Administrative specialist jobs in Bonita Springs, FL

At Contec, we strive to be the best at bringing creative technology and people based solutions to the world's broadband service providers and electronics OEM's. We enable our customers to extend service life and maximize financial returns from their investments in customer premise equipment and electronics hardware while maintaining or improving their customer experience. Operating from out network of service centers we provide our customers with solutions that leverage our proprietary testing and repair technology to accurately and efficiently manage returned devices. For more complex repairs we leverage our low-cost repair locations so we can maintain the perfect balance of speed and cost that is right for each customer. Our custom kitting resources also allow us to effectively fulfill direct to customer and bulk product orders to ensure a positive end-customer experience. Job Description We are seeking a Full-Time Administrative Office Support Assistant to become part of our fast-growing team! Duties include providing support to our Managers and Supervisors, assisting in daily office needs and managing our company's general administrative activities. In this role, you will provide administrative assistance and office support activities for multiple departments to facilitate the efficient operation of the organization. Responsibilities Create, address and print mailing labels online using a mail automation software Mail results of lab tests and other health screenings Send results of lab tests and other health screenings electronically Submit electronic orders to a Specialist Reviewer to determine the results and recommendations for specific health screenings Reconcile various reports and determine if all required information is present for processing health screenings Retrieve voicemails and review answering service messages for routing to appropriate team members Generate patient reports from lab tests Handle requests for information General clerical duties including photocopying, faxing, etc.… Open, sort and document any returned mail correspondence. Research healthcare provider names and addresses and update system Qualifications Qualifications and Requirements Minimum of 2 years work experience in a similar type of administrative or office support role Attention to detail and accuracy Strong computer skills; Proven ability to quickly learn as well as manage multiple systems simultaneously Proficient in Excel Problem assessment and problem-solving skills Ability to multi-task, set priorities and manage time effectively Strong telephone and verbal communication skills Demonstrate excellent customer service skills Work requires long periods of sitting, computer and phone use Position requires the candidate to work in the office 2-3 days per week; Must also have a dedicated, uninterrupted space in the home to work on days when not in office If selected for further consideration after 2nd interview, potential candidates will also need to take an attention to detail assessment as well as a Microsoft Excel assessment Additional Information Requirements All Canary Telehealth Employees must show proof of COVID vaccinations as well as booster Salary and Benefits The salary for the position is $20/hr. We also offer a full benefits package which includes: Medical and Dental Healthcare coverage; IRA with 3% Employer Match; Paid Vacation and Holidays

Job Details 1700 EDUCATION AVE - PUNTA GORDA, FL Part Time High School $17.00 - $18.50 Hourly Negligible Day Admin - ClericalDescription Under the management of the Director of Adult Community Services Employee serves as initial point of contact between the public and the staff of the CBHC Community based Programs, including but not limited to; TFC, Adult Case Management, Dietary, and S.H.A.R.E. Spot. Employee assists in relations with the caregivers, clients, and personnel Administers the office during business hours; and facilitates caregiver billing, stipends, and other necessary financial functions including maintaining the cash drawers for TFC and Dietary Programs. Employee must have excellent organizational skills. Ability to assume responsibility with minimum supervision. Ability to remain calm in crisis situations. Writing skills with the ability to produce articulate and professional documents as assigned. Ability to deal professionally, courteously and efficiently with consumers and other persons. Maintains medical records of patients served in TFC/Adult OP CM programs. Position primarily entails work with adult caregivers and chronically mentally ill adults over the age of 18. Will complete AHCA & AFCH Provider Core Training within six (6) months of employment. Benefits Full-time Dental, vision, health, and life insurance. Employee Assistance Program (EAP). Employer sponsored contribution to Health Savings Account (HSA), with qualifying insurance plan. Paid Time Off (PTO). 11 paid holidays. Must meet eligibility requirements 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements. Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff Qualifications High School diploma. Two (2) years administrative/clerical experience. Must have management and organizational skills. Be computer literate with billing background. Be able to type 40 correct words per minute. Have knowledge of medical/behavioral health terminology. Able to communicate knowledgeably with medical professionals. Ability to perform repetitive tasks. Ability to sit or stand for extended periods. Ability to safely operate a motor vehicle in all driving conditions. Ability to lift up to 10 pounds. Must maintain high standards of ethical and professional conduct, while adhering to agency policies and procedures. Ability to use a computer. Attention to detail. Ability to work independently and as part of a team, in collaboration with other community partners. Ability to manage stressful situations and display appropriate work demeanor and boundaries. Strong oral and written communication skills. Ability to manage stressful situations and display appropriate work demeanor and boundaries. Ability to demonstrate excellent customer service.

Job Description We're searching for an exceptional and confident Executive and Personal Assistant in Naples, Florida! Are you known for being a “Jack or Jill of all trades” when it comes to providing executive-level support? Do you want to work with an employer that rewards your success and encourages you to excel in your role? Do you thrive in a high-volume, fast-paced environment? If you qualify for this position, then this is a fabulous opportunity to have fun and thrive in Naples. Salary: $45,000 - $55,000 + bonus Hours: Monday - Friday, 8:30 am - 5:00 pm Benefits: Paid time off, bonuses based on performance HOW TO APPLY We appreciate your enthusiasm, but no calls, please! Please apply directly from this job board. If you seem like a good fit for the job, you'll hear from our recruiter about the next steps! Please DO NOT contact Kelly directly. Candidates who reach out directly will not be considered for the position. Compensation: $45,000 - $55,000 yearly Responsibilities: Serve as the main point of contact for Kelly, promptly identifying and resolving any issues that may arise. Provide executive and personal support to Kelly on a daily basis. Manage contracts, including listing, sales, and lease agreements. Coordinate listing activities, schedule inspections, and handle transaction coordination. Maintain a warm and welcoming attitude to greet clients and manage office operations smoothly. Liaise with title companies, escrow, lenders, and clients as needed. Assist in scheduling photography, staging, and providing agent feedback to clients. Support Kelly in achieving her philanthropic goals. Act as the primary contact for clients, ensuring exceptional service delivery consistently. Qualifications: Previous experience as a Personal and Executive Assistant, Listing Coordinator, or in similar roles is preferred. To qualify for this position, you must possess strong time management skills. Being tech-savvy is a key requirement for this role. Strong communication skills and active listening are essential qualities needed. You need to have daily access to a personal vehicle for work-related errands. Having a valid driver's license and insurance is mandatory. Helpful experience includes having 2+ years of administrative experience in the Real Estate industry. Understanding Florida Real Estate contracts, including listing, sales, and lease agreements, is beneficial. Experience in transaction management is preferred. A Real Estate License is preferred but not required. Familiarity with programs such as Google Suite (Gmail & Drive), Social Media platforms, Canva, Mojo Dialer, Mailchimp, Excel, and CRM programs is advantageous. About Company Kelly Capolino is an easygoing boss who provides a modern work environment. As a highly successful real estate agent and philanthropist, Kelly is searching for the right person to help her grow and achieve big dreams in Naples. This role has unlimited room for growth and is an excellent opportunity for anyone looking to make a difference. Location: 8950 Fontana Del Sol Way, #100, Naples, FL 34109.

The Sanctuary Golf Club, a prestigious Member-owned private golf club located on Sanibel Island, FL is accepting resumes for a talented administrative professional to join the team! At the heart of The Sanctuary are the dedicated employees whose commitment to excellence, teamwork, and genuine hospitality define who we are. We believe in fostering a supportive, collaborative environment where every team member plays a vital role in creating EXTRAORDINAY experiences for our Members and in making the Club a special place for staff to work, engage, connect and where camaraderie, pride and fun thrive! The Administrative Assistant provides administrative-level support services for the Club's General Manager (GM), Executive Staff, Board of Governors, and Clubhouse Administration staff. SCHEDULE: Year-round, Full-time, Monday - Friday Given the expectations of a private golf club, some after-hours communications with the GM, CFO, Members and the Board is required. Must be flexible, reliable and able to respond to calls and and emails promptly and to attend occasional evening and special events. The Sanctuary Golf Club's compensation and benefits package includes: Compensation: Up to $28.00/hr. Health Insurance with employer contribution Paid Time Off 401(k) plan with generous match Paid Tolls (if applicable) Holiday Bonus and other bonus programs Employee golf privileges and merchandise discounts Health club membership Meals and other employee incentives! Requirements General Responsibilities Enhances the effectiveness of the GM, Board of Governors and other Executive Staff by anticipating needs, being prepared and organized, meeting deadlines, and demonstrating a sense of urgency. Maintains current knowledge of Club operations to effectively assist the GM, Board of Governors, and Executive Staff with reporting and decision making. Attends meetings with Executive Staff and other groups as requested, including taking minutes, transcribing, and distributing. Helps prepare GM for internal and external meetings, providing research, materials, and/or information. Protects operations by maintaining strict confidentiality of all information regarding the Club, Members and staff. Coordinates travel plans for staff and guests. Maintains Executive staff's Summer Project Lists and Action Plans. Assists with editing, formatting, proofing, and drafting letters and other correspondence. Manages annual Club Membership survey, and other surveys. Organizes offsite staff events, meeting, etc. Assists communications with compilation or distribution of printed materials. Reviews and routes correspondence and materials to appropriate departments. Acts as liaison between GM, Board of Governors, Executive Team and/or staff members. Responsible for procurement and inventory of Club-wide office supplies. Works on special projects as assigned by GM or CFO. Completes other duties and projects as assigned. Board and Committees Provides administrative assistance for Board Members (e.g., creating reports, minutes, presentations). Coordinates Board meetings and setup details; collects information to compile Board books. Compiles and maintains a record of all changes as they relate to the Club directory (Club Rules and By-Laws). Acts as Annual Meeting Ballot Custodian; responsible for mailing of Annual Meeting materials and proper ballot management. Responsible for administrative details related to Town Hall, Annual Meetings and other special Membership meetings. Schedules and coordinates all Committee meetings (date, location, food & beverage requests, etc.) as directed. Maintains Committee lists, communications, agendas and goals. Attends assigned meetings, taking and submitting minutes; maintains master files. Assists with special projects as requested. Backup for Front Desk/Concierge Greets Members and Guests entering the Club in a friendly, helpful and professional manner including fulfilling Member requests (e.g., placing phone calls, faxing, making copies). Takes reservations for Club dining and events. Directs incoming phone calls to the appropriate department/staff member. Timely and effectively responds to Member needs, inquiries, issues and comments in accordance with Club standards, policies, rules; uses ideas, feedback, suggestions to continually improve services provided to Members. Performs general office work and other duties as assigned. EDUCATION, EXPERIENCE, REQUIREMENTS College degree, preferably with a business, communications or hospitality concentration. Experience as Administrative Assistant with similar responsibilities, club or hospitality industry preferred. A person of exceptional “character” - motivated and energetic, and ready to make a commitment of loyal service to the Club's management, staff and Members. A strong team player who enjoys a hands-on approach, the ability to work with a variety of skill levels and personalities and to foster an atmosphere of cooperation and accomplishment. Demonstrates outstanding professionalism, helpfulness, friendliness and customer service skills. Approachable, positive, outgoing, accommodating and supportive. Ability to gain a firm understanding of the Club's rules and by-laws in order to communicate and interpret. Knowledgeable about the Club, its services, amenities, outlets events, and business practices in order to provide Members and Guests with consistent and accurate information. Demonstrates a high level of confidentiality, discretion and personal integrity at all times. Detail oriented, extremely organized and ability to manage time efficiently. Excellent verbal, written communications and follow up skills. A strong working knowledge of computers and related technologies. Ability to create and/or easily manipulate documents, spreadsheets, presentations using Microsoft Word, Excel and PowerPoint. Willingness and ability to respond to time-sensitive emails and phones calls outside of normal work schedule. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT Must be able to reach, bend, stoop, stand and lift up to 40 pounds. Must be able to sit for prolonged periods of time. Low to moderate noise level in the work environment. Located on the northern tip of Sanibel Island, FL, The Sanctuary Golf Club, a certified Audubon Cooperative Sanctuary, is surrounded by a national wildlife refuge. Founded in 1992, the Club and Sanctuary community encompass 500 acres with stunning views of Pine Island Sound. It is the only private club in the country that lies within a U.S. Wildlife Preserve and is a five-star rated Platinum Club that has been awarded over 25 different accolades from around the world including: Platinum Club of America, Platinum Club of the World - Top 100, The Club of Excellence, Boardroom Distinguished Club Emerald Award, and 2024 AGM Platinum Golf Shop Distinction! The Sanctuary Golf Club is an Equal Opportunity Employer, a Drug-Free Workplace and participates in E-Verify.

Are you a supportive, detail-oriented professional with a passion for processes and client service? Do you thrive in a role where organization and relationship building are essential? Ph Financial Advisors is seeking someone with these qualities to join us as an Office Administrator in Fort Myers. If you're a supportive, social, multitasker who thrives in a fast-paced environment and has a keen eye for detail, join us and help keep our team organized and connected. COMPANY OVERVIEW Ph Financial is a boutique financial services firm on a mission to guide individuals to and through a financially healthy retirement. We are seeking a detail-oriented, motivated individual to grow into the role of Benefits Manager at our Fort Myers location. The ideal candidate will learn and streamline our proprietary approaches and become an integral part of our expanding team. JOB OVERVIEW As the Office Administrator, you will be responsible for efficiently managing and servicing both new and existing accounts. This includes ensuring accuracy in documentation, handling client interactions with precision, and maintaining high standards in every client transaction. Knowledge of Employee Benefits is required, along with a passion for client service and office operations. COMPANY CULTURE We are committed to fostering a culture of excellence and integrity. Our team members are accountable, proactive, and passionate about service. The right candidate will align with our principles: Responsibility: Commit to following and continuously improving standard operating procedures, including detailed documentation for transparency. Transparency: Maintain self-discipline to document all actions, allowing others to seamlessly follow or continue processes. Excellence: Embrace a growth mindset by asking, "What else can I do? How can I improve?" Urgency: Prioritize efficiently, ensuring timely and clear communication to clients and colleagues. Problem-solving: Seek and suggest technological or process-based solutions that enhance productivity and communication. Teamwork: Value every team member's contribution, recognizing their importance and working to resolve conflicts constructively. Passion for Service: Actively work to support others in achieving their goals. KEY RESPONSIBILITIES Office Operations Greet guests and ensure a welcoming environment for clients and visitors. Answer and direct incoming phone calls promptly and professionally. Manage office inventory, including ordering supplies and maintaining stock levels. Support general administrative tasks to ensure smooth day-to-day operations. Client Servicing and Customer Relations Maintain and service existing accounts with a high level of client interaction and follow-through. Prepare and audit summary documents to confirm critical details (e.g., correct beneficiaries). Identify opportunities for additional business from existing clients and inform leadership. Business Health Monitoring Oversee caseload prioritization and monitor monthly profit & loss reports. Employee Benefits Knowledge Posses a strong understanding of group medical benefits. Providing day-to-day service for employee benefits clients, addressing questions and issues efficiently. Facilitate Open Enrollment preparation. COMPENSATION AND BENEFITS Salary Range: $60,000 - $70,000 based on experience, with a 90-day initial performance review and potential for advancement. Job Type: Full-time, 8-hour shift, Monday to Friday. Benefits: Health insurance Paid time off Professional development assistance Bonus pay QUALIFICATIONS Education: Associate degree (preferred) Experience: 1 year of Microsoft Office and administrative experience (preferred) Licenses: Life, Health License or willingness to obtain within 90 days is required. Location: In-person at Fort Myers, FL location.

The Administrative Specialist II oversees the day-to-day administrative operations of Exploratory Advising. Provides administrative support and oversight to various advising units within University Advising Services (UAS) as well as the Assistant Vice President. Supervises assigned support staff to fulfill administrative responsibilities of the department. Typical duties my include but are not limited to: * Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries. * Completes transfers, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to fiscal administration. * Fulfills purchasing requirements for assigned areas, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases. * Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases. * Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for department employees. Fulfills administrative requirements for employment searches within area of responsibility. * Tracks and audits department leave records and employee time sheets. Prepares and approves payroll certifications. Reviews and reconciles payroll registers and updates pay distribution. * Arranges and coordinates travel for UAS staff, faculty, and incoming guests and speakers. * Works to streamline and standardize administrative support within UAS including assisting with administrative problem solving, communication, and implementation of best practices. * Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets. * Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content. * Provides transactional maintenance of funds for assigned areas. Other Duties: * Other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and six years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's Degree from an accredited institution in an appropriate area of specialization. * Work experience in a higher education setting. * Experience with Ellucian Workday, Cognos, and Gulfline. Knowledge, Skills, and Abilities: * Knowledge of general office procedures. * Knowledge of generally accepted accounting procedures and principles. * Excellent interpersonal, verbal and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance and motivation. * Ability to interpret and apply laws, regulations, policies and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. Pay Grade 14 FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

Department Administrative Employment Type Full Time Location Naples, FL (CRAE) Workplace type Onsite Compensation $46,000 - $50,000 / year Reporting To Carlos, Co-Founder This role's hiring manager: Chris Smith View Chris's Profile Your Contribution to CRAE Investment Management Group: CRAE Investment Management Group's Contribution to You: About CRAE Investment Management Group, LLC CRAE is a Family Office that manages all financial aspects of its Member families including real estate investment and public & private equity investment as well as financial planning. CRAE is also a peer-to peer learning group in which all Members strive to improve and grow the group's collective financial resources using industry best practices. Our Members consist of individuals and families with varying backgrounds and degrees of wealth management experience. The common element is the extreme drive to improve in every aspect of wealth management.

Job DescriptionAbout Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes , you might be the perfect fit for our team! We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends. Check us out at **************** to learn more. About This Role: We're looking for an enthusiastic, people-loving Administrative Assistant to help us create a world-class client experience from the very first phone call to the final follow-up. Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing. You're a great fit if: You're energized by talking to people and making genuine connections You can confidently handle conversations around pricing and scheduling You're organized, proactive, and detail-oriented You want to be part of a fun, mission-driven team that truly changes lives Core Responsibilities: ✅ Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office ✅ Handle inbound calls, schedule appointments, and follow up with leads ✅ Communicate value clearly, overcome objections, and build rapport with new and returning clients ✅ Keep the schedule optimized for efficiency and client satisfaction ✅ Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails ✅ Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building ✅ Support marketing and client retention efforts with thoughtful touches and follow-through ✅ Anticipate client needs and exceed expectations whenever possible What We Value: 💙 Connect Emotionally - Build real relationships, not robotic transactions 🌟 Create a WOW Experience - Go above and beyond for clients at every opportunity 🏠 Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks: 💰 $20-$25/hour based on experience 🌴 10 days paid vacation in your first year 🎄 Optional paid week off between Christmas & New Year's 📈 Growth opportunities within the company 🤝 A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply? We're looking for someone who wants more than just a job-you want to be part of something meaningful. Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you! Powered by JazzHR wil Sw00PiV

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Supervisory Responsibilities * No supervisory responsibilities Additional Information * Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $22.00 - $24.00 per hour Disclaimer Statement This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Job Description . The Elite Virtual Assistant will support executive tasks, operations, scheduling, client communication, CRM updates, lead follow-up, AI-based task execution, and administrative workflow management. You will work closely with the CEO and core leadership team across staffing, home care, marketing, immigration, and training divisions. This role requires fast thinking, strong organization, excellent communication, and the ability to manage multiple systems at once. Executive Support Manage CEO calendar, appointments, follow-ups, and reminders Prepare documentation, meeting summaries, SOPs, and reports Maintain high-level organization across multiple projects

Department: 5N OHICU Work Type: Full Time Shift: Shift 1/7:00:00 AM to 3:30:00 PM Minimum to Midpoint Pay Rate:$21.54 - $25.31 / hour Responsible for a variety of coordinative and administrative support functions such as researching information, compiling data, preparing reports, monitoring and tracking of the budget, and coordination of projects/programs. Schedules assigned appointments, greets and directs customers, answers and directs phone calls, coordinates meetings and conferences; prepares correspondence, memoranda, agreements, agendas, contracts, technical charts, tables and other specialized materials, ranging from routine to complex. Establishes office procedures, creates and maintains filing systems. May perform timekeeping duties. Duties may vary by assigned department. Requirements Educational Requirements Degree/Diploma ObtainedProgram of StudyRequired/ Preferredand/or High School Diploma or EquivalentRequired Additional Requirements Education in basic office procedures preferred Experience Requirements Minimum Years RequiredArea of ExperienceRequired/ Preferredand/or1 YearClerical/AdministrativeRequired State of Florida Licensure Requirements LicensesRequired/ Preferredand/or Not Required Certifications/Registration Requirements Certificates/RegistrationsRequired/ Preferredand/or US:FL:Fort Myers

Ready for your next career opportunity? Look no further, The Mouse is looking to hire you! At Northwest, we believe in investing in our team just as much as we invest in our customers. Founded on values of honesty, integrity, and excellence, our company has grown from a family of 2 to over 1,000 dedicated team members across Georgia, Alabama, Tennessee, South Carolina, North Carolina, and Florida. These core values remain at the heart of everything we do. Whether you're experienced or not, we offer comprehensive training to help you succeed! Ready to take the next step in your career? Apply in minutes from your mobile phone! Starting Hourly Rate $17 Responsibilities With Northwest, not only do you experience a fun work environment but also one that cares about your growth and goals. Come explore what extraordinary career is waiting for you with The Mouse! Benefits including a 401(k) with a company match. But it's more than that. It's serving our communities. It's having your teammates' backs. It's going above and beyond and making a difference. We step in and step up when people have problems they can't fix, and they need the pros. We crush their pest problems and lift their spirits. Back to you. Are you a hard worker? Can you follow direction, handle stress, and multitask? Are you organized, friendly, and motivated to succeed? That's a great place to start. Why you will love being an Administrative Professional at Northwest: * A role that matters: As an Administrative Professional, you'll be the critical link between our customers and service professionals. Your contributions keep our operations running smoothly! * Rewarding benefits: Enjoy a competitive salary, comprehensive benefits including a 401(k) with a company match, and much more. * Growth opportunities: At Northwest, we care about your career journey and will support your development along the way. * Making a difference: It's not just about solving pest problems - it's about making people's lives better. As part of our team, you'll help create healthier living and working environments. Your Job Duties Will Include: * Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution. * Document customer accounts and ensure all paperwork is completed accurately and promptly. * Coordinate and prepare monthly service routes for our professionals, ensuring schedules are correct and ready to go. * Handle additional tasks and projects as needed to support the team. * Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. * Foster consistent communication with customers, ensuring their needs are always met. What We Expect From You: * Adhere to the NORTHWEST WAY upholding the highest standards of professionalism and customer care. * As a Northwest teammate, you'll act as a brand ambassador-representing our values and image with every customer interaction. What We Offer * Starting Hourly Rate $17 * A comprehensive benefits package including medical, dental, vision, maternity, and life insurance. * 401(k) plan with company match, employee stock purchase plan. * Paid vacation, holidays, and sick leave. * Employee discounts. * Industry-leading, quality training program. Why Choose Northwest Exterminating? You've seen our iconic "Mouse" on billboards and trucks around town - now, you can be a part of the team! Competitive compensation, benefits, and top-tier training are just the beginning of your career with Northwest. With over 70 years of experience and continuous growth across the Southeast, we offer a stable work environment to advance your career. Recognized as one of Atlanta's Top Workplaces, Northwest's family-oriented culture ensures you feel welcome and supported. Come join us in creating extraordinary opportunities for yourself! Qualifications What You Need to Succeed: * High School Diploma or equivalent required * No experience necessary! * Must be at least 18 years of age * Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint Northwest is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer What You Need to Succeed: * High School Diploma or equivalent required * No experience necessary! * Must be at least 18 years of age * Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint Northwest is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer With Northwest, not only do you experience a fun work environment but also one that cares about your growth and goals. Come explore what extraordinary career is waiting for you with The Mouse! Benefits including a 401(k) with a company match. But it's more than that. It's serving our communities. It's having your teammates' backs. It's going above and beyond and making a difference. We step in and step up when people have problems they can't fix, and they need the pros. We crush their pest problems and lift their spirits. Back to you. Are you a hard worker? Can you follow direction, handle stress, and multitask? Are you organized, friendly, and motivated to succeed? That's a great place to start. Why you will love being an Administrative Professional at Northwest: * A role that matters: As an Administrative Professional, you'll be the critical link between our customers and service professionals. Your contributions keep our operations running smoothly! * Rewarding benefits: Enjoy a competitive salary, comprehensive benefits including a 401(k) with a company match, and much more. * Growth opportunities: At Northwest, we care about your career journey and will support your development along the way. * Making a difference: It's not just about solving pest problems - it's about making people's lives better. As part of our team, you'll help create healthier living and working environments. Your Job Duties Will Include: * Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution. * Document customer accounts and ensure all paperwork is completed accurately and promptly. * Coordinate and prepare monthly service routes for our professionals, ensuring schedules are correct and ready to go. * Handle additional tasks and projects as needed to support the team. * Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. * Foster consistent communication with customers, ensuring their needs are always met. What We Expect From You: * Adhere to the NORTHWEST WAY upholding the highest standards of professionalism and customer care. * As a Northwest teammate, you'll act as a brand ambassador-representing our values and image with every customer interaction. What We Offer * Starting Hourly Rate $17 * A comprehensive benefits package including medical, dental, vision, maternity, and life insurance. * 401(k) plan with company match, employee stock purchase plan. * Paid vacation, holidays, and sick leave. * Employee discounts. * Industry-leading, quality training program. Why Choose Northwest Exterminating? You've seen our iconic "Mouse" on billboards and trucks around town - now, you can be a part of the team! Competitive compensation, benefits, and top-tier training are just the beginning of your career with Northwest. With over 70 years of experience and continuous growth across the Southeast, we offer a stable work environment to advance your career. Recognized as one of Atlanta's Top Workplaces, Northwest's family-oriented culture ensures you feel welcome and supported. Come join us in creating extraordinary opportunities for yourself!

Job Title: Administrative Assistant, Full-time Reports to: Business Manager/Pastor Classification: Hourly/Nonexempt St. William Parish is seeking a full time administrative assistant to support the Parish office. Job Responsibilities Assist with answering telephone, taking messages and forwarding calls. Greet and welcome vendors, families, students, and other visitors. Check visitors in and inform employee of visitor arrival for pick up. Assist with data entry and clerical work as directed by Business Manager. Clerical work as assigned. Provide general information. Copy, file, and maintain paper or electronic documents and records. Help with hospitality set-up & breakdown. Assist with mass mailings & special events. Assist with other tasks, as needed, or assigned.

Moorings Park is looking for an Administrative Assistant in the Facilities Department. The Administrative Assistant assists in providing office and administrative services support to the community management team. Position is responsible for word processing, maintaining community policies and forms, ordering of supplies, and maintaining administrative work areas. Contributions: Completes word processing requests for management team. Track assignments, coordinate monthly meetings to include distribution of agendas and presentations and maintain record of meeting minutes Maintains and scans all resident file information Prepares correspondence and reports, maintains files, sets appointment/meetings, screens phone calls, greets visitors, and sorts and distributes mail. Maintains and coordinates calendar. Maintains administrative office areas to include but not limited to copy room, mail room, office supply room, common computer location and other administrative designation areas. Reports office equipment repairs to supervisor. Complies with applicable federal, state and local laws, rules, and regulations; maintains knowledge of and follows all company policies and procedures. Job Requirements: Excellent oral and written communication skills in the English language required During emergencies or natural disasters may be required to be on duty for the duration of the disaster. High School Diploma or equivalent required; Associate degree preferred Two to Three years applicable experience Certification in Microsoft office or equivalent experience preferred Moorings Park Communities, a renowned Life Plan organization includes three unique campuses located in Naples, Florida. We offer Simply the Best workplaces through a culture of compassionate care for both our residents and our partners. Simply the Best Benefits for our partners include: FREE health and dental insurance FREE Telemedicine for medical and behavioral health Vision insurance, company paid life insurance and short-term disability. Generous PTO program HSA with employer contribution Retirement plan with employer match Tuition reimbursement program Wellness program with free access to on-site gym Corporate discounts Employee assistance program Caring executive leadership

The role of the Administrative Assistant is to provide assistance and support to the Department Manager and the Office Leader. Responsible for routine and advanced correspondence including letters, memoranda, and reports. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals with ability to work independently. At times may be asked to be responsible for confidential material. Your Primary Responsibilities will include * Prepare general correspondence * Prepare fee proposals and scope of work * Coordinate and schedule meetings * Coordinate travel arrangements for department staff * Screen incoming phone calls * Maintain professional appearance of department area * Greet clients * Filing * Assist with preparing progress reports/invoicing * Coordinate team building activities, holiday events, and other company gatherings * Arrange catering for lunch meetings * Attend meetings to take and distribute meeting minutes * Maintain general knowledge of ongoing projects * Support the organization and management of project-related activities What you'll need * Good writing and verbal communicative skills * Strong computer skills with experience in Word, Excel, Outlook * Knowledge of internet research * Requires a high school diploma or its equivalent with at least 5 years of experience in the field or in a related area. * Position requires minimum of 40 hours a week in the office with possibility of overtime. * Valid driver's license with approved/acceptable driving history required. DRMP Offers * Excellent compensation package * Outstanding holiday and paid-time-off programs * 401(k) Plan and Match * Career Path Development Program (Management & Technical Career Tracks) * Mentorship Program * Tuition Reimbursement * Parental Leave * Competitive health and dental insurance premiums * Variety of voluntary benefit options * Short-Term Disability/Long-Term Disability * Company-furnished life insurance * Employee Assistant Program (EAP) * Flexible Spending Account * and More DRMP is a Drug and Alcohol Free workplace, an Equal Employment Opportunity employer and E-Verify employer.

Are you passionate about health and wellness? Do you enjoy supporting others on their journey towards a healthier lifestyle? If so, we have an exciting opportunity for you to join our team as a full-time Administrative Assistant - Health Coach at Experience Health & Wellness Center in Cape Coral, FL. WHAT'S IN IT FOR YOU? We offer a compensation package of $18-$23 per hour, commensurate with experience. Schedule: Monday: 8 am - 6 pm Tuesday 11 am - 6 pm Wednesday: 7 am - 3 pm Thursday: 9 am - 6:30 pm Friday: 9 am - 1 pm All that you need is: 2+ years of work experience A background in healthcare would be a plus! HOW DO WE CARE FOR OUR TEAM? While our dedication to providing natural healthcare drives what we do, the true secret behind our success is our hardworking, talented team of employees. We want to support our team's well-being just as much as our patients', which is why we foster a fun, positive working environment where our employees can grow and thrive. Our employees also enjoy competitive pay and generous benefits. OUR INCREDIBLE BENEFITS Accrued paid time off (PTO) 401(k) Paid holidays Health stipends Annual bonuses Birthday and work anniversary celebrations WHAT CAN YOU EXPECT IN THIS ROLE? As an Administrative Assistant - Health Coach, you will have the opportunity to engage in one-on-one health check-ins with our patients, conduct health reviews, and perform essential administrative tasks. In this role, you will play a pivotal role in supporting our clients on their wellness journeys, providing them with the guidance, support, and information they need to achieve their health goals. A LITTLE BIT MORE ABOUT US Experience Health & Wellness Center has been rated one of the top clinics in Cape Coral and for good reason! Our unique approach to alternative healthcare with a focus on the nervous system helps us provide our patients with high-quality, comprehensive care that relieves pain and leaves them feeling rejuvenated. Our mission is to give, love, serve, and educate our community on holistic healthcare and to help everyone experience true health and healing. TAKE THE NEXT STEP! If you're ready to take your skills to the next level and join a team that values hard work and good times, complete our 3-minute initial application today!

The Administrative Assistant applies professional, histology, and administrative secretarial expertise, exercising initiative and proficient organizational skills to perform a variety of secretarial duties in support of pathologists, laboratory staff, physicians, patients, and administrators. In conjunction with administrative duties, this position assists in the oversight of the Histology Laboratories Quality Assurance Program; those responsibilities include evaluating/implementing patient safety initiatives, regulatory and accreditation compliance, risk management, and performance improvement. Works with other ancillary and patient care departments to develop plans and policies for improved quality outcomes throughout all phases of testing. Coordinates and prepares reports for the department heads and performs activities that promote compliance within the laboratory and point of care testing sites. Facilitates a quarterly assurance program for the laboratory. Responsibilities: * Ensures accuracy and completeness of all documents including tests ordered; slide/block send-outs; consult cases and patient case reports. * Prioritizes heavy work and phone volumes according to departmental demands, performs duties independently, and demonstrates good judgment in handling difficult or critical situations that may involve patients. * Must have excellent written and oral communication skills. Experience in medical terminology and customer service. * Ensures that all requests submitted through the Riverchase Dermatology Lab Ticket Portal are attended to and completed. These requests may include report amendments; report requests; diagnosis inquiries; slide/block requests; consultation requests or testing procedures. * Proficiency with integrated computer software applications; internet/intranet communications; document preparation, storage, and retrieval, with emphasis on electronic recordkeeping and customer service. * Performs inventory of all office supplies monthly and orders appropriately to meet departmental needs. * Oversight with the management of the labs tab in EMA, ensuring all errors are resolved in the queue by COB daily. * Reviews all laboratory quality occurrence data; provides reports and graphical data to department management, clients, and customers. Prepares quality reports to include specific monitors as defined by the laboratory Administrator. * Assists in managing the laboratory proficiency testing program and tracks expectations. Monitors results and initiates corrective actions as needed. * Coordinate quality assurance communications with point-of-care (POC) testing program throughout the clinic to include evaluation of policy development and implementation/monitoring of quality control. * Prepares, implements, and initiates a review of laboratory policy and procedures, performing literature searches as needed to promote compliance with regulatory agency requirements. Monitors Laboratory Services policies and procedures for review and sign-off of all policies. * Coordinate activities associated with the preparation for Laboratory and Clinical surveys for everyday readiness. Facilitates follow-up for any deficiencies cited. * Prepares presentations for committee meetings and educational programs. Facilitates discussions with staff and leaders in developing strategy and action plans for programs/projects. * Assists in maintaining a safe environment within the Laboratory, following all policies and procedures for safety, hazardous materials, security, and emergency preparedness. Other * Adjusts work schedule to comply with provider's schedules and workload. * Responsible to remain familiar with standard concepts, practices, and procedures within the field of dermatology and histology. * Assists with other duties as assigned and requested. * Promotes a positive work environment and contributes to a dynamic, team-focused work unit that actively helps one another to achieve optimal department results. * Collaborates with all members of the patient care team by actively communicating and reporting pertinent patient care information and data in a comprehensive manner. * Teaches students, clinical staff, new employees, and others as assigned by the Laboratory Manager. * Monitors Competency assessment completion. * Analyzes and responds to client complaints, unusual incident reports, and risk management inquiries. Our Benefits Include: * 401(k) * Life insurance * Generous paid time off * Medical, Dental, & Vision Insurance * Employee discounts on services and products

Benefits: * Opportunity for advancement * Paid time off * Training & development Seeking 2 Part Time positions - Morning 7am - 1:30pm & Afternoon 1pm - 6:15pm. Do you enjoy daily interactions with peers AND children? How about starting your day off with endless smiles and high fives from children ages infancy through 5 years old? Candidates who are task oriented workers with laser focus attention to detail and who can manage to multitask and slay through the day would be an excellent match for this position. * Responsible for confidential and time sensitive material. * Proficient with MS Word and Excel. * Able to work with others harmoniously. * High Integrity. * Superb listening and follow up skills. * Must have excellent verbal and written communication skills. * Must obtain 45 hours of childcare training with DCF within 6 months of employment. * Familiar with DCF childcare rules and regulations (willing to provide training in this area). * Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. * May direct and oversee other staff. * Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. * Reports to Director and/or School Owner. * Answer and direct phone calls. Organize and schedule meetings and tours. * Produce and distribute correspondence memos, letters, faxes and forms. * Maintain and create new child files. * Order office supplies. * Provide general support to visitors and information by answering questions and requests on telephone and email and in-person. * Handle multiple projects. * Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories. * Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. * Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. * Maintain computer and manual filing systems. * Reply to email, telephone or face to face enquiries. Develop and update administrative systems to make them more efficient. * Resolve administrative problems. Receive, sort and distribute deliveries. * Greet and assist visitors to the office. * Support the teachers by printing and laminating materials as requested. * Must be able to lift up to 35 lbs. in connection with handling of children for the facilitation of programs, child safety, and potential emergency situations. Related keywords: administrative a

The Administrative Assistant is the GM's right hand-managing calendars and communications, coordinating cross-functional initiatives, preparing reports and presentations, and ensuring priorities move forward on time. You'll act as a trusted partner who protects the GM's time, upholds confidentiality, and delivers polished work that supports guests, owners, and the leadership team. Key Responsibilities * Calendar, Communications & Gatekeeping * Manage the GM's calendar, priorities, and meeting flow; triage email/inquiries; draft correspondence and talking points. * Prepare high-quality presentations, memos, and briefing packets. * Meetings & Follow-Through * Plan and run leadership/department meetings: agendas, materials, minutes, and action logs; track deliverables to completion. * Coordinate ownership/board/brand reviews and pre-cons/post-cons as needed. * Reporting & Analytics * Compile weekly/monthly dashboards and packets (KPIs, guest satisfaction, finance highlights, projects). * Partner with Finance/Revenue/HR/Operations to validate data and deadlines. * Stakeholder & Guest Relations * Serve as a professional point of contact for owners, asset managers, brand reps, vendors, and community partners. * Support VIP and guest-recovery logistics in coordination with Operations. * Projects & Process Support * Track GM initiatives (SOP updates, audits, renovations, openings, events); manage timelines and status sheets. * Coordinate permits, licenses, inspections, COIs, and contract renewals with the appropriate departments. * Travel, Expenses & Purchasing * Arrange travel; reconcile expense reports; prepare POs, process invoices, and assist with budget tracking for executive office spend. * HR & Compliance Administration * Maintain confidential files, onboarding/exit checklists for leaders, training/compliance trackers, policy acknowledgments, and org charts. * Assist with communications on policy updates and employee engagement events. * Office Operations * Oversee executive office supplies/IT tickets/room setups; ensure a professional environment for internal/external meetings. Benefits We Offer: * Competitive Salary: A comprehensive and competitive compensation package. * Performance Bonuses: Based on company and individual performance. * Health Benefits: Full medical, dental, and vision coverage. * Retirement Savings: 401(k) plan with company match to help secure your financial future. * Paid Time Off (PTO): Generous vacation, sick leave, and paid holidays to promote work-life balance. * Professional Development: Opportunities for career advancement, mentorship, and ongoing learning. * Employee Discounts: Discounts on hotel stays and services across PHM properties. * Wellness Programs: Access to health and wellness initiatives to support a balanced lifestyle. * Flexible Work Environment: Options for flexible scheduling and work arrangements to promote work-life balance. Performance Hospitality Management (PHM) is an Equal Opportunity Employer (EEO): PHM is committed to diversity, equity, and inclusion in the workplace. We provide equal employment opportunities to all qualified individuals regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or age. We embrace diversity and are committed to creating an inclusive environment for all employees.