Administrative Specialist Jobs in Central Point, OR

DINING SERVICES SERVER/WAITER, join us on our mission to create a senior living revolution where compassion meets innovation! Who We Are We are a company built upon a common belief that senior living communities can and should be places of vibrancy and life. We honor, recognize, and empower the extraordinary team members on this journey with us knowing we are making the world of elderhood better together. Our individual differences, life experiences, knowledge, unique capabilities, and talent are significant to our culture, resident experience, and achievements! What You'll Do The Dining Assistant/Waiter serves elders and guests, takes orders for meals, and cleans tables after meals. Prepares and serves meals for the dietary department in a safe and appetizing method in compliance with dietary standards, policy, and procedures. Cleans the kitchen, washes dishes, and returns food to proper storage. As a Dining Services Assistant/Server, you can expect a range of responsibilities and tasks. Here are some general expectations: You will provide excellent customer service to internal and external customers. You will bring a willingness to learn and work within a team environment. You will strictly adhere to procedures regarding infection control, food-borne illness prevention, harmful chemical handling, fire, safety, and sanitation. You will see that appropriate snacks are available to elders with special dietary needs. Part Time approx 20hrs a week with potential to roll into full time What You'll Bring You will bring kindness and a desire to work with the elderly; enjoy working with people in general. You will be willing to learn and work within a team environment. You will have good verbal communication and the ability to read, write, and speak English with residents and coworkers who only speak English. You will be able to pass a criminal background check. You will have the ability to perform job responsibilities with or without accommodation. What We Offer Benefits for all team members, regardless of employment status: Accrue vacation and sick time starting your first day! 401(k) retirement savings plan after 90 days, with employer match after one year. Financial wellness education program. Employee and Family Assistance Program to support your emotional wellness. Wellness and Fitness Resources with savings discounts. Career growth through ongoing training programs and mentorship opportunities. Additional benefits for full-time team members Medical, Dental, Vision, and Voluntary Benefit options Education reimbursement program. If you are guided by goodness, loyalty, faith, and fun and think you would be a good fit for our organization, we would love to talk with you! With a resume or an application, you are one step closer to this exciting opportunity! #CSL300

Jackson County Employment Opportunity. Come join the Health & Human Services Administration Team as an Administrative Specialist in Vital Records. The Administrative Specialist will serve as the Vital Records clerk for birth and death records and occasional animal license sales. This position works closely with the State Vital Records program to ensure compliance with applicable rules and laws. Jackson County strives to recruit, hire and retain the best employees! * Excellent customer service skills. * Bilingual, Spanish speaking preferred, but not required. * Experience with Word, Excel, Outlook and other Microsoft Office software. * Upon hiring, this position will need to apply as a Lead Deputy Registrar which requires a current ID and birth certificate. * Pass a criminal background check prior to hire. * Submit an acceptable DMV certified court print prior to hire. click on the following link to review Jackson County's requirements for an acceptable driving record. * Pass a pre-employment drug screen, which includes screening for Marijuana. Click on the link to review Jackson County's Drug-Free Workplace Policy. * This position is represented by union group SEIU. I. Position Summary Performs a variety of complex clerical and administrative tasks in support of a technical or moderately difficult nature in accordance with general practices and procedures of the specialized project, division or department. Works independently, exercises sound judgment and initiative, and receives occasional instruction or assistance as new or unusual situations arise. II. Examples of Essential Position Duties (The following duties represent some of the principal job duties; however, they are not all-inclusive. Other duties may be required or assigned.) * Performs complex clerical and administrative duties in specialized areas. * Composes correspondence,; proofreads documents; receives, logs and routes complaints. * Assists the public in person and by telephone; answers complex questions and make basic interpretations of departmental policies and procedures when conveying information to the public, other departments and staff. * Sets up and maintain complex paper and computer filing and record keeping systems, indices and registers; researches files and prepares reports as required for departmental purposes. * Computes or verifies data, enters and retrieves data from computer terminals, and reviews computer print outs for accuracy, may perform quality assurance checks. * Takes and maintains inventory records as assigned; operates a variety of office equipment and machines. * May perform general bookkeeping and accounting functions and coordinate department budget; schedules staff, meetings and locations. * May train, monitor and provide functional guidance to other clerical personnel in office procedures, policies, equipment operation and technical matters. * May work on special projects including planning and coordinating. * Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices. * Develops and maintains effective internal and external working relationships at all levels. * Has regular and reliable attendance. Overtime may be required. III. Minimum Requirements (Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions) Education and Experience * High school diploma or equivalent AND four years of progressively responsible clerical and office support experience including experience overseeing the activities of an office project; OR * Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job. License, Certificate or Other None IV. Other Requirements Knowledge, Skills and Abilities Requires a knowledge of modern office practices and procedures; business English composition, spelling and basic arithmetic. Ability to type accurately a variety of complex materials rapidly and accurately; operate office equipment and machines with accuracy and skill; alphabetize and arrange in numerical order; understand and follow oral and written instructions; implement new procedures and processes; understand, interpret and follow departmental procedures, rules and regulations; prioritize and organize work and train other staff; make decisions independently; make fast and accurate computations; compile data and prepare complex reports; establish and maintain effective working relationships with those contacted in the course of work. Physical Demands (Performance of the essential duties of this position includes the following physical demands) Ability to work in a standard office environment; requires the ability to exert a small amount of physical effort in sedentary to light; may require some moderate lifting, bending, reaching, kneeling and some climbing requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing, filing, data entry, and/or use of calculators, ten-key adding machine, or other office equipment or supplies. Working Conditions (Performance of the essential duties of this position includes the following working conditions) Work is generally performed in an office environment and may include exposure to disruptive people. V. Additional Information This classification description is not intended to be an exhaustive list of duties, knowledge, skills, abilities, or requirements, as any one position in this classification may be assigned some or all of these duties, in addition to other duties not explicitly listed here. The various duties, responsibilities and/or assignments of this position may be unevenly balanced and change from time to time based upon matters such as, but not limited to, variations in the shift, work demands, seasons, service levels and management's decisions on how to best allocate department resources. Any shift, emphasis or rebalancing of these assigned duties, responsibilities and/or assignments does not constitute a change in the job classification. The County shall schedule employees and determine FTE consistent with its determination as to efficiency of operations, financial advantages to the County, and/or effective service to the public. JACKSON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Jackson County is committed to being an Equal Employment Opportunity employer and complying with the Americans with Disabilities Act. Our commitment includes providing a respectful working environment that is free from discrimination and harassment in the workplace. This commitment is made by Jackson County in accordance with applicable Federal, State and Local laws and regulations. Upon your request, Jackson County will consider all requests for reasonable accommodation during the recruitment and selection process. Because of the Immigration Reform Act of 1986, persons hired by the County must be able to present acceptable documents verifying identity and authorization to work in the United States. For a copy of Jackson County's Equal Employment Opportunity Plan, visit our web site at *********************** or call ************.

This position serves as the Business Manager and Administrative Officer (AO) within the Behavioral Health Service Line (BHSL) at the VA Southern Oregon Rehabilitation Center and Clinics (VA SORCC) in White City, Oregon. As a member of BHSL leadership team, the BHSL AO performs in the direct support of the BH ACOS and is responsible for the management and coordination of administrative operations for the service line. Learn more about this agency Help Overview * Accepting applications * Open & closing dates 11/20/2024 to 11/29/2024 * Salary $72,553 - $94,317 per year * Pay scale & grade GS 11 * Help Location 1 vacancy in the following location: * White City, OR 1 vacancy * Remote job No * Telework eligible No * Travel Required Not required * Relocation expenses reimbursed No * Appointment type Permanent * Work schedule Full-time * Service Competitive * Promotion potential None * Job family (Series) * 0341 Administrative Officer * Supervisory status Yes * Security clearance Other * Drug test No * Position sensitivity and risk Non-sensitive (NS)/Low Risk * Trust determination process * Suitability/Fitness * Financial disclosure No * Bargaining unit status No * Announcement number CBSV-12614136-25-WSN * Control number 820063800 Help This job is open to * Federal employees - Competitive service Current or former competitive service federal employees. * Federal employees - Excepted service Current excepted service federal employees. * Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a "surplus" or "displaced" employee. * Veterans * Individuals with disabilities * Military spouses * Special authorities Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations. * Peace Corps & AmeriCorps Vista * Land & base management Certain current or former term or temporary federal employees of a land or base management agency. Clarification from the agency Special authorities include: Former overseas employees and foreign service employees. Clarification for these authorities is provided in the questionnaire. First AOC (Area of Consideration) is Facility employees; Second AOC is VA Agency; Third AOC are all other eligible applicants. Videos Help Duties Major duties include but is not limited: * Develop and execute all business operations and administrative functions within the BHSL and its diverse programs. * Provide support, guidance, and training to leadership as well as front-line staff on administrative issues. * Develop, implement, maintain, apply, and continuously improve infrastructure (processes, policies, tools, etc.) for effectively managing administrative operations within the service. * Responsible for monitoring the Service's performance on business and administrative functions regarding quality, efficiency, effectiveness, and patient satisfaction; to identify opportunities for improvement; and to design and carry out improvement initiatives when opportunities are identified. * Develops, gathers, collates, manages, analyzes, interprets data regarding the Service's operations. * Conducts robust business analyses of proposed courses of action (feasibility studies, business case analyses, make/buy analyses, risk assessments, etc.) and uses these to inform business decisions and to advocate for resources. * Primary point of contact and technical subject matter expert on VA performance measures for which the Service has primary responsibility. * Developing and interpreting guidance on Behavioral Health business operations. * Manages quality assurance and compliance initiatives for the Service and its programs. * Provides administrative expertise and support to program coordinators in their duty to maintain compliance with accreditation standards established by the Joint Commission, the Commission on the Accreditation of Rehabilitation Facilities (CARF), and other relevant regulating bodies. * Directs administrative projects and develop tools or reports through delegation of subordinate administrative staff. * Monitors quality controls and data validation on products produced from Behavioral Operations Department staff. * Sets workload goals and timelines for completion. * Uses technical expertise and advanced informatics experience to train and assist staff overcome administrative challenges. * Independently develops, plans and carries out the projects through delegation to subordinate administrative staff and selects the approaches and methods to be used in solving problems according to a broad understanding of the BHSL objectives, priorities and deadlines. * Manage the Service's multi-million-dollar budget, monitoring expenses, tracking budget execution functions, analyzing, and forecasting funding requirements, identifying cost saving opportunities, preparing budget proposals, and advocating for needed resources. * Provides ACOSBH and program coordinators with continuous appraisal of the utilization and status of fund control points assigned to their programs. * Serves as an Approving Official for Government Purchase Card acquisitions. * Monitors contract performance and serves as the primary Contract Officer (COR) for the service. * Responsible for planning and organizing the administrative work of the assigned section, estimating costs, coordinating with staff and line management personnel, conducting all phases of the work and resolving problems independently in accordance with applicable precedents and his/her independent assessments of the needs of the Service Line and sections/departments. * Responsible for managing service-level resources and providing oversight of the management of program-level resources by program managers and coordinators. * Manages the Service's physical resources, including equipment, vehicles, and physical space assigned to the Service. * Studies and conveys to leaders within the Service, facility, and VISN, the administrative impact of proposed changes to policies, strategic goals, and other initiatives. Work Schedule: Monday - Friday, 8:00 am. - 4:30 pm. Telework: This is not a telework position. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD904460 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized. Financial Disclosure Report: Not Required. Help Requirements Conditions of Employment * You must be a U.S. Citizen to apply for this job * Selective Service Registration is required for males born after 12/31/1959 * You may be required to serve a probationary period * Subject to background/security investigation * Selected applicants will be required to complete an online onboarding process * Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) * Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet time-in-grade and specialized experience requirements within 30 days of the closing date of this announcement, 11/29/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: * Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Coordinating and administering oversight of all policies, program and operations of a service; developing and executing all business operations and administrative functions within a department and it's programs; monitoring the performance of business and administrative functions regarding quality, efficiency, effectiveness, and patient satisfaction; identifying areas of improvement and designing processes to implement improvements; overseeing and directing work production; prioritizing work depending based on priorities, national requirements, and needs of the service; providing supervision of staff including hiring actions, disciplinary actions, awards, investigations, and promotions; monitoring expenses, tracking budget execution functions, analyzing, and forecasting funding requirements, identifying cost saving opportunities, preparing budget proposals, and advocating for needed resources. Experience must be clearly reflected in your resume. OR, * Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. Transcript Required. OR, * Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first 2 years of graduate level education (36 semester hour). Experience must be clearly reflected in your resume. Transcript Required. You will be rated on the following Competencies for this position: * Communications * Customer Service (Clerical/Technical) * Data Management * Financial Management * Leadership Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. It occasionally requires carrying of light objects such as files, books and papers; and some waling, standing and bending. No special physical qualifications are required intermittent travel is required. May require overnight travel to meetings/conferences/training sessions. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at ****************************************************************************************************************** Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: ********************************* If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: ************************************************************************** Additional information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Read more * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. RESUME REMINDER: Your resume must include the following information each job listed: * Job title; * Duties (be as detailed as possible); * Month & year start/end dates (e.g. June 2007 to April 2008); * Full-time or part-time status (include hours worked per week); * Salary/Rank etc.; * Series and Grade, if applicable, for all Federal positions you have held; * References, current or recent supervisor. Do not include the following types of information in your resume: * Classified or Government sensitive information * Social Security Number (SSN) * Photos of yourself * Personal information, such as age, gender, religious affiliation, etc. Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail. Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications. Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. To apply for this position, you must provide a complete Application Package which includes: * Resume The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. * Cover Letter * DD-214/ Statement of Service * Disability Letter (Schedule A) * Disability Letter (VA) * License * Other (1) * PCS Orders * Performance Appraisal * Professional Certification * Proof of Marriage Status * Resume * Separation Notice (RIF) * SF-15 * SF-50/ Notification of Personnel Action * Transcript SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility): * Most recent SF-50 if you are a current or former Federal employee * An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the p

Application Deadline: 01/01/2025 Agency: Oregon State Department of Police Salary Range: $3,476 - $4,752 Employee Administrative Specialist 1 : The Oregon State Police in Grants Pass, Oregon is hiring for one (1) Full-Time, Permanent Administrative Specialist 1 position. Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position. If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 10/16/2024. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 01/01/2025, or until filled, with application review dates occurring approximately every two weeks beginning 10/16/2024. We may close the announcement at any time after this date when we have received an adequate number of applications. If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact ***************************** and reference REQ-166390. The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase. Summary of Job Duties: In this position, you will establish procedures and policy development processes; interpreting outside agency protocols and policies and Oregon Revised Statutes and applying those interpretations to specific situations; providing administrative, operational and program support to area commands and worksites to include the Patrol, Criminal and Fish and Wildlife Divisions; and training troopers in office procedures. You will prioritize daily and weekly workload to support the agency, region and area commands' strategic goals, mission, business expectations and timelines in accordance with department policies, rules, procedures and Oregon laws. You will be responsible for knowing the expectations of the office and works independently with little to no supervision to fulfill those expectations with a high level of accuracy and timeliness. Minimum Qualifications/Eligibility Requirements: Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience. Preferred Skills: Demonstrated proficiency using Microsoft Word, Excel, Outlook to include working with databases, auditing reports and performing quality insurance. Demonstrated skill in time management and adaptability. Experience providing customer service to a variety of individuals in challenging circumstances. Demonstrated ability to work independently and within a team environment. Demonstrated ability to use and interpret policies, procedures, and statutes. This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification. Special Qualifications: Must be LEDS certified at the Inquiry and Entry levels, or able to obtain certification within 6 months of hire. Must be able to meet criteria to become State of Oregon Notary Public. May be required to participate in State sponsored training to become a SPOTS card (Department credit card) holder for assigned office. Must meet criteria and attend necessary training. Selection Process: The process will be comprised of the following evaluation assessment (subject to change). Interview How to Apply: Apply in Workday by the deadline listed above, failure to submit your application by 11:59PM of the above listed date will result in automatic disqualification of your application. You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position. In addition to a resume, you must submit a cover letter - no more than two pages in length - addressing how you meet the preferred skills for this position. Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application. Please submit these documents in either MS Word or PDF format. This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information. The Oregon State Police does not offer visa sponsorships. Additional Information: Diversity, Equity, and Inclusion at OSP Background Hiring Information Employee Benefits Veterans Employment in State Government Pay Equity Information & Resources What You Need to Know to Get the Job

Job Description AccentCare Home Health Administrative Specialist Hours: Full-Time, M-F 8-5 pm Salary Range: $16 to $26 Type: In-person role Find Your Passion and Purpose as a Administrative Specialist Reimagine Your Career in Corporate Healthcare As a professional, you know that what you do impacts you as much as our patients and their families, and at AccentCare, we are united in our relentless drive to reimagine care because we want to provide the service we would seek for our own families. We think it’s really special to be a part of our patient’s health journey and create incredible memories while providing world-class patient care. Offer Based on Years of Experience Responsibilities Our Investment in You We are committed to offering comprehensive benefits and rewards to full-time employees who work over 30 hours per week and their families, including: Medical, dental, and vision coverage Paid time off and paid holidays Professional development Company-matching 401(k) Flexible spending and health savings accounts Qualifications Be the Best Administrative Specialist You Can Be If you meet these qualifications, we want to meet you! Ability to communicate effectively, both orally and in writing Verifiable skills with Microsoft Office products, specifically expert experience in Excel Ability to gather data, compile information, and prepare reports Ability to manage confidential information Ability to interact with all types of people Come As You Are At AccentCare, our care is most compassionate when we empathize and engage with everyone, and we are at our best when we value diverse perspectives, foster open dialogue, and enact change. And we are stronger when each of us is empowered to grow, be our unique selves, and feel a sense of inclusion and belonging. AccentCare is proud of how we are building a culture and inclusive infrastructure to help elevate the voice of all our employees with a special focus on the underrepresented and marginalized. We offer equal employment opportunities regardless of a person’s race, ethnicity, sex, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental disability, physical disability, or any other protected classification.

The Front Desk Coordinator is the hub of all our activities. It takes a special person who thrives on getting the job done right and can do it with a smile. The Front Desk Coordinator provides customer service and help to our clients, to our employees and to the office staff. Requirements for the Front Desk Coordinator Attentive Focused Able to prioritize Understanding critical employment documentation Great attitude Team player 100% attendance MS Office skills especially Microsoft Outlook Confidential and professional Rock Star organizer we can all depend on Benefits of Front Office Coordinator Health insurance Vacation pay Great team to work with Requirements for the Front Desk Coordinator Scheduling interviews Assist in onboarding new hires Translation support for non-english speaking employees Loads of data entry Verification of ID using E-Verify Using discretion and judgement when setting appointments or reviewing documents 18.00

to begin immediately. Each postion is paid from a separate pay range. ELL Assistant: $17.21 - $22.57 Family and Equity Liaison: $24.52-$32.17 Our Mission: ALL Own Their Present and Future, ALL Are Known and Challenged, ALL Achieve Their Potential, ALL Options are Open and Hopeful Job Title: Educational Assistant - English Language Learner/ Family and Equity Liaison Supervisor: Emerging Multilingual and Migrant Education Coordinator Classification: Classified FLSA Status: Nonexempt Days: 193 Summary: This position spends half the day at Roosevelt Elementary as an English Language Learner Assistant and half the day as a District Family Liaison- providing bilingual support to other schools in the district. ELL assistants assist teachers and support English Learners in the grade level classroom. Staff hired into this position will be required to complete Tier II and Tier III interpreter trainings, if they have not already completed these trainings. Essential Duties and Responsibilities: Assists teacher in an instructional setting. Assists teacher in maintaining classroom discipline using appropriate methods for children with and without disabilities. Organizes and manages student work under teacher direction. Assists teachers in correcting and recording student work and in testing students. Supervises class for short periods. Assists students with daily work. Reads aloud to students. Assists students on computers and with various computer programs and testing programs. Works directly with students with a variety of special needs. Implements planned activities using teacher-designed methods and materials for individual and small student groups for instructional support. Supervises various student activities, including the playground, cafeteria, bus loading and unloading, field trips, hallways, and other areas where students gather. Prepares and provides clerical support to the teacher for instructional materials using various office equipment, resource materials, AV equipment, copying, faxing, etc. Maintains accurate records and records gathered information within the scope of District policies and state and federal laws. Obtains necessary instructional materials from a variety of sources. Translates and interprets for students, staff, and parents. Coordinates and proctors student testing. Creates documents in languages other than English for non-English speaking students and parents. Facilitates meetings and conversations between staff and parents, and/or students. Maintains competency in all position responsibilities. Complies with all safety and work rules, policies and procedures. Responsible for proper utilization, operation, and maintenance of all department resources. Provides support to other positions as needed. Assumes additional responsibilities as appropriate with little or no supervision. Performs other related duties as assigned. Marginal Duties and Responsibilities: Sets up room for various activities and cleans up after activities' completion. Answers telephones, respond to questions, or takes messages and forwards them to the teacher. Assists with school-wide events. Assists with an inventory of textbooks. Assists with in-home visits. Supervisory Responsibilities: All Medford School District employees are responsible for supervising students and assisting in maintaining a safe environment. Qualifications: An individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. Education and/or Experience: Associate's degree (A.A.) or equivalent from a two-year college or technical school or one to two years related experience and/or training or equivalent combination of education and experience. Must meet current No Child Left Behind (NCLB) requirements. Interpersonal Skills: Ability to interact appropriately with teachers, staff, community members, and students. Focuses on solving conflict; maintains confidentiality; Contributes to building a positive team spirit. Language Skills: Ability to communicate fluently verbally and in writing in English and Spanish. Ability to present information and respond effectively to questions in one-on-one, small and large group situations to students and other school staff. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals, and governmental regulations. Ability to write routine reports and correspondence. Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and area. Ability to apply basic concepts of algebra, geometry, fractions, percentages, ratios, and proportions to practical situations. Reasoning Ability: Ability to apply common sense understanding to complete instructions furnished in written, oral, schedule, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills: General knowledge of computer usage and ability to use database software, e-mail, internet software, spreadsheets, teaching software, and word processing software. Certificates, Licenses, Registrations: Certificates as determined by the District, including current NCLB requirements (paraprofessional certification). Physical Demands: The physical demands described here must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms. The employee must often stand, stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, the ability to adjust focus, and peripheral vision. Must speak clearly to be understood and identify and understand the speech of others. Emotional stability to work effectively under pressure and control all aspects of the job. Work Environment: The work environment characteristics described here represent those employees may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. The noise level in the work environment is usually low to moderate. Employees may be exposed to blood borne pathogens and temperature fluctuations, fumes, odors, and dust. Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) whenever it deems advisable.

Temp The Department Specialist performs clerical duties to maintain and process records and forms in direct support of the Veteran's Office, providing customer support via phone and in person. An employee in this classification will be required to utilize discretion and judgment in the application of departmental guidelines and governing laws and regulations to perform assigned tasks. Work is performed under supervision. ESSENTIAL DUTIES AND RESPONSIBILITIES: Organizes files and catalogs materials. Gathers data, posts, sorts, checks and maintains records, receipts money. Operates computer to access/update various files and programs; runs/prepares a variety of reports. Types forms, letters, memos, reports, and file cards; makes copies. Records information on various forms and documents. Provides assistance to and gathers information from the public in completing and processing required forms and/or to complete department-related functions. Answers questions and composes correspondence regarding departmental policies, procedures, and services. Provides customer service by identifying questions and problems and offering assistance. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Considerable knowledge of different filing systems; business English, spelling and punctuation; general office practices and procedures; recordkeeping. Excellent public relations skills and ability to remain calm, professional, and friendly in adverse situations. EDUCATION AND EXPERIENCE High school graduation or equivalency; and two years of experience performing clerical work, or any satisfactory combination of experience and training which demonstrates the knowledge, skills and ability to perform the above-described duties. BACKGROUND INVESTIGATION Subject to pre-employment drug testing and a background investigation, including but not limited to criminal background investigation. Conviction of a crime will not necessarily disqualify an individual for this classification. $17.49/hour 9:00am-2:30pm with 1/2-hour lunch. Job Type: Temporary 17.50 Qualifications Some office experience with strong Excel skills.

Share If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. **Administrative Assistant** 30+ days ago Requisition ID: 1334 Emerald Technologies is looking for a detail-oriented and proactive Administrative Assistant to join our team in Medford, OR! In this role, you'll collaborate closely with our Program Management team and cross-functional departments to ensure smooth and efficient processing of customer orders, quotations, and related tasks. This position plays a critical part in meeting customer needs, upholding high standards, and supporting our innovative product solutions for diverse industries. At Emerald Technologies, each team member contributes to creating impactful, high-quality products in a collaborative and positive work environment. Join us for a meaningful career journey with opportunities for growth, learning, and development! Key Responsibilities: * Program Support: Provide support to Program Managers, assisting with daily tasks and project-related activities. * Order Processing: Accurately enter and manage customer orders following established procedures. Ensure data integrity and timely entry in our computer systems. * Customer Account Management: Maintain organized customer files, manage documentation, and regularly communicate with customers regarding their account activity, order status, or specific inquiries. * Complaint Resolution: Gather information from customers regarding product or service concerns and escalate appropriately. * Workflow Coordination: Support the seamless flow of quotes and new product requests to ensure timely progress. Qualifications: * Proven experience in an administrative role, ideally within a manufacturing environment. * Strong organizational skills, attention to detail, and a proactive approach to tasks. * Excellent communication skills for customer interactions and cross-departmental coordination. * Proficient in data entry and familiarity with computer systems; knowledge of order-processing software is a plus. Benefits of the job: * Competitive medical, dental, and vision benefits. * Health Savings Account/Flexible Spending Account * 401K and company matching with no vesting period * PTO for rest and relaxation * Gym reimbursement (through Anthem) * Employee Assistance Program * A safe and inclusive work environment with team and management support * Employee training and development * Community service and philanthropic initiatives * Employee appreciation and events * Career advancement opportunities * Employee Referral program * Employee discounts If you're excited to join a team where your contributions truly matter and where you can build a fulfilling career, apply today to Emerald Technologies! Emerald Technologies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

General Statement of Responsibilities Description Position Title Administrative Assistant III Secondary Title Advising & Rogue Central Group / Grade 5 Classification Classified Work Location TRC Overtime Eligible Non-Exempt Division Student Learning & Success Differentials Bilingual Department Advising Reports To Director, Advising & Military Services Supervision Received Works under the general supervision of the Director, Advising & Military Services. Supervisory Responsibility Supervision is not a responsibility of this position. May oversee student employees. Position Summary Responsible for the day-to-day clerical and support functions of the advising department. which includes supporting department staff in scheduling appointments and workshops; processing mail; budget reports; answering phones; managing email, walk in, phone, or web-based inquiries from students; maintaining confidential student educational records; and following FERPA guidelines. Serve as a central point of contact for employees, students, and community members related to advising services. Provide administrative support for the STEP Program and for Placement Testing. Examples of Duties - Essential Functions 1. Administrative Scheduling appointments for Advising, Financial Aid, Student Employment, and other departments as needed. Submitting and processing purchase orders and requests for payment. Process travel and professional growth requests and route bills for payment. Prepare and distribute agendas and minutes for assigned meetings. Work with college scheduling and other software for reservations, work orders, and appointments. Maintaining and tracking important data Compile statistical information from spreadsheets to create data reports. Work under department and institutional deadlines to prepare and submit routine documents and reports. Utilize ERP systems and advising/financial aid software to create reports related to service delivery, student retention, and other key data points related to Advising services at RCC; complete Skip Trace reports for Financial Aid. Assigns students to faculty advisors and advising case managers; updates advising caseloads each term. Provides PowerFAIDs functionality support and reporting Monitor and report on placement test usage; provide back-up proctor support for Placement Testing; update RogueNet regarding Placement test scores, waivers, and other relevant updates for accurate student placement (including Guided Self Placement) Submit Marketing requests for website updates; submit requests for Directory corrections; review catalog sections related to these departments, etc. 2. Customer Service Direct and transfer calls, greet visitors make appointments, and answer general questions about the college. Communication with students, staff, and the public through email, phone, and in-person interactions. Coordinate the Welcome Center on campus to ensure a welcoming, inclusive, and student-focused environment in the Welcome Center on campus. 3. Student Employee Coordination Maintain student employee schedule, and ensure coverage for various areas. Train and provide ongoing coaching and support. Delegate and assign projects. Communicate upcoming events, needs, and information. 4. Other Duties as Assigned May participate in College committees as assigned Engages in professional growth opportunities as assigned Performs other duties as assigned Institutional Expectations Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage. Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds. Participates in recruitment and retention of students at an individual and institutional level in promotion of student success. Embraces and leverages appropriate technology to accomplish job functions. Provides high quality, effective service through learning and continuous improvement. Screening Criteria 1. Minimum Qualifications Education - An Associate's degree in business administration/technology, or related area is required. Experience - A minimum of two years progressively responsible administrative and/or secretarial experience is required. Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree. Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines. 2. Preferred Qualifications Experience in a community college or academic setting is preferred. This position is designated as preferring bilingual fluency in Spanish. Proficiency will be determined by a college-approved certification professional. Proficiency is defined by the ability to express yourself over a broad range of topics at a normal speed. You may have a noticeable accent and will make grammatical errors, for example with advanced tenses, but the errors will not cause misunderstanding to a native speaker. It is the responsibility of the employee to maintain bilingual skills throughout the duration of employment. A bilingual pay differential may apply to this role upon certification. 3. Essential Knowledge, Skills, & Abilities (Core Competencies) Knowledge - General office practices such as recordkeeping, bookkeeping, computers and data systems, including word processing, spreadsheets, and data management; business English, composition, spelling, and punctuation. Skills - Secretarial skills; customer service and verbal and written communication skills; computer skills including Microsoft Office Suite products; organization and prioritizing skills. Basic conversational Spanish preferred. Abilities - Multi-task; focus on details; manage multiple priorities and deadlines; keyboard accurately at 60 wpm; use office and computer equipment and software; establish and maintain effective working relationships with coworkers, students, faculty, outside agencies, and the public. 4. Other Requirements For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver's License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required. 5. Remote Work Options (see AP 7239 Working Remotely for more details) This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs. 6. Physical Demands The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions. Manual dexterity and coordination are required for more than half of the daily work period (about 60%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires mobility including the ability to move materials, 5 lbs. or less daily, and 5-25 lbs. occasionally. This position requires both verbal and written communication abilities. 7. Working Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate. Additional Posting Information This is a Full-time Classified, 40 hour per week (100%) position in the Advising department. Starting compensation is entry level for Group 5 on the 2024-25 Classified Wage Schedule. The position will remain open until filled, with screening scheduled for 11/20/24. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review. RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. CANDIDATES WITH DISABILITIES REQUIRING ACCOMMODATIONS AND/OR ASSISTANCE

Compliance Administrative Assistant at AllCare Health with the Compliance department in Grants Pass, Oregon We Are Seeking Qualified Candidates to Join Our Team! AllCare Health offers competitive wages, an excellent benefits package including affordable healthcare, 401k retirement, wellness programs, and flexible schedule options. Summary The Compliance Administrative Assistant is responsible for assisting in the oversight of an enterprise-wide Corporate Compliance Program to detect, correct, and prevent violations of Federal and State laws, rules, or regulations. The position is responsible for assisting the VP of Compliance with implementing, maintaining and monitoring the compliance program elements that include: scheduling of the annual compliance trainings, logging all compliance incidents, reviewing policies, standards, workforce training, and awareness of general compliance requirements, communications, reporting, monitoring and auditing internal departments and subcontractors. This position will help in the maintaining the FWA, Compliance, HIPAA Privacy and Security and Ethics Program. The Compliance Administrative Assistant will work closely with the VP of Compliance in the logging of suspected violations and in the oversight of corrective action plans. The Compliance program involves a continuous process of adhering to legal, ethical and professional standards applicable to AllCare employees, Board of Governors, providers, contractors, temporary employees, consultants and subcontractors. The Compliance Administrative Assistant will cooperate and assist in gathering the appropriate information for referrals and case documentation to enforcement agencies such as the Medicaid Fraud Unit (MFCU), Office of Program Integrity (OPI), Office of Inspector General (OIG), Department of Justice (DOJ), Center for Medicaid and Medicare Services (CMS), and the Oregon Health Authority (OHA) for auditing, monitoring and oversight of external subcontractors (delegates). Essential Duties Maintains a comprehensive knowledge of applicable federal and state laws, regulations and other requirements. Over sees audits conducted by outside regulatory agencies and AllCare Health's subcontractor (delegate) or First Tier Entities. Upholds the highest level of confidentiality in verbal, written, or electronic communications pertaining to Compliance, FWA or HIPAA Privacy and Security referrals. Assists in conducting the annual enterprise-wide risk assessment and program evaluations. Assists the VP of Compliance in the tracking of risk-based compliance monitoring work plan and protocols. On Call Responsibilities This position does not have any on call responsibilities. Supervisory Responsibilities This position does not have any supervisory responsibilities. Job Requirements May require the use of personal vehicle for local travel (subject to mileage reimbursement). Qualifications Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. All relevant experience can be listed in your resume to perform essential duties of the position including the following: lived, volunteer, professional, or a combination of experience and education. Education & Experience Associate's degree (AA) or equivalent from a two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Knowledge of CPT Codes, ICD-10 Codes, Medicare Guideline, OIG Work Plan priorities, Oregon Health Plan Contract requirements, HIPPA, FWA and Compliance CFRs, Regulations and Statues. Certificates, Licenses, and/or Registrations Valid Oregon Driver's License and vehicle insurance. Valid Certified Healthcare Compliance (CHC), preferred. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. The employee must occasionally lift and/or move up to 10 pounds. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The noise level in the work environment is usually moderate. The employee must be able to work onsite for all scheduled shifts. The employee must be able to travel locally, as needed. Company Overview AllCare Health Website: ****************************** AllCare Health is incorporated as an Oregon Benefit Corporation and has earned the coveted Certified B Corp status since 2017. As such, AllCare Health considers its impact on community, society, and the environment in all business decisions. We have long recognized the value in social, economic, and environmental concerns of our employees, customers, and community members. (Learn more about B Corps at *************************************** AllCare Health headquarters are located in Grants Pass in Southern Oregon on the Rogue River, surrounded by mountains, forests, small farms, and breathtaking views. This thriving and energetic community is ideal for families and outdoor enthusiasts, with a temperate Pacific Northwest climate. We enjoy easy access to outdoor sports and recreation, river rafting, fishing, hiking, biking, wineries, outdoor concerts, the world-famous Ashland Shakespeare Festival, the stunning Oregon coast, magnificent redwood forests, pristine beaches, and much more. The AllCare Health family of businesses is guided by our corporate principles: Purpose | Working together with our communities to improve the health and well-being of everyone. Values | Trust, Innovation, Relationships, and Voice. Vision | Thriving, Inclusive, and Equitable communities. Brand Promise | Changing Healthcare to Work for You. AllCare Health is dedicated to building a diverse and authentic workplace centered in belonging and serving our growing community. If you are excited about this open position but your experience does not align perfectly with every qualification in this post, we encourage you to apply anyway or reach out to our human resources department. You may just be the right candidate for this role or others. If you need accommodations, help in the application process, or wish to receive this job announcement in an alternative format, please call ************ and ask for Human Resources. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Secretarial/Clerical/Administrative Assistant III Amazing Administrative Assistant needed for part- or full-time position! This unique opportunity could be one full time position, shared between Child Care Resource Network and Southern Oregon Early Learning Hub OR it could be two part-time positions, each serving one of these programs. Bilingual in English and Spanish is preferred, but not required. Child Care Resource Network (CCRN) supports training and professional development opportunities in early childhood education. The ideal candidate is comfortable learning new database skills and is detail oriented. Duties include entering and updating training registrations, sending reminder information and Zoom links to participants, creating training evaluations, verifying training attendance and participation, entering completed training attendance, following up on training evaluations, archiving training rosters and evaluations, and keep up with various training opportunities as they arise and answer basic training questions. Occasional evening training support will be required and will be scheduled in advance. The Southern Oregon Early Learning Hub (SOELS) collaborates with local partners and invests funding into Jackson and Josephine counties, to increase access to services for families with children birth to age five. We have a fun team and offer a flexible schedule in a fast paced office environment. The ideal candidate has excellent attention to detail, comfortable using Google Workspace and Excel or the eagerness to learn, and enjoys independent assignments as well as working collaboratively with others. Duties include creating and tracking contracts, receiving and paying invoices, tracking budgets and expenditures, assisting team members with projects, setting up virtual and in-person meetings, supply ordering, and more. Training and support will be provided. If either or both of these positions sound like a good fit for you, we would like to meet you! About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: Education: ************************ Cultural Opportunities: ************************ Recreational Opportunities: ************************* Health Care: ************************* Adminstrative Assistant III (CCRN & SOELS) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Location: In person at the Chevy Way office: 918 Chevy Way, Medford, OR 975014 Length of Position: 258 days (annual year-round position) Salary: Per collective bargaining agreement: $17.71/hr-$21.20/hr starting range for the 2024-2025 school year, with annual step increases as you move across the salary schedule. Immediate Supervisor: Program Manager SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. 10 paid holidays A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts - medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) through Carruth Compliance Consulting Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.

TGB3 is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA. · Length: one year with option to extend · Hours: Mon-Fri, 8a-4p unless otherwise noted; Full Time/40 hours per week · Location: Medford, OR · Pay: $16 hourly · The VA has requested that we have someone for each gender available to accompany Veterans during certain sensitive exams. This position requires a MALE Contract Description Assist Practitioners by performing as a CHAPERONE during the exams. These exams are one-time, non-treatment compensation and pension exams for Veterans. Job responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. Administrative Assistant Greet the Veterans and show them to the exam room. Be present in the exam room with the Practitioner as a chaperone for all exams on site. Report any no-shows of Veterans to client. Keep the facility tidy. Obtain ancillary results from the practitioners. Track completed and pending exams to ensure they are submitted within 48 hours via the Provider Portal. Education/Qualifications · Qualified candidates must possess a welcoming, friendly and professional disposition as Admin is the first person to be seen by Veteran upon entering facility for appointment. · Prefer medical office, patient interaction experience, but not required. · Qualified candidates must possess organizational and problem-solving skills, exceptional communication, and customer service skills with a strong attention to detail. · Individuals must be able to work independently and as part of a team, have good interpersonal skills and a willingness to be flexible and adapt to changing situations. · Candidates must possess basic computer skills. This job may require sitting and standing for long periods of time, bending, twisting, and occasionally lifting more than 10 pounds. Please send your resume to ******************** along with the best date/time to schedule a call to discuss this contract opportunity. We look forward to working with you, as you work to serve America's Heroes.

Jackson County Employment Opportunity. Jackson County Development Services is currently recruiting for an Administrative Specialist I position. This position is the highest level in the clerical/secretarial series. We are looking for someone with strong leadership and teamwork skills. Top applicants will need to be self-motivated, detail-oriented, and have excellent time-management skills. Jackson County strives to recruit, hire and retain the best employees! * Customer service experience and skills preferred. * Excellent interpersonal skills required. * Team oriented attitude is essential. * Computer skills and experience with Microsoft Office preferred. * Pass a criminal background check prior to hire. * Submit an acceptable DMV certified court print prior to hire. click on the following link to review Jackson County's requirements for an acceptable driving record. * Pass a pre-employment drug screen, which includes screening for Marijuana. Click on the link to review Jackson County's Drug-Free Workplace Policy. * This position is represented by union group SEIU. I. Position Summary Performs a variety of complex clerical and administrative tasks in support of a technical or moderately difficult nature in accordance with general practices and procedures of the specialized project, division or department. Works independently, exercises sound judgment and initiative, and receives occasional instruction or assistance as new or unusual situations arise. II. Examples of Essential Position Duties (The following duties represent some of the principal job duties; however, they are not all-inclusive. Other duties may be required or assigned.) * Performs complex clerical and administrative duties in specialized areas. * Composes correspondence, proofreads documents; receives, logs and routes complaints. * Assists the public in person and by telephone; answers complex questions and make basic interpretations of departmental policies and procedures when conveying information to the public, other departments and staff. * Sets up and maintain complex paper and computer filing and record keeping systems, indices and registers; researches files and prepares reports as required for departmental purposes. * Computes or verifies data, enters and retrieves data from computer terminals, and reviews computer print outs for accuracy, may perform quality assurance checks. * Takes and maintains inventory records as assigned; operates a variety of office equipment and machines. * May perform general bookkeeping and accounting functions and coordinate department budget; schedules staff, meetings and locations. * May train, monitor and provide functional guidance to other clerical personnel in office procedures, policies, equipment operation and technical matters. * May work on special projects including planning and coordinating. * Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices. * Develops and maintains effective internal and external working relationships at all levels. * Has regular and reliable attendance. Overtime may be required. III. Minimum Requirements (Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions) Education and Experience * High school diploma or equivalent AND four years of progressively responsible clerical and office support experience including experience overseeing the activities of an office project; OR * Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job. License, Certificate or Other Requires possession of a valid driver's license and an acceptable driving record. IV. Other Requirements Knowledge, Skills and Abilities Requires a knowledge of modern office practices and procedures; business English composition, spelling and basic arithmetic. Ability to type accurately a variety of complex materials rapidly and accurately; operate office equipment and machines with accuracy and skill; alphabetize and arrange in numerical order; understand and follow oral and written instructions; implement new procedures and processes; understand, interpret and follow departmental procedures, rules and regulations; prioritize and organize work and train other staff; make decisions independently; make fast and accurate computations; compile data and prepare complex reports; establish and maintain effective working relationships with those contacted in the course of work. Physical Demands (Performance of the essential duties of this position includes the following physical demands) Ability to work in a standard office environment; requires the ability to exert a small amount of physical effort in sedentary to light; may require some moderate lifting, bending, reaching, kneeling and some climbing requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing, filing, data entry, and/or use of calculators, ten-key adding machine, or other office equipment or supplies. Requires driving. Working Conditions (Performance of the essential duties of this position includes the following working conditions) Work is generally performed in an office environment and may include exposure to disruptive people. V. Additional Information This classification description is not intended to be an exhaustive list of duties, knowledge, skills, abilities, or requirements, as any one position in this classification may be assigned some or all of these duties, in addition to other duties not explicitly listed here. The various duties, responsibilities and/or assignments of this position may be unevenly balanced and change from time to time based upon matters such as, but not limited to, variations in the shift, work demands, seasons, service levels and management's decisions on how to best allocate department resources. Any shift, emphasis or rebalancing of these assigned duties, responsibilities and/or assignments does not constitute a change in the job classification. The County shall schedule employees and determine FTE consistent with its determination as to efficiency of operations, financial advantages to the County, and/or effective service to the public. JACKSON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Jackson County does not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Women, minorities and the disabled are encouraged to apply. Upon request, special accommodations and/or assistance will be gladly provided for any applicant with sensory or non-sensory impairments. Because of the Immigration Reform Act of 1986, persons hired by the County must be able to present acceptable documents verifying identity and authorization to work in the United States. For a copy of Jackson County's Equal Employment Opportunity Plan, visit our web site at *********************** or call ************.

Overview AccentCare Home Health Position: Administrative Specialist Office Location: Grants Pass OR Hours: Full-Time, M-F 8-5 pm Salary Range: $16 to $26 Type: In-person role Find Your Passion and Purpose as a Administrative Specialist Reimagine Your Career in Corporate Healthcare As a professional, you know that what you do impacts you as much as our patients and their families, and at AccentCare, we are united in our relentless drive to reimagine care because we want to provide the service we would seek for our own families. We think it's really special to be a part of our patient's health journey and create incredible memories while providing world-class patient care. Offer Based on Years of Experience What You Need to Know Our Investment in You We are committed to offering comprehensive benefits and rewards to full-time employees who work over 30 hours per week and their families, including: Medical, dental, and vision coverage Paid time off and paid holidays Professional development Company-matching 401(k) Flexible spending and health savings accounts Qualifications Be the Best Administrative Specialist You Can Be If you meet these qualifications, we want to meet you! Ability to communicate effectively, both orally and in writing Verifiable skills with Microsoft Office products, specifically expert experience in Excel Ability to gather data, compile information, and prepare reports Ability to manage confidential information Ability to interact with all types of people Come As You Are At AccentCare, our care is most compassionate when we empathize and engage with everyone, and we are at our best when we value diverse perspectives, foster open dialogue, and enact change. And we are stronger when each of us is empowered to grow, be our unique selves, and feel a sense of inclusion and belonging. AccentCare is proud of how we are building a culture and inclusive infrastructure to help elevate the voice of all our employees with a special focus on the underrepresented and marginalized. We offer equal employment opportunities regardless of a person's race, ethnicity, sex, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental disability, physical disability, or any other protected classification.

Job Title: Administrative Assistant - Administrative Assistant - Eagle Rock Elementary School for 2024-25 School Year Eagle Point School District 9 is located in the beautiful Rogue Valley in Southern Oregon. Our location in the Pacific Northwest offers amazing experiences in all four seasons which means there is always something waiting to be discovered. There are wonderful outdoor experiences and cultural experiences including the wild and scenic Rogue River, the Ashland Shakespeare Festival, the Pacific Crest Trail, the Mt. Ashland Ski Resort and the extraordinary Britt Festivals where you can enjoy world renowned artists under the skies in Jacksonville Oregon. We offer competitive salary and benefits which includes 6% district paid retirement system (Oregon Retirement System). We have a 1:1 Apple iPad initiative, instructional coaches in every building, dual language program in preschool through 5th grade, and we have been operating with a balanced, sustainable budget for the past decade which offers stability for all programs and all staff members. The Eagle Point School District has assembled a staff that provides an outstanding education for Every Student in Every Classroom, Every Day! We are looking for passionate employees that want to Inspire, Innovate and Ignite learning for ALL STUDENTS! If this is you, come and join our team in Eagle Point Oregon. Eagle Point School District 9 - ****************************** Travel Southern Oregon - ******************************* * Position Details: Title: Administrative Assistant - Full-Time, 8 hours/day Placement (location): Eagle Rock Elementary School Supervisor: Principal or designee Contract Days: 220 days *pro-rated based on start date Salary Range: $19.59 - $27.86 per hour depending upon verified, previous full-time experience in a similar position Closing Date: Until filled. Screening is to begin immediately. Description: Provides office and clerical support in a professional manner, the ideal applicant will be able to work independently as well as contribute closely with staff and team members. They will possess a positive attitude. They need to be well organized, detail-oriented, and efficient in running all the technical aspects for the Principal, such as email, phone calls, and scheduling. Problem-solving and decision-making skills are necessary in order to keep the school running smoothly. This position is a critical liaison to the community as it represents the Principal of Eagle Rock Elementary in all aspects. An important part of this position is the ability to make quick decisions while focusing on impeccable customer service. Applicants who are bilingual in Spanish are encouraged to apply. Please review the job description. General Expectations: The ideal applicant will have demonstrated knowledge and skill relative to the position of administrative assistant. A desire to work in an office atmosphere and collaborate with different teams of individuals that all support student success. Additionally, the ideal candidate will have a positive attitude with exceptional people skills combined with technical skills in computer applications, scheduling, and the ability to communicate effectively. This position supports the mission and philosophy of Eagle Point School District 9 Every Student, Every Classroom, Every Day! How to Apply: Please click here to begin your application: **************************************************************** Eagle Point School District 9 is committed to maintaining a work and learning environment free from discrimination & harassment as defined and required by state and federal laws.

Emerald Technologies is looking for a detail-oriented and proactive Administrative Assistant to join our team in Medford, OR! In this role, you'll collaborate closely with our Program Management team and cross-functional departments to ensure smooth and efficient processing of customer orders, quotations, and related tasks. This position plays a critical part in meeting customer needs, upholding high standards, and supporting our innovative product solutions for diverse industries. At Emerald Technologies, each team member contributes to creating impactful, high-quality products in a collaborative and positive work environment. Join us for a meaningful career journey with opportunities for growth, learning, and development! Key Responsibilities: Program Support: Provide support to Program Managers, assisting with daily tasks and project-related activities. Order Processing: Accurately enter and manage customer orders following established procedures. Ensure data integrity and timely entry in our computer systems. Customer Account Management: Maintain organized customer files, manage documentation, and regularly communicate with customers regarding their account activity, order status, or specific inquiries. Complaint Resolution: Gather information from customers regarding product or service concerns and escalate appropriately. Workflow Coordination: Support the seamless flow of quotes and new product requests to ensure timely progress. Qualifications: Proven experience in an administrative role, ideally within a manufacturing environment. Strong organizational skills, attention to detail, and a proactive approach to tasks. Excellent communication skills for customer interactions and cross-departmental coordination. Proficient in data entry and familiarity with computer systems; knowledge of order-processing software is a plus. Benefits of the job: Competitive medical, dental, and vision benefits. Health Savings Account/Flexible Spending Account 401K and company matching with no vesting period PTO for rest and relaxation Gym reimbursement (through Anthem) Employee Assistance Program A safe and inclusive work environment with team and management support Employee training and development Community service and philanthropic initiatives Employee appreciation and events Career advancement opportunities Employee Referral program Employee discounts If you're excited to join a team where your contributions truly matter and where you can build a fulfilling career, apply today to Emerald Technologies! Emerald Technologies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Secretarial/Clerical/Administrative Assistant III The Southern Oregon Education Service District (SOESD) Special Education Division is hiring an Administrative Assistant III to perform a range of secretarial and specialized staff duties across programs on behalf of SOESD. The Special Education Division supports students, staff, and schools across Jackson, Josephine, and Klamath Counties and in some programs Douglas and Lake Counties as well. The position opening is at our Medford office About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: Education: ************************ Cultural Opportunities: ************************ Recreational Opportunities: ************************* Health Care: ************************* Adminstrative Assistant III (Autism/Psychology) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Location: In person at the Grape Street office: 101 North Grape Street, Medford, OR 97501 Length of Position: 258 days (annual year-round position) Salary: Per Classified Collective Bargaining Agreement: $17.71/hr to $21.20/hr for 2024-2025 school year. Immediate Supervisor: Program Administrator SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. 10 paid holidays, plus additional paid days off. A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts - medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) through Carruth Compliance Consulting Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.

General Statement of Responsibilities Description Title Administrative Assistant III Secondary Title TRiO:SSS Classification Temporary Work Location RWC or RVC Overtime Eligible Non-Exempt Division Student Learning & Success Differentials Department TRIO: Student Support Services Reports To Director, TRIO Student Support Project Supervision Received Works under the general supervision of the Director, TRiO Student Support Project. Supervisory Responsibility Supervision is not a responsibility of this position. May oversee student employees. Position Summary Works with TRiO/Student Support Services Project Director and staff to meet grant objectives by serving program participants in a multitude of areas and functions, in particular event coordination and supervision of student employees. Assists in the overall success of the TRiO/SSS program grant objectives while abiding by federal regulations and mandates. Ability to work a flexible schedule, including evenings, weekends, and occasional off-campus travel. This a full-time temporary assignment through March 2025. Temporary assignments are limited to a maximum of 599 hours per year. Examples of Duties - Essential Functions Primary Responsibilities 1. Grant Coordination Assists director with program recruitment and marketing. Assists director with program goals and objectives. Responsible for data review and entry related to intake forms, applications, and participant documents. Coordinates events and workshops. 2. Administrative Recordkeeping. Creates purchase orders and order supplies. Schedules and records departmental meetings. Creates and edits forms using various software programs. Log and monitor inventory. Oversees student employees. 3. Reporting Gathers and reports on data. Collaborates with the Director on program tracking. 4. Other Duties as Assigned May participate in College committees as assigned. Engages in professional growth opportunities as assigned Performs other duties as assigned Institutional Expectations Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage. Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds. Participates in recruitment and retention of students at an individual and institutional level in promotion of student success. Embraces and leverages appropriate technology to accomplish job functions. Provides high quality, effective service through learning and continuous improvement. Screening Criteria Qualifications & Additional Position Information 1. Minimum Qualifications Education - An Associate's degree in business administration/technology, or related area is required. Experience - A minimum of three years marketing/event coordination, business, and/or customer service experience required, including the use of computers; grant reporting and data collection; dealing with the public; and working with diverse populations is required. Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree. Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). 2. Preferred Qualifications A Bachelor's Degree is preferred. Experience in a community college or academic setting preferred. Bilingual and/or bicultural applicants and those with similar background of TRiO target population preferred. Bilingual fluency in Spanish is preferred. 3. Essential Knowledge, Skills, & Abilities (Core Competencies) Knowledge - Standard office techniques, principles and practices of program management and work organization; high-level skills in business English, word-processing and computer software applications; recordkeeping and statistical report preparation; basic accounting concepts; college procedures and policies. Skills - Strong verbal and written communication skills; strong computer skills, including Microsoft Office Suite products; marketing and event coordination skills. Abilities - Collect data and demonstrate expertise in grant reporting; work with diverse populations; use computer based technology and various software applications; deal diplomatically and effectively with students, staff and the public; supervise student employees, and work as a member of a team. 4. Other Requirements For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver's License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required. 5. Remote Work Options (see AP 7239 Working Remotely for more details) This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs. 6. Physical Demands The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions. Manual dexterity and coordination are required for over half of the daily work period (more than 50%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires some mobility including the ability to move materials less than 5 pounds daily, and 5-25 pounds occasionally. This position requires both verbal and written communication abilities. 7. Working Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate. Additional Posting Information This is a temporary (on-call) staff position (not to exceed 599 hour per calendar year) and not eligible for benefits. Hourly pay rates are based on relevant work experience. Temp staff are "at will' and hired and scheduled based on business needs. RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. CANDIDATES WITH DISABILITIES REQUIRING ACCOMMODATIONS AND/OR ASSISTANCE DURING THE HIRING PROCESS MAY CONTACT HUMAN RESOURCES AT ************. ONLY FINALISTS WILL BE INTERVIEWED. ALL APPLICANTS WILL BE NOTIFIED BY EMAIL AFTER FINAL SELECTION IS MADE. INTERVIEW COSTS ARE AT APPLICANT'S EXPENSE. FINAL CANDIDATE WILL BE REQUIRED TO SHOW PROOF OF ELIGIBILITY TO WORK IN THE UNITED STATES. FOR POSITIONS WITH A DEGREE REQUIRED, ONLY DEGREES RECEIVED FROM AN ACCREDITED INSTITUTION WILL BE ACCEPTED; ACCREDITATION MUST BE RECOGNIZED BY THE OFFICE OF DEGREE AUTHORIZATION, US DEPARTMENT OF EDUCATION, AS REQUIRED BY ORS 348.609. Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: ********************************* .