Administrative Specialist Jobs in Apple Valley, CA

Company: Cappuccine Specialties Inc (Routin America Inc. / Routin Group) About Us Cappuccine is a leading brand of beverage mixes, trusted by baristas and cafés around the world. It became part of the Routin group at the end of 2022-a dynamic, France-based company specializing in beverage ingredients and proudly B-Corp certified. In the U.S., our team has grown to 15+ people (Routin America & Cappuccine). With exciting developments underway, this is a great time to join us! Cappuccine is seeking an International Sales Administration & Procurement Coordinator to support our international/export markets. This role focuses on managing customer orders, export logistics, and providing top-tier service to our global partners. Additionally, the position includes procurement support to ensure the smooth production and distribution of Cappuccine products. This position is based out of Cappuccine's main office in Corona, California. Key Responsibilities ->Sales Administration & Customer Service (Primary Focus) • Order Management: Check inventory, process sales orders, generate invoices, and ensure timely fulfillment. • Export Documentation: Prepare and manage required paperwork for international shipments, ensuring compliance with export regulations. This includes working with government agencies and other organizations to obtain necessary certificates. • Customer Support: Act as the main contact for international customers, coordinating with freight forwarders and shipping companies, addressing inquiries, order updates, and issue resolution. • Sales Team Support: Work closely with the international sales team, based in several countries, to ensure seamless order processing and customer satisfaction. • Additional Assignments: Support sales administration efforts for both Cappuccine and 1883, assisting with logistics coordination, documentation, customer communication, and other tasks as needed. ->Procurement Support (Secondary Responsibilities) • Production Coordination: Liaise with the manufacturing facility and communicate regularly with the Cappuccine warehouse manager to align production schedules with order requirements. • Inventory & Packaging: Assist in ordering labels, cases, and other packaging materials to maintain smooth supply chain operations. • General Operations Support: Provide additional support as needed to ensure efficient day-to-day operations. Qualifications • Experience in sales administration, customer service, or export logistics (food & beverage industry experience is a plus). • Strong attention to detail and ability to multitask in a fast-paced environment. • Proficiency in Microsoft Office. • Experience with QuickBooks is a plus. • Excellent communication skills and a customer-focused approach. • Comfortable working with an international sales team across different time zones. Why Join Us? • Be part of a growing international brand in the food & beverage industry. • Work in a collaborative and supportive team environment. • Gain experience in both sales administration and procurement coordination.

Outbound Traveling Assistant Pay Rate: $18.00/hr Outbound Assistant Amazing office in Southern California is looking for Outbound Assistants to work at various locations in the Inland Empire Area. Hourly pay and mileage reimbursement. The Assistant will be providing back-office support to doctors and assisting with the following duties. Greet patients and prepare them for examinations Obtain patient medical history and vital signs Assist physician during patient examinations Assist with insurance, coding, and billing paperwork Requirements for this position: Minimum 6 months of Medical Assistant or Medical Office experience Current CPR/BLS Reliable Transportation Current Automobile Insurance #T&T PandoLogic. Category:Healthcare, Keywords:Reimbursement Assistant, Location:Redlands, CA-92375

APPLE VALLEY UNIFIED SCHOOL DISTRICT CLASS TITLE: SCHOOL OFFICE COORDINATOR I BASIC FUNCTION Under direction of the school Principal, plan, organize, coordinate and oversee day-to-day office activities at an elementary school or continuation high school; establish priorities and organize work flow and communication between the Principal and staff, District offices, parents and others; train and provide lead work direction to office staff as assigned. DISTINGUISHING CHARACTERISTICS The School Office Coordinator I is assigned to an elementary school or a continuation high school and is responsible for coordinating and scheduling the work in the school office. School Office Coordinator II positions perform similar duties at a middle school or K-8 which typically have more complex, diverse programs and processes. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Incumbents in the classification may not perform all of these tasks or may perform similar related tasks not listed here. * Operate a computer terminal to enter data and generate required lists, records and reports. (E1) * Organize, coordinate and facilitate communications for the Principal and Assistant Principal. (E1) * Plan, organize, coordinate and oversee school office activities and communication. (E1) * Prepare and maintain a variety of records including permanent student records and teacher payroll; maintain time and attendance sheets. (E1) * Prepare, type and proofread a wide variety of materials including correspondence, bulletins, reports, memoranda and other materials. (E1) * Train and provide work direction to assigned clerical staff and student workers. (E1) * Assist the site Administrator to establish priorities and assure the timely and procedurally correct completion of administrative support, secretarial and clerical assignments. (E2) * Interpret, apply and explain school and District policies, rules and regulations. (E3) * Maintain calendars for the Principal and Assistant Principal; schedule meetings, assemblies and conferences; plan and make travel reservations; schedule rooms for meetings held at the site. (E3) * Operate a two-way radio. (E3) * Order office and school supplies and report equipment malfunctions. (E3) * Provide first aid to ill or injured students; dispense and record students' prescription medication. (E3) * Greet and register new students. * Maintain and record petty cash and receipts. * Perform year end and new year records processing. * Prepare, process and maintain files of Worker's Compensation claims; provide employees with information and forms. * Prepares monthly and quarterly reports. * Request and orient substitutes for classified and certificated positions; provide keys, instructions and teaching materials. * Serve as the secretary to the Principal and Assistant Principal; assist with special projects as requested. * Perform related duties as assigned. MINIMUM QUALIFICATIONS: The requirements listed below are representative of knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities. EDUCATION AND EXPERIENCE: A. Graduation from High School or equivalent required. B. Business training and two (2) years of responsible secretarial or office management experience. Or Any combination of education, training, and/or experience which demonstrates the ability to perform the essential duties may be substituted for the required experience and/or education. LICENSES AND OTHER REQUIREMENTS: * A certificate stating freedom from Tuberculosis. * A valid California Drivers License preferred. * Valid CPR Certification preferred. * Valid First Aid Certification. KNOWLEDGE OF: * Correct English usage, spelling, grammar, punctuation, vocabulary and composition. * First aid procedures. * Interpersonal skills including tact, courtesy and patience. * Modern office methods, practices and equipment including computers and related software. * Oral and written communications. * Record-keeping methods. * School office management techniques. * Word processing, spreadsheet and data base usage. ABILITY TO: * Apply and explain rules, regulations and policies. * Develop and implement new computer applications involving word processing, spreadsheets and databases as needed. * Establish and revise priorities as needed to accomplish clerical assignments. * Perform first aid procedures. * Perform office management duties at a year-round elementary school or a continuation high school. * Plan and organize work. * Train and provide work direction to others. * Type/keyboard at 50 words per minute net. * Communicate effectively verbally and in writing. * Maintain effective working relationships with other people. * Operate a two-way radio. PHYSICAL ABILITIES * Dexterity of hands and fingers to operate a computer keyboard. * Hearing and speaking to exchange information. * Lift or move up to 35 pounds. * Operating a computer keyboard for extended periods of time. * Seeing to read and compose written materials. * Standing for extended periods of time. ENVIRONMENT: * School office environment. * Occasionally exposed to outside weather conditions. * Occasionally works evenings or weekends. * Subject to demanding time lines and constant interruptions. HAZARDS: * Extended viewing of computer monitor. * Sitting for an extended period of time. Requirements / Qualifications

Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.

The Capital Expenditure Project's Administrator reports directly to the Project Manager and is primarily responsible for providing the department with comprehensive administrative support and project administration. This role also involves carrying out tasks and following the direction of the Vice President of Maintenance and Capital Improvements and the Director of Capital Improvements. RESPONSIBILITIES * Assist the Project Manager with administrative duties and document processing. * Assist the Vice President of Maintenance and Capital Improvements and Director of Capital Improvements with correspondence, reports, and other administrative tasks as needed. * Assist the Capital Expenditure team with correspondence, daily operations, reports, etc. * Respond to calls/emails from the Capital Expenditure team regarding contracts, plans, miscellaneous questions, etc. * Participate in project meetings and track action items for the Capital Expenditure team. * Lead and execute assigned projects focused on improving processes and procedures within the department to enhance effectiveness and efficiency, and subsequently, prepare comprehensive reports outlining the findings and recommendations derived from the analyses. * Present analysis reports clearly and concisely, highlighting key takeaways and proposing practical solutions for project-related issues. * Continuously improve the analysis and reporting process, seeking feedback and implementing enhancements to streamline and standardize procedures. * Send weekly updates on current and future projects to the Capital Expenditure team. * Generate and administer construction contracts & documents, purchase orders, and new vendor set-up. * Follow up with vendors and property managers on purchase orders and contract paperwork. * Manage and track receivables, update monthly invoice reports, and collaborate with accounting to enter monthly invoices. * Enter project documentation and invoices into project management technology tools, including software applications, web-based tools, and job cost accounting tools. * Maintain up-to-date records of all invoices processed, ensuring accuracy and adherence to agreed-on services for the Capital Expenditures Department. * Update, track, and manage weekly project estimate reports, working closely with the superintendent responsible for estimates in the CapEx Department. * Track all Conditional and Unconditional waivers for the CapEx Department * Attend company-sponsored events that relate to the development of the Team. * Handle requests and queries appropriately, maintaining a professional and customer-focused approach. * Perform other duties as assigned, contributing to the smooth functioning of the Capital Expenditure department. EXPERIENCE * Proficient in Windows and Office software: Demonstrated advanced proficiency in using software such as Excel, Word, PowerPoint, and Outlook. * Prior work experience within the property management or construction industry, with a good understanding of the related processes and practices. * Previous experience working with Accounting Departments and familiarity with accounting terminology to effectively handle financial aspects of the role. * Capable of understanding and executing tasks based on given instructions. * Experience in efficiently managing routine and repetitive tasks effectively. * Ability to maintain an appropriate work pace to manage the given workload efficiently. * Proven ability to handle complex or diverse tasks with competence. * Capable of relating well with others beyond just giving and receiving instructions, fostering effective collaboration within the team. * Able to make generalizations, evaluations, and decisions with minimal immediate supervision. PHYSICAL REQUIREMENTS/WORK ENVIRONMENT * Operate computer and office equipment. * Work is primarily sedentary in nature. FLSA * Exempt

Ensure compliance with all University, College, and Program deadlines, including the timely submission of forms, processing of documents, and completion of assignments. Work collaboratively with all Project Rebound team members. Handles a large volume of mail on a daily basis including but not limited to receiving, sorting, distributing, and responding to incoming and outgoing mail. Prepare and compose correspondence, forms, and other documents using standard office software (e.g., Work, Excel, PowerPoint). Support office operations by organizing administrative procedures, recording proper dates and places of correspondence, and maintaining a filing system to ensure efficient document retrieval. Fax, scan, and copy documents. Proactively identifies opportunities to improve office procedures. Ingenuity may be used to adapt guidelines and procedures to meet new needs to supervising staff. Assist with scheduling meetings for Project Rebound team. Assist with data collection for reports, grants, and program evaluations. Track and compare data to ensure the accuracy and integrity of all information. Maintain accurate office activities and assist in preparing monthly and annual reports. Maintain confidential and secure records, spreadsheets, and databases related to Project Rebound participants and program activities. Track, review, and maintain accurate student records for prospective students, current students, and alumni. Monitor and assist all drop-in clients and visitors, ensuring they complete appropriate intake documents. Maintain up-to-date intake forms and ensure their availability at all times. Receive in-person and phone inquiries from students, staff and the public. Make appropriate referrals when necessary. Monitor and respond to incoming emails, applying knowledge of program policies and procedures to provide accurate information or route to appropriate personnel as needed. Provide general guidance and work direction to student assistants, interns, or volunteers, ensuring tasks are completed accurately and in a timely manner. Other classification related duties as assigned. Minimum Qualifications: * High School diploma or its equivalent * Two years of experience in general office clerical or secretarial work or the equivalent. Required Qualifications: * Experience to be proficient in performing most or all work assignments. * General working knowledge of applicable university infrastructure, policies, and procedures. * Thorough knowledge of office methods, procedures, and practices. * Fluency in using standard office software packages. * Thorough knowledge of English grammar, punctuation, and spelling. * Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. * Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. * Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. * Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. * Demonstrated competence in effectively presenting standard information in writing. * Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Preferred Qualifications: * Prior experience working with programs that serve formerly incarcerated or other marginalized populations. * Previous Project Rebound volunteer and familiarity with the CSUSB campus. * Familiarity with project management principles, including event coordination and stakeholder engagement. * Bilingual or multilingual skills relevant to the campus/community population. * Knowledge of campus support services, financial aid, and/or student affairs protocols. * Ability to work quickly, manage multiple tasks and work independently with a commitment to detail and accuracy. * Ability to use independent judgment and deal with matters of a confidential and sensitive nature. * Excellent organizational, interpersonal, writing, and communication skills. Compensation and Benefits: Anticipated Hiring Range: $3,780 per month Classification Salary Range: $3,680 - $5,417 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Position Information: Full-time Non-Exempt Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: March 17, 2025 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at **************************************************************** Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy at ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: ******************************* Advertised: Mar 03 2025 Pacific Standard Time Applications close: Mar 17 2025 Pacific Daylight Time

Do you enjoy working on a high-performing team, using your administrative skills to support critical operations, and providing excellent customer service? Are you adaptable, proactive, and eager to contribute in a fast-paced environment? If so, the Inland Empire Utilities Agency has an exciting opportunity for you as an Administrative Assistant II! In this role, you will provide essential administrative support within the Board and Administrative Services Department while working closely with Information Technology leadership. This position offers a unique opportunity to engage with a variety of projects and collaborate across multiple departments, making it ideal for a detail-oriented professional who thrives in a dynamic setting. This position might be the perfect fit for you if: You are proactive, driven, and take initiative to get things done in a fast-paced environment. You communicate openly, respectfully, and effectively. You excel at improving processes, thinking strategically, and making sound decisions in a rapidly evolving workplace. You are a customer service-focused self-starter with strong organizational skills. Previous experience supporting Information Technology leadership is a plus. The Inland Empire Utilities Agency (IEUA/Agency) serves approximately 935,000 residents in western San Bernardino County and is proud of our reputation of promoting greater water supply reliability through significant contributions to a diverse regional water supply portfolio, including water from stormwater capture, recycling and reuse, and imported water supplies. The Agency continues to be fully committed to ensuring long-term success for the region by leading the way in water resource management, environmental sustainability, and providing essential sanitation services in a regionally planned and cost-effective manner while safeguarding public health and promoting economic development. Here are a few ways the Inland Empire Utilities Agency is committed to helping you feel your best, work your best, and live your best while working with us: A 4-day work week A pension through California Public Employees' Retirement System (CalPERS) Generous employer monthly health benefit allowances to go towards the cost of medical, dental, and vision insurance Competitive vacation, floating holiday, sick time in addition to 12 agency paid holidays Education Reimbursement up to $5,250 per fiscal year Basic life insurance coverage provided 457b Deferred Compensation Contribution Interest free loan for a computer purchase up to $3,000 ***The Inland Empire Utilities Agency reserves the right, if necessary, to accept only the first two hundred (200) applications.*** There is one (1) vacancy in the Board & Administrative Services Department. This recruitment is being conducted to fill one (1) vacancy and will establish an eligibility list which may be used to fill future vacancies as they occur during the active status of the eligibility list. Salary Range: PR 174 Note: certain incumbents may be designated as "confidential" and part of the unrepresented group FLSA: Non-ExemptProbationary Period: 12 months Under general supervision, provides difficult, responsible and specialized administrative and office management support duties in a department; creates and maintains department-specific reports, records and files required for work processes; assists in budget development and tracking; assists in personnel actions; may oversee the work of clerical support workers; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS:An Administrative Assistant II performs journey-level to advanced-level duties in the clerical and administrative support class series. In addition to performing the full journey-level skilled duties, incumbents perform a variety of sensitive support functions. Assigned work requires the use of initiative and judgment in selecting appropriate work methods, understanding and applying detailed information and procedures and meeting high standards of accuracy in handling routine and non-routine data and managing small division-specific programs. Incumbents may also coordinate and oversee the work of lower-level staff. Employees in this class typically report to one or multiple department heads. Administrative Assistant II is distinguished from Executive Assistant in that an incumbent in the latter class typically reports to the Board Secretary/Office Manager and provides proactive and independent administrative support to an Assistant General Manager or the General Manager and may supervise a clerical or administrative function. EXAMPLES OF ESSENTIAL FUNCTIONS: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides clerical and administrative support to the head of a division or department; using standard office software, composes and/or types memoranda, correspondence, Board letters or reports, reports, agreements, contracts, presentations, spreadsheets, forms and other documents, often of a highly sensitive and confidential nature; proofreads and checks typed and other materials for accuracy, completeness and compliance with Agency standards, policies and procedures; ensures materials, reports and documents for signature are accurate and complete; responds independently to phone calls, correspondence and email inquiries regarding a variety of division matters. Organizes, maintains and updates confidential, specialized and technical files, documents and records including division personnel records, workers compensation materials, requests for proposals, bid packages, regulatory and project-related reports; performs division/department administrative support including developing tracking, analyzing and reporting metrics and documents; creates and maintains electronic and physical filing systems. Prepares and processes purchase requisitions, purchase orders and check requests; verifies the accuracy of receipts and invoices including routing for signature and compiling complex backup documentation; processes, scans and routes invoices for payment; prepares and processes division/ department expense-related forms including travel requests and reimbursements, petty cash and expense reports; reconciles credit card statements. Maintains a variety of standard office and specialized records and files; maintains spreadsheets and databases to track KPIs and department and project documentation; calculates budget usage and fund percentages; tracks multiple funding sources; may participate in grant administration functions including collecting basic program data and generating performance reports. Gathers background materials needed to draft recommendations and reports for Board letters and related documents; researches prior Board actions and financial information related to project or recommendation and forwards to project manager or manager for review; tracks status of Board items and validates required deadlines are met. Provides documentation in response to Public Records Act requests; coordinates and confers with the Agency Attorney's office regarding accuracy of documents and release of information within established policy and procedures; participates in the record-retention process and validates records are retained in compliance with Agency policies and procedures. Performs basic research; prepares and coordinates a variety of work reports and records; attends meetings; schedules and maintains mandatory training records for staff; represents the division/ department with other divisions, departments and agencies; files documents with member agencies and other regulatory agencies. Schedules appointments and makes meeting arrangements including coordination of participants, preparation and posting of agendas and notices; prepares and distributes agendas and supporting documents to appropriate parties; takes and transcribes meeting minutes; prepares and distributes follow-up letters and documentation; assists with setup and cleanup for various meetings and events; contacts vendors for food orders, supplies, audio visual equipment; handles other meeting logistics. In some assignments, may provide guidance and direction in the work of lower-level staff; participates in scheduling, assigning and monitoring work of other employees for completeness, accuracy and conformance with Agency standards; provides information and instruction on work processes, proper uses of equipment and safe work practices; provides input to supervisor on employee work performance and behaviors. QUALIFICATION GUIDELINES: EDUCATION, TRAINING, AND EXPERIENCE:Graduation from high school or GED equivalent, and at least seven years of progressively responsible experience in administrative, financial and/or technical support functions; or an equivalent combination of education, training and experience. Experience in a public agency is preferred. Completion of college-level course work is highly desirable and may be substituted for up to two years of the required experience on a year-for-year basis. LICENSES; CERTIFICATES, SPECIAL REQUIREMENTS:A valid California Class C driver's license and the ability to maintain insurability under the Agency's vehicle insurance program. KNOWLEDGE OF:Office administration practices and procedures. Customer service practices and telephone etiquette. Principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation. Provisions of the Public Records Request Act. Bookkeeping practices and procedures. Advanced working knowledge of SAP or similar enterprise software system. Agency organization, rules, policies and procedures applicable to departmental and division operations. Agency policies, procedures and rules regarding bidding process, budgeting, purchasing and travel/ training and expense reporting. Basic principles and practices of employee supervision. Safety policies and safe work practices applicable to the work. Uses and operations of scanners, complex phone systems, computers, standard business software and specialized database and spreadsheet applications. ABILITY TO:Organize, set priorities and exercise sound independent judgment within areas of responsibility. Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials from brief instructions. Analyze problems, evaluate alternatives and recommend effective courses of action. Operate a computer, standard business software and a variety of computer software programs and databases related to area of assignment. Research and interpret data, either in basic statistical or narrative form. Reach sound decisions in accordance with Agency and department policies and procedures. Prepare, administer and monitor a department budget and anticipate future budgetary needs. Maintain sensitive and confidential information. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Use tact and diplomacy in dealing with difficult issues, situations and concerned people. Establish and maintain effective working relationships with all those encountered in the course of work. SELECTION PROCESS: All employment applications will be reviewed for accuracy, completion, relevant experience, education, training and other job-related qualifications. Applicants with the strongest background relating to the responsibilities of this position will be invited to participate in the testing process which may include one or more of the following: written test, oral interview, performance/practical examination. The successful candidate will be required to pass a background/reference check and pre-employment physical examination including a drug screen (for safety sensitive position) at no cost to the candidate. Please visit our website at ************ and select the Human Resources Department for additional information regarding the Agency, the hiring process and benefit information. Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at ************** or *************** at least 72 hours in advance of the need for accommodation. THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE. "The Agency's success is obtained by creating a positive and diverse work environment which recognizes individual differences and experiences".

As a Certification Department Administrative Assistant, you will be responsible for processing Re-Certification/Annual Maintenance applications, supporting day-to-day functions within the Certification Department, and ensuring that responsibilities are performed to the highest standard. You will work closely with internal and external clients to provide exceptional customer service and ensure accurate processing of applications. Essential Job Functions: Process incoming applications, including reviewing for completeness, issuing and retrieving invoices, and ensuring all relevant documentation is placed in the appropriate files following IAPMO R&T procedures. Provide exceptional customer service to clients regarding application content, invoices, and any inquiries. Issue letters as advised by IAPMO engineering staff related to standards, test reports, or sample updates. Support the team by backing up administrative functions in the absence of colleagues. Process cancellations and reinstatements of files or applications due to nonpayment or modifications. Communicate effectively with internal and external customers via phone, email, and in writing. Contribute as a team player on department projects and collaborate with other departments for cross-functional initiatives. Educational Qualifications, Skills & Experience: High School Diploma or equivalent. Minimum of 2 years of experience in an office environment. Strong customer service, memory retention Solid PC skills and computer literacy with proficiency in Microsoft Excel, Word, and PowerPoint. Knowledge of accounting or bookkeeping is a plus. Ability to work under pressure and meet tight deadlines. Strong organizational and productivity management skills. Collaborative and team-oriented approach to work. Salary -$21-$23/hrly

Communication Technology Services, CTS, is one of the largest integrators and managed service providers for mobile networks in the U.S. The company specializes in the design, installation and support of Distributed Antenna System (DAS), Small Cell, and 4G/5G Private Wireless Networks for the mobile network operators, enterprise and venue owners and network infrastructure owners. We are seeking an Administrative Assistant to support our growing business in our Southern California office in Corona, CA. This is an office-based position providing construction administrative support to the Southern CA region. It works closely with the Project Managers & Field Managers. The ideal candidate will have 3-5 years of experience as an office administrator or project coordinator. Administrative Assistant Responsibilities: * Compile and build closeout documentation for construction projects * Review and process all testing documents * Review pictures and create PDF * Create Sweep Metrix/ Cable Routing Reports * Safety create safety folders for each project, facilitate safety meetings and track attendance and maintain safety-training records. * Assist with maintaining and updating Sitetracker project data * Maintain and Update Technician Schedule * Manage Permit Application process * Assist in field requests as they come in (Lift Rentals, Equipment Rentals) * Assist in the AT&T project tracking in various databases * Submit closeout deliverables into the various AT&T databases * Maintain job folders in ShareFile and upload any documentation required * Maintain Subcontractor Purchase Orders (POs) process * Travel Arrangements * Other duties as assigned Qualifications: * High School Diploma, Associate or Bachelors degree preferred. * Strong computer skills, including proficiency with MS Word, Excel & PowerPoint and Email * Can do/ will do attitude & ability to multi-task * Excellent verbal and written communication skills The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give a general sense of the responsibilities and expectations of the position. As the nature of business demands change so may the essential functions of this position. Pay Scale is $20-$25hr based upon experience

Provide a full range of general clerical support for Project Rebound, including but not limited to communicating information to staff and the public, processing documents in accordance with financial, legal, and administrative requirements, and assisting office personnel with daily operations. Duties and responsibilities Ensure compliance with all University, College, and Program deadlines, including the timely submission of forms, processing of documents, and completion of assignments. Work collaboratively with all Project Rebound team members. Handles a large volume of mail on a daily basis including but not limited to receiving, sorting, distributing, and responding to incoming and outgoing mail. Prepare and compose correspondence, forms, and other documents using standard office software (e.g., Work, Excel, PowerPoint). Support office operations by organizing administrative procedures, recording proper dates and places of correspondence, and maintaining a filing system to ensure efficient document retrieval. Fax, scan, and copy documents. Proactively identifies opportunities to improve office procedures. Ingenuity may be used to adapt guidelines and procedures to meet new needs to supervising staff. Assist with scheduling meetings for Project Rebound team. Assist with data collection for reports, grants, and program evaluations. Track and compare data to ensure the accuracy and integrity of all information. Maintain accurate office activities and assist in preparing monthly and annual reports. Maintain confidential and secure records, spreadsheets, and databases related to Project Rebound participants and program activities. Track, review, and maintain accurate student records for prospective students, current students, and alumni. Monitor and assist all drop-in clients and visitors, ensuring they complete appropriate intake documents. Maintain up-to-date intake forms and ensure their availability at all times. Receive in-person and phone inquiries from students, staff and the public. Make appropriate referrals when necessary. Monitor and respond to incoming emails, applying knowledge of program policies and procedures to provide accurate information or route to appropriate personnel as needed. Provide general guidance and work direction to student assistants, interns, or volunteers, ensuring tasks are completed accurately and in a timely manner. Other classification related duties as assigned. Minimum Qualifications: High School diploma or its equivalent Two years of experience in general office clerical or secretarial work or the equivalent. Required Qualifications: Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Preferred Qualifications: Prior experience working with programs that serve formerly incarcerated or other marginalized populations. Previous Project Rebound volunteer and familiarity with the CSUSB campus. Familiarity with project management principles, including event coordination and stakeholder engagement. Bilingual or multilingual skills relevant to the campus/community population. Knowledge of campus support services, financial aid, and/or student affairs protocols. Ability to work quickly, manage multiple tasks and work independently with a commitment to detail and accuracy. Ability to use independent judgment and deal with matters of a confidential and sensitive nature. Excellent organizational, interpersonal, writing, and communication skills. Compensation and Benefits: Anticipated Hiring Range: $3,780 per month Classification Salary Range: $3,680 - $5,417 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Position Information: Full-time Non-Exempt Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: March 17, 2025 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Provide a full range of general clerical support for Project Rebound, including but not limited to communicating information to staff and the public, processing documents in accordance with financial, legal, and administrative requirements, and assisting office personnel with daily operations. Duties and responsibilities Ensure compliance with all University, College, and Program deadlines, including the timely submission of forms, processing of documents, and completion of assignments. Work collaboratively with all Project Rebound team members. Handles a large volume of mail on a daily basis including but not limited to receiving, sorting, distributing, and responding to incoming and outgoing mail. Prepare and compose correspondence, forms, and other documents using standard office software (e.g., Work, Excel, PowerPoint). Support office operations by organizing administrative procedures, recording proper dates and places of correspondence, and maintaining a filing system to ensure efficient document retrieval. Fax, scan, and copy documents. Proactively identifies opportunities to improve office procedures. Ingenuity may be used to adapt guidelines and procedures to meet new needs to supervising staff. Assist with scheduling meetings for Project Rebound team. Assist with data collection for reports, grants, and program evaluations. Track and compare data to ensure the accuracy and integrity of all information. Maintain accurate office activities and assist in preparing monthly and annual reports. Maintain confidential and secure records, spreadsheets, and databases related to Project Rebound participants and program activities. Track, review, and maintain accurate student records for prospective students, current students, and alumni. Monitor and assist all drop-in clients and visitors, ensuring they complete appropriate intake documents. Maintain up-to-date intake forms and ensure their availability at all times. Receive in-person and phone inquiries from students, staff and the public. Make appropriate referrals when necessary. Monitor and respond to incoming emails, applying knowledge of program policies and procedures to provide accurate information or route to appropriate personnel as needed. Provide general guidance and work direction to student assistants, interns, or volunteers, ensuring tasks are completed accurately and in a timely manner. Other classification related duties as assigned. Minimum Qualifications: High School diploma or its equivalent Two years of experience in general office clerical or secretarial work or the equivalent. Required Qualifications: Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Preferred Qualifications: Prior experience working with programs that serve formerly incarcerated or other marginalized populations. Previous Project Rebound volunteer and familiarity with the CSUSB campus. Familiarity with project management principles, including event coordination and stakeholder engagement. Bilingual or multilingual skills relevant to the campus/community population. Knowledge of campus support services, financial aid, and/or student affairs protocols. Ability to work quickly, manage multiple tasks and work independently with a commitment to detail and accuracy. Ability to use independent judgment and deal with matters of a confidential and sensitive nature. Excellent organizational, interpersonal, writing, and communication skills. Compensation and Benefits: Anticipated Hiring Range: $3,780 per month Classification Salary Range: $3,680 - $5,417 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Position Information: Full-time Non-Exempt Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: March 17, 2025 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at **************************************************************** Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy at ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: *******************************

Performs varied administrative and office duties to support the clinical activities for the College of Dental Medicine with a primary role in Community Based Dental education. This position requires extensive knowledge of dental office procedures and protocols. Required Qualifications Experience: Three or more years of experience in a clinic, hospital clinic or multi-provider dental office preferred. Experience in a dental school environment helpful. Knowledge of dental terminology. Knowledge of billing Denti-Cal Education: Any combination of education, training, or experience that provides the required knowledge, skills, and abilities. Must maintain a Motor Vehicle Report ( MVR ) that satisfies the requirements of the WesternU Vehicle Use Policy.

Join a Nationwide and Multi-Regional Top Workplace of 2024! Erickson-Hall Construction Co. is an Employee-Owned Company! Our foundation is built around construction done right by people who care, in partnership with people we care about! Please note that this position is based out of Covina, CA. As an Administrative Assistant at Erickson-Hall Construction Co. you will grow your skills, knowledge, and learn best practices from an industry innovator. To be successful in this position you will need to be open to learning, disciplined and systems-driven, detail-oriented, comfortable working independently and have a genuine interest in helping team members with a positive and pro-active attitude. Duties: Administrative support on active construction site to the site-based project team Work with Superintendent, Project Manager, Project Engineer, Construction Manager, and team to understand the scope of work, schedule, project instructions, and responsibilities Data entry: Daily reports, RFI and Submittal Logs Track DSA inspection logs, Skilled & Trained workforce, and contractor's insurance Maintain job site-specific SDS and postings Ability to take meeting minutes Maintain the physical and electronic filing system for each job adhering to company standards Follow up with responsible parties to obtain/coordinate project information Requirements: Excellent attention to details and facility with numbers Ability to prioritize and multi-task, in a busy office environment Ability to work under minimum supervision & resolve issues independently based on project/company standards and verification of facts prior to releasing documents to client or outside agencies Self-starter with strong multi-tasking and follow-up skills Identifies and resolves problems in a timely manner Good judgment, logic, and ability to learn new things quickly Responds to requests for service and assistance Superb organizational skills and desire to get it right Must have good communication, teamwork, and organizational skills Proficient knowledge of Microsoft Office Suite. Oracle Primavera Contract Manager, Oracle Submittal Exchange, Bluebeam, and/or construction knowledge a plus. Typing of at least 50 wpm with emphasis on accuracy A valid driver's license and acceptable driving history is required Must possess a high school diploma or GED Benefits: Employee Stock Ownership Plan (ESOP) Profit-Sharing 100% employer-paid Health/Dental premiums for team members Generous Vacation and Sick Time off Nine(9) Paid Holidays - Including your Birthday! 100% employer-paid Life, AD&D, and Long Term Disability insurance Retirement plans with company contribution Subsidized tuition on Child Care Health/Dependent care FSA's Making a difference in the communities you serve Acknowledgments Erickson-Hall Construction Co. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any of the following, whether actual or perceived or based upon identification or association: race, color, religious creed, national origin, ancestry, age, medical condition, pregnancy or childbirth (and related medical conditions), physical or mental disability, genetic information, sex, gender (including gender identity and gender expression), sexual orientation, marital status, registered domestic partner status, military status, veteran status, political activity or affiliation or any other basis protected by law.

CLASS SPECIFICATION Administrative Assistant II GENERAL PURPOSE Under general supervision, performs varied, difficult, sensitive and confidential office administrative support functions to an administrator, manager, coordinator or other staff at or above that level or provides technical, specialized administrative support for a District program; coordinates and manages the daily operations and activities of a District administrative office; provides administrative software support to District Administrators and staff, creates and maintains specialized reports, records and files required in connection with department or office work processes; coordinates, makes arrangements and actively participates in Pre-Expulsion and School Attendance Board (SARB) proceedings; provides information and guidance to school site staff; represents the District in interactions with students and parents or guardians regarding issues related to proceedings; and performs related duties as assigned; interacts with District administrators, staff, faculty and parents on technical matters; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS Administrative Assistants provide complex, diverse and confidential secretarial, administrative and support services to managers, coordinators or other staff at or above that level and/or perform a variety of difficult, specialized administrative and technical support functions that require a thorough knowledge of the terminology, procedures and practices for their functional areas, responsible for developing training materials, manuals, also provides guidance and training to District personnel on effective use of goal bank for I.E.P.s, with a significant degree of independence and accountability for results. Incumbents are also responsible for organizing, coordinating and overseeing the work of office administrative and clerical staff and oversee the delivery of office and administrative support functions requiring a thorough knowledge of District rules, policies and procedures, an incumbent in this class is responsible for coordinating and making arrangements for Pre-Expulsion and SARB proceedings. The incumbent provides technical information, advice and assistance to school site staff on attendance intervention and Education Code matters. Administrative Assistant II is distinguished from Administrative Assistant I and Administrative Assistant in that they provide direction of work to other clerical personnel. Administrative Assistant II is distinguished from Executive Assistant in that incumbents in the latter class provide difficult, sensitive and confidential secretarial and office support to District executives at or above the department director level. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. There will typically be an assigned schedule for these duties. * Provides secretarial and administrative support to managers, coordinators or other staff at or above that level; types and/or drafts agendas and agenda items, agreements, memoranda, correspondence, extensive technical documents, reports, forms, presentations, templates, charts, graphs, tables, manuals, handbooks and other documents from drafts, notes, dictation, transcriptions or brief oral instructions, using word processing software; proofreads and checks typed and other materials for accuracy, completeness and compliance with District standards, policies and procedures; ensures materials, reports and documents for signature are accurate and complete. * Performs with a significant degree of independent accountability difficult technical and administrative work in support of District or department programs, functions and processes; plans, organizes and coordinates activities to assist program coordinators; performing technical and administrative tasks of equivalent difficulty with similar independence; conceptualizes, designs and creates complex and sophisticated graphic layouts, forms, formats, letterheads, announcements, presentations and other documents; sets up and supports external evaluators, including facilitating participation, preparing agreements and Board agenda items, setting up billing accounts, preparing travel and lodging arrangements and monitoring expenses; orders program materials; researches and answers questions and responds to issues; sets up annual calendar for meetings; facilitates program meetings and takes meeting minutes; maintains records of referrals to District programs; ensures applications are processed accurately and in a timely manner. * Coordinates, organizes and makes arrangements for Pre-Expulsion and School Attendance Board (SARB) proceedings; organizes, coordinates Pre-Expulsion and SARB meetings and hearings; notifies participants; prepares and compiles committee packets; makes arrangements for translators as needed; prepares and distributes SARB/Pre-Expulsion meeting minutes; monitors and follows-up with students who have been called to the attention of SARB. * Serves as office manager, overseeing the delivery of office and administrative support functions and monitoring daily department activities; monitors staff workload and prepares reports on staff work assignments, department statistics and other information; prioritizes department projects and maintains control files to monitor status and expedite completion of staff assignments; prepares District and department forms and records; explains policies and procedures to staff; prepares and codes department time cards and records employee absences; maintains confidential personnel files and information and tracks performance evaluation goals and objectives; updates and maintains staffing files and notebooks; schedules meetings and conferences for the department; assists with staff development and curriculum team meetings; provides back-up for other administrative and clerical staff. * Performs department liaison functions; communicates with various groups to provide detailed information of department and program policies and procedures; receives calls and skillfully handles inquiries regarding department functions and responsibilities; researches and responds to requests; organizes and assists with activities, special projects, meetings and workshops. * Performs specialized, technical administrative support to assigned District program, including but not limited to: extended year and intersession, preschool program administration and licensing, and other programs of similar complexity; develops and maintains specialized records and program/training materials; coordinates the completion of program administration and mandated reporting requirements; mediates or refers disputes regarding program eligibility; compiles grant applications; schedules assessment services, IEP meetings and reviews, site visits and observations, training sessions and workshops; provides specialized software support; orders materials and supplies; may conduct presentations on program provisions and requirements; coordinates arrangements for required program staff and substitutes; maintains student records applicable to program participation. * Maintains department budget records and monitors expenditures; reconciles department budgets against County month/year-end reports; notifies schools or staff when they have exceeded their budget; assists with monthly and yearly projections; posts, updates and prepares fund transfer and corrections requests; processes purchase requisitions and mileage and expense reports; follows up on purchase requisitions to ensure delivery of services or products, correct accounts are charged and requisitions are properly coded; prepares and generates financial reports and memoranda. * Creates, develops, maintains and updates specialized and custom forms, databases, logs, files, records and reports to support technical work processes in areas of assigned responsibility; designs, develops and maintains spreadsheets requiring data interpretation and manipulation. * Receives and screens visitors and telephone calls, providing information and handling issues that may require sensitivity and the use of sound independent judgment; conducts research, responds to requests for information and complaints from officials, customers and the public, refers the request or complaint to appropriate staff and/or takes or recommends action to resolve the issue; reviews, determines the priority and routes incoming correspondence. 10. Maintains the manager's or coordinator's calendar; coordinates, arranges and confirms meetings; arranges for meeting room setup and refreshments; screens requests for appointments; schedules the use of conference rooms; makes travel and other arrangements for conferences and business trips. 11. Organizes, maintains and updates confidential subject, project and specialized technical files, documents and records; creates, maintains and updates filing systems; copies, compiles and distributes contracts, reports, documents and other materials; compiles and prepares records for microfilming. 12. Attends and makes arrangements for a variety of meetings, including coordinating and scheduling reservations for meeting rooms and office equipment; prepares, compiles, copies and distributes meeting agendas, memos, handouts, flyers and reminders; records and prepares meeting minutes; tracks meeting attendance; sets up meeting rooms. 13. Attends to a variety of office administrative details such as photocopying documents and making transparencies; data enters information in databases; provides translations and translates correspondence and documents; opens, screens and distributes mail and correspondence; oversees office supply inventories and orders department supplies and equipment; prepares work orders and schedules department equipment repairs; ensures maintenance and cleanliness of District facilities. OTHER DUTIES * Attends a variety of meetings, classes and workshops as assigned. * Troubleshoots system problems and errors; generates management reports; organizes, schedules and prepares materials for in-service training for use of programs; works with information systems staff to ensure programs are installed properly and networking is compatible with District and school sites. * Assists with and coordinates conferences and monthly meetings to ensure compliance with State and Federal mandates; invites and schedules speakers; sets up agendas and annual calendars; takes and prepares officials meeting minutes; schedules translation services for meetings; makes arrangements for conference decorations, registration, vendors, workshops and display groups; coordinates volunteers; maintains conference records and budgets. * Provides support for transportation services; pulls fuel reports and prepares breakdown of department use; prepares fuel use and bus use forms; assists with field trip billings, including calculating total field trip miles and time and submitting to accounts payable; maintains files of vehicle maintenance invoices. * Provides support for work order reporting; pulls work order reports and prepares breakdown of department costs; prepares various work order reports. * Facilitates special events, including communicating with committee members, reserving locations, making arrangements for entertainment and staff, obtaining awards and certificates, developing and distributing event materials and monitoring special event budgets. * Assists with department legal compliance requirements; maintains textbooks and obsolete materials; monitors and maintains library funds and grants; monitors deadlines on reports and funding; prepares Board items. * Receives and processes subpoenas for child welfare program; provides information regarding legal compliance with appropriate laws, procedures, polices and regulations; maintains student files and records; checks database for student program status; assists with inter/intra-District transfers' ensures student cumulative records are complete and distributes in a timely manner; compiles records on subpoenas received by the District. * Inputs, processes, retrieves and approves work requests from District offices and schools sites and forwards to assigned shop for repairs; assists with help-line calls; inputs warehouse orders and processes purchase requisitions. QUALIFICATIONS Knowledge of: * Office administrative and management practices and procedures, including filing and record keeping. * Principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation. * District organization, functions, rules, policies and procedures applicable to assigned areas of responsibility. * District administrative procedures and forms for human resources, risk management, contracting, purchasing, inventory, accounts payable, budgeting, travel and training processes. * Computer hardware and standard and advanced uses of business software, including word processing, graphics, spreadsheet, database and other applications. * State laws, codes and regulations and District policies and practices pertaining to student attendance, the enforcement of attendance policies and those related to minors. * Personal safety precautions and procedures in potentially volatile or dangerous situations. * Community resources and agencies available to address underlying causes for student attendance and behavior problems. * Basic facilitation, negotiation and conflict resolution techniques and tactics. * Various cultures and traditions of students served by the District * Basic research techniques, methods and procedures. * Basic methods and practices of providing lead work direction. * District human resources policies and labor contract provisions; District timekeeping and payroll codes and reporting requirements. Ability to: * Operate a computer terminal and computer using word processing, spreadsheet and other business software and other standard office equipment. * Type accurately at 45 WPM. * Learn and understand specialized program requirements and develop and carry out administrative and office processes and procedures needed for effective achievement of program objectives and mandates. * Organize, set priorities and exercise sound independent judgment within areas of responsibility. * Interpret, apply, explain and reach sound decisions in accordance with District and department policies and procedures and labor contract provisions. * Organize and maintain office and specialized files. * Communicate clearly and effectively, orally and in writing. * Understand and follow written and oral instructions. * Prepare clear, accurate and concise records and reports. * Provide effective work direction and train others in work processes, procedures and technology. * Troubleshoot and resolve basic computer software and hardware problems. * Compose correspondence from brief instructions. * Maintain sensitive and confidential information. * Use tact, discretion and diplomacy in dealing with sensitive situations and concerned people and customers. * Establish and maintain effective working relationships with District administration, faculty, staff, parents, students, the public and others encountered in the course of work. Education, Training and Experience: Graduation from high school or G.E.D. equivalent, and four years of increasingly responsible office administrative or secretarial experience. Licenses; Certificates; Special Requirements: None. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent work with frequent interruptions; work under intensive deadlines; and interact with District executives, elected officials, County representatives, administrators, staff, faculty, community leaders, students, union leaders and others encountered in the course of work. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. Board Approved 9/20/2007 Retroactive to 7/1/2007 Requirements / Qualifications

Essential Duties And Responsibilities Other duties may be assigned. Open work orders prior to maintenance and close work orders once complete by maintenance. Complete discrepancy sheets of squawks or due events for the maintenance technician. Update aircraft logbook binders to include event status sheets, Airworthiness Directives, etc. Update and prepare logbook entries for sign-off by maintenance technicians and update original aircraft logbooks with new maintenance entries. Submit invoices to the department, track delivery of parts, and ensure payment. Manage inventory which includes ordering parts and cleaning supplies for operations Submit warranties and track through payment into the appropriate account. Perform research for Airworthiness Directives, Service Bulletins, etc. Add Service Bulletins, Service Letters, etc., to pertaining aircraft in the RMS system. Extract flight information from the G1000nxi data cards and input them into Google Earth. Schedule oil and other hazardous waste pickups in addition to environmental supplies. Answer phones, respond to emails, file paperwork, and distribute mail to Aviation personnel. Clean office, hangar, and assist in cleaning and disinfecting aircraft. Maintain aircraft maintenance records per Federal Aviation Regulations for each aircraft. Ensure all aircraft documents are complete for airworthiness after inspections/repairs. Have maintenance records readily available upon FAA request.

Under minimal supervision of the Lead Administrative Assistant, the Administrative Assistant will work independently to: * Manage CVWBC and Palm Desert iHub calendars, schedule appointments, conferences, and coordinate meetings. * Prepare and distribute internal and external correspondences, including emails, memos, and reports. * Maintain and update company databases and records. * Handle incoming calls and inquiries, directing them to the appropriate individuals or partnerships. * Assist in organizing company events, meetings, and conferences, including logistical arrangements, catering, and material preparation. * Order and maintain office supplies, ensuring inventory is well-stocked. * Assist in creating and maintaining various documents, spreadsheets, and presentations. * Provide general administrative support, including filing, scanning, and photocopying documents. * Ensure the co-working space is well-maintained, including managing the cleanliness, maintenance, and functionality of common areas, meeting rooms, and amenities. * Provide basic technical support for members, such as helping with connectivity issues, printer setup, or troubleshooting common technology related problems. * Coordinate with vendors for services such as cleaning, maintenance, and security to ensure a seamless experience for members * Other duties as assigned

Under the direct supervision of the Director of Student Assistance in Learning (SAIL), indirect supervision of the Assistant Vice President (AVP) for Student Success & Education Equity, and under the lead work direction of the SAIL's Analyst, the Administrative Support Assistant will provide general administrative, clerical, and programming support for SAIL. Duties/Responsibilities Provide students with general program information and eligibility requirements, explaining standard policies and procedures when necessary. Assist students with scheduling appointments and checking in for project services. Support department advising and counseling efforts by maintaining, reconciling, and organizing student files. Provide student files for counselor appointments and process new or returning SAIL student applications. Establish and maintain working relationships with others. Prepare various office forms and memos, maintain the student appointment scheduling software, and effectively assist with phone, email, and Canvas communications to students. Keep track of office supplies and promotional items and communicate any needs to the SAIL's Analyst. Assist with maintaining the student participation log and applicable databases for the SAIL project as required by grant guidelines and department leadership. Participate in staff meetings and prepare detailed meeting minutes. Generate reports on student activity levels and assist in the planning and execution of student recruitment presentations with campus partners. Attend trainings to maintain compliance and knowledge of SSS, CSU, and CSUSB policies and procedures. Prepare and distribute marketing materials such as flyers, posters, and social media posts to promote SAIL events and activities. Track and assist with student registrations for events and workshops. Schedule facility reservations for events and activities. Assemble necessary materials for events and activities and assist on the day of the events. Other classification-related duties as assigned. Minimum Qualifications: Required Education and Experience High School diploma or its equivalent AND one year of experience in general office clerical work or one year of training in a vocational school/college. Required Qualifications Basic knowledge of applicable university infrastructure, policies, and procedures. Working knowledge of English grammar, spelling, and punctuation. Ability to use standard office equipment. Ability to use standard word processing and related computer software packages. Ability to identify and solve standard problems and refer more complex problems to appropriate staff. Ability to perform basic mathematical functions. Fundamental writing and presentation skills to effectively communicate standard information. Ability to respond to routine inquiries and explain standard policies and procedures to others. Preferred Qualifications General knowledge of office methods, procedures, and practices, and a working knowledge of correct English, grammar, spelling, and punctuation. Fundamental writing skills to effectively communicate standard information. Ability to use standard office equipment, along with the ability to use standard word processing and related computer software packages. Ability to perform basic arithmetic functions, along with the ability to respond to basic routine inquiries and explain standard policies and procedures to others. Ability to work cooperatively with a diverse campus community. Experience working with diverse populations, including low-income, first-generation, and students with disabilities. Compensation and Benefits: Anticipated Hiring Range: $3,680 per month Classification Salary Range: $3,680 - $4,517 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Position Information: Work status: Full-time/Non-Exempt/Temporary (up to one year with the possibility of further renewal) Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is March 5, 2025 at 11:55 pm (PST) As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Under the direction of the Director and the general supervision of the office lead, the Administrative Support Assistant will perform a wide range of moderate to complex clerical, secretarial, and administrative duties, including tasks related to medical records, to support Counseling & Psychological Services (CAPS). Duties & Responsibilities Under direct supervision, arranges and maintains counselor schedules each semester to ensure adequate clinical coverage using medical record-keeping and scheduling software. Sets up and maintains the CAPS clinical schedule by responding to in- person and telephone requests for services and accurately inputting appointments into the scheduling software. Day-to-day work is performed independently under general instructions, including front counter reception duties such as greeting clients, checking them in for appointments, and assisting with the completion of intake forms, both online and in hard copy, as needed. Verifies student enrollment for service eligibility using PeopleSoft Campus Solutions by reviewing and cross-checking enrollment records and ensuring that imported client demographic data is accurate, complete, and current. Utilizes general knowledge of university infrastructure, policies, and procedures to ensure that front office interactions with clients and the general public comply with HIPAA regulations. Using active problem solving and effective interpersonal skills, act as first point of contact for a variety of campus and community individuals by answering questions via telephone, email, in-person, or other electronic communication to answer moderately to complex general questions or concerns and route to appropriate contact as necessary. Assists with opening and closing procedures of the clinic, ensuring all necessary tasks are completed efficiently and in accordance with established protocols. Provides administrative support to the Administrative Support Coordinator (ASC), Director, and Counselors, as needed. Handles multiple work priorities, including but not limited to distributing daily mail, retrieving CAPS checks from the Bursar's office, and maintaining the waiting area by ensuring that client handouts and brochures are stocked and orderly. Performs routine clerical tasks related to daily operations. Scans physical documents and forms for import into medical record-keeping software and maintains accurate records. Processes and coordinates incoming and outgoing clinical correspondence and documents. May need to support Palm Desert campus on occasion Other classification related duties as assigned. Minimum Qualifications: Required Education and Experience High school diploma or its equivalent Two years of experience in general office clerical or secretarial work or the equivalent Required Qualifications Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Preferred Qualifications Previous experience in behavior health or medical clinic Previous experience with medical record keeping software Certification of HIPAA: Protecting Patient Privacy training Strong communication and customer service skills Strong listening skills Ability to manage high volume, fast paced telephone and in-person inquiries Strong multitasking and organizational skills Ability to work independently and make independent decisions regarding clinical scheduling Ability to manage emergency/crisis calls or walk-ins while effectively gathering information Ability to remain calm and make decisions in stressful situations Basic computer skills including Windows OS, email, word processing, spreadsheets Advanced computer skills with medical record keeping software Compensation and Benefits: Anticipated Hiring Range: $3,680 - $3,864 per month Classification Salary Range: $3,680 - $5,417 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is an 'On-Campus Only' Recruitment. Qualified applicants must be current employees of CSUSB. The application deadline is March 18, 2025 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at **************************************************************** Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy at ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: *******************************

Under the direction of the Director and the general supervision of the office lead, the Administrative Support Assistant will perform a wide range of moderate to complex clerical, secretarial, and administrative duties, including tasks related to medical records, to support Counseling & Psychological Services (CAPS). Duties & Responsibilities Under direct supervision, arranges and maintains counselor schedules each semester to ensure adequate clinical coverage using medical record-keeping and scheduling software. Sets up and maintains the CAPS clinical schedule by responding to in- person and telephone requests for services and accurately inputting appointments into the scheduling software. Day-to-day work is performed independently under general instructions, including front counter reception duties such as greeting clients, checking them in for appointments, and assisting with the completion of intake forms, both online and in hard copy, as needed. Verifies student enrollment for service eligibility using PeopleSoft Campus Solutions by reviewing and cross-checking enrollment records and ensuring that imported client demographic data is accurate, complete, and current. Utilizes general knowledge of university infrastructure, policies, and procedures to ensure that front office interactions with clients and the general public comply with HIPAA regulations. Using active problem solving and effective interpersonal skills, act as first point of contact for a variety of campus and community individuals by answering questions via telephone, email, in-person, or other electronic communication to answer moderately to complex general questions or concerns and route to appropriate contact as necessary. Assists with opening and closing procedures of the clinic, ensuring all necessary tasks are completed efficiently and in accordance with established protocols. Provides administrative support to the Administrative Support Coordinator (ASC), Director, and Counselors, as needed. Handles multiple work priorities, including but not limited to distributing daily mail, retrieving CAPS checks from the Bursar's office, and maintaining the waiting area by ensuring that client handouts and brochures are stocked and orderly. Performs routine clerical tasks related to daily operations. Scans physical documents and forms for import into medical record-keeping software and maintains accurate records. Processes and coordinates incoming and outgoing clinical correspondence and documents. May need to support Palm Desert campus on occasion Other classification related duties as assigned. Minimum Qualifications: Required Education and Experience High school diploma or its equivalent Two years of experience in general office clerical or secretarial work or the equivalent Required Qualifications Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Preferred Qualifications Previous experience in behavior health or medical clinic Previous experience with medical record keeping software Certification of HIPAA: Protecting Patient Privacy training Strong communication and customer service skills Strong listening skills Ability to manage high volume, fast paced telephone and in-person inquiries Strong multitasking and organizational skills Ability to work independently and make independent decisions regarding clinical scheduling Ability to manage emergency/crisis calls or walk-ins while effectively gathering information Ability to remain calm and make decisions in stressful situations Basic computer skills including Windows OS, email, word processing, spreadsheets Advanced computer skills with medical record keeping software Compensation and Benefits: Anticipated Hiring Range: $3,680 - $3,864 per month Classification Salary Range: $3,680 - $5,417 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is an 'On-Campus Only' Recruitment. Qualified applicants must be current employees of CSUSB. The application deadline is March 18, 2025 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act