Administrative specialist jobs in Boise, ID

Design a career and build your future... Because it matters! Project Controls Assistant McMillen, Inc is seeking a motivated Project Controls Assistant to join our team. This entry-level role is a great opportunity for someone looking to start or grow their career in project controls while gaining exposure to a variety of construction and engineering projects. Responsibilities: * Support project managers and engineers in monitoring cost, schedule, and progress * Compile and analyze project data for reporting and forecasting * Help track project deliverables, change orders, and documentation * Provide general support for project controls systems, tools, and processes * Maintain contract and change order documents in project folders * Monitor outstanding receivables and support PM's with collections * Process A/P requisitions and invoices * Aid in researching project issues * Assist with creating Work Breakdown Structure * Assist with developing, implementing, and maintaining scheduling reports, cost reports, cash flows and forecasts on small projects * Attend project progress meetings, provide meeting materials and document minutes. Qualifications: * Bachelor's degree in Business, Engineering, Construction Management or a related field * 0-2 years of relevant work experience * Strong analytical and organizational skills with attention to detail. * Proficiency in Microsoft Excel; exposure to scheduling or project management software a plus. * Excellent written and verbal communication skills. Compensation Package: * Pay Range: $65,000 - $68,000 * Benefits: McMillen provides a full Benefits Program comprising medical, dental, vision, life, disability, FSA, EAP, 401(k) and match, 9 paid holidays, generous PTO, opportunity for stock ownership, and wellness reimbursement. Company Bio: McMillen, Inc. designs and builds solutions that shape the future of water resources. As an employee-owned firm, we take pride in every project because we know our work truly matters. Our people thrive on solving complex challenges, pushing boundaries, and refining their craft. We don't look for the complacent or the comfortable. We seek problem solvers, innovators, and experts who are always striving to be better. We support continuous learning, cutting-edge technology, and a balanced work-life environment so our employees can build careers they're proud of. We are focused in the dams, energy, fisheries, natural resources, and infrastructure markets. With staff across the United States, Canada, Europe, and beyond, we bring global best practices to our clients. Our people integrate engineering, environmental, and construction expertise to deliver practical, results-driven outcomes. From concept to completion, projects are guided through feasibility studies, permitting, design, construction, and commissioning, ensuring technical precision and real-world functionality. EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status. Visa sponsorship, including renewal during employment, will not be provided for this position. No recruiters, please Equal Opportunity Employer, including disabled and veterans.

Object Technology Solutions, Inc (OTSI) has an immediate opening for Department Admin Support Department Admin Support (onsite) Major Responsibilities: · Role requires basic chemistry knowledge and strong data analysis skills. · Work schedule: 4 days on -site (Mon-Thurs), 1 day remote (Friday). · Position pending budget approval for continuation beyond one year. · Candidates must have: · Basic Excel skills; preference for experience with macros and Power BI. · Familiarity with data automation tools and AI tools like Copilot. · Chemical background or scientific knowledge (e.g., CAS numbers, safety data sheets). · Corporate office or internship experience. · Role involves chemical data cleanup: removing duplicates, updating CAS numbers, ensuring consistency across systems. · Attention to detail and experience with systems like SAP or chemical management platforms is important. · Flexible hours may be needed 2-3 days/week to accommodate international meetings (not later than 8 PM). · Basic administrative and software skills required; training provided for internal systems. · This role will aid in data entry / clean -up of chemical records including reassigning or removing duplicate materials, CAS records, deletion of orphaned records, etc. The person will maintain and update complex files or record systems, including data in SAP and other chemical management systems. The candidate will also help audit completeness and compliance of chemical records to a list of minimum expectations. The role will also support pulling data, completing documentation, and reviewing responses with a team for one or more regulatory reports. Candidate may need to also assist in layout and formatting of various data and writing summary reports. · Associate's degree in a science related field is required with a preference for Chemistry related degree. Some or all completed course work for a bachelor's degree in chemistry, Chemical Engineering, Material Science are strongly preferred. · 3+ years' experience working in an office setting is preferred About us: OTSI is a leading global technology company offering solutions, consulting, and managed services for businesses worldwide since 1999. OTSI serves clients from its 15 offices across 6 countries around the globe with a “Follow -the -Sun” model. Headquartered in Overland Park, Kansas, we have a strong presence in North America, Central America, and Asia -Pacific with a Global Delivery Centre based in India. These strategic locations offer our customers the competitive advantages of onshore, near shore, and offshore engagement and delivery options, with 24/7 support. OTSI works with 100+ enterprise customers, of which many are Fortune ranked, OTSI focuses on industry segments such as Banking, Financial Services & Insurance, Healthcare & Life Sciences, Energy & Utilities, Communications & Media Entertainment, Engineering & Telecom, Retail & Consumer Services, Hi -tech, Manufacturing, Engineering, transport logistics, Government, Defence & PSUs. Our Centre of Excellence: · Data & Analytics · Digital Transformation · QA & Automation · Enterprise Applications · Disruptive Technologies

Job Description Plumbing Solutions of Idaho is looking for a friendly and reliable Office Administrator to join our team in Meridian, ID. This administrative position earns $26/hour. Our team also enjoys a comprehensive benefits package. this includes: Health insurance HSA with company contributions Paid dental, vision, and life insurance EAP benefits 401(k) with matching Short-term disability Tuition reimbursement Paid Holidays and vacation Company events ABOUT THIS OFFICE ADMINISTRATOR JOB You'll work Monday through Friday, 8:00 AM to 5:00 PM in our Meridian office. This is a full-time, on-site administrative role. Your day will be spent keeping the office running smoothly. You'll handle payroll and processing, take care of accounts receivable and accounts payable, and use ServiceTitan to help manage our operations. You'll answer phones, help team members with what they need, and make sure our processes stay organized and on schedule. Every day, you'll be part of a supportive team that works hard and enjoys working together. Would you excel in this Office Administrator position? Here's what you need: 1+ year(s) of ServiceTitan experience 1+ year(s) of bookkeeping or payroll experience Strong focus on teamwork and being a great culture fit Three or more years of relevant experience is a bonus. Any other accounting or bookkeeping experience is also a plus. ABOUT US For over 15 years, we have proudly served our community as a trusted name in in-home services, consistently going above and beyond to earn our clients' trust and deliver results that reflect our commitment to quality. Our team is made up of skilled, dependable professionals who are both friendly and welcoming, working together in a family-oriented culture where teamwork comes naturally. We value and appreciate our employees, showing that through performance rewards, excellent benefits and perks, and a supportive work environment that encourages everyone to thrive. If this sounds like the kind of administrative role you'd enjoy, we'd love to hear from you. Apply today through our 3-minute, mobile-friendly initial application and take the first step!

The Service Administrative Assistant (Service Admin) is responsible for working directly with Service Advisors, Field Service Supervisors, and Service Managers across assigned locations to keep the service calls process running efficiently. With a primary focus on completing complex service calls, the Service Admin allows the Service Advisors and Field Service Supervisors to focus on customer engagement. ESSENTIAL FUNCTIONS: Performs multiple functions in the timely process of service calls from opening, adding segments, resolving discrepancies, and closing. Reviews service calls for completeness prior to invoicing. Completes complex service calls process including three way splits, discounting, and warranty. Reviews and accounts vendor invoicing for payment and posts on service calls. Processes service calls Generates daily service call reports to help assist in work order last date of labor management. Provides training as needed for Service Advisors, Service Foreman, and Technicians on various work order processes. Serves as a back-up for inbound customer phone calls. Adheres to all customer care standards. Actively cares and advocates safety at Western States. Adhere to all applicable safety policies, procedures and standards. May accomplish training and serve as a team member in support of Western States' strategic programs, projects, and initiatives. Works within and promote corporate vision, mission, and values of the organization. Performs other duties as assigned. KNOWLEDGE SKILLS AND ABILITIES: Proficient in the use of Microsoft computer products or other comparable systems required. Ability to comprehend, capture and interpret customer and equipment information independently. Ability to learn and use new computer systems. Proficient keyboarding skills. Strong verbal communication and customer relationship skills that produce satisfied customers. Ability to manage complex details accurately and according to schedule Ability to develop and maintain effective working relationships with others. Consistent attendance. EDUCATION AND EXPERIENCE: Proof of high school diploma or General Education Degree (GED). 2-3 years comparable office experience preferred. 1 year customer service experience required. Heavy equipment and/or diesel truck repair knowledge preferred. Must be able to communicate (speak, read, comprehend, write in English). PHYSICAL CHARACTERISTICS: Must be able to sit for long periods of time along with walking, standing, climbing stairs, reaching pushing, pulling, leaning and twisting. Must be able to meet all safety requirements for applicable safety policies. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not intended be an exhaustive list of all responsibilities, duties, and skills required of employees in this classification.

Part-time Description Northwest Nazarene University's History, Political Science & Criminal Justice department, along with the Aldersgate Honors College, is seeking applicants for an Administrative Assistant. The ideal candidate is a dependable individual who takes satisfaction in completing tasks and projects, responding to needs, and supporting others in achieving their goals. This is a 9-month, part-time (20 hours per week), non-exempt position. The Administrative Assistant reports to the Chair of History, Political Science & Criminal Justice and the Honors College Director. Essential Functions Perform daily administrative tasks such as electronic and digital document filing, copying, purchasing materials, updating department calendars, submission of facility maintenance requests, answering phones, and emails Assist with university bureaucratic functions, such as academic load sheets and budgets, attend departmental and Honors College meetings to take notes Work with the department and Honors College faculty to provide support with student advising and assessment Coordinate departmental and Honors College events for students Assist in recruitment of students for department and Honors College Perform other duties as assigned Requirements Minimum Qualifications Computer competency, including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn institutional platforms and software Bachelor's Degree Preferred Qualifications 3+ years of experience in an administrative setting Experience in higher education and/or honors college settings

We are seeking a friendly and organized Administrative Support Specialist to manage front desk reception duties and provide essential administrative support. This role is ideal for someone with excellent communication skills, a welcoming demeanor, and a strong ability to multitask. The Administrative Support Specialist will be the first point of contact for visitors and callers, while also supporting office operations through various administrative tasks. This position will need to physically be in the office, Monday through Friday, 8 am - 5 pm, with occasional hour flexing as needed. Duties/Responsibilities: Front Desk Reception: Greet visitors professionally, answer phone calls, and direct inquiries to the appropriate staff members. Communication Support: Respond to emails and messages, providing timely and accurate information. Mail & Phones: Handle incoming and outgoing mail and manage Teams phone system. Document Production: Assist with binding, assembling, and producing documents for various projects. Office Administration: Check coding and sending out client invoices. Code office credit card receipts. Manage supply ordering. Maintain resource calendars for meeting rooms and shared spaces. Office Events: Coordinate Lunch & Learns and assist with planning and organizing office events (such as company parties and company-wide trainings). Travel Arrangements: Plan and coordinate travel logistics for conferences and meetings, including bookings and itineraries. Vehicle Maintenance: Oversee office vehicle maintenance and scheduling. Office Support: Assist with office supply management, mail distribution, and general administrative tasks. Education and Experience: High school diploma or equivalent required 1+ years of reception or administrative support experience preferred. 1+ years of daily use of Microsoft Office is required Required Skills/Abilities: Excellent interpersonal and communication skills with a professional and welcoming demeanor. Strong attention to detail and ability to multitask effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat. Ability to handle confidential information with discretion. Dependable, punctual, and capable of working independently and collaboratively. Event planning or coordination experience is a plus. We are a mid-sized consulting firm providing water, wastewater, civil, transportation, and structural engineering services throughout the West including Oregon, Washington, Idaho, Nevada, and Utah. We provide client-focused solutions in surface water, water and wastewater engineering, as well as transportation planning, roadway, bridges and vertical structures, site civil design, construction management, electrical, controls, and surveying. Our clients include federal, state, and local agencies as well as small and medium sized cities. Our work is never boring and always influences the communities we serve. We take joy in everything we do - from work to play - our staff finds ways to be more human and balanced. Please review the Voluntary Self-Identification of Disability form found here to answer the questions provided at the bottom of the application process. Keller Associates, Inc. is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator. Responsibilities: Self-motivated and accountable Excellent customer service skills Ability to work under pressure Excellent organizational and follow through skills Detail oriented Excellent written and verbal communication skills Multi-task effectively Have reliable vehicle Real Estate Experience A Plus MS Office: Word, Excel, PowerPoint, and Publisher Adobe Acrobat Adobe Photoshop Mac/Windows operating systems. Required: Be very comfortable with systems and putting systems in place Answer calls Schedule meetings and manage calendars Perform miscellaneous errands Familiar with marketing and social media General printing and scanning of materials Minimum of 2 years experience Please include a Cover Letter as well as the results of your test BENEFITS Medical, Dental and Vision Insurance Financial Planning Life Insurance Disability Insurance Long-Term Care Insurance

Provides secretarial/administrative support to the supervisor band or above. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses. Responsibilities Performs general administrative/secretarial duties for department as required (i.e. filing, faxing, emailing, making copies, etc.). Provides secretarial support to department staff members by preparing and typing correspondence and documents (i.e. memos, presentations, etc.). Schedules meetings, maintains calendars, resolves time conflicts, and coordinates needed meetings and events. Prepares and maintains statistical records and reports on pertinent department information. Assists with prioritizing daily work routine around key deliverables and daily agenda. Manages inventory of office supplies, tools, and equipment as needed.

Responsible for performing general administrative support tasks involved in an organization. Responsibilities include assisting supervisory and non-supervisory employees with various administrative support tasks. These tasks may include, but are not limited to, general records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s) budget(s), scheduling appointments and meetings, calendar maintenance for one or more employees, preparing/editing presentations, making travel arrangements, greeting/escorting visitors, assisting new employees, duplicating, and other established general administrative tasks. Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company. May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor. The work performed by these employees is predominately general administrative in nature, as opposed to specific administrative tasks that are directly related to a specialty functions e.g., marketing, engineering, human resources, etc. Senior: Applies extensive knowledge of the job skills, company policies and procedures to complete complex, specialized assignments/tasks in creative and effective ways. Comprehensive understanding of the general/technical aspects of the job. Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions. Work is completed with minimal supervision and assignments may be completed without established procedures. May determine methods and procedures for new assignments. Qualifications High school education or equivalent; some college level education preferred. Typically requires a minimum of 5+ years general administrative experience, or equivalent combination of experience and college level education. Senior/advanced general administrative skills/ knowledge of most general administrative issues. Usually works with multiple issues/projects and has the experience/ability to support multiple employees' general administrative needs. Regarded as the key general administrative employee of the work unit/department and is a primary general administrative employee in the department/division. Specific advanced level of software skills as required by the work unit/department Additional requirements Highly organized Ability to manage and drive projects Ability to work with multiple partners collaboratively and cooperatively Ability to multitask Great team player with positive disposition Flexibility to work in the Boise office and from home when needed Great communication skills, In person and in written form with world-wide team Able to adapt to changing guidelines and protocols in the office. Additional Information All your information will be kept confidential according to EEO guidelines.

Work Arrangement: In-office A Day in the Life: A typical day as a Tax Administrative Assistant might include the following: * Provide operational administrative support to the tax department that optimizes efficiency organization and client satisfaction. * Serves as part of an administrative team to meet all administrative deadlines and help with in-office coverage during operating hours. * Process and assemble tax returns, extensions, e-filings, and tax organizers. * Prepare, send, and track tax engagement letters. * Prepare correspondence, proofread, and format documents. * Assist in maintaining databases, new client setup, spreadsheets, project tracking, due date reports, etc. to be current and accurate. * Work collaboratively to provide overflow and backup support for other team members. * Answers telephones and gives information to callers; routes calls to appropriate personnel. * Professionally interact and effectively communicate with partners, managers, and staff. * Be a positive influence for the administrative team and the tax department. * Utilize tax and accounting software to complete a wide range of tasks. * Completes projects as assigned by the Office Administrator, Partners and Managers. * Fills in for the receptionist and provides other departments with administrative support as needed. * May place orders and stocks office supplies. * Run office errands when necessary. * May assist with set-up of on-site meetings and coordinate catering as needed. * Ensures timely and accurate performance on assigned projects. * Maintains compliance with project budgets, turnaround times, and deadlines. * Must be able to work overtime and Saturdays during the busy tax filing periods. Who You Are: * You thrive in a high-volume, fast-paced work environment. * You are a multi-tasking master, and there has never been a deadline you could not meet. * You hold yourself to the highest professional standards and maintain strict client confidentiality. * You love collaborating and being part of a team, but also enjoy working alone with limited supervision. * Flexibility to work additional hours if needed during peak periods of the year. * You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks. * Familiarity with CCH Access Tax, Document, CCH Engagement, 1040 Scan. Experience with Autoflow and Salesforce, a plus. * You are proficient in: * Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. * Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. * DocuSign: including creating, sending, and tracking documents for e-signature. * Adobe Acrobat: including creating, editing, and commenting on PDFs. * Microsoft Outlook and Teams. * You have a high school diploma and 3+ or more years of experience in administrative support. * Experience in public accounting administration is a plus. * You have strong written and verbal communication skills. * This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws. #LI-KM1

TGB3 is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA. · Length: one year with option to extend · Hours: Mon-Fri, 8a-4p unless otherwise noted; Full Time/40 hours per week · Location: Boise, ID · Pay: $16 hourly · The VA has requested that we have someone for each gender available to accompany Veterans during certain sensitive exams. This position requires a MALE Contract Description Assist Practitioners by performing as a CHAPERONE during the exams. These exams are one-time, non-treatment compensation and pension exams for Veterans. Job responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. Administrative Assistant Greet the Veterans and show them to the exam room. Be present in the exam room with the Practitioner as a chaperone for all exams on site. Report any no-shows of Veterans to client. Keep the facility tidy. Obtain ancillary results from the practitioners. Track completed and pending exams to ensure they are submitted within 48 hours via the Provider Portal. Education/Qualifications · Qualified candidates must possess a welcoming, friendly and professional disposition as Admin is the first person to be seen by Veteran upon entering facility for appointment. · Prefer medical office, patient interaction experience, but not required. · Qualified candidates must possess organizational and problem-solving skills, exceptional communication, and customer service skills with a strong attention to detail. · Individuals must be able to work independently and as part of a team, have good interpersonal skills and a willingness to be flexible and adapt to changing situations. · Candidates must possess basic computer skills. This job may require sitting and standing for long periods of time, bending, twisting, and occasionally lifting more than 10 pounds. Please send your resume to ******************** along with the best date/time to schedule a call to discuss this contract opportunity. We look forward to working with you, as you work to serve America's Heroes.

JOB TITLE: Administrative Assistant FUNCTION: Project management administrative support REPORTING TO: Valnova, General Manager KEY ACTIVITIES: Visualize, fulfill, and implement the company vision and core values. Public Entities Coordination including: Applications Submittals Approvals Reimbursements HOA and Design Review Coordination Meeting Coordination, minutes and administration and follow-up Builder compliance review Real estate Sales Administration Escrow period management Contract timeline administration Contract revisions facilitation Inbound lead nurturing Subcontract Management including: Contract file maintenance Initial setup Update of work performed Subcontractor payments Lien releases Insurance Compliance Budget Maintenance including: Initial budget Budget revisions Estimated cost at completion Timing of spend General duties including: Calendar coordination Meeting minutes General office needs Perform other duties as required KNOWLEDGE AND SKILLS: Proficient in using the Microsoft Suite Familiar with Adobe Suite Familiar Blue Beam Strong understanding of planning administration project management administration Proficient in D365 construction related modules Highly self-directed, with strong ability to adapt in uncertain environments EDUCATION/EXPERIENCE: Experience in the real estate operations, real estate planning, process payments, etc. Some post high school education preferred PHYSICAL REQUIREMENTS: None

Guild Mortgage Company, closing loans and opening doors since 1960. As a mortgage banking firm, we are dedicated to serving the homeowner/buyer. Our goal is to provide affordable home financing for our customers, utilizing the best terms available while providing a level of professionalism and service unsurpassed in the lending industry. Position Summary The Branch Administrative Assistant III plays an important role in the organization by performing a number of tasks related to the branch's administrative functions. The role is primarily responsible, under intermittent to low supervision, for performing full administrative duties in support of the branch office by providing customer service, conducting research, preparing reports, handling information requests, ordering supplies and performing clerical functions such as preparing correspondence, copying, filing, faxing, and scheduling meetings. Essential Functions Provide a high level of clerical assistance to Processors as needed, this may include completing special projects, compiling basic reports, ordering insurance, condo certificates, 4506s, FHA Case Numbers, LDP/GSAs, CAIVRs, any Bond Program items, subordination agreements, verifications, appraisals, title and escrow documents, etc. Complete loan file audits, reviewing files for accuracy and completeness; reconcile files with actions when needed, including cancelling files and maintaining records for required time periods. Print and mail disclosure documents. Contact escrow companies in regards to trailing items, tracking items and following up accordingly until all documents are received. Monitor, reconcile, and respond to appraisal and credit report invoice discrepancies. Provide assistance to Branch Manager and Branch Operations Manager as needed. Answer incoming calls, provide responsive and courteous service to callers by providing information or routing them to the appropriate party as needed. Collect, sort, and correctly distribute incoming mail and packages; log all packages per branch procedure. Assist in the preparation and delivery of mailings as needed. Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Partner with IT helpdesk and assist in the troubleshooting of basic office technology issues. Perform general clerical duties and office support, to include, but not limited to: photocopying, faxing, mail distribution and filing. Make copies and prepare other deliverables for meetings and marketing campaigns. Maintain a tidy and comfortable office space by picking up waste, watering plants, tidying kitchen area, refreshing magazines, etc. Compose, type, and distribute correspondence and memos. Coordinate events, meetings, and conferences with cross-functional departments; prepare agendas and set-up meeting facilities as needed. Create and update forms for file flow and efficiency. Perform other duties as assigned. Qualifications High school diploma or equivalent preferred, along with a minimum of four years' experience in an administrative assistant related role(s). Prior experience in Mortgage lending, Finance, or similar field strongly preferred. Prior experience processing or originating loans helpful and strongly preferred. Ability to type 60-70 wpm. Passionate about delivering excellence in customer service. High levels of diplomacy, tact, and confidentiality a must. Demonstrated patience and professionalism when interacting with both internal and external customers. Proficiency with data entry, Microsoft Word, Excel and PowerPoint required. Ability to organize and manage multiple priorities simultaneously. Excellent verbal and written communication required; excellent spelling, grammar, and punctuation skills. Self-motivated with a strong attention to detail. Supervision Intermittent to low supervision required, depending on experience Apply sound judgment in execution of core job responsibilities Requirements Physical: Work is primarily sedentary: general office mobility. The position requires the ability to occasionally lift office equipment and supplies weighing up to 20 pounds. Manual Dexterity: Frequent use of computer keyboard and mouse. Audio/Visual: Ability to accurately interpret sounds and associated meanings at a volume consistent with interpersonal conversation. Regularly required to accurately perceive, distinguish and interpret information received visually and through audio; e.g., words, numbers and other data broadcasted aloud/viewed on a screen, as well as print and other media. Environmental: Office environment - no substantial exposure to adverse environmental conditions. Guild offers a pleasant work environment, competitive compensation and excellent benefits package; including medical, dental, vision, life insurance, AD&D, LTD and 401(k) with employer match. Guild Mortgage Company is an Equal Opportunity Employer. Compensation at Guild is influenced by a wide array of factors including but not limited to local and federal minimum wage requirements, education, level of experience, and applicant's geographical location.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Box Office Coordinator position will assist in the management of all ticketing operations including daily operations of the Box Office and any ticketing outlets. Responsibilities include building and maintaining events, supervising part time staff members, creating schedules, assisting box office personnel in daily tasks, and providing customer service to patrons. This is a full-time position that frequently requires attendance at evening and/or weekend activities, performances and events. Ability to work flexible schedule based on events, including nights, weekends and holidays as needed This role pays an hourly rate of $20.00-$24.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until December 19, 2025. Responsibilities Assure that ticket buyers receive good customer service and have a positive experience with the Box Office by training representatives in customer service techniques, monitoring the performance of staff, complying with customer requests to the extent possible, and solving problems quickly and to the satisfaction of the customer. Perform ticket selling functions as needed. Assist in the development of an effective and efficient box office staff by providing schedules, appropriate supervision, enforcing operational policies and procedures published in a box office operations manual, and evaluating work performances. Responsible for balancing box office revenue and preparation of daily sales reports. Prepare daily deposits and combined bank deposits according to the Finance Department's requirements. Assist in overseeing sales outlets and ensuring they have the information and supplies necessary to perform ticket sales while maintaining standards of customer service. Assist with preparation of all required Box Office reports to management and promoters. Assist with set-up and maintenance of proper Box Office procedures (with direction from Corporate). Assist in setup and settlement of events and communication with promoters on ticketing details. Process ticket requests from promoters. Update and troubleshoot the computerized ticketing system and software. Assist in managing Paciolan software by troubleshooting when scheduled daily reports fail, modifying scheduled reports when needed, complete daily sales report as requested. Assist in managing all aspects of ticket scanners including setup, tear down, maintenance, etc. and assist in event scan reports and drop counts to Event Manager during closing procedures following each event. Perform other work-related tasks as assigned by the Assistant Director or General Manager. Qualifications Bachelor's Degree from an accredited college or university preferred, however event and/or ticketing industry experience is viewed equivalently 1-2 years of experience in a Customer Service environment preferred 1-2 years of increasing responsibility in Ticket Operations Previous experience with ticketing software, preferably Paciolan ticketing system, would be beneficial Superior customer service skills including but not limited to thoughtful listening, oral and written communication skills Proficiency in Microsoft Office applications and word processing, spreadsheets, database, presentation, graphic design, PowerPoint and Internet software Ability to perform basic arithmetic calculations (addition, subtraction, multiplication and division) either manually or through the use of a calculator Ability to read and make inferences from written sales materials Must be able to work a flexible schedule including early mornings, days, evenings, overnight, weekends, holidays, extended (long) workdays and extended numbers of days based upon event calendar Intellectual/Social, Physical Demands and Work Environment: The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Intellectual/Social demands: While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will frequently be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame. This position also requires constant use of interpersonal skills including: ability to direct/motivate/inform staff and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with clients. Physical demands: While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly moves about the arena and event sites before, during and after events to service clients and supervise staff; constantly communicates via telephone, email and in-person with others to exchange accurate information. Ability to move paperwork or boxes up to 20 lbs. as business demand requires. Work environment: The duties of this position are performed indoors and occasionally outdoors in the weather conditions prevalent at the time. The noise level in the work environments is usually moderate to loud during events and minimal during non-even times. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Job Description Administrative Support Specialist Job Type: Full-Time Schedule: Monday-Friday, daytime hours (with occasional evening/weekend support as needed) Education: High School Diploma or GED required Experience: Prior office or administrative support experience preferred About the Role Are you highly organized, dependable, and motivated to keep things running smoothly? We're looking for an Administrative Support Specialist to join our team and play a key role in ensuring our daily operations flow seamlessly. This is a great opportunity for someone who enjoys variety in their work, thrives in a collaborative environment, and takes pride in being the go-to person who keeps everything on track. ✨ If you're ready to bring your organizational skills and positive energy to a team that values your contributions, we'd love to hear from you! What You'll Do Be the first point of contact-answer phones, greet visitors, and provide excellent customer service Support staff and departments with a wide range of administrative and clerical tasks Organize and maintain both digital and physical filing systems Prepare, edit, and format documents, reports, and correspondence Manage calendars, schedule meetings, and coordinate logistics Assist with data entry, record keeping, and routine reporting Monitor office supplies and help with ordering and inventory Jump in to support other administrative needs as they arise What We're Looking For High school diploma or GED Previous experience in an administrative, receptionist, or office assistant role Comfortable using Microsoft Office (Word, Excel, Outlook) and standard office equipment Strong organizational skills and attention to detail Clear and professional communication (written and verbal) Ability to handle sensitive information with discretion Dependable, punctual, and team-oriented Preferred: 1-2 years of administrative or clerical experience Familiarity with database systems or scheduling software Bilingual skills (English/Spanish or other languages) Why You'll Love Working Here Competitive hourly pay Opportunities for professional development and career growth Supportive, team-oriented environment where your contributions matter

Are you someone that gets energized by completing organizational tasks and working with people? At Suncore Construction & Materials, we value people! We encourage and help our team members to grow and achieve their career goals! If you are looking for a place to start your career, Suncore has endless opportunities to learn, grow and advance. Suncore is seeking an energetic, self-motivated individual to join our team as an Administrative Assistant. Things You'll Do * Perform general clerical duties like invoicing, copying, mailing, filing, and answering phone calls. * Help receive and approve purchase orders. * Assist managers with electronic reporting and ensure system data accuracy. * Review weekly timecards and submit to payroll. * Seek and maintain good relationships with customers, staff, and visitors. * Work towards and reach deadlines with minimal supervision. Requirements * High school diploma or equivalent. * 1-2 years of relevant experience. * Some college (preferred). * Computer proficiency and a working knowledge of Microsoft Office. * Excellent communication and interpersonal skills. Benefits At Suncore, we value people. We enjoy best-in-industry benefits, including: * Medical, Dental, & Vision Coverage w/ generous HSA contribution * 9 Paid Holidays * Accruable PTO (15 days in a year) * 401k w/ 6% Match & profit sharing * Access to mental health services * Paid pregnancy and parental leave * Weekly Pay and more! To learn more about Suncore, click here. Current employees must notify supervisor of application We are an Equal Opportunity Employer and a drug-free workplace.

Why Work for Forest Lawn Memory Gardens? Service * At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. * Work with leading experts in the funeral and cemetery profession. Benefits * Financial assistant programs encouraging employees through education and development in industry related subjects. * Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. * Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. * Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. * Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture * We value honesty, courage, integrity, ethical behavior and the development of personal growth. * We are rooted in the communities to provide a personal touch to every family we serve. * We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Updates Timekeeping system as employees fill out missed punch log. * Prepares daily deposit reports and reconciliations * Processes and codes all business invoices for payment. * Researches invoices and resolve any issues or discrepancies. * Receives and records payments from client families. * Schedules appointments for the business. * Composes and types correspondence as needed. * Compiles and reports on statistical data as required by the business. * Inputs data into operating system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Scans, copies and prints as needed. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate. * Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. * Special projects and other duties as assigned. Competencies * Communication Proficiency. * Teamwork Orientation. * Detail Orientation. * Customer Service Orientation. * Time Management. Required Education, Experience, Certifications and Licensure * High school diploma or equivalent combination of education and experience preferred. * Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. * Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications * Ability to read, write, and speak English fluently. Bilingual is a plus. * High degree of overall computer proficiency. * High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Proficiency with multi-line phone systems and general office equipment. * Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. * Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. * Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. * Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. * Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * The duties associated with this position are generally performed in an indoor office setting. * Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. * Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. * This position may also require reaching, pushing, and pulling. * Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low * Overtime is sometimes necessary or required. Travel * This position may require up to 10 percent out of area and overnight travel. * Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Design a career and build your future... Because it matters! Front Desk Receptionist / Administrative Assistant McMillen, Inc is seeking a Front Desk Receptionist / Administrative Assistant who will serve as the first point of contact for visitors, clients, and vendors in a fast-paced engineering and construction office. This role requires a proactive, adaptable individual who is comfortable wearing many hats, from handling front desk duties and project support tasks to assisting with general office administration. The ideal candidate is organized, professional, and eager to jump in wherever needed to keep operations running smoothly. Responsibilities: Front Desk & Reception Duties * Greet and welcome visitors in a professional and friendly manner. * Answer, screen, and direct incoming phone calls. * Maintain a tidy and organized reception area. * Receive, sort, and distribute daily mail and deliveries. * Manage visitor logs and issue badges when necessary. Administrative Support * Assist with scheduling meetings, appointments, and conference rooms. * Prepare and edit correspondence, reports, and documents. * Maintain office supplies inventory and place orders as needed. * Support internal communications and coordinate office activities. * Handle data entry, filing, and record-keeping. * Assist with travel arrangements as-needed * Provide administrative support to management and other team members. Office Coordination * Help onboard new employees (workstation setup, access cards, etc.). * Liaise with building management and vendors for maintenance requests. * Ensure compliance with office safety and security procedures. Qualifications: Education & Experience * High school diploma or equivalent (Associate's or Bachelor's degree preferred). * 3-5 years of experience in an administrative, office, or receptionist role (construction or engineering industry experience a plus). * Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) and general office equipment. * Experience with meeting planning and travel/logistics preferred Skills & Abilities * Excellent verbal and written communication skills. * Editing, formatting, and proofreading skills are preferred * Strong organizational and multitasking abilities. * Professional appearance and demeanor. * Attention to detail and accuracy. * Ability to handle confidential information with discretion. * Positive attitude and a team-oriented approach. * Self-motivated and driven with ability to anticipate work needs and follow through with minimum direction and high attention to detail Working Conditions * Office-based position with standard working hours (e.g., 8:00 a.m. - 5:00 p.m.). * Occasional overtime or early hours may be required for special events or projects. Compensation Package: * Pay Range: $20- $25 hr. (DOE) * Benefits: McMillen provides a full Benefits Program consisting of Medical, Dental, Vision, Life, Disability, FSA, EAP, 401(k) and match, 9 Paid Holidays, generous PTO, opportunity for Stock Ownership and Wellness Reimbursement. Who We Are: McMillen, Inc. designs and builds solutions that shape the future of water resources. As an employee-owned firm, we take pride in every project because we know our work truly matters. Our people thrive on solving complex challenges, pushing boundaries, and refining their craft. We don't look for the complacent or the comfortable. We seek problem solvers, innovators, and experts who are always striving to be better. We support continuous learning, cutting-edge technology, and a balanced work-life environment so our employees can build careers they're proud of. We are focused in the dams, energy, fisheries, natural resources, and infrastructure markets. With staff across the United States, Canada, Europe, and beyond, we bring global best practices to our clients. Our people integrate engineering, environmental, and construction expertise to deliver practical, results-driven outcomes. From concept to completion, projects are guided through feasibility studies, permitting, design, construction, and commissioning, ensuring technical precision and real-world functionality. EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status. Visa sponsorship, including renewal during employment, will not be provided for this position. No recruiters, please Equal Opportunity Employer, including disabled and veterans.

Plumbing Solutions of Idaho is looking for a friendly and reliable Office Administrator to join our team in Meridian, ID. This administrative position earns $26/hour. Our team also enjoys a comprehensive benefits package. this includes: Health insurance HSA with company contributions Paid dental, vision, and life insurance EAP benefits 401(k) with matching Short-term disability Tuition reimbursement Paid Holidays and vacation Company events ABOUT THIS OFFICE ADMINISTRATOR JOB You'll work Monday through Friday, 8:00 AM to 5:00 PM in our Meridian office. This is a full-time, on-site administrative role. Your day will be spent keeping the office running smoothly. You'll handle payroll and processing, take care of accounts receivable and accounts payable, and use ServiceTitan to help manage our operations. You'll answer phones, help team members with what they need, and make sure our processes stay organized and on schedule. Every day, you'll be part of a supportive team that works hard and enjoys working together. Would you excel in this Office Administrator position? Here's what you need: 1+ year(s) of ServiceTitan experience 1+ year(s) of bookkeeping or payroll experience Strong focus on teamwork and being a great culture fit Three or more years of relevant experience is a bonus. Any other accounting or bookkeeping experience is also a plus. ABOUT US For over 15 years, we have proudly served our community as a trusted name in in-home services, consistently going above and beyond to earn our clients' trust and deliver results that reflect our commitment to quality. Our team is made up of skilled, dependable professionals who are both friendly and welcoming, working together in a family-oriented culture where teamwork comes naturally. We value and appreciate our employees, showing that through performance rewards, excellent benefits and perks, and a supportive work environment that encourages everyone to thrive. If this sounds like the kind of administrative role you'd enjoy, we'd love to hear from you. Apply today through our 3-minute, mobile-friendly initial application and take the first step!