How to hire an administrative services supervisor

How to hire an administrative services supervisor, step by step

Here's a step-by-step administrative services supervisor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative services supervisor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative services supervisor
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your administrative services supervisor job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an administrative services supervisor for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An administrative services supervisor's background is also an important factor in determining whether they'll be a good fit for the position. For example, administrative services supervisors from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of administrative services supervisors and their corresponding salaries.

   Type of Administrative Services Supervisor	Description	Hourly rate
   Administrative Services Supervisor	Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary by the type of organization and may include keeping records, distributing mail, and planning and maintaining facilities.	$19-48
   Director Of Facilities	The director of facilities is responsible for monitoring the facilities' operations, including the inspection of tools, equipment, and machinery, scheduling routine maintenance, and managing resource budgets. Directors of facilities also maintain the safety and security of the facilities, immediately reporting potential risks to avoid hazards within the premises... Show more	$28-64
   Director, Facilities & Operations	Directors of facilities operations plan, organize and maintain the operations of an organization's infrastructure systems and facilities. They hire, evaluate, train, discipline, and recommend staff dismissal... Show more	$15-47

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Support Services
   • Payroll
   • Professional Development
   • Performance Evaluations
   • Customer Service
   • Rehabilitation
   • Administrative Services
   • ISO
   • Personnel Actions
   • Disciplinary Actions
   • Performance Reviews
   • Direct Reports
   • HR
   • Financial Reports

   Check all skills

   Responsibilities:

   • Manage staff responsible for payroll, archives, reporting, accounts payable, petty cash and administrative functions.
   • Manage and coordinate complex internal and external meetings and/or events via videoconferencing, WebEx and teleconference calls.
   • Provide talent payroll and business management services to advertising industry as executive producer.
   • Arrange and confirm travel reservations selecting an economical and time efficient mode of transportation and lodging through corporate travel agency.
   • Contact customers and sales representatives to obtain additional FDA require information not provide at intake.

3. Make a budget

   Including a salary range in your administrative services supervisor job description is one of the best ways to attract top talent. An administrative services supervisor can vary based on:

   • Location. For example, administrative services supervisors' average salary in south dakota is 44% less than in california.
   • Seniority. Entry-level administrative services supervisors 59% less than senior-level administrative services supervisors.
   • Certifications. An administrative services supervisor with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an administrative services supervisor's salary.

   Average administrative services supervisor salary

   $64,773yearly

   $31.14 hourly rate

   ---

   Entry-level administrative services supervisor salary

   $41,000 yearly salary

   Updated December 28, 2025

4. Writing an administrative services supervisor job description

   An administrative services supervisor job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an administrative services supervisor job description:

   Administrative services supervisor job description example

   The Ohio Department of Job and Family Services (ODJFS) is a $3.5 billion agency with approximately 2,500 employees. ODJFS develops and supervises the state's public assistance, workforce development, unemployment insurance, child and adult protective services, adoption, childcare, and child support programs. ODJFS' mission is to improve the well-being of Ohio's workforce and families by promoting economic self-sufficiency and ensuring the safety of Ohio's most vulnerable citizens.
   
   At ODJFS, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work!
   * Low-cost health care benefits with FREE dental and vision
   * Guaranteed 11 paid holidays each year
   * Significant employer paid OPERS contributions
   * Employee tuition reimbursement programs
   * Wellness incentives for healthcare participants
   * And much more!
   
   To learn more about ODJFS, please visit our website at www.jfs.ohio.gov, find us on LinkedIn and follow us on Facebook.
   
   Major Duties and Responsibilities
   
   Under administrative supervision, plans, directs, and coordinates all functions of Records Automation and Mailroom Services for the Ohio Department of Job and Family Services (ODJFS): directs and oversees mailroom activities including pickups, sorting, and delivery of incoming and outgoing mail; directs and oversees records automation functions including sorting, scanning, and indexing of agency mail and records (e.g., paper and/or microform); implements and maintains scanning software (e.g., Kofax; Datacap; FastFiche); coordinates records automation and mailroom equipment usage and operation (e.g., scanners; postage meters; slicers; vehicles; printers); performs quality checks of scanned images to ensure digital records quality are acceptable; confers with users, vendors, technical staff, and/or program staff; troubleshoots questions and/or concerns regarding Records Automation and Mailroom Services; generates and provides reports and data analysis on mail and scanning production to management as required.
   
   Supervises assigned staff (e.g., assigns work and provides direction; makes recommendations for hire; reviews work and provides feedback; establishes employee goals; conducts performance evaluations; monitors and evaluates staff performance; approves/disapproves requests for leave; recommends disciplinary action; conducts staff meetings; encourages staff development).
   
   Performs other related duties as assigned (e.g., participates in and conducts staff meetings; travels to attend meetings and trainings; operates personal computer to produce correspondence, reports, and other documents; maintains logs, records, and files).
   
   The following are the minimum qualifications for this position. Applicants must specifically identify how the required job qualifications are met in the Education and/or Work Experience - "Job Duties" Sections of the application. Listing qualifications in the Summary of Qualifications & Relevant Coursework and/or Supplementary Comments Section will not be considered when determining if you meet the minimum job qualifications.
   
   Option #1
   
   Completion of undergraduate core program in business, OR public administration, OR closely related area.
   
   Option #2
   
   (24) months experience in administrative, management, OR supervisory position.
   
   Option #3
   
   Equivalent of Minimum Class Qualifications noted above.

   Copy this example

   

5. Post your job

   There are a few common ways to find administrative services supervisors for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your administrative services supervisor job on Zippia to find and recruit administrative services supervisor candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting administrative services supervisors requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative services supervisor

   Once you've decided on a perfect administrative services supervisor candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new administrative services supervisor first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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