactment of these procedures.
Leasing Consultant
2014 - 2015
Mid-America
Milwaukee, WI
  • Executed all new lease agreements.
  • Sorted, boxed and stored accounting files, lease agreements, move-in, move-out applications and screening process files for storage.
  • Prepare and execute leases for tenants, handling all accompanying tasks, including background and credit checks.
  • Maintain good relations with the residents while continuing to enact company and community policies.
Education
Bachelor's Degree Business
2011 - 2014
Indiana Wesleyan University
Marion, IN
 
 
Jonathan Allen
Administrative Services Assistant
Contact Info
Grand Rapids, MI
(550) 555-1457
Skills
Banquet FunctionsOutgoing CorrespondenceScheduling AppointmentsHigh VolumeSales OfficePurchase OrdersCommunicationTelephone CallsDepartment HeadsWord Processing
Employment History
Administrative Services Assistant
2011 - Present
Grand Rapids Public Library
Grand Rapids, MI
  • Developed and implemented forms and procedures to support workload.
  • Managed the database set-up for opening credit applications, checking references and assigning sales personnel to the customers.
  • Assist Principals and the general public with various applications for all open positions.
  • Managed any necessary changes and additions to purchase orders quickly and accurately, including processing change orders in the company system.
Head Secretary
2001 - 2011
ManpowerGroup
Grand Rapids, MI
  • Calculate footage for all lumber received, check actual footage shipped against purchase orders.
  • Contract customer services, team support, and general clerical.
Sales Administrator/Administrative Assistant
1999 - 2001
Wells Fargo
Saint Louis, MO
  • Managed home mortgage files from various HARP Division sites and entered the data into the computer system for modification and verification.
  • Generated reports in MS Word, Excel and PowerPoint.
  • Handled payroll, and cash and credit transactions.
Education
High School Diploma
1999 - 1999
 
 
Sean Hunt
Administrative Services Assistant
Troy, MI
shunt@example.com
(280) 555-9389
Experience
Administrative Services Assistant
2016 - Present
Kelly ServicesTroy, MI
  • Make travel arrangements through travel agent associated with NYS OCFS.
  • Greeted visitors and answered all incoming calls for busy Corporate Office.
  • Create and Edit PowerPoint presentations for management and staff.
  • Provided administrative support and customer service within busy office.
Administrative/Design Assistant
2013 - 2016
FAIRFAX COUNTY WATER AUTHORITYWashington, DC
  • Develop and processes spreadsheets to keep track of all Purchase Orders and invoice payments.
  • Reconcile outstanding invoices Analyze all Purchase Orders and Receiving Reports prior to submitting to the Accounts Payable department.
  • Priced and negotiated contracts for facility rental purposes with members of the Police Association as well as the public.
Logistics Coordinator
2009 - 2013
Lockheed MartinWashington, DC
  • Assist and train employees on SAP and Total Chemical Management System.
  • Researched and wrote several logistics procedural documents.
  • Plan for and evaluate logistics readiness.
Skills
WMS
HR
Management System
Repair Orders
Reliability
Company Website
Project Management
Fedex
Secretarial Support
Patient Care
Education
Certificate Finance
2003 - 2004
Baruch College of the City University of New YorkNew York, NY
 
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How your resume should look:

  • The job title on your resume should match your application for the role.
  • Ensure your work experience focuses on achievements, rather than responsibilities.
  • Recruiters and hiring managers suggest fitting your resume on one page.

Choose From 10+ Customizable Administrative Services Assistant Resume templates

Zippia allows you to choose from different easy-to-use Administrative Services Assistant templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Administrative Services Assistant resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Administrative Services Assistant Resume

Administrative Services Assistant Resume Format And Sections

1

1. Add Contact Information To Your Administrative Services Assistant Resume

Your name should be the biggest text on the page and be at or near the top of the document.

Your address doesn't need to include your street name or house number - listing your city and state works just fine.

Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).

Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

Administrative Services Assistant Resume Contact Information Example #1

Dhruv Johnson

d.johnson@email.com | 333-111-2222 | www.linkedin.com/in/dhruv-johnson

Do you want to know more?
How To Write The Perfect Resume Header
2

2. Add Your Relevant Education To The Resume

Your resume's education section should include:

  • The name of your school
  • The date you graduated (Month, Year or Year are both appropriate)
  • The name of your degree
If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

  • Academic awards (Dean's List, Latin honors, etc. )
  • GPA (if you're a recent graduate and your GPA was 3.5+)
  • Extra certifications
  • Academic projects (thesis, dissertation, etc.)

Other tips to consider when writing your education section include:

  • If you're a recent graduate, you might opt to place your education section above your experience section
  • The more work experience you get, the shorter your education section should be
  • List your education in reverse chronological order, with your most recent and high-ranking degrees first
  • If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school
Check More About Administrative Services Assistant Education
Majors
Business
34.9%
Health Care Administration
6.7%
Psychology
6.6%
Communication
5.5%
Show More

Administrative Services Assistant Resume Relevant Education Example #1

Bachelor's Degree In Business 2011 - 2014

Indiana Wesleyan University Marion, IN

Administrative Services Assistant Resume Relevant Education Example #2

High School Diploma 2013 - 2015

3

3. Next, Create An Administrative Services Assistant Skills Section On Your Resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

  • Include 6-12 skills, in bullet point form
  • List mostly hard skills; soft skills are hard to test
  • Emphasize the skills that are most important for the job
Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example Of Administrative Services Assistant Skills For Resume

  • Customer Service Skills

    Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

  • Data Entry Skills

    Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

  • Payroll Skills

    Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

  • Phone Calls Skills

    Phone calls are a wireless or wired connection made over a telephone or a mobile phone between two people. Two parties are involved in a phone call, the caller and the receiver. A caller dials the number of the one he wants to call, and the recipient hears a bell or a tune to which he picks up the call. The call establishes a connection between them through which they can communicate. The voice is converted into signals and is transmitted through wired or wireless technology.

  • HR Skills

    HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

Top Skills for an Administrative Services Assistant

Source: Zippia.com
  • Customer Service, 13.6%
  • Data Entry, 7.0%
  • Home Health, 5.5%
  • Provides Administrative Support, 5.3%
  • Other Skills, 68.6%
Not sure which skills are really important?
3 Big Tips For Listing Skills On Your Resume
4

4. List Your Administrative Services Assistant Experience

The most important part of any resume is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

Don't have any experience?
How To Show Your Experience On a Resume... Even When You Don't Have Any
Work History Example # 1
Administrative Services Assistant
Texas A&M University-Corpus Christi
  • Managed databases, organized and filed paperwork and academic records.
  • Prepared Employee Payroll reports for central office.
  • Prepared PowerPoint presentations, newsletters, sales meeting materials and contest results.
  • Navigated through multiple computer programs during each customer encounter.
  • Processed food service department and substitute payroll into Bi-Tech system.
Work History Example # 2
Administrative Associate
Randstad USA
  • Monitored and operated industrial machines, shredding confidential documents for commercial clients.
  • Compiled and processed batches using mathematical processes into a database.
  • Constructed Word and PowerPoint documents regarding services and products provided by company.
  • Assisted in creating and editing publication & placing throughout hospital Screened calls Drafted minutes and memos Greeted visitors Invoicing File preparation
  • Updated SharePoint as needed and maintained document organization in LotusNotes.
Work History Example # 3
Administrative Services Assistant
Exit Realty Elite
  • Managed contact database, tracked prospective land purchasing opportunities.
  • Coordinated the communications and logistics of staff meetings, produced presentation materials and assisted with setup.
  • Assisted the Law Enforcement Crime Investigator, during different laboratory procedures, official reports and/or autopsies when needed.
  • Served on the Technology Steering Committee, a committee tasked with streamlining procedures and implementing innovative technologies
  • Served individuals with developmental disabilities, Obtained certification in First Aid and CPR, MANDT trained.
Work History Example # 4
Administrative Services Assistant
Bridgewater Associates
  • Audited wireless billing, created detailed reports to management* Processed invoices, created database to streamline processing.
  • Coordinated with CEO//CIO/COO Executive Admins to coordinate travel and prepare meeting materials.
  • Created Virtual Machines and Installed VMware Tools Provided physical to virtual migrations for servers utilizing VMware Converter, Vizioncore.
  • Assisted Director in preparation and created PowerPoint presentations for numerous employee meetings.
  • Conceptualized, developed and maintained detailed senior management reports and market-oriented PowerPoint presentations.
5

5. Highlight Your Administrative Services Assistant Certifications On Resume

Certifications can be a powerful tool to show employers that you know your stuff. If you have any of these certifications, make sure to put them on your administrative services assistant resume:

  1. Medical Assistant
  2. Certified Nurse Assistant (CNA)
  3. Word 2010 Certification
  4. Certified Medical Administrative Assistant (CMAA)
  5. Certified Billing and Coding Specialist (CBCS)
  6. Microsoft Office Specialist: Expert (Office 365 and Office 2019)
  7. Certified Medical Office Manager (CMOM)
  8. Certified Coding Specialist (CCS)
  9. Dental Assistant (RDA)
  10. Certified Healthcare Protection Administrator (CHPA)

More Certifications For Administrative Services Assistant
6

6. Finally, Add a Administrative Services Assistant Resume Summary Or Objective Statement

A resume summary statement is a 1-3 sentence spiel at the top of your resume that quickly summarizes who you are and what you have to offer. In this section, include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to address skills and experiences that are emphasized in the job description.

Are you a recent grad?
Read our guide on how to write a resume summary statement

And If You’re Looking for a Job, Here Are the Five Top Employers Hiring Now:

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Common Administrative Services Assistant Resume Skills

  • Customer Service
  • Data Entry
  • Home Health
  • Provides Administrative Support
  • Patients
  • PowerPoint
  • Payroll
  • Phone Calls
  • Office Equipment
  • Rehabilitation
  • Travel Arrangements
  • Word Processing
  • Purchase Orders
  • HR
  • Meeting Minutes
  • Financial Reports
  • Front Desk
  • Telephone Calls
  • Scheduling Appointments
  • Expense Reports
  • Administrative Tasks
  • Administrative Functions
  • Clerical Support
  • Background Checks
  • Event Planning
  • Office Operations
  • Calendar Management
  • SharePoint
  • Computer System
  • Administrative Assistance
  • Service Calls
  • Conference Calls
  • Secretarial Support
  • HIPAA
  • Repair Orders
  • Inventory Control
  • Hard Copy
  • Kronos
  • Fax Machines
  • Financial Statements
  • Confidential Administrative Support
  • Collating
  • Delphi
  • Multi-Line Phone System
  • Warranty Claims
  • Bank Deposits
  • QuickBooks

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Updated May 19, 2023