Administrative Specialist Jobs in Brookhaven, NY

INSURANCE ONLY PERSONAL LINE ACCOUNT EXECUTIVE OR ACCOUNT EXECUTIVE ASSISTANT opening in New Hyde Park, New York. Experience with High Net Worth carriers - Chubb, PURE, AIG, CINCINNATI INSURANCE - A MUST; Word, Excel Spreadsheets; EPIC agency management system a plus; Flood, Excess Markets/ all facets of PL underwriting, remarketing etc. Excellent communication skills. Salary DOE but very good and benefits. Hybrid work. (DC12721)

JRN: 1900 An executive in the tech industry with a family is seeking an experienced personal assistant to help with day-to-day tasks. This is a role for a candidate who has strategic thinking and the necessary follow through to grow with the principal as the scope of the role expands. The assistant will work closely with the principal to learn to anticipate his preferences in order to properly supervise and implement processes that are coherent with his expectations. Responsibilities Provide an effective interface between the principal and all internal and external parties Deliver a full range of high-level administrative support including forward-thinking strategic calendar management for both business and personal matters, household management, and provide updates and documentation as necessary and requested Manage international and domestic travel requests including research and negotiation to create detailed itineraries and working in close liaison with a travel agent to ensure all aspects of travel meet the family's standards and preferences Overseeing and preparing the family's vacation homes prior to their arrival Research and educate yourself and principal on various topics in order to assist in deliberate and meaningful decision making Assist with gift giving Process, circulate, and respond to incoming mail, phone calls and inquiries Personal shopping, executing special requests, errands, and related duties Coordinate and communicate regularly with family members, domestic staff and family office Develop and recommend procedures and systems that will most effectively meet the principal's objectives Utilize available resources to maximize efficient and achieve your own work-life balance Represent the principal with honor and integrity Qualifications Bachelor's Degree from an accredited college or university 5-7+ years of relevant work experience Demonstrated experience in maintaining the confidentiality, safety, security, and privacy of a discreet employer Excellent communication and presentation skills Painstaking attention to detail Process oriented problem-solving skills and ability to find effective solutions for a variety of potential issues Superb organization skills and the ability to multitask efficiently Benefits PTO Salary dependent upon experience Annual discretionary bonus Health insurance and other benefits through payroll provider 401k with employer matching

Administrative Assistant - Long Island Region Classification: Non-Exempt, Full-Time, $23.00-$28.00/Hour Reports To: Director Development Please submit a cover letter and resume Special Olympics New York ****************. Please reference the job code “LIAA” in the subject line. The mission of Special Olympics is to provide year-round sports training and athletic competition in a variety of Olympic-type sports for children and adults with intellectual disabilities, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy and participate in a sharing of gifts, skills and friendship with their families, other Special Olympics athletes and the community. EDUCATION/EXPERIENCE REQUIREMENT: Associates degree from an accredited college/university in marketing, business, communication or related area is preferred. Demonstrated computer skill using data management software is preferred. Experience in sales and/or knowledge of fundraising campaigns, solicitations or special events preferred. Sports marketing, volunteer and event management experience a plus. MINIMUM KNOWLEDGE, SKILLS AND ABILITIES: Excellent verbal and written communication skills. Ability to communicate effectively. Computer, clerical and organization skills including Advanced knowledge of Microsoft 365 products and Canva. Luminate, RENXT knowledge a plus. Knowledge and experience providing support to people with disabilities is helpful. Understanding and experience with the mission and function of Special Olympics New York or similar charities is preferred. Ability to meet people with ease and communicate effectively with tact and diplomacy. Able to balance multiple priorities and deadlines. JOB SUMMARY: This position is responsible for providing support to the LI & NYC development team. Primary responsibilities include management of data, organizational tasks, event support and committee relationships. ESSENTIAL DUTIES AND RESPONSIBILITIES: Assist the VP, Operations with daily tasks including managing their schedule and correspondence Assist the development team with all functions including event support, communications, administrative support and outreach. Prepare and/or participate in public information presentations. Manage Social Media - updates and communication on Facebook, Instagram, Twitter, etc. Coordinate updates to marketing materials and logo updates for statewide signature events. Coordinate merchandise orders, work with staff and vendors. Interact with staff, volunteers, vendors etc. as delegated in the development and dissemination of materials and information regarding Special Olympics program and fundraising initiatives to appropriate individuals and agencies. Assist with coordinating logistics for fundraising events and programs including the collection and management of pertinent records, data, reports, and information. Luminate (online peer to peer fundraising portal) - back end reports and communications Recruit, train and manage interns for the Downstate offices. Inclusion, Unified Sports, and the Unified Champion School programming are present and prioritized in the foundation of our core elemental movement, found embedded in our seasonal and annual calendar, and activity. All staff members hold responsibilities collaterally and fundamentally for inclusive mission and Unified programming. In addition to the responsibilities identified above, may be requested or required to perform other duties and/or responsibilities, by management on a non-regular basis. PHYSICAL DEMANDS: Position requires working both standing and sitting. Must be able to lift and carry light loads (5-30 pounds for short distances, approximately one block). WORK HOURS: Regular business hours are 8:30 a.m. - 5:00 p.m. Travel assignments may be assigned. Weekend/evening duties required. Special Olympics New York is proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, national origin, political affiliation, sexual orientation, marital status, disability, neurodiversity, age, parental status, socio- economic background, military service, or any other characteristic or status protected by applicable law.

Seeking an extraordinary EA with advanced travel planning skills, who will thoughtfully provide primary support to the matriarch, with some direction from the patriarch and will work primarily from the Greenwich family office. Over time visits to the Greenwich home will occur. The primary focus of this position (approx. 60%) requires an experienced C-level travel planner, who will seamlessly and diligently own the process of scheduling complex international and domestic travel and plan six months or more in advance, with a consistent eye on flexing reservations. Travel scheduling may include: private jet, commercial airlines, complex itineraries, resort accommodations, restaurants, and all transportation for matriarch, matriarch and patriarch, family, etc. Additional responsibilities include: assisting with events, meeting scheduled deliveries, occasional trips to Manhattan property, scheduling vendors/maintenance, personal errands, interaction with home PA and patriarch's EA for best support practices. This position is an addition to staff and will report to the CFO and matriarch. The depth of the role will expand as the candidate demonstrates capabilities and execution of goals/objectives. Requirements: The ideal candidate brings PA/EA C-level experience, with superior global travel experience, is highly organized, manages work streams simultaneously, is detail oriented in a gracious manner, possesses a no-job-is-too-small outlook, with a desire to rise to a challenge with energy and enthusiasm, excellent technical skills, confidential and personable, executive/project assistant experience in a family office or relatable environment. 8:30 - 5:30 with flexibility as needed/occasional evenings Bonus and wonderful benefits, exempt

Please read the post carefully before applying. "ENTRY LEVEL", "IN OFFICE", PART TIME , "NOT RMOTE". Title: Administrative and Advisor Relations Coordinator: Northeast Planning Group Inc. Northeast Producers Group are premiere wealth management organizations aiming to be among the largest in the country with a focus on individual and business financial planning. They offer a comprehensive portfolio of financial products and services, including life insurance, disability income insurance, annuities, pension and estate planning, and investments. The NPG team values character, integrity, respect, and ethical behavior, providing valuable financial services to customers. Role Description: This Administrative and Advisor Relations Coordinator is an entry-level part-time in-office role at our New Hyde Park, NY. location. This position can evolve into a full-time basis. Complete any duties assigned by the firm owner. The coordinator will be responsible for communication with customers and advisors, customer service, sales support, marketing coordination, and project management tasks on a day-to-day basis. Qualifications: Communication and Customer Service skills Sales support and marketing coordination abilities Excellent interpersonal and organizational skills 1 or 2 years of college in marketing, finance, business administration, or related field NPG is an Equal Opportunity Employer.

A highly successful and reputable financial services firm, known for its exceptional office culture and outstanding benefits, is seeking a proactive Administrative Assistant to join its team. This individual will provide administrative support to a Senior Executive Assistant. In-Office Policy: 4 days in-office / 1 day remote. Ideal Candidate: The ideal candidate will have 2-5 years of administrative experience within the financial services sector. Responsibilities: Coordinate complex calendars, meetings, and conference calls across multiple time zones. Manage international and domestic travel, expenses, and invoices using Concur and Frosch. Handle reception duties, including answering calls, greeting visitors, and managing mail. Oversee office supplies, meeting materials, and FedEx shipments. Process visa applications and support international business travel. Manage the corporate apartment, including bookings, cleaning, and supply management. Job ID #43742

A client in Branford is looking to hire an Administrative Assistant to help with checking in visitors, including customers, vendors, and contractors. On a day-to-day this person will be spending 50% of their time primarily answering the phones and the other 50% of their time doing some administrative type of work. Some of the admin type work includes filing, cleaning out files, helping with billing systems, etc. This job requires customer service experience since they would be interacting with customers on a daily basis. Our client is looking for someone with a great personality and a lot of energy to join their team! REQUIRED SKILLS AND EXPERIENCE Highschool diploma or college degree Computer skills and knowledge of Microsoft Suite Ability to learn new software Ability to prioritize and manage multi-functional tasks Detail oriented with strong organizational skills Excellent verbal and written communication skills NICE TO HAVE SKILLS AND EXPERIENCE Background in the Accounts Receivable $20/hr Exact compensation may vary based on several factors, including skills, experience, and education. Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.

Join Our Clients Growing Insurance Agency ) We are seeking a motivated and dedicated individual who has min. 1 year experience in the insurance industry and familiarity with the construction sector a+. This is a fantastic opportunity to grow your career in the Property & Casualty insurance space. If you have any experience in the insurance industry and are familiar with construction terminology, you are highly organized and computer savvy, we want to hear from you! IF you have experience with Applied Epic this is a BIG Plus!!! Key Responsibilities: Work alongside a dynamic team to support the insurance agency in the property and casualty sector. Learn underwriting and risk assessment processes in the insurance industry. Liaise between construction professionals and insurance teams to ensure effective communication and successful project outcomes. Assist in processing contracts and coordinating insurance policies for construction-related risks. Utilize Applied Epic software to manage client data and policies effectively. Requirements: Entry-level or a minimum of 1-3+ years of experience in the insurance industry (with a focus on Property & Casualty) and knowledge of construction administration a+, project coordination or you are highly organized, or related roles. An interest in learning about underwriting and risk assessment within the insurance space. Experience with Applied Epic is a plus, but not required (willing to train the right candidate). Excellent organizational skills and attention to detail. Strong communication skills to collaborate between construction teams and insurance professionals. High Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Experience with project management software is a plus. Salesforce experience a + Why Join Our Client? Opportunity to learn and grow within the insurance industry. Onsite role with potential for career advancement. Work in a supportive and growing team environment. Excellent career growth potential in the insurance and construction space. If you have experience in the insurance industry and a background in construction and are ready to take the next step in your career, we want to hear from you ASAP. Apply today!

One of our top clients, a $15B+ credit focused alternative asset management firm, is seeking a Middle Office professional to directly support the PM on the Credit desk. Any credit product experience would work but structured credit experience is preferred. 5 days/week in office in Greenwich, CT. Responsibilities: The role entails trade support, liquidity management, some investment support, valuations and reporting. Excellent opportunity to grow with the desk, and a terrific culture! Qualifications: -3-5 yrs in operations/middle office working for an alt asset manager, fund admin, bank -Credit product experience -Advanced Excel

The Atlantic Group has partnered with an investment management firm in the Greenwich, CT area. They have an immediate need for an Administrative Assistant with a professional demeanor and strong organizational skills. This is a full-time contract role with the opportunity to become permanent based on performance. Summary: This company is seeking an Administrative Assistant to provide high-level administrative support. A typical Administrative Assistant acts as the information and communication manager for the office. Work Schedule: 8:30am -6:00pm M-F. 5 days a week in office. Job Responsibilities: -Provides assistance in the day-to-day administration of the unit and follows up on pending matters. -Inputs and retrieves data utilizing knowledge of various computer software packages. -Formats documents and determines page layout and selection of different fonts. -Receives and screens telephone calls, mail, and visitors. -Routes callers, takes messages, and answers questions relating to the unit's function. -Schedules and coordinates meetings and facilities which may include travel and lodging arrangements. -Prepares and processes unit purchase requisitions and vendor invoices. -Organizes and maintains files, correspondence, records, and other documents. Requirements: -Bachelor's degree required. -1-5 years of experience required. -Must be comfortable working the front desk. -Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. -Ability to work independently and manage one's time. -Ability to keep information organized and confidential. -Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. ID: 43415

Our client, a global energy investor is seeking an administrative assistant to work in their STAMFORD, CT. headquarters. This role will be supporting a team of administrative assistants and needs someone who is flexible with a no task too big or too small attitude. This is a great opportunity to work with different business units within the organization as well as assist with all office related tasks. 4 days in office; 1 remote Hours 8-6 65-70 + OT + Bonus Competitive benefit Package Responsibilities: Provide administrative support to assistants in the office Schedule and organize meetings and calls Assist with managing and processing invoices Answer incoming calls and order/maintain office supplies Plan and coordinate weekly lunches, happy hours, company events, initiatives, etc. Organize and coordiante domestic and international travel arrangements, including but not limited to flight, hotel, car, and retaurants Oversee the company corporate apartment and maintain cleaning scheduling Required Qualifications: Minimum 2-5 years of administrative experience, ideally in finance Bachelor's degree strongly preferred/required. Extremely polished, forward-facing, and professional. Excellent interpersonal and communication skills (both verbal and written). Used to working in a fast-paced environment. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Strong attention to detail and organizational skills. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

We are seeking a detail-oriented and proactive Office Administrator - Logistics to support our Melville satellite office and ensure smooth day-to-day operations. This role involves overseeing office administration, logistics coordination, and supervising a team of two employees. The ideal candidate will have prior experience in office management and logistics, with strong organizational and communication skills. This position requires occasional travel to Germany for onboarding. Key Responsibilities: Supervise and provide guidance to two logistics employees. Process, track, and manage incoming and outgoing shipments, including handling customs documentation when required. Oversee picking, packing, and inventory management within the company's ERP system. Maintain accurate stock records and manage inventory levels. Ensure efficient and timely order processing and documentation. Provide administrative support for office operations, including data entry, filing, and document management. Assist in scheduling meetings, conferences, and company events. Manage office supply inventory and coordinate procurement as needed. Process invoices and support accounts payable (A/P) and accounts receivable (A/R) functions. Serve as a key point of contact for internal and external stakeholders, ensuring effective communication. Qualifications & Skills: 3+ years in office administration and/or logistics; supervisory or leadership experience is a plus. Proficiency in ERP systems for inventory and order management. Strong verbal and written communication skills. Ability to multitask, prioritize, and manage time efficiently. Willingness to travel to Germany for onboarding.

A leading investment firm is hiring for an Administrative Assistant to support a small team of senior professionals on their growing Investor Relations/Sales team. Hybrid: 3-5 days in the office - flexibility as needed Hours: Core hours are 8:30-5:30 pm, flexibility for overtime as needed Salary commensurate with experience - $90-110k base range + paid overtime (5-10 hours/week that will add up!) + bonus + top benefits package Responsibilities: • Heavy internal and external meeting scheduling via Outlook • Responsible for tracking investor calls, meetings, prospect mailbox and other departmental processes • Preparing meeting materials (pitch decks, presentations, books, bios etc.) • Travel arrangements including detailed itineraries and prepare expense reports using Concur • Assist with planning and execution for events • Assistance with ad-hoc projects including firm wide events, philanthropy and brand management Skills and Requirements • 3-5+ years of solid administrative experience with a track record of professional success; financial services experience • BA/BS preferred with solid academic performance • Knowledge of Microsoft office products • Exceptional organizational skills and attention to detail • Experience with event planning is highly preferred • Ability to maintain process and meet deadlines • Excellent judgement and someone who takes pride in their work • Maturity and high degree of professionalism Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client is seeking a dedicated Project Coordinator / Project Assistant to join our in-office team and support the successful delivery of multiple projects. In this role, you will work in a fast-paced environment, supporting and assisting in the management of multiple projects. Your primary responsibilities will include coordinating project-related requests, tracking progress, maintaining project schedules, and documenting meeting notes and actions. This role requires strong organizational skills, attention to detail, and the ability to thrive under pressure while working closely with project managers and relevant company departments, including estimating, drafting, and production. Job Function: Key Responsibilities: Project Coordination: Assist in the planning and execution of project tasks, timelines, and meeting action points Task Management: Track project milestones, update schedules, and ensure team members are up to date Communication: Act as a liaison between project teams, clients, contractors, and suppliers to ensure smooth communication and coordination Documentation: Maintain accurate and organized project records, including timelines, meeting notes, and deliverables Problem Solving: Proactively address issues as they arise, assist with finding and delivering timely solutions Quality Control: assist in ensuring that project outcomes meet company quality standards and client expectations Support Project Managers: Provide administrative and technical support to project managers when needed Job Requirement: Competencies: Ability to manage multiple tasks / projects in a fast-paced, deadline-driven environment Attention to detail with a focus on delivering high-quality results Organizational skills and the ability to prioritize and manage multiple tasks / projects simultaneously Strong written and verbal communication skills, with the ability to collaborate with diverse teams Familiarity with Microsoft Office Suite (particularly Excel) and project management software (training will be provided as needed) Education / Experience: Bachelor's degree in relevant field, and / or Relevant skills and experience Benefits: Full-time salaried position In-office work environment Professional development and career growth opportunities

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $30.00 - USD $36.00 /Hr.

Personal / Executive Assistant (PA / EA) Employment Type: Full-Time About Us We are leaders in the healthcare mental health industry, managing back-office operations for multiple clinics. Our mission is to deliver exceptional support to enhance efficiency and service quality. As a rapidly growing organization, we seek a highly adaptable Personal and Executive Assistant to streamline operations, optimize productivity, and enable our leadership team to focus on top-level strategic priorities. Position Summary The Personal / Executive Assistant (PA / EA) will work closely with multiple executives, providing a mix of administrative, operational, managerial, and personal support. The ideal candidate is highly organized, proactive, tech-savvy, and an excellent communicator who thrives in a fast-paced environment. This role is crucial in ensuring that time and resources are utilized efficiently, handling both business and personal tasks as needed. Key Responsibilities Administrative & Executive Support Manage executives' calendars, schedule meetings, and prioritize appointments. Prepare meeting agendas, take detailed minutes, and send recap notes with action items. Draft, edit, and proofread correspondence, reports, and presentations. Handle confidential documents and sensitive information with discretion. Office & Operations Management Oversee daily office operations, ensuring an organized and efficient workspace. Manage office supplies, vendor relationships, and maintenance needs. Coordinate team schedules, meetings, and office activities/events. Assist with HR-related administrative tasks, such as onboarding support. Project & Task Management Update and maintain CRM and project management systems. Track and oversee task delegation, ensuring timely completion. Assist with workflow optimization and process improvements. Personal & Lifestyle Management Handle personal errands, reservations, and household/vendor coordination. Manage personal travel arrangements, including flights, hotels, and itineraries. Assist with purchasing and order management, including gifts and personal items. Provide support for family or personal engagements as needed. Operational Efficiency & Business Development Support Act as a gatekeeper, managing access to executives and aligning priorities. Provide ad-hoc support for interviews, event attendance, and travel coordination. Assist with networking, business research, and recruitment efforts. Communication & Coordination Serve as a liaison between executives, internal teams, and external stakeholders. Foster a positive and collaborative work environment. Relay updates, messages, and priorities to relevant parties. RequirementsQualifications & Requirements 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role. Strong organizational, time management, and multitasking skills. Excellent written and verbal communication skills. Tech-savvy with experience in CRM, project management tools, and Microsoft/Google Suite. Ability to handle confidential and sensitive information with discretion. Strong problem-solving skills and ability to work independently. A proactive attitude and the ability to anticipate needs before they arise. Flexibility to handle both professional and personal responsibilities. Preferred Qualifications Experience in healthcare, mental health, or corporate executive support. Familiarity with Zoho, Notion, Asana, or similar tools. Background in event coordination, HR support, or business development. BenefitsCompensation & Benefits: Salary Range: $65,000-$85,000 annually, based on experience and qualifications. Performance Bonuses: Annual bonus opportunities based on individual and company performance. Full Benefits Package: Medical insurance with company contribution. Full dental, vision, and life insurance. 401k with up to 4% company matching. Time Off: 15 days PTO annually. 6 paid holidays off. Sick days (as per NY State). Professional Development: Annual training allowance for courses, certifications, or conferences. What We Offer: A dynamic and collaborative work environment. Opportunities for professional growth and development. The chance to make a significant impact in a growing company.

is located in Long Island City, Queens* ABOUT STEVE MADDEN From a small Queens factory to a global fashion powerhouse, Steve Madden has always been about pushing boundaries. We don't just follow trends-we set them. Our culture is fast-paced, creative, and entrepreneurial, powered by bold ideas and the people who bring them to life. If you're ready to dive into the fashion industry, learn from the best, and make real contributions, this is the place for you. SUMMER INTERNSHIP Our Summer Internship runs for 10 weeks, from June 2nd to August 11th, 2025. Get hands-on experience at one of the most iconic fashion brands. This program is designed to give you real-world exposure, meaningful projects, and a front-row seat to how we create, market, and sell the trends of tomorrow. Note: All interns must be present for the full 10-week duration. This is a paid internship at $16.50 an hour. All interns are responsible for all housing and travel. WHAT YOU'LL DO: * Monitor the health and performance of Active Directory (AD), Office 365 services, and VMware virtualized environments, addressing system alerts and maintaining uptime. * Assist with user account management, including creating, updating, and disabling accounts in AD, and troubleshooting login or resource access issues. * Perform basic troubleshooting and monitoring for Cisco UCS Server compute, ensuring that hardware components are operational and reporting any faults or performance issues. * Document daily tasks, updates to system configurations, and resolutions to support tickets in the internal IT knowledge base. * Review security logs across Windows, VMware, SAN storage systems, and AD to identify and address potential security threats or misconfigurations. * Conduct system audits across VMware hosts, SAN storage, and Cisco UCS compute servers to ensure proper utilization, storage availability, and performance optimization. * Assist with provisioning and deprovisioning virtual machines (VMs) in the VMware environment, following guidelines for resource allocation and compliance. * Perform Active Directory audits to identify stale accounts or expired passwords and ensure proper organizational unit (OU) structures are maintained. * Support the IT team in deploying patches and updates across Windows Servers, VMware hosts, and UCS infrastructure to maintain system security and reliability. WHO YOU ARE: * A passionate, driven student or recent grad eager to learn. * A team player with a creative mindset and strong attention to detail. * A self-starter who thrives in a fast-paced environment. PERKS & BENEFITS: * Mentorship from industry pros. * Networking opportunities with leaders and peers. * Exclusive behind-the-scenes look at the fashion industry. * 40% off house brands: Steve Madden, Dolce Vita, Betsey Johnson Join us for a summer of style, creativity, and hands-on learning. Apply now and make your mark at Steve Madden!

At Stony Brook Medicine, the Administrative Support Specialist for Cancer Center Administration will provide a wide range of administrative functions. The incumbent must be detail oriented, possess excellent organizational skills and have the ability to multi-task. The incumbent presents a professional appearance and exercises sound judgement and communication skills when working with staff, faculty, physicians, senior leadership and outside vendors and guests. Duties of the Administrative Support Specialist for Cancer Center Administration may include but are not limited to the following: Provide full range of administrative assistance, including but not limited to receptionist type duties, greeting & directing visitors, answering telephones, taking and recording meeting minutes, copying, scanning, typing and Outlook calendar maintenance. Prepare and track requisitions and submissions for vendor payments, guest/staff reimbursements and travel vouchers. Keep, update and maintain records and spreadsheets related to requisitions and AmEx statements. Assis the Administrative Manager with the coordination of Cancer Center guests, events and meetings, including but not limited to preparing itineraries, flyers, sign-in sheets, conducting tours, ordering, etc. Order supplies utilizing all Stony Brook and outside systems including Wolfmart, Lawson, Amazon, etc Assist the Administrative Manager with Office/Suite operations including ordering, sorting incoming mail and maintaining office directories. Other duties as assigned. The selected candidate will be required to travel within the campus environment including MART, Hospital, HSC and West Campus and attend offsite Symposiums and Retreats as needed. Qualifications Required Qualifications: Associate degree and at least 2 years of administrative business operations experience or, in lieu of degree, a high school diploma or equivalent and at least 4 years of administrative business operations experience. Experience with calendar and meeting management (including but not limited to: scheduling, preparing agendas & taking minutes). Proficient in all Microsoft Office applications including Word, Excel and Outlook. Ability to lift/carry up to 25lbs. Preferred Qualifications: Administrative experience working for executive leadership in an academic or research environment. Experience with financial functions including accounts payable, ordering and reimbursements. Demonstrated experience in handling administrative functions with independence and accountability. Special Notes: Resume/CV should be included with the online application. Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. ______________________________________________________________________________________________________________________________________ Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions may be subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services* Complete electronic reference check with a minimum of three (3) professional references. Successfully complete a 4 panel drug screen* Meet Regulatory Requirements for pre-employment screenings. Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination. _____________________________________________________________________________________________________________________________________ Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the University Office of Equity and Access at *************. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally. The salary range (or hiring range) for this position is $48,839 - $59,533 / year. The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired. Some positions offer annual supplemental pay such as: Location pay for UUP, CSEA & PEF full-time positions ($3400) Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line. Job Number: 2500276Official Job Title: TH Staff Assistant IIJob Field: OtherPrimary Location: US-NY-Stony BrookDepartment/Hiring Area: Acp AdministrationSchedule: Full-time Shift :Day Shift Shift Hours: 9:00 AM - 5:00 PM with flexibility Pass Days: Sat, SunPosting Start Date: Jan 30, 2025Posting End Date: May 1, 2025, 3:59:00 AMSalary:$52,239 - $62,933 / TotalSalary Grade:SL1SBU Area:Stony Brook University Hospital

The vision of Marrakech Inc. is that each person we serve will live and work in the community and be accepted by their neighbors, co-workers, family, friends and acquaintances for their individual qualities and contributions. The Business Office Administrative Specialist will play an integral role in supporting the Finance Department's daily operations. This individual will assist the CFO, Controller, and both Accounts Payable and Accounts Receivable teams with a wide range of administrative and financial tasks. Their responsibilities include processing invoices, maintaining financial records, and assisting with financial reporting and compliance. The role also involves identifying process improvements to streamline departmental efficiency. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following; other duties may be assigned: Help with the processing of invoices, payments, and purchase orders. Assist with tracking and reconciling accounts payable and accounts receivable records. Ensure timely and accurate data entry in accounting software. Assist with preparation of financial reports, budget tracking, and audits. Help gather financial documentation for internal and external reporting requirements. Perform basic clerical tasks such as filing, organizing documents, and maintaining financial records. Identify opportunities for increasing efficiency in day-to-day financial processes. Assist with the implementation of systems to streamline workflows within the finance department. Collaborate with team members to resolve any inefficiencies or roadblocks in financial operations. Provide administrative support for finance-related meetings, including scheduling, preparing materials, and taking meeting notes. Respond to internal and external finance-related inquiries and provide timely assistance. Maintain accurate and organized financial records in both digital and physical formats. Ensure that all documentation is filed correctly and in compliance with organizational policies. Support compliance efforts by assisting in the gathering of necessary documentation for audits and reviews. Help track and monitor adherence to organizational policies and financial best practices. Operates motor vehicles safely and in accordance with State Law (agency and personal automobiles) while on work related duties. EDUCATION and/or EXPERIENCE Bachelor's Degree in Accounting. Must have comprehensive knowledge of internal control policy and procedures, accounting theory, GAAP, FASB and the inter-relationships between accounts. Demonstrated ability to maintain complete and systematic accounting records, analysis of data, general ledger account review, prepare financial reports. SCHEDULE M-F 8a-4p RATE 17.99/hr increasing to $18.40 after 6 months Benefits: Paid time off (PTO) and Dedicated Sick Time Paid Holidays New Year's Day Martin Luther King, Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving Christmas Paid and Unpaid Leave for: Bereavement Jury Duty Disaster Relief Volunteer Family and Non-FMLA Medical Leave Military Leave Employer- Sponsored Medical, Dental, Vision and Life Insurance (for full time employees) External Employee Assistance Program (EAP) (for full time employees) 401K and Profit Sharing Plan Educational Benefits, Including: DSP Credentialing through the NADSP Tuition Reimbursement Tuition discounts at local colleges and universities Access to Various Voluntary Insurances and Benefits Staff Recognition Program Other Financial Benefits, Including but not limited to: Dayforce Wallet (On-Demand Pay) Marrakech's Homeownership Program Perfect Attendance Bonus Program Recruitment Referral Bonus Other Corporate Discount Programs Marrakech is an equal opportunity employer. Marrakech, Inc. does not discriminate on the basis of sex, race, color, religion, age, disability, status of veteran, national or ethnic origin, or sexual orientation. Other details Pay Type Hourly Hiring Rate $17.99 Required Education Bachelor's Degree