Administrative Specialist jobs in Abington, PA

We are seeking a sharp, highly-organized, fast-thinking Executive & Personal Assistant to support the CEO of a growing company. This role is a blend of business and personal support - perfect for someone who thrives in a fast-paced environment, anticipates needs before they arise, and executes with excellence.

A well-established CPA firm specializing in ultra-high net worth clients is seeking a professional and detail-oriented Administrative Assistant to join their small, collaborative team. This 100% onsite role is ideal for someone who thrives in a fast-paced office environment and excels at managing the tax process from an administrative perspective. If you're organized, Excel-savvy, and a strong communicator who can juggle multiple priorities with ease, we'd love to hear from you! Duties: Prepare, proofread, and format correspondence and other documents. Maintain databases, spreadsheets, project trackers, etc. Ensure completeness, accuracy, and timeliness of workflows. Provide overflow and backup support for other team members. Order and maintain all office inventory including supplies and equipment. Maintain calendars and schedules. Maintain client contact via phone and email. Requirements: Intermediate to advanced proficiency with all Microsoft applications - especially Microsoft Word & Excel. Basic knowledge of tax forms is desirable. Associates or Bachelor's degree in business, accounting, or related field a plus. Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. 44893 #PHILLYAFT

We are seeking a detail-oriented and highly organized Administrative Assistant to support day-to-day operations and ensure efficient office functioning. The ideal candidate will handle a variety of administrative and clerical tasks, including managing schedules, handling correspondence, organizing files, coordinating meetings, and providing general support to staff and management. Strong communication, time management, and multitasking abilities are essential for success in this role. Key Responsibilities: * Answer and direct phone calls, emails, and other correspondence * Schedule meetings, appointments, and maintain calendars * Prepare and edit documents, reports, and presentations * Maintain organized filing systems (electronic and paper) * Order office supplies and handle inventory * Assist in the preparation of regularly scheduled reports * Provide support for project coordination and event planning * Perform other administrative duties as assigned Qualifications: * High school diploma or equivalent; associate’s or bachelor’s degree preferred * Proven experience as an administrative assistant or in a related role * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) * Excellent written and verbal communication skills * Strong organizational skills with the ability to prioritize tasks

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position. **Required Skills:** Administrative Specialist Responsibilities: 1. Provide remote high-volume calendaring, travel, and expense support 2. Provide Administrative services during designated support hours 3. Manage complex calendars for multiple clients 4. Schedule internal and external meetings for multiple clients 5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses 6. Learn and utilize internal and external tools to provide calendar support 7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support 8. Partner with clients and other Administrative Assistants for meeting coordination 9. Provide proactive time management recommendations to clients 10. Coordinate domestic and international travel arrangements via Concur 11. Prepare and submit corporate card expense reports 12. Maintain program scope of support within agreed-upon service level agreements 13. Educate and inform clients on program goals, scope and service level agreements 14. Draft and send communications to clients about transitions or changes in support 15. Provide coverage support for Admin Specialist colleagues 16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing **Minimum Qualifications:** Minimum Qualifications: 17. 3+ years of relevant high-volume coordination experience 18. 3+ years of relevant experience providing administrative support to 2 or more executives 19. 3+ years of relevant experience managing calendars for 2 or more executives 20. Experience prioritizing multiple tasks and activities 21. Experience with Microsoft Office, Google Suite, Concur or similar programs 22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action **Preferred Qualifications:** Preferred Qualifications: 23. Experience supporting 3+ or more executives simultaneously 24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives 25. 3+ years of experience managing expense reports 26. Experience building relationships across a larger company 27. Demonstrated customer focus, preferably in a customer service or front of house environment **Public Compensation:** $31.88/hour to $47.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Contract Duration: 11 Months Pay Rate: $19/hr Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. Responsibilities include: • Extremely heavy calendar management; coordinating and scheduling internal and external meetings • Extensive scheduling of international and domestic travel • Comprehensive phone coverage and expense processing • Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams • Space Management • Arrange charity events and volunteer • Go to person for Registering Visitors, Contractors and new hires • Tasks around onboarding and offboarding resources • Arrange catering and logistics for large meetings and town-halls • Provide general support and many other task for entire department Qualifications Requirements: 5+ years Investment Banking or financial services support experience Executive-level support Strong attention to detail, follow-up and excellent organizational skills. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, adaptability, flexibility and resourcefulness. The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines. Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. Bachelor's degree preferred. Desired: Knowledge with the following systems: Telepresence Corporate Travel Services Concur MyHR MyLearning Ariba/eRequest Tech Direct OneFacility Access Management Access Request Management Additional Information If you are interested kindly contact: Laidiza Gumera ************

Bryn Mawr College has an opening for an Executive Assistant and Project Coordinator. The Office of College Communications tells Bryn Mawr College's story clearly, consistently, and compellingly to a variety of audiences. This position supports the communications office's mission to promote awareness and recognition of Bryn Mawr College and its community of student scholars, faculty, staff, and alumnae/i. Reporting to the Vice President for Communications and Marketing, the Executive Assistant will do this work by providing high-level administrative support to the Vice President for Communications and Marketing and their direct reports within the Office of Communications at Bryn Mawr College. Under the direction of the Vice President for Communications and Marketing, the Executive Assistant performs a variety of complex administrative functions to ensure the smooth operation of the office and serves as the Communication's Office office manager. Responsibilities include overseeing ongoing and special projects, keeping the calendar for the Vice President for Communications and Marketing and scheduling meetings for them and their direct reports, developing systems to manage daily activities, and ensuring effective communications flow across the office and with campus partners. The individual will collaborate with other office team members to deliver excellent service to students, staff, faculty, alumnae/i, organizations, vendors, and others who are integral to achieving the office's goals. Key duties involve scheduling, room booking, and maintaining calendars for meetings, events, and appointments with shifting priorities and deadlines; tracking progress, managing timelines, and coordinating with vendors for the production of printed materials; coordinating business travel logistics, and managing expense reimbursements; and preparing meeting agendas, taking notes, and organizing necessary materials. The Executive Assistant also assists with special projects related to marketing campaigns, communications initiatives, and analytics reporting. Additional responsibilities include managing filing systems, requisitioning supplies, managing financial systems and payments, and supporting divisional functions. Performs other duties as assigned. Schedule: Full-time, 35-hours a week, non-exempt. 12-month, hybrid 1-2 day per week remote/ 3-4 days on-campus work schedule, which is subject to college policy; may include occasional evening and weekend commitments. Communication outside of standard office hours may be required. POSITION RESPONSIBILITIES: * 35% Assist the Vice President for Communications and Marketing in all aspects of day-to-day operations, including disseminating information, participating in committees, and handling confidential materials. Provide high-level administrative and organizational support to the Vice President for Communications and Marketing and the Communications leadership team, including maintaining calendars and contacts, booking rooms and Zoom meetings, arranging travel logistics, preparing correspondence, assisting with reporting, preparing PowerPoint presentations, managing project management software (Monday.com), ensuring the organization of files, and organizing of meeting materials. * 20% Regularly interact with a broad range of college-wide constituents, facilitating effective communication across various departments. Ensure smooth communication and collaboration by clarifying service requests, facilitating print production needs, scheduling cross-departmental meetings, and managing logistics to align with broader marketing and communications initiatives. Monitor the *************************** email address and respond to queries in a timely manner with accurate information. * 15% Tracking project expenditures and action items, project progress, timelines, and effectively communicating with teams and stakeholders. Working with vendors involved in the production and delivery of communications and marketing materials, including requesting quotes, estimates, and vendor invoices, coordinating on-time delivery of finished products, and ensuring relevant vendor invoices are paid. * 10% Maintain and track all Communications office budgetary expenditures and projections, manage project codes, and submit monthly reports to the Vice President for Communications and Marketing. Ensure timely and accurate documentation and process contracts, invoices, travel forms, purchase orders, receipts, and transfers for office budgets; process expense reports, reimbursements, and invoices; register vendors and contract payments for office staff; serve as allocator for Vice President for Communications and Marketing's business credit card and reconcile monthly credit card statements for multiple staff. * 5% Plan and coordinate office and sub-office meetings and events, ensuring smooth logistics execution and effective collaboration across the office. * 5% Create an exemplary customer service experience by tactfully responding to general inquiries and exercising sound judgment in addressing and resolving issues for internal and external stakeholders. Maintain a high level of confidentiality regarding sensitive college, staffing, and personnel information. Participate in developing and implementing departmental policies and procedures, exercising tact, integrity, and sound judgment in all matters delegated by the Vice President for Communications and Marketing or their direct reports. * 5% Serve as building advocate. Keep common areas organized and oversee basic building functions (distributes incoming mail and packages, etc.). Act as liaison with Facilities and Housekeeping departments regarding the maintenance of Dolwen House. Coordinate office copier maintenance, troubleshooting needs, and ordering relevant supplies; mail printed items as needed, and maintain office supply inventory. * 5% Coordinates hiring, onboarding, and offboarding logistics for student and permanent staff. Qualifications SKILLS, ABILITIES, EXPERIENCE AND EDUCATION: * Must have a high school diploma or equivalent; Associate's or Bachelor's degree preferred. * At least 2 years of administrative assistant experience with exposure to an executive-level environment preferred. * Valid Driver's License required. * Strong attention to detail is required, and an ability to utilize data and insights to make decisions. * Superior organizational and time management skills are required - must be able to effectively prioritize and meet deadlines. * Proficiency with Microsoft Office 365 (Excel, Outlook, PowerPoint, Word) for word processing, presentations, spreadsheets, and calendars. * Proficiency with One Drive and SharePoint or similar software, including managing shared files, organizing collaborative projects, and facilitating seamless communication and document sharing across teams and departments. * Proficiency in project management software. * Ability to establish and maintain effective and cordial working relationships with people inside and outside the college. * Ability to create comprehensive budget reports, track ongoing spending against available funding, and work with numbers and financial statements. * Ability to manage multiple projects in a fast-paced academic environment while maintaining accuracy of work. * Demonstrated ability to learn to use unfamiliar platforms and software that will include PeopleSoft, Workday, GRAM, Financial Edge, and E-Market. * Ability to work within a continuous improvement environment; able to receive feedback with a positive attitude and a commitment to personal accountability. * Brings diplomacy and collegiality to capably address challenges; willing to tackle issues and collaboratively resolve them. Self-directed with a solutions-oriented attitude; values and inspires a positive work environment. Have professional demeanor, able to support cross-functional coordination and possess excellent judgment. * Demonstrated ability to effectively and collaboratively work as part of a cross-functional team as well as independently. * Demonstrated excellent organizational time management skills. * Ability to handle confidential matters with discretion. * Demonstrated cross-cultural sensitivity, a desire to work with a diverse population, and a commitment to equity and inclusion. * Experience in a university environment in administrative support and/or customer service is preferred. * Ability to occasionally work evenings or weekends for special college events. Possession of and willingness to use personal mobile device to receive phone calls and/or text messages during these additional hours. * Ability to demonstrate a strong commitment to the college's mission and to its students, faculty, and staff. ADA REQUIREMENTS: * Ability to perform tasks such as typing and filing. * Frequent use of a keyboard, mouse, and phone, which may involve repetitive movements. * Requires the ability to focus on email, word processing, spreadsheets, and documents for extended periods and manage multiple tasks simultaneously. * Occasional Lifting: Ability to lift and carry office materials, files, and supplies up to 20-25 pounds (e.g., boxes, office equipment). * Must be mobile across campus and be able to attend meetings in various campus locations on different floors of buildings to attend departmental events or presentations. APPLY To express interest in this role, please upload a cover letter, resume and contact information for three professional references to Interfolio: *********************************** ABOUT THE INSTITUTION Bryn Mawr College is located in the Philadelphia, Pennsylvania region. The College serves a population of approximately 1,700 students at both the undergraduate and graduate levels. Campus is easily reached by public transportation as well as most major highways. The College offers competitive salaries and excellent benefits. Bryn Mawr College is an equal opportunity employer that believes that diversity strengthens our community.

CCTC is seeking an Administrative Specialist to join our Outpatient Services Department to provide support services to the Outpatient & Trauma department, children and families served, and all other agency stakeholders. The schedule for this position is Monday through Thursday 11:30am - 7:30pm, and Friday 9:00am - 5:00pm. Responsibilities include, but not limited to, daily coverage of the main reception desk, including the ability to answer phones on a multi-line switchboard, maintain electronic medical record (both for active and discharged clients), notifying all parties in the Outpatient Center regarding No-Shows, sends the daily attendance and/or “Case To Be Closed” letters, promptly sending letters to caregivers about missed appointments. Responsible for logging all phone calls and referrals made and scheduled as brief case management notes into each clients medical record, checking of EVS, participating of weekly meetings, ordering supplies, and other duties applicable to the position Requirements: At least one year experience performing duties as an Administrative Assistant or Secretary. Knowledge of entering data and producing reports using an electronic medical record system. Working knowledge of Microsoft Word, Excel and PowerPoint. Must have a High School Diploma or GED. Some college or Vocational school preferred. Bilingual (English/Spanish) candidates are encouraged to apply Covid-19 vaccination required.

Full-time Description This position includes but is not limited to handling certain tasks associated with reception, mail, filing legal documents, updating client and internal case management systems, supporting attorneys and paralegals, and various other administrative tasks. In this position you will need to possess the willingness to work well in a team environment as well as the ability to work independently at times. This is a full-time, onsite position in our Philadelphia, Pennsylvania office, located at: 325 Chestnut St Ste 725, Philadelphia, PA 19106-2607 No legal experience necessary. RESPONSIBILITIES: Reception Filing pleadings Receiving, scanning, sending mail and other legal communications. Consistently and accurately updating case management systems. Retrieving and responding to a variety of clients and internal firm requests via phone or email. Learning basic legal documents and terminology. Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence. Providing exceptional customer service to clients at every level of interaction. Maintaining strict confidentiality of client and borrower information and firm processes. Performing other duties and responsibilities as needed. Ability to carry 10 pounds or more. KNOWLEDGE, SKILLS & ABILITIES: Must have excellent verbal and written communication skills. Must have proficiency in MS Office suite. Must be committed to providing exceptional customer service. Must be able to work with others in a congenial and team-oriented manner. Must be self motivated. Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change. Must have excellent attention to detail. EDUCATION: High school degree required. College degree or current college student strongly preferred. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit for extended periods of time. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate. This is a full-time position Monday through Friday 8:00am to 5:00pm. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization. We offer a comprehensive compensation and benefits package, which includes a salary commensurate with your experience and accomplishments. If you possess the requisite qualifications and are seeking the challenge of working in a dynamic, growing firm, please submit your resume. Resume submissions will be considered confidential. All applicants applying for U.S. job openings must be authorized to work in the United States. **Because of the high volume of calls received, only qualified candidates will be contacted for consideration*** Salary Description $18.00-$24.00/Hourly

Join our Friends Select team in Philadelphia, PA as an Administrative Specialist and inspire young minds at summer camp! Are you ready for an unforgettable summer adventure? At ESF Camps, we are on a mission to create an extraordinary summer experience for campers from preschool to 8th grade, and we are looking for energetic, passionate people to join us and make a positive impact while having a blast! The Administrative Specialist is responsible for camp-related customer service and administrative needs in the camp office and throughout the camp. Why ESF? * Inspire Young Minds: Make a meaningful difference in the lives of children while receiving comprehensive training and support. * Unleash Your Potential: We offer opportunities for internships, fieldwork, and continuing education credits. * Become a Leader: Gain valuable leadership experience as you supervise and mentor children. * Positive Environment: Experience being part of a team guided by ESF Core Values. Extra Perks: * Convenient Summer Schedule: Enjoy nights and weekends off. * Employee Referral Bonus Program: Increase your earnings through referrals from your network. * Free Certifications: Reimbursements available for qualified roles. * Camp Tuition: Enjoy a significantly discounted tuition rate exclusively for Team members' children. Requirements: * Education: Bachelor's degree required * Experience: * Minimum 1-2 years of experience working in an administrative and/or customer service role. * Previous experience working in a camp, school (or similar field) preferred. * Experience teaching and working with children. * Technology Skills: Proficient in Microsoft Office, especially Excel, and ability to use CRM database. * Schedule Commitment: Any schedule changes must be pre-approved by the site director. * Required Training: Complete all required ESF and state-mandated training and onboarding. * Dress Code: Maintain the "ESF Look" (camp uniform) and embody the spirit of the camp. Essential Job Responsibilities: * Customer Service: * Serve as a point person for ESF families; respond to inquiries in person as well as over the phone. * Greet campers and their guardians in the camp office; collect lunches and transition campers. * Answer telephones and transfer calls to appropriate team members * Call camp families to confirm enrollment or discuss camper needs. * Support summer sales initiatives; inform new and existing families of enrollment opportunities. * Camp Office: * Perform general clerical duties such as copying, mailing, and filing. * Ensure that the camp office is clean, organized, and well-maintained. * Open, sort, and distribute or respond to incoming correspondence including mail and email. * Maintain inventory and complete assigned paperwork. * Camp Registration: * Assist families in enrolling their campers using the CRM database. * Support summer sales initiatives; inform new and existing families of enrollment opportunities. * Update camper records and input pertinent information into the database. * Teamwork: Work effectively and collaborate with co-workers including other on-site Administrative Specialists, Nurses, Admissions and Customer Engagement Coordinators located at ESF's Headquarters office, Site Director, and leadership team * Safety & Positive Group Management: Ensure the safety and well-being of campers with emphasis on positive behavior and effective group management. Promptly report any concerns to the Site Director. * Be the Ultimate Role Model: Supervise campers, while fostering a positive and safe environment. * Demonstrate ESF Core Values & Code daily, from "Gratitude" to "Bring It" daily. * Model the ESF Virtues of Character (Gratitude, Respect, Trustworthiness, Effort, Kindness, Positivity, Resilience, Community) in camp daily. * Adhere to all company policies. * Communication: Maintain clear, concise, and engaging communication with campers, families, peers, and our leadership team. Reporting Relationships: * Directly report to and take guidance from the Camp Director, with additional accountability to the Site Director. Additional Responsibilities: * Push/pull, lift, and carry a minimum of thirty-five (35) pounds across campus. Work outside, upright, and mobile for six (6) to eight (8) hours per day * Respond to emergencies, including running (up to 1 mile in some cases) and ascending stairs without undue exertion. This job description is subject to change at any time.

Job Description MVP Recovery is the most comprehensive recovery program in the region and we are currently hiring for our Chester County sites. The MVP Recovery program offers a dynamic patient-centered approach to SUD treatment. Our staff members are positive, passionate, and dedicated to assisting our clients on their recovery journey. Appropriate candidates understand the importance of being a team player and cultivating a positive and supportive working environment. MVP Recovery does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. Role and Responsibility • Provide administrative support functions. • Prepare, distribute, and file reports, letters, spreadsheets, and presentations. • Gather, compose, track, tabulate, and organize information that may be critical or sensitive. • Manage calendars, meetings, appointments, and events. • Perform new client's orientations. • Develop and implement organized filing systems. • Manages UDS tracking and systems. • Completes intake/referral calls to organization. • Orders Supplies as needed. • Perform all other office tasks. Qualifications and Education Requirements • High school diploma or equivalent. • 1-2 years related experience. • Experience working with Insurances and Verifying insurances. Preferred Skills • Communication and interpersonal skills. • Ability to work with all levels of an organization. • Ability to work as a member of a team. • Proficient with word processing databases, spreadsheets, and presentation applications. • Must apply judgment in daily tasks. • Ability to work well under time constraints and maintain a high level of confidentiality. • Experience in a changing, fast-paced, professional environment. • Excellent organization and planning skills. • Assertive Communication Skills COVID-19 Precaution(s): Sanitizing, disinfecting, or cleaning procedures in place Hours per week: 37-40 9:00 am-5:00 pm (flexible) Work Remotely: No

Job Title: Associate ODA Administrator/Electrical DER (not a manager of people) Department: Engineering Reports to: Senior Certification Manager, Processes and Designee (Brief description of overall responsibilities and function) The Supplemental Type Certificate (Organization Designation Authorization (ODA) Associate Administrator is responsible and accountable and has authority to successfully oversight STC projects on behalf of the FAA as assigned by the Lead ODA Administrator, advising, and working closely with the STC Applicant team. As a Electrical Systems DER serves as the Subject Mater Expert on aircraft electrical and avionics systems and provides FAA approval for the associated certification documents. 2. Essential Duties and Responsibilities: (Specifically describe the essential duties and responsibilities with estimated percentage of time that is spent on each). Duties and Responsibilities: % of Time 1. Provide oversight specific STC design approval programs in adherence to all FAA and ODA approved processes and procedures. 10 2. With Engineering staff and ODA Project Engineers, review and approve project plans, compliance checklists, conformity inspection plans, substantiation lists, unit member assignments, exemptions, issue papers, special conditions, and other necessary certification documentation. 10 3. Schedule and chair FAA board meetings in support of STC projects. Interface with the FAA for assigned projects. 5 4. Work closely with applicant engineering to ensure applicant showing of compliance and ODA finding of compliance for assigned STC projects. 10 5. Under the Lead ODA Administrator, ensure the optimum certification and engineering methods are applied to achieve regulatory compliance. 5 6. Coordinate ODA Unit Member (UM) assignments, training, and guidance. 10 7. As a DER, serve as the primary point of contact for all certification activities related to electrical and avionics systems, and components. 20 8. Oversee electrical and avionics systems design, environmental, ground and flight test programs. 10 9. Provide FAA approval for electrical and avionics systems certification documents as delegated by FAA/ODA. 20 TOTAL: 100% Qualifications for Position : A. Education BS degree in Electrical/Aerospace Engineering, MS degree is preferred B. Experience 1. At least 10 years of relevant aviation or aerospace industry experience 2. In depth knowledge of all phases of aircraft design, testing, system safety, approval, FAA certification, manufacturing, inspection, service and continued operational safety 3. ODA Administrator experience OR Must be able to meet the requirements contained in FAA Order 8100.15 to act as an ODA administrator, subject to approval by the ODA FAA OMT C. Competencies & Attributes 1. Profound knowledge of 14 CFR Part 21, 25, 27, 29 and 183 regulation and associated policies 2. In depth understanding of the FAA certification processes 3. Experience and understanding of RTCA/DO-160 Environmental Conditions and Test Procedures for Airborne Equipment 4. Strong interpersonal skills and leadership competencies; excellent written and oral communication skills including ability to report to senior management levels; ability to make decisions in the presence of ambiguity; ability to resolve conflicts in an expedient and effective manner 5. Knowledge of the ODA requirements and the FAA Order 8100.15 6. Must demonstrate unquestionable integrity and compliance with regulatory and internal / external policies, processes, and procedures 7. Working knowledge of DO-178, DO-254, SAE ARP 4761AND and 4754A desired D. Licensure/Certification FAA Designated Engineering Representative (DER) Systems and Equipment - Electrical Part 25, 27 and 29 Equal Opportunity Employer/Vet/Disability

Job DescriptionBenefits: Free uniforms Opportunity for advancement Training & development Department: Billing/HR Reports To: VP of Human Resources Schedule: 9:00am-5:00pm Overview: The Administration Specialist will be a key point of contact for parents and families in the Robots and Mentors After School Program, supporting them via the Brightwheel application and assisting with Student Billing and Human Resources functions. This role will include overseeing onboarding and workflows for parents, as well as providing payroll processing support and administrative oversight of the ADP system for HR. The ideal candidate should be organized, detail-oriented, and capable of handling a variety of tasks across both client-facing and HR support functions. Key Responsibilities: Parent Onboarding & Workflow Management (Brightwheel): Assist parents with Brightwheel onboarding, ensuring smooth account setup and offering ongoing support for technical issues, payment processing, and child documentation. Maintain and update parent and child records in Brightwheel, ensuring accurate attendance, payment, and program documentation. Client Support & Communication: Answer phone calls and emails from parents, providing support with Brightwheel and escalating issues when needed. Ensure clear documentation of client requests and follow up to ensure timely resolution. Human Resources & Payroll Support (ADP): Assist with payroll processing by working within the ADP system, ensuring timely and accurate payroll runs for program staff. Provide administrative oversight of HR processes within ADP, including employee data management, benefits, and timekeeping. Support HR tasks such as onboarding, employee record maintenance, and other administrative HR functions as needed. Reporting & Documentation: Generate and distribute program-related reports, including those for attendance, payment, and payroll data. Ensure the accuracy and completeness of both Brightwheel and ADP records for internal reporting and operational needs. Project Management: Lead or assist in small to large-scale administrative projects, including newsletters, program updates, and special events. Collaborate with senior leadership to implement workflow improvements and ensure seamless operations for both Brightwheel and HR-related tasks. Qualifications: High school diploma or equivalent required; Bachelors degree preferred. Experience with Brightwheel, ADP, or similar applications preferred. Strong communication, organizational, and multitasking skills. Proficiency in Microsoft Office Suite and email management. Experience with payroll processing and HR functions is a plus. Desired Attributes: Tech-Savvy: Comfortable working with Brightwheel and ADP for both client and HR support. Detail-Oriented: Able to maintain accurate records and ensure smooth workflow management. Client-Focused: Dedicated to delivering excellent service to families and supporting HR processes. Organized: Able to balance multiple tasks efficiently and meet deadlines.

Our Customer Service Administrator will provide program coordination along with performing administrative functions for our clientele. They interact with NeuroPath Healthcare Solutions clients by ensuring they receive the services they need and resolving any complaints. Who We Are : At NeuroPath Healthcare Solutions , we provide comprehensive technology driven healthcare solutions for healthcare organizations, including hospitals, long term care, outpatient facilities, and residential treatment. We are focused on acquiring the best talent. We want our Customer Service Administrator to be internally motivated and adaptive. We value our fast-paced team dynamic and are looking for individuals who embody our core values as a client focused organization. Duties/Responsibilities: · Interacts with clients via telephone or email, to provide support and information on products or services. · Collects and enters requests for new or additional services. · Assigns and schedules services. · Fields client inquires and complaints; when the issue is beyond the representative's knowledge, forwards to the assigned specialist or other appropriate staff. · Performs client satisfaction calls. · Ensures that appropriate actions are taken to resolve clients' problems and concerns. · Maintains client accounts and records of client interactions with details of inquiries, complaints, or comments. · Attends in-service training as required by regulation. · Adheres to all agency administrative and clinical policies and procedures. · Performs other related duties as assigned. Requirements Skills/Abilities: · Excellent communication skills including active listening. · Service-oriented and able to resolve customer grievances. · Proficient computer skills with the ability to learn new software. · Must consent to and pass a formal background check including fingerprinting. · Bilingual (Spanish Speaking) is a plus. Education and Experience: · High school diploma or equivalent with at least three years relevant experience · Associates degree or equivalent with at least one-year related experience. · Customer service experience required.

Job Details Join the mission of Improving Lives as a Safety Associate at Jefferson Health. With more than 42,000 employees, we're the second largest employer in Philadelphia and the largest health system in the Philadelphia region. And our work to improve lives is never done. Job Description Safety Associates are responsible for the following: Transports patients to and from different areas according to patient schedules. Accompanies patients on outside medical appointments to ensure their safety. Reports observations of changes in patient's condition/ behavior to professional staff. The Safety Associate works under the supervision of a licensed professional to provide constant observation of assigned patients and intervention if necessary to keep those patients safe. Qualifications for this position include: High School Diploma BLS through the American Heart Association Behavioral Health Sciences interest preferred Benefits include, but are not limited to: Comprehensive Medical, Dental, & Vision Plans Retirement Plans Tuition Reimbursement Health Coaching, Commuter Discounts, Day Care Services, etc. Join our team! Simply go to recruit.jefferson.edu and search (job#) Salary Range The actual hiring rate will be determined based on candidate experience, skills and qualifications. This position is not eligible for an annual incentive. Work Shift Workday Day (United States of America) Worker Sub Type Regular Primary Location Address 2201 Chapel Ave West & Cooper Landing Rd, Cherry Hill, New Jersey, United States of America Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years. Jefferson is committed to providing equal educa tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. Benefits At Jefferson, we offer a comprehensive total rewards package designed to support the health and well-being of our colleagues and their families. It includes a wide range of benefits including competitive pay, health and retirement benefits, life and disability insurance, paid time off, educational benefits, financial and mental health resources and much more. Our diverse benefits offerings ensure you have the coverage and access to services you need to thrive both personally and professionally.

Your Tomorrow is Here! Temple Faculty Physicians, the academic practice plan of Temple Health, is made up of more than 500 employed physicians who are the cornerstone of clinical care and teaching for Temple's healthcare enterprise. These physicians practice in 20 academic departments encompassing virtually every subspecialty in modern medicine. While remaining committed to our mission of serving patients in our North Philadelphia community, in recent years, Temple Faculty Physicians has expanded its geographic reach beyond Temple University Hospital's Health Sciences campus. Today, Temple faculty physician offices are located at Temple University Hospital and its campuses, satellite offices located in Center City Philadelphia, Fort Washington, PA, Oaks, PA, and various other outpatient settings. This expanded reach has brought Temple medical care closer to home for many of our patients. Your Tomorrow is Here! Temple Health is a dynamic network of outstanding hospitals, specialty centers, and physician practices that is advancing the fight against disease, pushing the boundaries of medical science, and educating future healthcare professionals. Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc., and Temple Transport Team. Temple Health is proudly affiliated with the Lewis Katz School of Medicine at Temple University. To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike. At Temple Health, your tomorrow is here! Equal Opportunity Employer/Veterans/Disabled An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Provides administrative support to a workgroup or individual within the Department. Under close supervision, completes routine administrative tasks, such as; reads and routes incoming mail, composes and types routine correspondence, organizes and maintains file system, and files correspondence and other records, arranges and coordinates travel schedules and reservations, coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings, orders and maintains supplies, schedules patient appointments, answer patient and other calls. Education High School Diploma or Equivalent (Required) Associates Degree (Preferred) Experience 1 Year experience in a directly related role (Required) _

CCTC is seeking an Administrative Specialist to join our Center Based department to provide support services to the Cornerstone Center, children and families served, and all other agency stakeholders. Responsibilities include; Maintaining a welcoming, clean and organized environment at the front desk and lobby Greeting all who enter the Cornerstone Center by screening them using camera, checking IDs and using the intercom system Assisting with communications to classrooms daily during morning and afternoon for entry and dismissal of clients Maintaining Psychiatrist schedule daily, ensuring all clients are seen on their scheduled date and rescheduled for next day when needed Receiving all deliveries and reviewing packing slip for contents and sending packing slips to the Finance department for final review Supporting during departmental meetings including organizing, transcribing, and distribution of meeting minutes, as well as communicating to staff regarding meetings Conducting EVS for each client on the caseload twice a week and reporting any lapses in insurance coverage to supervisor Maintaining ECR of each client, uploading external and internal paperwork by due dates and times Assisting with transportation as needed Other duties as assigned Requirements: At least one year experience performing duties as an Administrative Assistant. Knowledge of entering data and producing reports using an electronic medical record system. Working knowledge of EMR system, Microsoft Word, Excel and PowerPoint. Must have a High School Diploma or GED. Bilingual (English/Spanish) candidates are encouraged to apply. Covid-19 vaccination required.

Job Title: Associate ODA Administrator/Mechanical DER (not a manager of people) Department: Engineering Reports to: Senior Certification Manager, Processes and Designee (Brief description of overall responsibilities and function) The Supplemental Type Certificate (Organization Designation Authorization (ODA) Associate Administrator is responsible and accountable and has authority to successfully oversight STC projects on behalf of the FAA as assigned by the Lead ODA Administrator, advising, and working closely with the STC Applicant team. As a Mechanical Systems DER serves as the Subject Mater Expert on aircraft mechanical systems and provides FAA approval for the associated certification documents. 2. Essential Duties and Responsibilities: (Specifically describe the essential duties and responsibilities with estimated percentage of time that is spent on each). Duties and Responsibilities: % of Time 1. Provide oversight specific STC design approval programs in adherence to all FAA and ODA approved processes and procedures. 10 2. With Engineering staff and ODA Project Engineers, review and approve project plans, compliance checklists, conformity inspection plans, substantiation lists, unit member assignments, exemptions, issue papers, special conditions, and other necessary certification documentation. 10 3. Schedule and chair FAA board meetings in support of STC projects. Interface with the FAA for assigned projects. 5 4. Work closely with applicant engineering to ensure applicant showing of compliance and ODA finding of compliance for assigned STC projects. 10 5. Under the Lead ODA Administrator, ensure the optimum certification and engineering methods are applied to achieve regulatory compliance. 5 6. Coordinate ODA Unit Member (UM) assignments, training, and guidance. 10 7. As a DER, serve as the primary point of contact for all certification activities related to mechanical systems, and components. 20 8. Oversee mechanical systems design, environmental, ground and flight test programs. 10 9. Provide FAA approval for mechanical systems certification documents as delegated by FAA/ODA. 20 TOTAL: 100% Qualifications for Position : A. Education BS degree in Mechanical/Aerospace Engineering, MS degree is preferred B. Experience 1. At least 10 years of relevant aviation or aerospace industry experience 2. In depth knowledge of all phases of aircraft design, testing, system safety, approval, FAA certification, manufacturing, inspection, service and continued operational safety 3. ODA Administrator experience OR Must be able to meet the requirements contained in FAA Order 8100.15 to act as an ODA administrator, subject to approval by the ODA FAA OMT C. Competencies & Attributes 1. Profound knowledge of 14 CFR Part 21, 25, 27, 29 and 183 regulation and associated policies 2. In depth understanding of the FAA certification processes. 3. Experience and understanding of RTCA/DO-160 Environmental Conditions and Test Procedures for Airborne Equipment 4. Strong interpersonal skills and leadership competencies; excellent written and oral communication skills including ability to report to senior management levels; ability to make decisions in the presence of ambiguity; ability to resolve conflicts in an expedient and effective manner 5. Knowledge of the ODA requirements and the FAA Order 8100.15 6. Must demonstrate unquestionable integrity and compliance with regulatory and internal / external policies, processes, and procedures D. Licensure/Certification FAA Designated Engineering Representative (DER) - Mechanical Systems Part 25, 27 and 29 Equal Opportunity Employer/Vet/Disability

Provides administrative support to a workgroup or individual within the Department. Under close supervision, completes routine administrative tasks, such as; reads and routes incoming mail, composes and types routine correspondence, organizes and maintains file system, and files correspondence and other records, arranges and coordinates travel schedules and reservations, coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings, orders and maintains supplies, schedules patient appointments, answer patient and other calls. Education High School Diploma or Equivalent (Required) Associates Degree (Preferred) Experience 1 Year experience in a directly related role (Required) _ '352734

Provides administrative support to a workgroup or individual within the Department. Under close supervision, completes routine administrative tasks, such as; reads and routes incoming mail, composes and types routine correspondence, organizes and maintains file system, and files correspondence and other records, arranges and coordinates travel schedules and reservations, coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings, orders and maintains supplies, schedules patient appointments, answer patient and other calls. Education High School Diploma or Equivalent (Required) Associates Degree (Preferred) Experience 1 Year experience in a directly related role (Required) _ '353434