Administrative specialist jobs in Chamblee, GA - 611 jobs

Who we're looking for: The Administrative Assistant will learn our customer experience role, logistics support role, and accounting support roles to thoroughly support the office, sales, logistics, accounting & service teams, and ensure clerical items are completed in a timely and accurate manner. We're seeking an intelligent, detail-oriented team player who takes pride in their exuberance and customer service. You'll be jumping between assisting drivers, assisting customers, and supporting our sales, logistics, accounting & service teams, so the ability to multi-task and handle disruption without losing focus is essential. You'll help create a first impression with visitors, drivers, and customers, and you'll represent an organization known for exceptional customer service. What we offer you: An impressive benefits and rewards package · Medical, dental, and vision insurance, where 95% of your premium is company-paid · Company-paid life and disability insurance · 401k savings plan; we contribute 3% of your salary regardless of your contribution · Accident, critical illness, and supplemental life insurance · Flexible PTO - We're all adults here · Competitive base salary A great environment · Casual dress code · Limitless development - you grow us, we'll grow you · A culture of gratitude Duties and Responsibilities Include: Creating a competent and caring first impression with visitors, customers, and drivers in person and on the phone Answering, screening, and directing phone calls to the appropriate team member, taking messages and scheduling appointments as needed. Receiving and preparing for shipment all mail, documents, packages, and courier deliveries, distributing items as appropriate Performing a broad array of administrative and clerical support tasks. Performing filing and recordkeeping. Completing vendor applications. Processing incoming checks. Completing driver intake forms. Escorting drivers to the shop floor, upholding high workplace safety standards. Communicating with internal customers and third-party partners about freight details, delivery or pickup times, and special handling requests. Maintaining records of delivery and pickup times. Preparing dispatch documents, and generating freight bills and invoices where applicable. Providing administrative support to AR/AP Serving as a liaison between different departments and people. Performing other related duties as necessary or assigned. Required skills/abilities: · Ability to portray unwavering friendliness, regardless of the circumstance · Exceptional attention to detail · Ability to retain detailed information · Highly organized · Excellent written communication · Excellent sense of urgency and prioritization skills · Proficient in Outlook Eduction/Experience: · Bachelor's degree · 4+ years' experience in customer service. · Experience with high-volume and fast-paced work environments. · Experience with Google Sheets, NetSuite, and Adobe preferred but not required. Physical Requirements: · Prolonged periods sitting at a desk and working on a computer. · Must be able to lift up to 20 pounds at times. · Must be able to move around and on equipment to take photographs. Location: On-site in Cartersville, GA

Admin Support Associate II - Property Tax Department The Admin Support Associate II plays a vital role in the Payment Processing Center, supporting the property tax department by managing incoming mail, processing payments, and maintaining accurate records. This position is responsible for collecting property ad valorem taxes, fees, and special assessments, administering homestead exemptions, and providing exceptional support to internal departments and external customers. Key Responsibilities: Receive, review, and distribute mail and payments within the Payment Processing Center. Scan, key, and update payment information and other documents as needed. Collect property taxes, fees, and special assessments; administer homestead exemptions. Respond to inquiries regarding tax issues in person, via email, and over the phone. Maintain daily records of receivables and organize files related to the tax/tag department. Prepare correspondence and reports for internal use and external customers. Monitor inventory of office supplies and ensure adequate stock. Support other administrative tasks and duties as assigned. Minimum Qualifications: High School Diploma or G.E.D. At least two years of data entry or related experience, or an equivalent combination of education and experience. Preferred Qualifications: Experience in property tax administration. Exceptional verbal and written communication skills. Proficiency in Microsoft Excel and Outlook. Skills: Strong computer skills and familiarity with office software applications. Basic math proficiency. Experience using general office equipment. Ability to maintain accurate records and files. Detail-oriented, organized, and able to manage multiple tasks efficiently.

“Let goodness, fairness, and most importantly, love prevails in business; profits will inevitably follow.” - NK Chaudhary, founder Jaipur living is a socially conscious luxury brand with a passion for people, products, and design. A differentiated challenger brand, Jaipur Living is known for its beautiful rugs and textiles. Jaipur Living products can be found in the finest homes, and the company prides itself in providing only the highest quality products, a transparent and ethical supply chain, and a distinctively thoughtful customer experience, with personalized support and custom offerings. What we do for our team members: Comprehensive Benefits: Company Paid Holidays, PTO, Parental Involvement Leave, Maternity/Paternity Leave, EAP, No Cost Employee Medical Plan, Vision, Dental, and Company Paid Life Insurance. We also include a match on retirement (401K/Roth). Career Development: We're committed to providing growth for career development within the company, supporting our team members' aspirations with a well-defined succession plan that includes a variety of training and development opportunities. Pet-Friendly Workplace: We welcome your furry friends! Our 'Bring Your Dogs to Work' policy creates a pet-friendly atmosphere, allowing our team members to enjoy the companionship of their dogs during the workday. Wellness Support: Not only do we support an active lifestyle with our on-site basketball court and yoga studio, but we host quarterly mental health events to assist in creating a well-rounded work-life harmony for our team members. Sustainability Efforts: Reuse, Renew, and Refresh by joining our Green Team! Responsible for harvesting from the organic community garden, donating goods to local pet shelters and schools, creating educational workshops, leading nature walks, and much more, they promote well-being through sustainable practices. Our Values Empowerment • Inclusiveness • Responsibility • Progressive Learn more about our company story here: **************************************************** The Jaipur Rugs Foundation Since 2004, the Jaipur Rugs Foundation has worked to improve the lives of rug-weaving artisans in India. This is done through training, skills development, and social interventions. By focusing on the ideas and solutions that create social value, the Foundation supports the dignity and heritage of these traditional artisans, believing that healthy and sustainable communities are key to the survival of traditional rug weaving. Jaipur Living has made ethical and socially conscious global citizenship the foundation of its business. Through social initiatives and the Jaipur Rugs Foundation, the company supports a supplier ecosystem without a middleman of more than 40,000 artisans in 700 villages across India by providing them with a livable wage, access to health care, leadership education, and opportunities for personal growth and development. Combining time-honored techniques and of-the-moment trends, every Jaipur Living product is as ethically and responsibly made as it is beautiful. Learn more about the Jaipur Rugs Foundation here: *************************** Overview We are seeking a highly organized and detail-oriented Design Team Administrator to support our design and operations teams. This role will be instrumental in managing product launches, assisting the key accounts team, coordinating shipping logistics, and working closely with the warehouse to oversee inventory adjustments. The ideal candidate thrives in a fast-paced environment, has strong problem-solving skills, and is an excellent communicator. Essential Duties & Responsibilities: 1. Product Launch Coordination: Work with the design team to facilitate product launch timelines, ensuring all necessary steps are completed on schedule. Assist in gathering product specifications, images, and documentation for internal and external stakeholders. Coordinate with marketing, sales, and key accounts teams to align on launch strategies. Maintain and update product databases, tracking key milestones in the launch process. 2. Key Accounts Support: Assist the key accounts team with administrative support, including order tracking, customer inquiries, and reporting for samples. Ensure key accounts receive up-to-date product and inventory information. Collaborate with sales and customer service teams to address client needs efficiently. 3. Shipping & Logistics Coordination: Work closely with logistics partners and internal teams to track and coordinate shipments of our samples. Communicate with shipping carriers to resolve any delivery delays or issues. Maintain shipping documentation, ensuring accuracy and compliance with company policies. Support logistics in scheduling shipments and managing freight costs effectively. 4. Warehouse & Inventory Management: Collaborate with the warehouse team to oversee inventory adjustments and cycle counts. Monitor stock levels and assist in reconciling discrepancies. Provide inventory reports to relevant teams and assist in forecasting product availability. Ensure smooth coordination between design, production, and warehouse teams to optimize inventory flow. 5. Design Database Organization: Organize, maintain, and optimize the digital design database by implementing structured categorization, tagging, and metadata management to ensure seamless access, retrieval, and version control of rug designs, patterns, and product assets. Integrate AI-powered tools for automated tagging, pattern recognition, and search functionality to enhance workflow efficiency. Skills & Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Proven ability to manage and optimize administrative, operational, and logistics processes. Bachelor's degree in Business Administration, Supply Chain, or a related field preferred. Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with inventory management systems (ERP software experience is a plus). Strong verbal and written communication skills with the ability to liaise between multiple teams. Organizational Skills: Excellent time management, multitasking ability, and keen attention to detail. Problem-Solving: Ability to troubleshoot logistics and inventory issues efficiently. Collaboration: A team player with a proactive and solution-oriented approach. Candidates who have recently graduated and demonstrate an interest in analytics and product development are invited to apply. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of a job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Remaining in a seated position for long periods of time Able to stand for extended periods and lift up to 50 lbs, team lift and support is available. Standing is to remain on one's feet in an upright position without moving about The ability to alternate between sitting and standing is present when a worker has the flexibility to choose between sitting or standing as needed when this need cannot be accommodated by schedules breaks and/or lunch period Entering text or data into a computer by means of a traditional keyboard Expressing or exchanging ideas by means of the spoken work to impart oral information to clients and talent and convey detailed spoken instructions to other workers accurately and quickly The ability to hear, understand, and distinguish speech and/or other sounds such as in person and telephone Clarity of vision to see computer screens and workspace Employment at Jaipur is contingent on the completion of a criminal background check and a drug screen, with the results being negative. Jaipur employees are subject to pre-employment, post-injury, post-accident, reasonable suspicion, and random testing for illegal drug usage. Management retains the discretion to add or change the duties of this position at any time. Management retains the discretion to add or change the duties of this position at any time.

We are seeking a reliable and detail-oriented Administrative Assistant for a fully onsite contract role in Conyers, GA. This position will support day-to-day office operations and requires at least 1+ year of administrative experience in a professional office environment. The ideal candidate is organized, dependable, and comfortable managing multiple tasks while providing strong administrative support. This will be for around 4-5 months. Key Responsibilities: Provide general administrative support including filing, data entry, and document management Answer and route phone calls, emails, and general inquiries Schedule meetings, maintain calendars, and coordinate appointments Assist with preparation of reports, correspondence, and internal documents Maintain office organization and support daily operational needs Perform other administrative duties as assigned Qualifications: Minimum of 1+ year of administrative or office support experience Strong organizational and time management skills Proficiency in Microsoft Office (Word, Excel, Outlook) Excellent verbal and written communication skills Ability to work fully onsite in Conyers, GA Dependable, professional, and detail-oriented Additional details about this Role: Hourly pay of $17-$18/hr Stable, fully onsite schedule

Are you ready to be part of a team that values safety, continuous improvement, quality, and employee well-being? CHEP is looking for a motivated Office Coordinator to join our team in Pendergrass, GA. Serve as the primary point of contact for office visitors and inquiries, while providing administrative support to ensure smooth, effective, and efficient office operations. Lead office management day-to-day operations, audit improvements, and logistical support for events, meetings, and customer visits. Key Responsibilities May Include: Oversee the day-to-day office operations, ensuring a clean, professional, and well-organized working environment. Manage incoming/outgoing courier services, phone calls, invoices, and deliveries, ensuring timely handling and communication. Coordinate the preparation and organization of meeting rooms for team events and customer visits, ensuring all logistical and administrative needs are met. Implement and manage processes related to cost control and expense management to optimize the facility budget. Support and manage Brambles' internal GAP audit process, following up on improvements to maintain operational standards. Serve as the first point of contact for the office, managing reception duties and ensuring a positive experience for employees and visitors. Assist with ad hoc administrative tasks and projects to support team events and office management initiatives. Contribute to office improvement initiatives and projects aimed at enhancing overall efficiency and service quality. What we Offer: Competitive Pay w/ Shift Differential Benefits Day 1! 401K w/ company match (up to 4%) FREE company-paid vision, short-term disability, and life insurance!! FREE company-provided PPE and safety equipment Tuition reimbursement, parental leave, childcare assistance, profit sharing, and MORE!

The Administrative Assistant provides comprehensive administrative and operational support to leaders and teams to ensure efficient day-to-day business operations. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant serves as a key point of contact, supporting internal stakeholders while maintaining professionalism, confidentiality, and accuracy. Key Responsibilities Provide administrative support to managers and/or departments, including calendar management, meeting coordination, and travel arrangements. Prepare, edit, and distribute correspondence, presentations, reports, and other business documents. Serve as a primary point of contact for internal and external communications, directing inquiries appropriately. Coordinate meetings, including scheduling, agendas, materials, and follow-up actions. Maintain accurate records, files, and documentation in accordance with company policies and retention requirements. Support expense reporting, purchase orders, invoicing, and other administrative processes as needed. Assist with onboarding activities, training coordination, and general office support. Monitor deadlines, track action items, and proactively follow up to ensure timely completion. Support special projects and process improvement initiatives as assigned. Ensure compliance with company policies, confidentiality standards, and applicable regulatory requirements. Qualifications High school diploma or equivalent required; associate's degree or higher preferred. 2+ years of administrative or office support experience in a professional environment. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other office productivity tools. Strong written and verbal communication skills. Excellent organizational, time management, and multitasking abilities. High level of discretion when handling confidential or sensitive information. Ability to work independently and collaboratively with cross-functional teams. Preferred Skills Experience supporting senior leaders or multiple stakeholders. Familiarity with document management systems and collaboration tools. Experience in regulated, manufacturing, or corporate environments. Work Environment May require occasional overtime or schedule flexibility to support business priorities.

Provides a variety of administrative and clerical support while maintaining a close and highly responsive relationship with the Vice President and Controller, Assistant Controller, the Director of Finance, 4 Managers (Financial Reporting, Financial Planning, Rates, and Treasury), along with staff. Independently manages the day-to-day operation of the departments professionally. Handles confidential information with discretion and operates with latitude for independent judgment and initiative. Process Departments/Corporate Assignments and participate in special projects as assigned, with minimum detailed guidance. Ensures accuracy, completeness, and timeliness of all correspondence, written materials, and other work products. Participates in weekly check reporting, facilitates meetings, manages various job demands received from staff, and integrates them into the day-to-day workload. Education: Associate Business Degree, Secretarial Degree or Certified Administrative Professional (CAP) rating. Experience: Four (4) years of secretarial experience with administrative responsibilities. At least one (1) year of experience handling confidential or sensitive information. Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, and SharePoint. Strong verbal and written communication skills, with effective interpersonal abilities. Equivalent Experience: Eight (8) years of secretarial experience with administrative duties may be substituted for the above. Must demonstrate proficiency in Microsoft Office Suite and possess strong communication and interpersonal skills. Licenses, Certifications and/or Registrations: Certified Administrative Professional (CAP) desired. Notary Public Preferred Specialized Skills (e.g., typing, computers, software, tools and equipment use, etc.): Strong working knowledge of SharePoint. Ability to work with minimal supervision, demonstrating independent judgment and initiative. Proven capacity to manage sensitive and confidential information appropriately. Consistently maintains a professional and customer-service-oriented demeanor.

Job Description Executive Assistant & Personal Assistant to the President Travel Required: Yes Industry: Electrical Contracting Employment Type: Full Time About the Company We are a well-established and growing electrical contracting company delivering commercial electrical projects across the US. We are seeking a highly organized, trustworthy, and proactive Executive Assistant & Personal Assistant to work directly with and support the President (Owner) of the business. The Role This is a key support role combining both Executive Assistant (EA) and Personal Assistant (PA) responsibilities. You will act as the President's right hand-managing business and personal priorities, coordinating logistics, and providing day-to-day support to ensure their time and focus are used effectively. This role requires a high level of flexibility, including availability outside standard business hours as required. Occasional early mornings, evenings, weekends, and travel to support business and personal commitments. Key Responsibilities Executive Assistant Responsibilities Provide high-level administrative support to the President (Owner) Manage complex calendars, meetings, appointments, and travel arrangements Prepare correspondence, reports, presentations, and briefing documents Act as a primary point of contact between the President and internal/external stakeholders Manage follow-ups, reminders, and action items on behalf of the President Handle confidential and sensitive business matters with professionalism and discretion Personal Assistant Responsibilities Provide personal and lifestyle support as required by the President Coordinate personal appointments, travel logistics, and scheduling Assist with ad hoc personal tasks to support work-life balance Anticipate needs and proactively manage priorities Additional / Operational Support Liaise with project teams, clients, and suppliers as required Assist with light project or operational administration when needed Travel with or on behalf of the President to meetings or job sites Flexibility & Availability Availability outside standard business hours are required Flexibility to adjust hours based on the President's schedule Willingness to travel at short notice when necessary This role suits someone comfortable with a dynamic, on-call style of support Skills & Experience Proven experience as an Executive Assistant, Personal Assistant, or similar role Experience in construction, electrical, or trades-based industries is highly regarded Exceptional organizational and time-management skills Strong communication skills and professional presentation High level of discretion, trustworthiness, and reliability Ability to work independently and anticipate needs Proficiency in Microsoft Office What We Offer A trusted and influential role working directly with the company owner Varied and dynamic responsibilities Competitive salary reflective of responsibility and flexibility required Long-term opportunity within a stable and growing business Supportive and professional working environment Medical, Dental, and Vision Insurance effective first day of the month following your start date 401k matching after 6 months of continuous employment Paid time off based on accrual basis Paid holidays 100% employer paid Short-term and long-term disability Voluntary and involuntary life insurance DISCLAIMER All office personnel must be able to pass a background check and drug screening prior to being onboarded.

Job Description Are you detail-oriented, highly organized, and passionate about helping visionaries succeed? We're looking for a multi-talented Personal Assistant to work closely with a CEO/Entertainer, supporting their professional evolution into media, branding, and public engagement. This is a high-impact, fast-paced role for someone who thrives in diverse responsibilities - from managing schedules to coordinating influencer campaigns. ???? Key Responsibilities:Brand & Public Image Support: Collaborate on building and maintaining a strong personal and professional brand. Manage social media accounts, including scheduling, posting, engagement, and content curation. Coordinate influencer partnerships, brand collaborations, and promotional opportunities. Identify and present high-net-worth speaking opportunities a month in advance. Research and organize elite social events, industry mixers, and community engagements. Assist in preparing for interviews, press releases, podcast appearances, and public events. Source photographers, videographers, stylists, or creative services as needed for public-facing appearances. Administrative & Executive Support: Manage and prioritize emails, texts, and phone calls on behalf of the CEO. Maintain an organized calendar, arrange appointments, and schedule meetings. Track important deadlines, renewals, and commitments with reminders and follow-ups. Prepare meeting agendas, notes, and summaries for review or distribution. Assist with data entry, document preparation, and CRM updates. Travel & Logistics: Coordinate domestic and international travel, including flights, hotels, car rentals, and itinerary planning. Book venues, spaces, or services for events, meetings, or personal occasions. Handle last-minute travel changes, cancellations, and logistics troubleshooting. Personal Errands & Concierge Tasks: Run local errands, including dry cleaning, package shipping, or purchasing items. Schedule and coordinate personal appointments, including wellness, beauty, or medical services. Assist in gift sourcing, holiday planning, and personal milestone celebrations. Maintain a high level of confidentiality and discretion at all times. Creative & Project Management: Collaborate on content ideation, copywriting, and creative direction. Help build media kits, speaker bios, pitch decks, and promotional materials. Manage small projects such as event planning, podcast development, or branded merchandise. ???? Ideal Candidate Will Have: Proven experience supporting executives or public figures. A pulse on branding, pop culture, social trends, and influencer spaces. Excellent communication and multitasking skills. Tech-savvy and familiar with platforms like Google Suite, Asana, Canva, Notion, Later, and Instagram/TikTok. Professional demeanor with a sense of humor, hustle, and discretion. Willingness to be flexible, responsive, and available in high-demand moments. ???? Why Join This Journey? This is a rare opportunity to support a CEO at the intersection of business, entertainment, and social impact. Your creativity, reliability, and strategic mindset will help fuel their transformation - and you'll gain front-row access to some incredible experiences along the way.

A large, multi-site organization is seeking a dependable and highly adaptable Executive / Personal Assistant to work directly with the CEO. This role exists to offload day-to-day tasks and operational responsibilities so the executive team can remain focused on high-impact priorities. Responsibilities: Executive & Operational Support Provide day-to-day personal, administrative, and operational support to the CEO Manage task lists, follow-ups, and execution of delegated responsibilities Coordinate closely with other executive assistants to ensure alignment and coverage Property & Vendor Coordination Assist with oversight of residential and/or commercial properties Meet vendors and contractors on-site for repairs, maintenance, and appointments Coordinate scheduling, access, follow-ups, and issue resolution Proactively identify and report property-related needs Household & Logistics Support Handle practical, hands-on tasks as needed (errands, organization, basic upkeep) Assist with household logistics and pet care when required Ensure properties and work environments are functional and well-maintained Administrative & Financial Support Organize bills and assist with basic bill pay Track invoices, receipts, and simple expenses Maintain organized records and documentation Problem Solving & Special Projects Independently troubleshoot issues and implement solutions Research options, coordinate resources, and execute tasks end-to-end Take ownership of ad-hoc projects with minimal supervision Qualifications: Prior professional experience in administrative, operations, assistant, property, or related roles Strong organizational skills and attention to detail Comfortable handling both routine and complex tasks Ability to work independently and exercise sound judgment Professional communication skills and discretion Experience supporting senior executives Exposure to property management or vendor coordination Dependable, trustworthy, and proactive Resourceful, solutions-oriented, and calm under pressure Adaptable to shifting priorities with strong follow-through

We are seeking an Administrative & Accounting Support Specialist to assist our VP of Finance & Administration with daily financial and office operations. This is a balanced administrative and accounting support role, ideal for someone with foundational experience who is eager to learn, grow, and develop into a long-term position within the organization. The ideal candidate is detail-oriented, organized, professional, and comfortable supporting both financial processes and general office needs. Key Responsibilities Accounting & Finance Support Assist with accounts payable, including processing and paying vendor bills Assist with accounts receivable, including receiving and applying invoice payments Assist with client invoice creation Prepare and organize credit card expense reports Perform basic bank and credit card reconciliations with training and oversight Assist with payroll processing and payroll-related administrative tasks Maintain organized financial records and documentation Provide general finance and accounting support as directed Administrative & Office Support Support general office operations and administrative needs Coordinate office birthdays and small employee celebrations (e.g., ordering cakes) Draft and send internal office announcements Assist with purchasing office supplies and handling miscellaneous office needs Perform other administrative tasks as assigned Required Qualifications 1-3 years of experience in an administrative, accounting, or bookkeeping support role Working knowledge of Microsoft Office, especially Excel Experience using QuickBooks Online or similar accounting software Strong attention to detail and organizational skills Ability to handle confidential information professionally Willingness to learn, take direction, and grow within the role Preferred Qualifications Exposure to payroll processing (ADP experience is a plus, but not required) Experience supporting a finance or administrative leadership role Pay: $22.00 - $26.00 Term: 6-month temp to perm

4P Consulting Inc. is seeking a highly organized and experienced Advanced Administrative Support Specialist to provide crucial administrative assistance to our team. The ideal candidate will bring 6-10 years of experience, demonstrating a proven ability to handle complex tasks and manage multiple priorities with a focus on efficiency and professionalism. In this role, you will ensure smooth operations across our team, facilitating communication, managing schedules, and supporting key functions to enhance overall productivity. Key Responsibilities: Calendar & Schedule Management: Independently manage and prioritize calendars, schedules, and appointments for team members, optimizing time management and ensuring critical tasks are addressed in a timely manner. Meeting & Event Coordination: Plan, coordinate, and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions. Display exceptional attention to detail in all aspects of meeting planning. Document Preparation & Editing: Prepare and edit documents, reports, presentations, and correspondence, ensuring high quality and professionalism in all written materials. Research & Data Compilation: Conduct research, gather data, and compile detailed reports to support strategic decision-making and organizational planning. Confidentiality & Discretion: Handle sensitive and confidential information with the utmost discretion, maintaining confidentiality at all times. Financial Support: Assist with budget management, track expenses, and support financial reporting, ensuring accuracy and compliance with company policies. Stakeholder Communication: Serve as a point of contact for internal and external stakeholders, providing excellent communication and interpersonal support to ensure smooth collaboration and relationships. Qualifications: 6-10 years of experience in an administrative support role, preferably within a consulting or professional services environment. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks simultaneously. Excellent communication skills.

We are currently looking for Administrative Support Interns to join our team! This position is a part\-time, paid internship with numerous opportunities and room for advancement, as well as extensive hands\-on experience. What You Will Do Our 12\-week paid internship program offers students a unique opportunity to gain hands\-on experience and learn valuable skills with an employer matched to you by skillsets and preferences. Throughout the program, interns will have a chance to work on meaningful projects, collaborate with experienced professionals, and gain applicable skills in their field of study. Highlights of the program: Flexible hours to accommodate student needs Paid Internship One\-on\-one mentorship to guide your professional development Requirements Education, Experience, And Qualifications Pursuing a bachelor's degree in a relevant field Excellent people and communication skills both written and verbal Good analytical skills and excellent organizational skills Other skills may be required depending on the employer. Benefits What you will gain: Paid organizational and interpersonal skills in the professional world Exposure to real\-world business challenges and decision\-making processes Networking opportunities and long\-term connection to the organization "}}],"is Mobile":false,"iframe":"true","job Type":"Part time","apply Name":"Apply Now","zsoid":"677686142","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Job Opening ID","uitype":111,"value":"LCN_46_REQ"},{"field Label":"Salary","uitype":1,"value":"10.00 \- 20.00"},{"field Label":"Work Experience","uitype":2,"value":"0\-1 year"},{"field Label":"Industry","uitype":2,"value":"Other\/Not Classified"},{"field Label":"Target Date","uitype":24,"value":"08\/15\/2024"},{"field Label":"Number of Positions","uitype":32,"value":"10"},{"field Label":"City","uitype":1,"value":"Atlanta"},{"field Label":"State\/Province","uitype":1,"value":"Georgia"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"30313"}],"header Name":"Administrative Support Intern","widget Id":"4**********0072311","is JobBoard":"false","user Id":"4**********0223003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"4**********3132124","FontSize":"12","google IndexUrl":"https:\/\/lifecyclenetwork.zohorecruit.com\/recruit\/ViewJob.na?digest=HP9LH8simF3LExdA5uhTjDtyMrs71VfNOKo8EeAdCZQ\-&embedsource=Google","location":"Atlanta","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"l9wsub8ce4519930b4467a619745d287a57b9"}

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. US Federal Solutions, a leading management consulting firm, is seeking an Administrative Support Assistant. Administrative Support Assistant Location: Atlanta, GA (On-site at DHS FPS Regional Office) US Federal Solutions is seeking a highly capable Administrative Support Assistant to support the Federal Protective Service (FPS) within the Department of Homeland Security. This role provides direct administrative and operational support to senior leaders and program offices that oversee critical law enforcement, security, and mission support functions across Region 4. This is a full-time, on-site position located at 180 Ted Turner Drive SW, Atlanta, GA 30303. What You'll Do This position is ideal for an experienced administrative professional who is comfortable working independently, managing competing priorities, and supporting senior leadership in a fast-paced federal environment. Key responsibilities include: Provide day-to-day administrative and clerical support to Regional and Deputy Regional Directors, Branch Chiefs, District Commanders, and Program Managers. Manage calendars, schedule meetings, coordinate conference rooms and conference lines, and ensure leadership is fully briefed ahead of meetings. Prepare meeting materials, capture and distribute minutes, and track follow-up action items. Serve as a point of contact for office procedures, routing calls and inquiries to appropriate staff. Coordinate IT service requests and track tickets through completion. Perform timekeeping support using WebTA, including validation, auditing, reporting, and coordination of corrections. Process incoming and outgoing mail, including priority and express shipments. Support SES-level travel by preparing travel authorizations and reviewing expense reports for accuracy. Compile and track data related to budgets, fund allocations, expenditures, and recurring reports. Draft correspondence, special reports, and routine communications for leadership review. Maintain automated tracking systems for program data, suspense items, milestones, and deliverables. Collect, organize, analyze, and consolidate data from multiple systems into standardized reports. Manage SharePoint content and support information-sharing across programs and stakeholders. Assist with facility security assessment document processing, including packaging, tracking, and distribution. Support law enforcement and security program data collection, reporting, and compliance efforts. Provide backup support to the Executive Assistant and assist Mission Support Branch staff as needed. Act as travel coordinator and office supply coordinator for designated leadership and offices. Why US Federal Solutions At US Federal Solutions, we support federal agencies with professionals who know how to keep operations running smoothly behind the scenes. You'll work alongside experienced leaders, contribute to public safety missions, and play a key role in keeping critical programs organized, compliant, and effective. If you thrive in a high-responsibility administrative role and enjoy supporting leadership that protects federal facilities and personnel, this is a role where your work truly matters. Requirements Security Clearance: US Citizenship. Public Trust Preferred DHS Suitability Preferred What We're Looking For Education and Experience Associate's, Bachelor's degree preferred, or Five (5) years of experience as an Administrative Assistant or Secretary supporting senior-level government officials (GS-12/GS-13 equivalent). Qualifications At least five (5) years of experience in general office operations and administrative support. Strong understanding of organizational structures and how offices interact in a federal environment. Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, Access, Visio, and related office tools. Typing speed of at least 40 words per minute. Experience establishing and maintaining comprehensive filing systems. Strong written, verbal, and interpersonal communication skills. Proven ability to manage multiple administrative projects at the same time. Detail-oriented, organized, and comfortable conducting independent research. Willingness to complete required annual training, including ethics training. Benefits Employer-provided paid Medical / Dental / Vision insurance. Employer matching 401K plan. PTO 11 Federal Holidays Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: Secret; or the ability to obtain *******************CONTINGENT UPON AWARD************** The Administrative Support Assistant will perform diverse secretarial and administrative duties in support of a designated Program Office and/or Senior Manager. Key responsibilities include: initiating special reports, composing routine correspondence, compiling statistical and/or budget information and communicating with personnel at all levels of region and designated personnel at the FPS HQ level to gather, record and convey information. Duties & Responsibilities: Administrative & Office Support Provide independent administrative and clerical support with minimal supervision Serve as a liaison for office procedures, services, and administrative inquiries Answer and route phone calls and emails; welcome visitors and guests Maintain filing systems (electronic and hard copy) and office records Provide backup support for the Executive Assistant as needed Scheduling, Meetings & Coordination Maintain calendars for senior staff and coordinate meetings, conference calls, and events Prepare meeting materials, take minutes, and track follow-up action items Coordinate conference rooms, call lines, and meeting logistics Data Management & Reporting Collect, enter, track, and maintain program data in automated systems Compile data for recurring reports, deliverables, and management briefings Perform basic data analysis and prepare draft reports and summaries Conduct system searches and retrieve information from multiple databases Timekeeping, Travel & Financial Support Support timekeeping functions (WebTA), including validation, audits, and reporting Assist with travel coordination and preparation of travel authorizations and expense reports Track expenditures and assist with draft monthly expense reports IT, Systems & Administrative Tools Coordinate IT service requests and track completion Utilize and support systems such as WebTA, Concur, SharePoint, and other federal platforms Program & Mission Support Assist mission support staff, including finance, CORs, property, security, and human capital liaisons Support training coordination, instructor logistics, and material distribution Assist with program data collection, compliance tracking, and documentation dissemination Additional Duties Perform special projects, research requests, and other administrative duties as assigned Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Ability to obtain, and maintain a Secret security clearance. Ability to use a personal computer and various software applications, including (but not limited to): Databases used to track organizational information. Accurate typing skills with a minimum speed of 40 words per minute. Proficiency in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access. Establishment and maintenance of a comprehensive file system. Possess knowledge of procedures to formulate, compile, and organize documents and reports. Skilled in oral communication, interpersonal skills, and written communication. Ability to coordinate varied administrative projects simultaneously. Must possess problem solving skills and be able to conduct independent research. Minimum Education and Experience: An AA, BS or BA degree is highly preferred OR in lieu of degree five (5) years of experience as an Administrative Assistant/Secretary assisting Administrators at/or equivalent to the GS-12 and GS-13 grade level. Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Administrative Assistant role to cover for a maternity leave. The ideal candidate must be able to commit to 4-8 weeks. They will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Job Description Title Traveling Executive Assistant & Personal Assistant Supporting Owner (President) We are a growing commercial electrical contracting company with projects across the United States. Our leadership team is hands-on, fast-moving, and deeply involved in daily operations. We are seeking a highly organized, adaptable Traveling Executive Assistant & Personal Assistant to directly support the Owner (President) of the company. This position offers meaningful exposure to executive leadership, decision-making, and nationwide operations within the construction industry. Position Summary The Traveling Executive Assistant & Personal Assistant provides comprehensive executive and personal support to the Owner (President). This role requires frequent travel, schedule flexibility, strong judgment, and absolute discretion. The position is well-suited for an early-career professional with a foundational level of professional experience who is seeking long-term growth, increased responsibility, and direct executive exposure in a fast-paced commercial construction environment. Key Responsibilities Provide high-level executive assistant and personal assistant support to the Owner (President) Manage complex calendars, scheduling, and time prioritization across multiple time zones Coordinate and manage domestic travel, including flights, lodging, ground transportation, and itineraries Travel with or ahead of the Owner (President) to job sites, offices, meetings, and events nationwide Prepare meeting agendas, materials, presentations, notes, and follow-up action items Serve as a liaison between the Owner (President) and internal teams, clients, vendors, project team and partners Handle confidential correspondence, document preparation, reporting, and data organization Assist with administrative and coordination needs related to active construction projects Manage personal scheduling, tasks, and requests as directed by the Owner (President) Track expenses, receipts, and assist with reporting and reconciliation Support special projects, ad hoc requests, and time-sensitive initiatives Maintain strict confidentiality, professionalism, and discretion at all times Schedule & Availability Requirements Flexible schedule required Availability during nights, weekends, after-hours, and holidays as business needs dictate Ability to adapt quickly to changing priorities and travel demands Required Qualifications Bachelor's degree required 1-3 years of professional experience in an administrative, executive assistant, personal assistant, coordinator, or similar role Willingness and ability to travel frequently (up to 50% or more) Strong organizational, time-management, and prioritization skills Excellent written and verbal communication skills High level of professionalism, discretion, and attention to detail Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Ability to work independently, anticipate needs, and manage competing priorities Comfort working in a fast-paced, field-oriented environment Valid driver's license required Preferred Qualifications Experience supporting a senior executive, business owner, or C-level leader Experience performing both executive assistant and personal assistant duties Exposure to construction, engineering, or skilled trades environments Strong problem-solving skills and proactive mindset Why Join Us Unique insight into executive operations and nationwide construction projects Opportunity for long-term career growth within a growing organization Competitive compensation based on experience Medical, Dental, and Vision Insurance effective first day of the month following your start date 401k matching after 6 months of continuous employment Paid time off based on accrual basis Paid holidays 100% employer paid Short-term and long-term disability Voluntary and involuntary life insurance DISCLAIMER All office personnel must be able to pass a background check and drug screening prior to being onboarded.

On-site | Ball Ground, GA Hourly: $22-$26/hour (based on experience) We are seeking a detail-oriented and reliable Administrative & Accounting Support Specialist to assist our VP of Finance & Administration with daily financial and office operations. This is a balanced administrative and accounting support role, ideal for someone early in their career who has foundational experience and is eager to learn, grow, and build a long-term career. Key Responsibilities Accounting & Finance Support Assist with accounts payable, including processing and paying vendor bills Assist with accounts receivable, including receiving and applying payments Support client invoicing activities Prepare and organize credit card expense reports Perform basic bank and credit card reconciliations with training and oversight Assist with payroll processing and payroll-related administrative tasks Maintain well-organized financial records and documentation Provide general accounting and finance support as directed Administrative & Office Support Support general office operations and administrative needs Coordinate office birthdays and small employee celebrations Draft and send internal office communications and announcements Assist with purchasing office supplies and handling miscellaneous office needs Perform additional administrative tasks as assigned Required Qualifications 1-3 years of experience in an administrative, accounting, or bookkeeping support role Working knowledge of Microsoft Office, especially Excel Experience with QuickBooks Online or similar accounting software Strong attention to detail and organizational skills Ability to handle confidential information with professionalism Willingness to learn, take direction, and grow within the role Preferred Qualifications Exposure to payroll processing (ADP experience is a plus, but not required) Experience supporting a finance or administrative leadership role Why This Role? Hands-on learning with direct mentorship from senior leadership Stable, on-site position with long-term growth potential Opportunity to build a strong foundation in both accounting and administration Please send your resume to hmccormick@selectek.net for consideration.

4P Consulting Inc. is seeking a highly organized and experienced Advanced Administrative Support Specialist to provide crucial administrative assistance to our team. The ideal candidate will bring 6-10 years of experience, demonstrating a proven ability to handle complex tasks and manage multiple priorities with a focus on efficiency and professionalism. In this role, you will ensure smooth operations across our team, facilitating communication, managing schedules, and supporting key functions to enhance overall productivity. Key Responsibilities: Calendar & Schedule Management: Independently manage and prioritize calendars, schedules, and appointments for team members, optimizing time management and ensuring critical tasks are addressed in a timely manner. Meeting & Event Coordination: Plan, coordinate, and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions. Display exceptional attention to detail in all aspects of meeting planning. Document Preparation & Editing: Prepare and edit documents, reports, presentations, and correspondence, ensuring high quality and professionalism in all written materials. Research & Data Compilation: Conduct research, gather data, and compile detailed reports to support strategic decision-making and organizational planning. Confidentiality & Discretion: Handle sensitive and confidential information with the utmost discretion, maintaining confidentiality at all times. Financial Support: Assist with budget management, track expenses, and support financial reporting, ensuring accuracy and compliance with company policies. Stakeholder Communication: Serve as a point of contact for internal and external stakeholders, providing excellent communication and interpersonal support to ensure smooth collaboration and relationships. Qualifications: 6-10 years of experience in an administrative support role, preferably within a consulting or professional services environment. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks simultaneously. Excellent communication skills.