How to hire an administrative services director

How to hire an administrative services director, step by step

Here's a step-by-step administrative services director hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative services director job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative services director
• Step 8: Go through the hiring process checklist

What does an administrative services director do?

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1. Identify your hiring needs

   The administrative services director hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect administrative services director also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents administrative services director salaries for various positions.

   Type of Administrative Services Director	Description	Hourly rate
   Administrative Services Director	Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary by the type of organization and may include keeping records, distributing mail, and planning and maintaining facilities.	$24-58
   Director, Facilities & Operations	Directors of facilities operations plan, organize and maintain the operations of an organization's infrastructure systems and facilities. They hire, evaluate, train, discipline, and recommend staff dismissal... Show more	$15-47
   Facilities Manager	A Facilities Manager has different responsibilities depending on the line of work or industry. However, most of the time, they specialize in ensuring that the building or work area is in good condition and adheres to its policies and regulations... Show more	$21-51

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Patient Care
   • Human Resources
   • Service Line
   • Payroll
   • Health System
   • Patient Satisfaction
   • Surgery
   • Administrative Services
   • Customer Satisfaction
   • Employee Engagement
   • Program Development
   • Strategic Plan
   • Rehabilitation

   Check all skills

   Responsibilities:

   • Manage projects for building satellite offices, agent offices, mailroom, and fleet management for all company cars
   • Organize and direct clinical operations for patients receiving private duty nursing and intermittent home care services working with multiple funding sources.
   • Maintain an update knowledge of healthcare industry medical coding, AMA and federal guidelines and medical terminology.
   • Monitor, review, and approve results of internal and external surveys conduct by the QA department and report on findings.
   • Track disability and FMLA cases on a daily basis.
   • Organize QuickBooks base accounting and all necessary vendor services.

   More administrative services director duties

3. Make a budget

   Including a salary range in your administrative services director job description is one of the best ways to attract top talent. An administrative services director can vary based on:

   • Location. For example, administrative services directors' average salary in oklahoma is 39% less than in new jersey.
   • Seniority. Entry-level administrative services directors 58% less than senior-level administrative services directors.
   • Certifications. An administrative services director with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an administrative services director's salary.

   Average administrative services director salary

   $78,864yearly

   $37.92 hourly rate

   ---

   Entry-level administrative services director salary

   $51,000 yearly salary

   Updated January 29, 2026

   Average administrative services director salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$99,614	$48
   2	California	$96,213	$46
   3	Ohio	$93,475	$45
   4	Illinois	$89,324	$43
   5	Virginia	$88,508	$43
   6	Pennsylvania	$86,950	$42
   7	North Dakota	$84,947	$41
   8	Washington	$84,538	$41
   9	West Virginia	$82,105	$39
   10	Kansas	$81,425	$39
   11	Arkansas	$80,183	$39
   12	Oregon	$78,304	$38
   13	Texas	$74,647	$36
   14	Massachusetts	$74,023	$36
   15	Georgia	$68,420	$33
   16	Alabama	$68,242	$33
   17	Michigan	$68,056	$33
   18	Iowa	$64,808	$31
   19	Hawaii	$63,676	$31
   20	Florida	$62,297	$30

   Average administrative services director salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Hughes	$125,549	$60.36	1
   2	Icma-rc	$95,222	$45.78	13
   3	Southwest Key Programs	$89,922	$43.23	2
   4	Tenet Healthcare	$88,996	$42.79	87
   5	City of Seattle	$87,967	$42.29	3
   6	Eisenhower Medical Center	$87,457	$42.05
   7	PeaceHealth	$87,010	$41.83	11
   8	City of Mountain View	$86,194	$41.44
   9	Emory University	$84,186	$40.47	31
   10	Brea Olinda Unified School District	$84,168	$40.47
   11	St Joseph Medical Group	$83,578	$40.18	25
   12	University of California-Berkeley	$83,002	$39.90	1
   13	UofL Hospital	$80,807	$38.85	2
   14	Austin Health	$80,535	$38.72	1
   15	The MetroHealth System	$79,776	$38.35
   16	CHRISTUS Health	$79,417	$38.18	50
   17	The American College of Financial Services	$78,807	$37.89
   18	Monroe County	$78,665	$37.82	1
   19	HealthTrust	$77,993	$37.50	7
   20	Nationwide Children's Hospital	$77,321	$37.17	7

4. Writing an administrative services director job description

   An administrative services director job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an administrative services director job description:

   Administrative services director job description example

   El Camino Health is committed to hiring, retaining and growing the best and brightest professionals who will carry our mission and vision forward. We are proud of our reputation in the community: One built on compassion, innovation, collaboration and delivering high-quality care. Come join the team that makes this happen.
   
   Applicants MUST apply for position(s) by submitting a separate application for each individual job posting number they are interested in being considered for.
   FTE
   1
   
   Scheduled Bi-Weekly Hours
   80
   
   Work Shift
   Day: 8 hours
   
   Job Description
   The Director Cardiovascular Services is responsible for effectively managing the financial, service, and quality goals of cardiac and stroke telemetry units (i.e. 3B and 3C), the Cardiopulmonary Rehabilitation Department, and Critical Care Unit (CCU) and Progressive Care Unit (PCU). Establishes annual goals for areas of responsibility that support the strategic plan. Identifies business opportunities for providing new services or enhancing existing services. Coordinates with the clinical managers to develop and manage the capital and operating budgets for areas of responsibility. Works closely with Associate Chief Nursing Officer and Chief Nursing Officer to develop an effective recruitment and retention plan to ensure the staffing requirements are managed effectively. Collaborates with physicians, clinical managers, and other members of the health care team to promote optimum patient care. Understands and supports the professional practice of nursing.
   
   Qualifications
   Masters in Nursing or related field required.
   Minimum three years of progressive management experience.
   Experience managing acute care inpatient units.
   Clinical practice background in cardiovascular nursing preferred.
   
   License/Certification/Registration Requirements
   Current and valid California RN license.
   Certification in Clinical Specialty or Nurse Executive Advanced highly preferred.
   
   The Physical Requirements and Working Conditions of this job are available. El Camino Health will provide reasonable accommodations to qualified individuals with a disability if that will allow them to perform the essential functions of a job unless doing so creates an undue hardship for the hospital, or causes a direct threat to these individuals or others in the workplace which cannot be eliminated by reasonable accommodation.
   
   Sedentary Work - Duties performed mostly while sitting; walking and standing at times. Occasionally lift or carry up to 10 lbs. Uses hands and fingers. - (Physical Requirements-United States of America)
   
   An Equal Opportunity Employer:El Camino Health seeks and values a diverse workforce. The organization is an equal opportunity employer and makes employment decisions on the basis of qualifications and competencies. El Camino Health prohibits discrimination in employment based on race, ancestry, national origin, color, sex, sexual orientation, gender identity, religion, disability, marital status, age, medical condition or any other status protected by law. In addition to state and federal law, El Camino Health also follows all applicable fair and equitable employment policies from the County of Santa Clara.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right administrative services director for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your administrative services director job on Zippia to find and recruit administrative services director candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with administrative services director candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative services director

   Once you've selected the best administrative services director candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an administrative services director?