Administrative specialist jobs in Blue Springs, MO - 273 jobs
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Administrative Assistant
Aston Carter 3.7
Administrative specialist job in Kansas City, MO
We're looking for a Project Administrative Assistant to help track projects from start to finish. It's a new role that supports a few different teams. Manufacturing experience is preferred, and automation experience is a bonus.
They're looking for someone with 3+ years of experience, strong computer and coordination skills, project‐tracking and documentation experience, and familiarity with quotes and proposals.
They can interview and get someone started right away.
Job Title: Administrative Assistant
Job Description
We are seeking a dedicated Administrative Assistant to provide essential support across various departments, including HR, Project Management, and Estimating. The role involves administrative duties such as data entry, filing, and office support, as well as project coordination for document management.
Responsibilities
+ Perform administrative duties including data entry, filing, and office support.
+ Support HR with various office duties.
+ Coordinate project documents for HR, Project Management, and Estimating departments.
+ Handle heavy data entry for customer forms in Excel, Word, and other formats.
+ Coordinate the collection and assembly of documents for customer quotes.
+ Manage quote files and assemble quotation binders, print documents, and plot drawings.
+ Maintain sub-contractor and sub-fabricator contact lists.
+ Prepare and manage all required customer forms and templates.
+ Download customer specifications and load them into proposal folders.
+ Verify the accuracy of Customer Pricing forms and link them to various sources.
+ Maintain email communication logs to ensure accuracy in quote preparation.
+ Collaborate with Estimating and Project Management to write proposals and assist with document management.
+ Complete other tasks or projects as assigned.
Essential Skills
+ Administrative support
+ Data entry
+ Project coordination
+ Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Acrobat DC)
+ Document control
+ Strong editing, proofreading, math, and research skills
Additional Skills & Qualifications
+ High School diploma required; Associate degree preferred.
+ Minimum 3 years of experience in an administrative support role, preferably in a manufacturing or construction setting.
Work Environment
The position requires working 5 days per week in an office environment attached to a manufacturing shop. The atmosphere is relaxed and blue-collar yet professional, with a business casual dress code and jeans allowed on Fridays. The company boasts an excellent culture with many long-term employees and offers great benefits once permanent.
Job Type & Location
This is a Contract to Hire position based out of Kansas City, MO.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Kansas City,MO.
Application Deadline
This position is anticipated to close on Jan 31, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
$25-30 hourly 5d ago
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Administrative Assistant
Americo 4.7
Administrative specialist job in Kansas City, MO
We are seeking a highly organized and proactive Administrative Assistant. In this role, you will serve as a trusted partner to our VP of Operations. You will work to anticipate needs, manage priorities, and ensure seamless day-to-day operations. The ideal candidate will demonstrate exceptional attention to detail, strong problem-solving skills, and the ability to communicate effectively with colleagues at all levels, as well as external vendors and partners. You will be responsible for coordinating schedules, facilitating meetings, preparing materials, and handling sensitive information with the utmost discretion and professionalism. Success in this role requires adaptability, sound judgment, and the ability to thrive in a fast-paced environment while balancing multiple priorities. If you are a skilled multitasker who takes pride in enabling executive and team success, we invite you to apply and join our dynamic organization.
This is role is 100% on-site.
KEY RESPONSIBILITIES:
Proactively manage and optimize the department executive's daily schedule, calendar, and meetings to ensure maximum productivity.
Serve as the first point of contact for incoming calls and requests, prioritizing communications and responding accordingly.
Coordinate and organize meetings, conference calls, and special events, including preparing agendas and materials.
Oversee all travel arrangements, including booking flights, accommodations, and itineraries, while effectively managing last-minute changes.
Draft and edit correspondence, reports, presentations, and communications for internal and external stakeholders.
Maintain spreadsheets, documents, and PowerPoint presentations to support initiatives.
Organize and manage department files and records for easy access and efficiency.
Assist with special projects, purchasing, and provide administrative support as needed.
KNOWLEDGE, SKILLS, AND ABILITIES
5+ years of experience in an administrative support role
Excellent communication skills - both written and verbal - with a professional and polished demeanor.
Strong organizational and multitasking abilities, with a keen ability to prioritize and adapt to changing priorities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
High level of discretion and confidentiality when handling sensitive information.
Ability to work under pressure and meet tight deadlines in a fast-paced environment.
A proactive, problem-solving mindset with the ability to anticipate needs and take initiative.
EDUCATION QUALIFICATIONS:
4-year college degree preferred
#americo
$31k-42k yearly est. 8d ago
Receptionist & Office Coordinator
Kansas City Symphony 3.6
Administrative specialist job in Kansas City, MO
The Receptionist & Office Coordinator plays a key role in creating a welcoming and professional environment at the Kansas City Symphony. This front-facing position combines customer service, administrative support, box office assistance, and facilities coordination. The ideal candidate is friendly, detail-oriented, and highly organized, with a commitment to delivering excellent service to patrons, staff, and visitors.
Essential Duties and Responsibilities include the following:
Provide exemplary customer service to all patrons, both over the telephone and in person
Maintain highest level of product knowledge and enthusiasm
Act as Symphony representative at the Shirley Bush Helzberg Symphony House
Maintain an organized & professional reception desk
Box Office Duties:
Achieve sales/solicitations/data management success
Maximize patron participation by offering additional opportunities
Support data management policies
Answer incoming phone calls and accurately process orders using Tessitura ticketing software
Facilitate ticket purchases in person at the Symphony offices
Fulfillment of tickets purchased, along with the mailing of any other collateral materials, as instructed
Initiate outgoing telephone sales calls
Assist marketing department by communicating customer feedback
Process online submissions (student season passes, complimentary offers, etc)
Help patrons exchange tickets, and solve simple customer service issues
Administrative & Facilities Duties:
Provide clerical support to other departments
Greet all building guests and direct them to the proper location or assist with their needs
Be the point of telephone contact when someone desires to speak with the operator when calling in (instead of using the staff directory)
Knowledge of daily events & appointments in the building including maintaining the the online room calendars.
Point of contact for the shared copier/printer maintenance - (order toner, put in service requests, track service tickets)
Point of contact for general building maintenance requests (initiate & monitor maintenance tickets)
Oversee general office supplies and break room supplies, including purchasing and budget tracking
Oversee & manage breakroom equipment & dishes, including daily preparation of coffee
Daily processing of both incoming and outgoing mail
Receipt of packages delivered to Symphony House and distribution to appropriate personnel
Preparation of daily check report
Opening & closing of outside gates at open & close of business
Other duties as assigned or requested by the KCS management team
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Diplomacy and pleasant manner essential.
Exceptional organizational abilities and acute attention to details and deadlines.
Ability to work efficiently and effectively under pressure managing multiple priorities.
Public manner which enhances the perception of the KCS as a well-run and professional organization.
Team player with a high degree of personal initiative and drive.
Tactful, discreet, calm under pressure.
Education and Experience:
Bachelor's Degree preferred
1-2 years sales and/or customer service experience
Classical music interest or willingness to learn
Microsoft Office - Excel and Word
Ticketing or CRM software knowledge (or ability to learn quickly)
Basic math skills
Language Skills:
Superior verbal and written communication skills
Excellent grammar
Friendly and helpful personality, pleasing telephone manners
Physical Demands
Sitting at the computer for several hours at a time
Using a telephone and/or head set
Carrying boxes of supplies to various areas
Work Environment
Position is located in an office.
It is sometimes necessary to attend meetings at the Kauffman Center for the Performing Arts or other off-site locations.
Must be able to work varied hours - primarily days, with evenings and weekends as needed occasionally for special events. Example: Memorial Day weekend concert
The Kansas City Symphony is an Equal Opportunity Employer. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, or veteran status.
$37k-40k yearly est. 3d ago
Office Administrator
Insight Global
Administrative specialist job in Kansas City, MO
The Office Administrator will support a large corporate office in Kansas City MO as the primary administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.
• Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
• Facilities support, for example calling a plumber or repairman as needed
• Minor support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues)
• Preparing the office, catering, conference rooms etc. for visits from Executives
• Any other ad hoc administrative support duties that arise
• Vendor collaboration if needed
This will be a permanent, contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals' relevant experience across a range of $60-$65K plus offered benefits that include health, dental, vision, and 401K.
REQUIRED SKILLS AND EXPERIENCE:
Invoicing experience: Invoice processing, tracking PO's, submitting invoices for project vendors, etc.
Strong Communication and Follow Up
3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual & must be a corporate setting of at least 30 people)
Experience with facilities management (i.e. ordering office supplies, snacks, inventory, calling a vendor for a repair, etc.)
Polished and professional
Tech savvy: Strong MS Office Skills - Word, Excel, Copilot
$60k-65k yearly 3d ago
Mascot - Assistant - Part Time
AEG 4.6
Administrative specialist job in Kansas City, MO
In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Job Title: Mascot Assistant - Part Time Job Summary: Position serves as an assistant for the Club's official costumed Mascot, Sluggerrr. Specific duties include assistance and performance of routines, helping with mascot appearances and overall promotion/marketing of the mascot to achieve maximum exposure and revenue.
Position Accountabilities/Responsibilities:
• Assist Sluggerrr at designated off-site appearances
• Assist Sluggerrr at designated home games
• Provide overall support to the Game Entertainment Department
• Ability to shoot video for social media
• Provide creative assistance to skits, props, events
• Provide logistical assistance to mascot during appearances
• Adhere to Mascot Program rules
• Other related duties as assigned
• Experience in any of the following will be considered: mascot/cheer/dance/game entertainment/improv/theater/social media presence/video editing/comedy/music/emcee/other creative abilities
Position Qualifications, Skills, and Experience Required:
• Must be at least 18 years old
• Must be a high school graduate or equivalent
• Must be creative, easy going, and comfortable dealing with all types of people
• Must possess a basic knowledge of Major League Baseball
• Desire to support & Grow the Mascot Character/Program
• Must be available holidays, weekends, and evenings
• Must be able to arrive at home games 1.5 hours prior to first pitch
• Ability to speak clearly and concisely in front of large groups and small groups is important
Physical Requirements:
• Ability to lift items weighing as much as 40 pounds
• Must be able to be productive in a work environment where the noise level can be high at times
• Must be comfortable walking to navigate the facility to access the office, concourse, etc.
• Must be able to work extended hours and/or weekends as required by deadlines and event scheduling
The physical demands described here are representative of those that may be met by an employee to successfully perform the essential functions of this job.
This role is a Part-Time, Non-Exempt opportunity that is not eligible for Company Benefits, 401K, and PTO. The schedule for this position is dependent on our team schedule and is subject to change.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, the Kansas City Royals will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, the Club also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions please inquire with Human Resources by email at *************************.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
$24k-33k yearly est. 8d ago
Office Administrator
Scheuch North America
Administrative specialist job in Lenexa, KS
Scheuch USA is a family-owned business with headquarters in Austria and this position will be based out of our Lenexa location. We've been engineering innovative air and environmental technology for industrial applications for more than 50 years across the globe. Whether the solutions involve the extraction, dedusting, conveying, flue gas purification or plant manufacturing, Scheuch USA is a leading expert in a variety of industries offering its customers application-specific, high-quality solutions to their air and environmental technology issues.
Position Summary
The Office Administrator provides high-level administrative and operational support to two executives and the HR Director while helping ensure smooth day-to-day office operations across three locations. This role blends executive administrative support, facilities and vendor coordination, internal communications, and support to HR. The ideal candidate is organized, proactive, service-oriented, and comfortable juggling multiple priorities in a fast-paced environment.
Core Responsibilities
Executive & Administrative Support
Provide administrative support to two executives and the HR Department.
Manage calendars, schedule meetings, and coordinate logistics.
Prepare and submit expense reports.
Assist with travel arrangements as needed.
Internal Communications
Assist with internal communications across departments, including company TV displays, announcements, and general office communications.
Office & Facilities Management
Maintain office supplies for three locations, including coffee, snacks, and general office materials.
Communicate with vendors, create and process purchase orders related to office supplies and services.
Serve as the day-to-day facilities vendor coordinator for three locations, including cleaning services, pest control, shredding services, and other routine facility vendors.
Manufacturing & Operations Support
Provide administrative support to the manufacturing shop as needed, such as timecard review and editing, assisting with scheduling or documentation, and ordering supplies
HR & Payroll Support
Assist with scheduling interviews and phone screens.
Serve as backup for payroll submission when the Payroll Specialist is on vacation, strictly under the direction of the HR Director (no payroll calculation or processing knowledge required).
Assist with HR department activities as needed
Office Operations & Coordination
Coordinate office mail and shipping, including incoming and outgoing packages.
Support onboarding logistics such as workspace setup, badges, and welcome materials.
Maintain shared office calendars
Events & Culture
Assist with planning and coordinating internal meetings, town halls, and employee events.
Records & Documentation
Maintain organized records related to office operations, vendors, and facilities.
Assist with updating office procedures, guides, or administrative documentation.
Support documentation requests related to audits or internal reviews (administrative support only).
Qualifications
Minimum of 4 years of experience in an administrative, office management, or similar support role.
Experience supporting senior leaders or executives preferred.
Strong organizational and time-management skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Comfortable coordinating with vendors and external partners.
Proficiency with Microsoft Office and/or Google Workspace tools.
Ability to handle sensitive and confidential information with discretion.
Preferred Skills & Attributes
Highly organized and detail-oriented.
Proactive, flexible, and solution-focused.
Strong customer-service mindset with a professional demeanor.
Ability to work independently while collaborating across departments.
Experience in a multi-location office environment is a plus.
Something About our Team
We're a collaborative group, getting things done together, enjoying our collegial environment and working with each other. Fit is really important to us. We're a group of down to earth people who are willing to roll up our sleeves to get the job done; whoever comes to join us should have that same mindset, an entrepreneurial spirit, strong business mind, sense of humor, total accountability for deadlines and a ton of self-motivation and energy.
Your Care Package
We offer a competitive compensation package, great benefits, casual work environment and the opportunity to progress with us.
If you're interested in learning more, we'd like to hear from you. Hit the apply button, send along your resume, and let us know why you think you're the one for us in your cover letter. We're looking forward to hearing from you.
This position is located on site in Lenexa, Kansas. No agencies please.
$27k-36k yearly est. 3d ago
Litigation Secretary
LHH 4.3
Administrative specialist job in Kansas City, MO
Are you an experienced legal administrative professional looking to take your career to the next level? We're seeking a Litigation Secretary to provide high-level support to multiple attorneys in a dynamic, fast-paced environment. This hybrid role is based in Kansas City, MO, with an in-office schedule of three days per week.
Key Responsibilities
Coordinate attorney support across internal teams, including calendar and billing functions.
Prepare and submit accurate documentation and instructions for resource teams.
Communicate with case teams to prevent duplicate requests and ensure smooth workflow.
Monitor and verify court and agency deadlines, alerting attorneys as needed.
Create and update matters in document management systems.
Draft and finalize Tables of Contents (TOCs) and Tables of Authorities (TOAs).
Manage document filing and e-filing with courts and agencies in compliance with applicable rules.
Maintain attorney contact lists and assist with client relationship management.
Submit daily task logs and assist with reviewing client pre-bills when necessary.
Coordinate transcription, printing, and assembly of legal documents.
Qualifications
Highly organized with the ability to manage multiple priorities and anticipate needs.
Strong time management and communication skills.
Advanced knowledge of court rules, e-filing procedures, and legal terminology.
Proficiency in MS Office, Outlook, Adobe, and document management systems.
Experience using tools such as Best Authority and BigHand Create for legal document preparation.
Minimum of 5 years of legal administrative experience; labor and employment law experience preferred.
Why Join Us?
This role offers the opportunity to work in a collaborative environment where your expertise will make a meaningful impact. We provide competitive compensation and a comprehensive benefits package, including health coverage, retirement plans, paid time off, and wellness programs. The salary range for this position is $86-106k base depending on experience.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *******************************************
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
$30k-38k yearly est. 2d ago
Temporary Front Office Coordinator/ Administrative Assistant
Morgan Hunter 3.9
Administrative specialist job in Overland Park, KS
Our client is looking for a positive and friendly Temporary Front Office Coordinator/ Administrative Assistant to join their organization! This position is the perfect role for someone who prides themselves on communication and professionalism.
Responsibilities:
Maintain great customer service and professionally represent the company when welcoming visitors
Answer and direct all incoming phone calls. Take messages, transfer calls to appropriate party and provide overall information to callers
Scheduling appointments and maintaining calendars
Maintain a safe and clean reception and kitchen area.
Monitor office supplies and order when needed
Process all incoming and outgoing mail.
Scan, file and index documents as requested
Assist with invoice data entry and processing
Provide a wide range of administrative support
Qualifications:
1 or more years' previous experience in a front desk position
Proficiency with Microsoft Office Word, Excel, PowerPoint and Outlook
Excellent communication (written & verbal) and proofreading skills
Positive, friendly, and energetic demeanor
Demonstrated strong interpersonal communication skills
Excellent organization skills with strong attention to detail
Ability to adapt quickly and be flexible in a dynamic work environment
$32k-40k yearly est. 1d ago
Administrative Specialist (Administrative Support II)
Johnson County Kansas 4.7
Administrative specialist job in Olathe, KS
A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more! If you're searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government!
Johnson County's Mental Health Department is recruiting for a full-time Administrative Support II position which will provide support for the Addiction Services Division.
Job Description
• Creates, uses, and maintains spreadsheets and databases to organize information, produce standard reports, and track internal measures/outcomes/work completed by division, to include confidential and time sensitive material.
• Maintains files, both public and confidential, distributes reports, type form letters, manage calendars, and schedules meetings and interviews.
• Acts as a backup to Admissions Coordinators with the residential programs.
• Assists Senior Admin staff with the Onboarding and tracking of New Hires to the division.
• Tracks grants and contracts, as well as expenditures for the grants; provides support to senior management and maintains a system for tracking the progress of the division; creates correspondence on behalf of senior management.
• Copies and collates documents; sorts and distributes mail and other time sensitive material(s).
• Orders, inventories, receives, and shelves routine supplies; reviews invoices/packing slips to ensure shipment is correct, and follows up on discrepancies; tracks expenditures.
• Answers phones, refers calls, gives standard information in response to phone, email and in person inquiries, and assists in scheduling appointments for clients, assists with admission documents and program enrollment.
• Assists in planning events, trainings, and any additional functions related to Addiction and Residential services.
Job Requirements
High school diploma or equivalent and one year of administrative support experience are required. May require KS/MO driver's license, depending on department or agency.
Associate's degree in Business Administration or related field is preferred.
Experience may be substituted for education. Education may be substituted for experience.
Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency.
Physical, Environmental, and Special Working Conditions:
All County employees may be called upon to assist other departments in a declared emergency situation.
$32k-48k yearly est. Auto-Apply 60d+ ago
Administrative Associate - UMKC Foundation, School of Dentistry
University of Missouri System 4.1
Administrative specialist job in Kansas City, MO
Administrative Associate, School of Dentistry Office of Alumni and Development Purpose: Administrative Associate, School of Dentistry Office of Alumni and Development will serve as administrative liaison for the School of Dentistry. Organizational Relationship: The Office of Alumni Relations in the UMKC Division of Advancement and the UMKC Foundation will be the hiring office for this position. Alumni Relations supports involvement and engagement of alumni across the university through events, philanthropy, mentorship of students, activities and by serving as a voice for more than 139,000 alumni who graduated from or attended UMKC. Alumni Relations works in conjunction with the Alumni Association to support, strengthen and unite our robust community of UMKC alumni.
Essential Duties:
* Administrative Oversite -
* Point of first contact for the School of Dentistry Office of Alumni and Development
* Spearhead Social Media Presence
* Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests
* Assist with all Alumni and Development activities and events including but not limited to mailings, stewardship, email communications, magazines, donor visits prep, event coordination and event staffing
* Maintain alumni data within CRM system, Ellucian Advance
* Ad hoc administrative duties, as needed
* Midwest Dental Conference (MDC) -
* Work with the Conference Director and Program Committee to identify speakers and programming. Manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests, stewardship and speaker hosts
* Contribute to marketing materials of speakers
* Assist with MDC attendee registration
* Work with the Conference Director to develop prospectuses for exhibitors, manage exhibitor registration, receipts, confirmation, manage exhibitor equipment needs, and stewardship of participating exhibitors
* Help facilitate mailing for all reunions and assist with class reunion representatives
* In collaboration with School of Dentistry Continuing Education personnel, assist with maintaining compliance with ADA CERP and AGD PACE certifications as it pertains to the Midwest Dental Conference
* Maintain attendee records for reports and audits and attendee verification, management of course codes, evaluations and stewardship.
Environmental Demands
This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver's license is required.
Salary Hiring Range: Up to $22.00 per hour, Commensurate with education, experience, and internal equity.
Required Education and Experience: A bachelor's degree and a minimum of two years of applicable experience. Must demonstrate a desire to set own priorities in accordance with the team needs and deliver on complex project deliverables and deadlines.
Preferred Qualifications:
* A minimum of 3 years of experience.
* Excellent computer skills, including proficiency with Microsoft Office Suite is preferred with emphasis on Excel and Word with the ability to apply knowledge.
* Previous experience with event planning, project management and/or continuing education preferred.
* Previous experience using social media platforms with experience in social media marketing preferred.
Work Status: Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am -5:00 pm Monday - Friday. Nights and weekends are required; advance notice will be provided.
Flexible schedules and limited telework arrangements may be available with manager's approval.
UMKC: The University of Missouri Kansas City is located in the heart of Kansas City, one mile from the famed KC Plaza District. Kansas City is home to the Kauffman Center for Performing Arts, KC Chiefs, KC Royals, Sporting KC, and is home to world renowned BBQ. Rich in diversity, culture, and sports, UMKC is a traditional university with a host of professional schools located in a robust urban setting.
About the UMKC Foundation: The UMKC Foundation is a separate but affiliated enterprise that is devoted to raising funds for the University of Missouri-Kansas City, and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. If interested, please use link below to apply.
Application Materials
To be considered for the position, you must provide your resume/CV with appropriate attachments directly to UMKC Foundation at the link below:
Apply Now
The Foundation is a separate organization outside of the university. Do not apply to the posting available on the university careers page. All application materials must be submitted directly to the Foundation to be fully considered.
Other Information
If you are interested in helping grow the culture of philanthropy that supports UMKC, please send your cover letter and resume, submissions and/or inquiries to: **************************.
The UMKC Foundation is a separate but affiliated enterprise devoted to raising funds for the university and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. To learn more about UMKC Foundation, visit umkcfoundation.org.
The UMKC Foundation is an equal opportunity employer.
To request ADA accommodations, please call the Office of Equity & Title IX at ************.
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$22 hourly 1d ago
Lead Executive Assistant/Staffing coordinator
Yadkin Valley Cabinet Co 4.0
Administrative specialist job in Kansas City, KS
Yadkin Valley Cabinet Co., Inc. was established in 1989 and has witnessed a tremendous amount of growth in a short period of time. We implement cutting edge technology that permits us to be competitive in all aspects of cabinet production.
Job Description:
The primary responsibilities for this role include managing administrative/executive assistants and providing administrative support to one or more of the consulting teams. This role works closely with the local Operations Manager. Other responsibilities include planning activities for the office and liaising with both consulting staff and operational staff to ensure that the office runs smoothly. Excellent attention to detail and the ability to effectively multi-task are critical.
Responsibilities include:
Typing/formatting/proofreading proposals, presentations, legal and expert economic reports including compilation, peer review, and ensuring quality control; photocopying, filing and providing phone coverage to team as needed
Creating Word, Excel and PowerPoint files that adhere to company identity and document standards
Entering new opportunities, checking conflicts, and locating client and project information using NERA's global database
Preparing monthly billing letters and following up with NERA billing team and clients
Organizing case documents and preparing materials for internal and client meetings
Managing Outlook calendars
Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries
Preparing, reconciling and tracking expense reporting and reimbursement
Coordinating meetings (internal and external venues) including vendor/AV set up, material preparation, and meal arrangement across multiple time zones.
Respond to service requests, inquiries and complaints over the phone or in person.
Contact and communicate with management, and Department Directors to obtain staffing orders.
Organize the communication and the distribution of all orders and travel request.
Communicate issues or client process changes to senior management staff.
Qualifications
Qualifications
Requirements:
Five years of experience managing administrative staff; five years of experience providing administrative support in a legal or professional services environment, preferably with a global presence
Excellent Communication skills are a must.
Proficient at data entry.
Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook
Excellent communications and proofreading skills; attention to detail
Project management experience
Outstanding client interaction and interpersonal skills
Good judgement and ability to solve problems independently and discreetly
Ability to maintain composure in stressful situations
Ability to anticipate needs of team members by prioritizing responsibilities and managing schedule changes
Self-starter with a high-energy team mentality who enjoys a challenging and professional work environment
Bachelor's degree preferred
Additional Information
All your information will be kept confidential according to EEO guidelines.
$42k-50k yearly est. 8h ago
Insurance Admin Specialist I
Lockton 4.5
Administrative specialist job in Overland Park, KS
Lockton Affinity, LLC in Overland Park, Kansas is seeking an Insurance AdministrationSpecialist I. The Insurance AdministrationSpecialist will be responsible for the preparation and issuance of New Business, Renewals, Endorsements, Certificates and other policy documents for specific programs and for transactions with a generally low level of complexity and high repetitive nature.
* Perform administrative tasks such as processing mail, pulling documents from various carrier websites and attaching documentation to Velocity (agency management system)
* Retrieve emails sent to department email inboxes, attach and label documents into Velocity, create and set work items to appropriate assignees
* Process outside carrier Direct Billed items by retrieving documents from carrier website and submit to client
* Identify, cancel and reinstate outside carrier direct billed policies as needed
* Issue basic certificates of insurance including for Endorsements on behalf of client
* Perform basic Rating functions/tasks to calculate premium amounts
OTHER RESPONSIBILITIES:
* Attend department meetings, educational workshops, program meetings
* Exhibit a positive "can-do" attitude and be flexible to changing work requirements
* Perform other work related duties as assigned
$33k-41k yearly est. 40d ago
Secondary Administrative Intern
Blue Springs 3.4
Administrative specialist job in Blue Springs, MO
Blue Springs, MissouriBlue Springs South High School
2026 - 2027
The role of Secondary Administrative Intern is primarily to assist the principal in the day-to-day operations of the school. This position is considered a teaching position and remains on the teacher's salary schedule. In addition, each year the role will be reevaluated for fit by the administration and the individual. This agreement does not guarantee a continued position as an administrative intern or any other administrative position.
This job reports to the Building Principal.
This is a full-time, benefits-eligible position with a salary range of $43,500 - $93,500. The position will be commensurate with Education and Full-Time teaching experience
.
Administrative Interns are provided with an intern extra-duty stipend of $2500.
Fully certified staff with more than two years of experience teaching in a Missouri Public School may be eligible to participate in the Career Ladder Program and may earn $1,500-$5,000 for approved professional duties outside of contractual duties and responsibilities.
Essential Functions:
The role of Secondary Administrative Intern is primarily to assist the principal in the day-to-day operations of the school.
Responsible for the supervision of students
Responsible for the supervision of the facility and custodial services
Assist in the coordination of building needs.
Assist in the coordination of enrollment and before-school-year planning.
Assist in the coordination of teacher schedules.
Participate in all faculty meetings.
Assist in the development, management, and evaluation of high school programming.
Assist in the oversight of curriculum implementation.
Communication with parents
Availability on evening/weekend activities as needed.
Other Functions:
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge, and Abilities
Skills are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: Ability to read and analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of administrators, staff, and the general public.
Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: Ability to demonstrate understanding of school operations. Ability to demonstrate instructional leadership with broad based knowledge of district curriculum and initiatives. Ability to interpret data and address needs of school and community.
Ability is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize a variety of job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: Must have strong organizational and interpersonal skills. Ability to problem solve, think critically, and manage conflicts.
Responsibility:
Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services.
Work Environment:
While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
The noise level in the work environment is usually moderate to loud.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position and additional duties may be assigned.
Experience: Minimum 3 years teaching and/or administrative experience
Education: Master's Degree in Education Administration (in progress or completed)
Equal Opportunity Employer
Required Testing
None
Certificates and Licenses
Missouri Teaching Certificate in content area, Administrator Certificate preferred
Continuing Education/Training
Professional Development
Clearances
Criminal Background Check, Family Care Safety Registry
FLSA Status
Exempt
Salary Grade
00
01/11/2026
$32k-38k yearly est. 7d ago
Administrative Specialist
Jarbo Employment Group
Administrative specialist job in Kansas City, MO
Summary: Primary responsibilities will consist of supporting general office administration. As a contracted employee of JARBO Employment Group, we expect you to have a positive attitude, to lead by example, demonstrate sound decision-making skills, encourage great team work, inspire those around you, and demonstrate a good stress tolerance. We want to see you embrace and immerse yourself in the host employer's culture.
Primary Responsibilities:
Greeting customers by phone and visitors in the office
Sorting and delivery of mail/packages
Shipping out packages
Ordering/maintaining office supplies
Ordering/maintaining staff amenities (beverage supplies, snacks, etc.)
Other support duties for the office and team members
$29k-46k yearly est. 60d+ ago
Plant Administrative Assistant
Niagara Water 4.5
Administrative specialist job in Kansas City, MO
At Niagara, we're looking for Team Members who want to be part of achieving our mission to provide our customers the highest quality most affordable bottled water.
Consider applying here, if you want to:
Work in an entrepreneurial and dynamic environment with a chance to make an impact.
Develop lasting relationships with great people.
Have the opportunity to build a satisfying career.
We offer competitive compensation and benefits packages for our Team Members.
Plant Administrative AssistantServes visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. Supports plant units as needed.
Essential Functions
Retrieve messages from voice mail and forward to appropriate personnel.
Answer incoming telephone calls, determine purpose of callers and forward to appropriate personnel or department.
Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.
Answer questions about organization and provide callers with address, directions or other information.
Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
Monitor visitor access and issue passes when required. Ensure all visitors and contractors read and understand company's good manufacturing practices.
Call to schedule appointments and interviews.
Update appointment calendars.
Receive, sort, and route mail and maintain and route publications. Sign for and route all office Federal Express and UPS deliveries.
Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes.
Submit issue-traks for any needed issue that arises regarding the office.
Coordinate the ordering and receiving of uniforms for employees. Use Oracle to submit requisitions and forward purchase orders for suppliers, distribution and tracking of uniforms.
Create and post all PowerPoint presentations and other communication to the Marlin board.
Keep clean work area and common spaces.
Assist in ordering and coordinating all plant events (Open House, community involvement activities, plant visits, holiday party).
Assist employees with necessary forms, paperwork, and HR systems (Workday, Niagara U, etc.) as needed.
Distribute and track weekly safety talks to supervisors and employees.
Order, receive, and maintain office supplies.
Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary.
Perform other clerical duties as needed, such as filing, photocopying, and collating.
Regular and predictable attendance is an essential function of the job.
Upload visit log into the splash page monthly
Please note this job description is not designed to contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without prior notice.
Qualifications
Minimum Qualifications:
2 Years - Experience in Field or similar manufacturing environment
2 Years - Experience in Position
0 Years - Experience managing people/projects
*experience may include a combination of work experience and education
Preferred Qualifications:
4 Years - Experience in Field or similar manufacturing environment
4 Years - Experience working in Position
2 Years - Experience managing people/projects
*experience may include a combination of work experience and education
Competencies
This position embodies the values of Niagara's LIFE competency model, focusing on the following key drivers of success:
Lead Like an Owner
Makes safety the number one priority
Keeps alert for safety issues and escalates immediately
Effectively prioritizes tasks based on department goals
Shows respect to others and confronts interpersonal issues directly
Prioritizes resolution of customer issues effectively
Responds promptly and honors commitments to internal and external customers
InnovACT
Makes recommendations to continuously improve policies, methods, procedures, and/or products
Demonstrates adaptability by reacting appropriately to unexpected changes in situations or circumstances
Increases performance through greater efficiency
Find a Way
Seeks to develop technical knowledge through learning from other experts
Understands interdepartmental impact of individual decisions and actions
Seeks solutions rather than placing blame
Empowered to be Great
Consistently looks for ways to improve one's self through growth and development opportunities
Communicates clearly and promptly up, down, and across
Communicates effectively to manage expectations
Education
Minimum Required:
High School Diploma
Preferred:
Associate's Degree
Certification/License:
Required: N/A
Preferred: N/A
Foreign Language
Required: None Required
Preferred: None Required
Benefits
Our Total Rewards package is thoughtfully designed to support both you and your family:
Regular full-time team members are offered a comprehensive benefits package, while part-time, intern, and seasonal team members are offered a limited benefits package.
Paid Time Off for holidays, sick time, and vacation time
Paid parental and caregiver leaves
Medical, including virtual care options
Dental
Vision
401(k) with company match
Health Savings Account with company match
Flexible Spending Accounts
Expanded mental wellbeing benefits including free counseling sessions for all team members and household family members
Family Building Benefits including enhanced fertility benefits for IVF and fertility preservation plus adoption, surrogacy, and Doula reimbursements
Income protection including Life and AD&D, short and long-term disability, critical illness and an accident plan
Special discount programs including pet plans, pre-paid legal services, identity theft, car rental, airport parking, etc.
Tuition reimbursement, college savings plan and scholarship opportunities
And more!
***********************************************
* *Los Angeles County applicants only** Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the California Fair Chance Act, and any other applicable local and state laws.
Any employment agency, person or entity that submits a résumé into this career site or to a hiring manager does so with the understanding that the applicant's résumé will become the property of Niagara Bottling, LLC. Niagara Bottling, LLC will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
Employment agencies that have fee agreements with Niagara Bottling, LLC and have been engaged on a search shall submit résumé to the designated Niagara Bottling, LLC recruiter or, upon authorization, submit résumé into this career site to be eligible for placement fees.
$29k-36k yearly est. Auto-Apply 22d ago
Administrative Specialist (Administrative Support II)
Jocogov
Administrative specialist job in Olathe, KS
A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more! If you're searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government!
Johnson County's Mental Health Department is recruiting for a full-time Administrative Support II position which will provide support for the Addiction Services Division.
Job Description
• Creates, uses, and maintains spreadsheets and databases to organize information, produce standard reports, and track internal measures/outcomes/work completed by division, to include confidential and time sensitive material.
• Maintains files, both public and confidential, distributes reports, type form letters, manage calendars, and schedules meetings and interviews.
• Acts as a backup to Admissions Coordinators with the residential programs.
• Assists Senior Admin staff with the Onboarding and tracking of New Hires to the division.
• Tracks grants and contracts, as well as expenditures for the grants; provides support to senior management and maintains a system for tracking the progress of the division; creates correspondence on behalf of senior management.
• Copies and collates documents; sorts and distributes mail and other time sensitive material(s).
• Orders, inventories, receives, and shelves routine supplies; reviews invoices/packing slips to ensure shipment is correct, and follows up on discrepancies; tracks expenditures.
• Answers phones, refers calls, gives standard information in response to phone, email and in person inquiries, and assists in scheduling appointments for clients, assists with admission documents and program enrollment.
• Assists in planning events, trainings, and any additional functions related to Addiction and Residential services.
Job Requirements
High school diploma or equivalent and one year of administrative support experience are required. May require KS/MO driver's license, depending on department or agency.
Associate's degree in Business Administration or related field is preferred.
Experience may be substituted for education. Education may be substituted for experience.
Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency.
Physical, Environmental, and Special Working Conditions:
All County employees may be called upon to assist other departments in a declared emergency situation.
$26k-40k yearly est. Auto-Apply 60d+ ago
Administrative Support Specialist
State of Kansas
Administrative specialist job in Shawnee, KS
Job Posting Important Recruitment Information for this vacancy Required documents uploaded by: January 27, 2026 Agency Information: Kansas State Board of Healing Arts **************** The Kansas State Board of Healing Arts (KSBHA) is the licensing and regulatory Board for 16 healthcare providers in Kansas. Our core mission is to safeguard the public through licensure, education, and discipline for those who practice the healing arts in Kansas.
We celebrate and reward the dedication of our staff by offering opportunities for training and career growth, fostering work-life balance, and recognizing exceptional service. As a State of Kansas employer, we offer a comprehensive benefit package that supports the professional growth and personal well-being of our team members.
If you are ready for a dynamic role with meaningful challenges and growth potential, apply today to become part of our vibrant team!
About the Position
Who can apply: Anyone
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full Time
Regular/Temporary: Regular
Work Schedule: M-F
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Compensation: Competitive salary based on experience, and qualifications with a starting hourly salary of $20.00/hour.
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
The Kansas State Board of Healing Arts (KSBHA) is seeking to fill a position on our team as an Administrative Support Specialist. This multifaceted role requires strong organizational abilities, attention to detail, and excellent communication skills, as it provides comprehensive administrative support for the agency's Administration department.
Key duties include, but are not limited to:
* Main point of contact for visitors and incoming calls, providing basic information on agency services and directing inquiries as appropriate.
* Assist the Human Resource Manager with payroll processes, recruitment and onboarding activities, and compliance with retention policies.
* Provides administrative support to the Accountant and Accounting Specialist as needed in areas such as accounts receivable, payable or general ledger.
* Draft and prepare accurate, detailed meeting minutes for the Executive Director and Operations Manager.
* Assist with coordination of Board luncheons, including scheduling, attendance confirmation, catering arrangements, invites, etc.
* Provides administrative assistance on legislative tracking and research matters to the Executive Director, as requested.
* Supports the ongoing records projects by performing data entry, scanning, file retrieval, and database management, as requested.
* Handles additional administrative tasks that support the KSBHA Administration department.
Minimum Qualifications
* 2-3 years of experience in general office, administrative support, or a related role. Education may be substituted for experience as determined relevant by the agency.
Preferred Qualifications
* Prior experience with HR processes, administrative tasks, or payroll processing is preferred.
Recruiter Contact Information
Name: Rikki Price
Email: KSBHA_******************
Phone: **************
Mailing Address: 800 SW Jackson St, Ste 700, Topeka, KS 66612
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email - sent to the Preferred email on the My Contact Information page
Notifications - view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"
Required Documents for this Application to be Complete
Upload these on the Careers - My Job Applications page
Resume (Required)
Cover Letter (Optional)
Transcripts (Optional)
DD214 (if you are claiming Veteran's Preference)
Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents"
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at ************. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran's Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to *************************, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
$20 hourly 16d ago
Seasonal Administrative Assistant
UHY 4.7
Administrative specialist job in Kansas City, MO
JOB SUMMARYAs an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization.
Administrative Support:
Manage and prioritize incoming communications, including emails, phone calls, and mail
Draft and edit correspondence, memos, reports, and other documents
Maintain accurate records and databases, ensuring data integrity and confidentiality
Coordinate travel arrangements, including booking flights, accommodations, and transportation
Assist with expense tracking and reimbursement processes
Calendar Management and Scheduling:
Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences
Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material
Coordinate and schedule conference calls, video conferences, and other virtual meetings
Meeting and Event Coordination:
Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup
Prepare and distribute meeting minutes and follow-up action items
Track and manage RSVPs, ensuring appropriate attendance and participation
Office Support:
Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service
Coordinate office supplies and equipment, ensuring availability and functionality
Support special projects and initiatives as assigned
Occasional reception area coverage
Production Responsibilities
Assembling tax returns
Formatting financial statements and proposals
Supervisory responsibilities
None
Work environment
Work is conducted in a professional office environment with minimal distractions
Physical demands
Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time
Must be able to lift up to 25 pounds at a time
Travel required
No
Required education and experience
High School Diploma (or GED or High School Equivalence Certificate)
1 - 2 years of relevant experience
Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint)
Preferred education and experience
Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice.
WHO WE ARE
UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms.
WHAT WE OFFER
POSITIVE WORK ENVIRONMENT
Enjoy a collaborative and supportive work environment where teamwork is valued.
ATTRACTIVE COMPENSATION PACKAGES
Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual.
COMPREHENSIVE BENEFIT PACKAGE
Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.
$33k-39k yearly est. Auto-Apply 1d ago
Administrative Assistant
Armada Ltd. 3.9
Administrative specialist job in Kansas City, MO
Job Description
Type: Full Time
Overtime Exempt: No
Reports To: ARMADA HQ
Security Clearance Required: N/A
******************CONTINGENT UPON AWARD**********************
Duties & Responsibilities:
Administrative Assistants compose, type, and enter information into the computer.
Administrative Assistants prepare correspondence, documents, mailing labels, and copy data from one record to another and files records accordingly.
The Administrative Assistant will receive, sort, distribute mail, separate documents, number forms, and photocopy documents using a photocopier.
Prepare outgoing mail for delivery, to include overnight-express services and use of online express mail services.
Perform general clerical duties related to meetings and teleconferences. Included but not limited to:
Scheduling and setting up of conference rooms
Arranging and disseminating information regarding teleconferences
Attending meetings as requested
Preparing and distributing agendas
Taking minutes/notes on meeting activities
Distributing minutes to appropriate personnel
Coordinating and distributing interoffice communications
Assist in the inventory, maintenance, purchase and dissemination of routine
Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required.
Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), completed FSA databases, and Facility Security Committee
Assemble and disseminate routine reporting
Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. (initiation, follow-up, resolution and close-out of tickets or requests)
Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and
As required, provide assistance in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base
Administrative Assistants monitor HQ assigned tasking suspense
Receive and collect suspense responses from District Commanders and Branch Chiefs.
Prepare suspense correspondence, reports, graphs and charts.
Performs research.
Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests.
Maintain training calendar and conference room
Maintain, issue, and control facility keys.
Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting
Preform timekeeping and Human Resources administrative functions and tasks, as
Other duties as assigned
Knowledge, Skills, and Abilities (KSAs):
Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite.
Accurate spelling, typing and attention to detail are necessary.
Must have ability to compile and organize reports.
Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.).
Ability to communicate effectively, both orally and in writing.
Resourcefulness and the ability to function in a fast-paced environment.
Maintains professionalism and possesses the ability to interact effectively with others.
Ability to meet planned and unplanned deadlines in a timely manner.
Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties.
Minimum/General Experience:
5 years of administrative assistant experience.
Minimum Education:
High School Diploma, or equivalent
Disclaimer:
The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ******************
Special Notes: Relocation is not available for these jobs.
ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
$27k-34k yearly est. 27d ago
Assistant - Window Washer
AEG 4.6
Administrative specialist job in Kansas City, MO
In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Job Title: Assistant Window Washer Job Summary: This position is responsible for assisting full-time Window Cleaner with cleaning windows and similar surfaces in and around Kauffman Stadium.
Position Accountabilities/Responsibilities:
• Applies and removes cleaning solutions to glass and similar surfaces throughout the stadium using tools including scrubbers, brushes, chamois, squeegees, scrapers, poles, sponges, etc.
• Other duties as assigned
Position Qualifications, Skills, and Experience Required:
• Prior experience cleaning windows preferred
• Not afraid of heights
• Prior experience operating a boom-left is preferred
• Prior experience operating WaterFed system preferred
• Must be able to walk/stand for long periods of time and maneuver stairs
• Must be able to lift up to 50 pounds
• Available to work flexible hours including weekends, evenings, and holidays
Physical Requirements:
• Ability to lift items weighing as much as 50 pounds
• Must be able to be productive in a work environment where the noise level can be high at times
• Specific vision abilities include close vision and ability to adjust focus
• Must be comfortable walking to navigate the facility to access the office, concourse, etc.
• Must be able to work extended hours and/or weekends as required by deadlines and event scheduling
The physical demands described here are representative of those that may be met by an employee to successfully perform the essential functions of this job.
This role is a Part-Time, Non-Exempt opportunity that is not eligible for Company Benefits, 401K, and PTO. The schedule for this position is dependent on our team schedule and is subject to change.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, the Kansas City Royals will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, the Club also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions please inquire with Human Resources by email at *************************.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
How much does an administrative specialist earn in Blue Springs, MO?
The average administrative specialist in Blue Springs, MO earns between $24,000 and $56,000 annually. This compares to the national average administrative specialist range of $25,000 to $58,000.
Average administrative specialist salary in Blue Springs, MO