Administrative Specialist Jobs in East Orange, NJ

Our client, a Global Private Equity firm is seeking a Personal Assistant to support top level executives. This is a fantastic company and a great place to work, and it is a hybrid work schedule! Candidates should have a minimum of 5+ years of PA experience preferably within financial services, and a bachelor's degree is required. He/She should have excellent MS Office Suite skills, a flexible mindset, must be extremely organized, detail and service-oriented, proactive, and a team player. Lots of opportunity to take on more! Salary depends on experience 150 - 165K + OT + B Hybrid 3/2 Hours are 9-6 with flexibility Responsibilities: Provide high-level PA support supporting a team of several senior executives Schedule and coordinate personal travel, after school programs, birthday parties, medical appointments, and home repairs Work closely with team of execs admins Schedule and confirm personal appointments Assist with ad hoc projects as requested Provide day to day support including online shopping, coordination of deliveries, make restaurant and travel related reservations Required Qualifications: Bachelor's Degree plus 5+ years of PA experience Strong attention to detail; extremely detail-oriented Extensive knowledge and proficiency in Word, Excel and PowerPoint Excellent communication skills (both verbal and written) Proactive; ability to think ahead Strong team player attitude with ability to handle sensitive and confidential situations If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Global Private Equity firm is seeking an Executive Assistant/Personal Assistant for a couple of C-Suite Executives. EA responsibilities include complex calendar management, heavy phone coverage, extensive travel coordination and expense management, meeting coordination, and maintaining investment documents. PA responsibilities include managing personal calendars and coordinating with business calendar, personal expenses, private jet travel, coordinating with property staff, coordinating special events and personal appointments, handling personal banking, insurance documents, and ad hoc errands. Qualifications The ideal candidate must have a college degree plus at least 8 years of administrative support experience, including at least 5 supporting a c-level executive. Must have financial services industry experience. Must be detail oriented, a strong multi-tasker, work well with a team and autonomously, and be proactive and resourceful. Must have strong communication skills, both written and verbal. Compensation: $135-150K plus Bonus 4 Days in Office, NYC - Midtown West To inquire about this position, please submit your resume (MS Word format only) with your compensation requirements. Be sure to include the title of the position in which you are interested. Only those candidates selected for an interview will be contacted.

Midtown Manhattan, NYC Full Time, Permanent Position Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support. Manage personal errands and coordinate logistics between multiple locations, including the client's home and office. Conduct research, summarize findings, and present actionable recommendations. Prepare documents, correspondence, and presentations for various personal and business needs. Assist with medical and health-related paperwork, scheduling, and coordination. Troubleshoot simple IT-related issues and provide step-by-step guidance on device management. Liaise with household staff, track work progress, and oversee home maintenance projects. Develop and maintain vendor relationships, ensuring service agreements and quality standards are met. Maintain detailed records for subscriptions, car services, expenses, and home-related services. Coordinate mail and package deliveries through certified mail, FedEx, and other methods. Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning. Lead and oversee special projects, track progress, and provide status updates. Implement and manage administrative processes to enhance efficiency. Flexibility to work extended hours, weekends, and at multiple locations as needed. Additional responsibilities as assigned based on evolving client needs.

A well known family office investment firm based in NYC is looking for an EA/PA to support their CEO. This role is to support the CEO with 1x1 coverage including classic administrative responsibilities as well as special projects associated with their business. This firm has a great culture and solid reputation! Responsibilities Calendar management Aid executive in preparing for meetings Managing priorities for executive Acting as a gatekeeper As hoc project based work Coordinating bills/expenses Qualifications Bachelor's degree Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Pro-active and diligent Strong written and verbal communication skills

Executive Assistant / Personal Assistant Compensation: $90,000 - $120,000 base salary Schedule: Full-time, on-site We are seeking a dynamic and polished Executive Assistant / Personal Assistant (EA/PA) to support a high-level executive in New York City. This executive runs a software platform company that supports leading psychiatric hospitals and providers. They comprehensively assess incoming referrals, match patients with the right type and level of treatment, and monitor patient outcomes to refine and optimize care over time. This is a fully in-office role, Monday through Friday, offering a unique blend of executive support, personal assistant duties, light project coordination, and client-facing responsibilities. Key Responsibilities: Act as the primary point of contact and gatekeeper for the executive Manage calendar, scheduling, and day-to-day logistics with accuracy and discretion Greet and host clients and guests with a warm, professional presence Coordinate meetings, prepare agendas, and ensure seamless execution Handle personal tasks and errands as needed, including occasional support outside of office hours Assist with light project coordination and follow-up on action items Maintain discretion and confidentiality at all times Qualifications: 5+ years of experience in a similar EA/PA role, preferably in a fast-paced or client-facing environment Highly organized with strong attention to detail and follow-through Excellent communication skills-both written and verbal Poised, polished, and professional demeanor Proactive, resourceful, and able to anticipate needs Comfortable juggling both personal and professional responsibilities NYC-based and able to commit to a five-day in-office schedule This is an exceptional opportunity for someone who enjoys wearing many hats and thrives in a high-touch, fast-moving environment.

Our client, a leading venture capital firm focused on investing in the most promising blockchain, crypto, and Web3 startups is seeking a highly organized and proactive Executive Assistant & Special Projects Coordinator to support our CEO. This role goes beyond traditional administrative duties-it requires a strategic thinker who can manage high-level projects, oversee operational initiatives, and serve as a key partner in the execution of the company's vision. The ideal candidate will have experience in both executive support and project management! Company: Venture Capital Firm Position: Executive Assistant & Special Projects Coordinator to the CEO Location: New York, NY 4:1 Hybrid Hours: 9-6 or so with some flexibility required depending on CEO's schedule Compensation: $150-250K DOE + Bonus + Benefits Degree: Preferred Key Responsibilities: Executive Support: Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, preparing reports, handling correspondence, and coordinating travel. Project Management: Lead and assist in special projects, ensuring timely execution and alignment with company goals. Research, analyze, and present data to support decision-making. Strategic Initiatives: Work closely with the CEO on operational priorities, investor relations, and business development opportunities. Assist in driving key company initiatives. Communication Liaison: Serve as a point of contact between the CEO and internal/external stakeholders, including investors, partners, and portfolio companies. Event & Meeting Coordination: Organize executive meetings, offsites, and industry events. Prepare agendas, take minutes, and follow up on action items. Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and confidentiality. Process Optimization: Improve efficiency by implementing better administrative systems and operational workflows. Qualifications: 5+ years of experience as an Executive Assistant, Chief of Staff, or similar role, preferably in venture capital, startups, crypto, or finance. Strong project management skills with a track record of executing high-impact initiatives. Deep interest in crypto, blockchain, and Web3 (prior industry experience is a plus). Exceptional organizational skills and the ability to prioritize multiple tasks in a fast-paced environment. Excellent written and verbal communication skills. Proficiency in Google Workspace, Slack, Notion, and project management tools (e.g., Asana, Trello). High level of professionalism, discretion, and emotional intelligence.

The Opportunity The firm is hiring an Executive Assistant/Office Manager for its office in Midtown Manhattan. The position supports the Managing Partner as his Executive Assistant and is the Office Manager for an office with 9 investment and operations team members (7 in person, 2 remote). Base salary range for the position is $95,000 - $125,000, depending on experience, with eligibility for a discretionary annual bonus plus a comprehensive benefits package. Job Description The position requires an experienced professional who thrives in a fast-paced environment and has the ability to simultaneously balance multiple priorities. Executive Assistant Responsibilities: Manage calendar and scheduling for Managing Partner Act as gatekeeper for incoming calls and visitors Coordinate domestic and international travel Handle personal projects (personal travel, research and tasks) and organize team outings as needed Office Manager Responsibilities: Manage all operational aspects of the office - point of contact for all building communications Prepare quarterly/annual budgets and monthly expense reports for the firm and its clients - includes processing payables, receivables, tax payments and reconciling company credit card expenses Maintain and review general ledger in QuickBooks - point of contact for accountant Handle all IT matters for the office - includes working with IT vendor on issue resolution and maintaining/updating technology Coordinate HR administrative activities for the office - includes working with outsourced HR on payroll, onboarding, health care and retirement benefits Manage office, conference room and kitchen spaces - includes ordering office supplies and stocking pantry Coordinate management of client pied-a-terre and client requests when visiting NYC Qualifications Minimum 3 years of experience supporting a senior level executive in a family office or ultra-high net worth banking Aptitude for tracking expenses/bookkeeping; QuickBooks knowledge preferred Utmost discretion and ability to handle sensitive and highly confidential information Exceptional organizational skills and attention to detail Superior verbal and written communication skills Strong sense of responsibility and initiative with the ability to complete tasks with minimal supervision Excellent computer skills including use of Microsoft Office

Evolution Credit Partners, headquartered in Boston, Massachusetts, is a private credit investment manager and manages approximately $3.5 billion across a range of synergistic credit strategies. Evolution's credit platform provides bespoke financing solutions across the credit spectrum. Position Overview: The Executive Assistant and Office Manager plays a critical role in the support of senior team members at Evolution Credit Partners. With responsibility for day-to-day support of the Managing Partners, the Executive Assistant must be able to work effectively to manage schedules, coordinate meetings and travel, handle expense items, draft emails and other communications, and perform various administrative tasks. The Executive Assistant helps the office to run smoothly and helps ensure that all matters for the Managing Partners are handled in a timely, accurate, and professional manner. With responsibility for day-to-day operations, the Executive Assistant and Office Manager must be able to work effectively with other staff members, investors, vendors and advisors. The Executive Assistant and Office Manager will help the New York office to run smoothly and help ensure that all matters are handled in a timely, accurate, and professional manner. Evolution Credit Partners requires an organized individual who can effectively perform many different roles such as but not limited to operations and administration functions, client servicing, sales and marketing support, compliance, HR and IT support. This job is on site 3-4 days a week in the New York office. Key Responsibilities: Executive Support: Manage complex calendars, book conference rooms and schedule meetings both in person and virtually, and coordinate travel arrangements for the Managing Partners. Communicate with internal and external parties in person, in writing, and over the telephone, deepening relationships. Ensure Managing Partners' calendars are up-to-date and on track, communicating any changes promptly. Coordinate all aspects of domestic and international travel, including transportation, accommodations, visa, and passport needs. Provide general administrative support, including preparing reports using Word, Excel, PowerPoint, and finance software, travel planning and booking, filing, office management, travel planning, and expense reporting. Handle confidential and sensitive information with discretion and professionalism. Anticipate the needs of the Managing Partners and proactively address issues before they arise. Office Support: Manage the day-to-day operations of the New York office, including administrative duties, answering phone calls, scheduling meetings, maintaining office supplies, and assist with office-wide communication and logistics. Handle relationships with external service providers, including but not limited to building managers, IT, maintenance, cleaners, equipment vendors, and catering. This can involve coordinating for repairs and other logistical needs. Oversee the maintenance of the office, ensuring a clean, organized, health and safety compliant, and properly equipped work space. Aid in employee onboarding or offboarding in a timely manner as it relates to the New York office and its operations. Assist with organizing office events, team-building activities, or other special projects and ad-hoc tasks as needed. Qualifications: Minimum of 5 years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting C-level executives in a professional service setting (in an investment management environment a plus). Excellent attitude, professionalism and an extraordinary client service orientation. Exceptional organizational and multitasking abilities with strong attention to detail (good listener). Excellent communication skills, both written and verbal. Strong time management skills and the ability to prioritize tasks effectively. Ability to work independently and in a team-oriented environment. Discretion and professionalism in handling confidential and time sensitive materials. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Interest in and knowledge of financial markets and investments a plus. Degree from a two or four year university (four year preferred).

Freedom Capital Markets is seeking an Executive Assistant & Office Manager based in our New York office. This dual-role position will support the Chief Executive Officer and Freedom Capital Markets corporate leadership team, while also overseeing the smooth and efficient operation of the office. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate professionalism, and accurately handle numerous projects, a heavy workflow, and day-to-day office needs. This person will be comfortable supporting senior-level executives, managing office functions, and interacting with high-level team members and external clients in a fast-paced, ever-changing environment. Primary Responsibilities This is an energetic and performance-driven office; the Executive Assistant & Office Manager will contribute to effective business operations, employee engagement, and the overall work environment. Executive Assistant Duties: Provides dedicated support to the core team on projects and programs pertaining to administrative, strategic, organizational, and operational functions. Works closely with the corporate leadership team on various initiatives to improve organization and efficiency. Manages calendars, schedules appointments, and coordinates meetings. Leads all initiatives from conception to completion and works behind the scenes to seamlessly execute all deliverables. Interfaces with other corporate leadership team members, keeping the core team informed of day-to-day operations, activities, and events. Maintains discretion in dealing with confidential information and sensitive materials. Provides dedicated support and coordination of development team processes and agendas. Provides coverage for other EA team members when required. Office Manager Duties: Oversees day-to-day operations of the New York office, ensuring a clean, organized, and well-supplied work environment. Manages vendor relationships (e.g., office supplies, cleaning services, IT support) and negotiates service contracts as needed. Coordinates maintenance and repair of office equipment and facilities. Serves as the main point of contact for building management and internal office-related communications. Supports onboarding and offboarding of employees with office access, workspace setup, and supplies. Leads planning and coordination of in-office events, meetings, and employee engagement initiatives. Tracks office expenses and submits purchase orders/invoices for processing. Maintains office safety procedures and ensures compliance with company policies and workplace standards. Qualifications A Bachelor's degree or at least 5 (five) years of experience in an executive support role is preferred. Must be proactive and solution-oriented: be the first to notice problems, propose solutions, and help execute. Excellent organizational, verbal, and communication skills; communicates openly and effectively with the core team; facilitates multi-directional information flow. Strong written and verbal communication skills and highly developed interpersonal skills. Ability to apply sound judgment and appropriately handle sensitive or confidential information and situations. Team player with collaborative and robust relationship-building skills with the ability to work independently in a way that reflects the company's culture and core values. Tech savvy; strong working knowledge of MS Office, specifically Word, Excel, and PowerPoint, and ability to work with or promptly learn to work with company databases. Ability to exercise sound judgment to prioritize requests and be organized enough not to sacrifice efficiency during busy times. Reporting Relationships The Executive Assistant reports to the Director Human Resources. Other Duties Please note that this job description describes the general nature and level of work performed by people assigned to this classification. It is not an exhaustive list of all required responsibilities, duties, and skills. In addition, all personnel may be required to perform duties outside of their typical responsibilities from time to time, as needed. Location New York - 5 days in the office The successful candidate is preferred to be geographically assessable to our New York office. Headquarters: 40 Wall St, 58th Fl., New York, NY 10005 Compensation An attractive compensation package will be designed to attract the genuinely exceptional candidate to this critically important position. The package will be offered based on background and experience. 70k-90k Base / Bonus Eligible About Freedom Capital Markets Freedom Capital Markets (FCM) offers clients tailored solutions to help fuel growth, including IPOs and follow-on offerings, shelf offerings, rights offerings, PIPEs, SPACs, private placements, convertible issues, and more. We provide investment banking, finance, and capital markets advisory services to corporate and institutional clients worldwide. FCM is the investment banking and equity capital markets arm of Prime Executions, Inc., a wholly-owned subsidiary of Freedom Holding Corp (NASDAQ - FRHC). Freedom US Markets is an equal-opportunity employer and is committed to cultivating and preserving a diverse, inclusive, and accessible environment for all employees. We welcome applicants from diverse backgrounds to apply their unique perspectives, skills, and talents toward advancing our mission to foster an open, cooperative, and dynamic environment where employees and Freedom Capital Markets alike can thrive. All employment decisions are made solely on the basis of qualifications, merit, and business needs. In furtherance of our commitment to diversity and inclusion, Freedom Capital Markets does not discriminate against any applicant or employee on the basis of race, color, sex/gender (including gender identity, presentation, nonconformity or expression, and cisgender/transgender status), sexual orientation, religion, national origin, age, disability or any other characteristic protected by applicable federal, state, and local laws. Freedom Capital Markets also prohibits harassment of applicants and employees based on any of these protected categories. If you require an accommodation to apply for or interview for this position, please advise Freedom Capital Markets by contacting **************************. Please note that in accordance with federal law applicants who are hired must provide Freedom Capital Markets with documentation evidencing their authorization to work in the United States within three (3) days of their hire date.

Full-Time Design Intern and Administrative Assistant Position Alchemy Studio design team is looking for a Full-Time Design Intern and Administrative Assistant to join the team for the summer immediately. The ideal candidate would be organized, creative, self-motivated and meticulous individual who is looking for a steady position that could lead into further positions within the firm. This person will work closely with the firms' Partner with day-to-day operations and supporting the office within both design and administrative duties. Applicants should be able to dedicate a minimum of 40 hours a week to the position and assisting the partner and team. Responsibilities: · Running bi-weekly payroll in the Payroll Interface · Scheduling for partners and calendar coordination. · Assisting in monthly pay billing in the QuickBooks interface. · Maintaining Office (Monthly rent payment, supply ordering, organizing and putting away materials, prepping for meetings and making sure the office is presented professionally). · Aiding partners in personal and professional tasks (returning packages, making online purchases, planning travel and accommodations, registering for trade shows). · General office management (setting up new computers & software). · Communicate and coordinate with vendors to schedule meetings and material library updates, as well as ordering materials for project requirements. · Building models in Sketchup and working with the team to apply materials and finalize designs. · Coordinate with rendering consultants to finalize professional renderings. · Work on design presentations in InDesign for client presentations as well as add approved materials in our specification software. · Assist with FF&E installs. · Miscellaneous tasks around the office. Requirements: · Strong communication, organization and time management skills and ability to work in a team environment. · Self-motivated and ability to multi-task in fast-paced, dynamic and creative environment. · Working on a bachelors degree in Architecture, Interior Design or any related field. Software Requirements: · AutoCAD is a must · Sketch-up is a must · Adobe Creative Suite o Photoshop o Illustrator o InDesign · Microsoft Suite o Word o Excel o Outlook Salary/Benefits: We offer a competitive package including: · Professional Hourly Rate To apply: For consideration, please email your resume as a PDF attachment along with a PDF portfolio or portfolio link to ****************************. Please title your email: (your name)- Part Time Assistant and attachments no larger than 7 MB. No phone calls please or emails to principals please. All candidates should have legal work status in the United States. Alchemy Studio is an Equal Opportunity Employer. ************************

The Sr. Office Administrator will support a large office in the New York City (Midtown area). They will be the sole administrative support for a large corporate office and should have experience in a similar environment. Responsibilities include but are not limited to: Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office and kitchen appropriately Facilities support, for example coordinating with a plumber, electrician, or repairman etc. as needed Represent the company professionally as the first person people see at reception Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections) Preparing the office, catering, conference rooms etc. for visits from Executives Any other ad hoc administrative support duties that arise REQUIRED SKILLS AND EXPERIENCE - 3+ years of experience in an office management role (supporting an office as a whole, rather than support an individual) -Comfortable with light technology support like printers, copiers, and wifi - Experience being responsible for facilities management (coordinating property repairs, supplies inventory etc.) - Experience interacting with executives - Experience working in a large corporate environment - Microsoft Office skills including Excel Pay is $28-$30 an hour based on experience

J&S Waterproofing LLC is a fast-growing exterior restoration company located in New York, NY. Specializing in restoring residential and commercial buildings in the greater NYC area, we take pride in our expertise and commitment to quality. No project is too small or too big for us as we work towards restoring NYC one building at a time. Role Description This is a full-time on-site role for a Project Manager Assistant at J&S Waterproofing LLC. The Project Manager Assistant will be responsible for providing administrative support to the project management team, assisting with coordination, and ensuring efficient communication between stakeholders. Daily tasks include managing schedules, organizing project documentation, and facilitating effective project execution and well skillful in plans/drawings. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication abilities Clerical Skills proficiency Excellent organizational and time-management skills Attention to detail and problem-solving capabilities Ability to work well in a fast-paced environment and multitask effectively Experience in the construction or project management industry is a plus Associate's or Bachelor's degree in Business Administration or related field

Start Your Career with Bear Brook Pediatric Dentistry No Experience Needed - Fully Paid Training Provided! Looking for a fulfilling career in healthcare but don't have prior experience? Bear Brook Pediatric Dentistry, a leading provider of children's dental care in the NYC metropolitan area, is hiring a Patient Experience and Administrative Coordinator at our Hoboken, NJ location. This is a perfect opportunity for individuals looking to gain valuable healthcare experience, transition into the medical or dental field, or build a long-term career in a growing practice. Why Choose Bear Brook? Work in a Modern, Upscale Practice: Our clinic is equipped with the latest technology, creating a professional and innovative environment. Comprehensive, Hands-On Training: We invest in your success from day one, ensuring you gain the skills needed to excel. Clear Career Growth Path: Move up from entry-level to more advanced roles with increasing responsibilities and compensation. A Meaningful and Rewarding Career: Whether you're looking to build a long-term career in dentistry or gain valuable healthcare experience, this role offers both professional growth and personal fulfillment. About the Role Position: Patient Experience and Administrative Coordinator Location: Montvale, NJ Schedule: Full-time & part-time positions available. Full-time: Five days per week, Monday-Friday (9 AM - 6 PM), with occasional Saturdays (8 AM - 3 PM). The exact schedule will be determined upon hiring. What You'll Do: Create a Premium Patient Experience: Greet families with warmth and professionalism, ensuring a seamless check-in and check-out process. Coordinate Appointments: Manage scheduling to optimize patient flow, minimize gaps, and enhance clinic efficiency. Manage Administrative Tasks: Insurance verifications with precision and care, collect payments, and update patient accounts with accuracy. Drive Clinic Growth: Lead marketing initiatives, community outreach, and brand development efforts to elevate our presence as the premier provider of pediatric dental care. Who We're Looking For We're not just hiring for skills. We're looking for potential. If you have a positive attitude, a strong work ethic, and a passion for patient care, you will thrive at Bear Brook. A cheerful and professional attitude: You're friendly, energetic, and love working with people. Strong communication and teamwork skills: You enjoy interacting with patients and collaborating with colleagues. Attention to detail with the ability to perform administrative and clinical tasks accurately. Proactive mindset to efficiently fill schedule gaps and optimize patient flow. You can multitask in a fast-paced environment. A willingness to learn and grow: You adapt quickly and are excited about gaining new skills. A commitment to excellence: You take pride in delivering high-quality patient care. Compensation & Career Growth Opportunities Entry-Level: $38,000 - $44,000 High school diploma or equivalent No prior dental experience required Strong interpersonal communication skills, positive attitude, and ability to learn quickly Intermediate-Level: $44,000 - $52,000 Bachelor's degree in a relevant field (Communication, Hospitality, Business, Marketing, Administration, Healthcare, Public Relations, Psychology, Sociology, Education, or a related discipline); OR 3+ years of experience in hospitality or customer service, delivering high-quality client interactions Senior-Level: $52,000 - $57,000 (Currently no open positions, but we welcome top candidates) 2+ years in a dental or medical clinic, including 1+ years in a leadership role; OR Supervisory experience in hospitality or healthcare settings Proven leadership, problem-solving, and multitasking skills Benefits & Perks Competitive Compensation & Performance-Based Growth Opportunities Fully Paid Training & Professional Development Health Insurance & Paid Time Off Supportive Team & Positive Work Environment If you're looking to build a rewarding career, gain invaluable experience, and grow within a high-performing team, we'd love to meet you! How to Apply Apply today and take the first step toward an exciting career at Bear Brook Pediatric Dentistry! Learn more about us: *************************** Follow us on Instagram: @BearBrookKids

Administrative Assistant - Financial services, Private Sector or Government Duration:6 Months ONSITE pay rate: 35.00 S3 is searching for a highly motivated Floating Administrative Assistant to provide coverage throughout Asset & Wealth Management. -(exact coverage needs subject to change per business & location) Job Summary & Responsibilities Flexibility to provide dynamic administrative support varying teams and cover where necessary in a team-oriented environment Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls for those within the coverage assignment Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner Coordinate travel arrangements as required and provide travel logistics & itinerary support Process expense reports in a timely manner for those within the coverage assignment Arrange internal and client meetings on and off the campus working with local conference services to book conference rooms and catering, register guests, ensure materials organized Perform general administrative duties including but not limited to copying, scanning, mailing, archiving and other ad hoc projects as requested Handles highly confidential and sensitive client information with utmost discretion Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications Required: Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government Comfortable operating in a dynamic environment working across multiple different teams / executives as needed. Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. Extreme attention to detail and organizational skills, with ability to prioritize tasks during high volumes. Quick learner and self-starter with excellent anticipation skills. Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. Familiar with travel & expense platforms such as SAP Concur or AMEX Global Business Travel Supportive team player with a positive attitude.

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties. Key Responsibilities: Provide administrative support to executives, portfolio managers, and other team members. Manage and maintain executives' schedules, appointments, and travel arrangements. Prepare, edit, and format documents, reports, and presentations. Handle confidential and sensitive information with discretion. Serve as the primary point of contact for internal and external communications, including emails and phone calls. Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes. Maintain organized filing systems for records, documents, and correspondence. Coordinate office operations, including supply inventory, vendor relationships, and facilities management. Support financial administration tasks such as expense reports and invoice processing. Assist with special projects and ad hoc administrative tasks as needed. Qualifications & Skills: Bachelor's degree preferred; relevant experience may be considered in lieu of education. 4+ years of experience in an administrative role, preferably within the finance or asset management industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to prioritize tasks effectively. Excellent verbal and written communication skills. High level of professionalism and discretion when handling sensitive information. Ability to work independently and as part of a team. Strong problem-solving skills and attention to detail. #43347

Our Story Introduced in 2006, Madewell is a premium denim brand for men and women. Beautiful construction, the world's finest fabrics and an original approach to design-we don't spare any details. No one makes denim like we do, but we don't stop there. The perfect tee, the most versatile shoe, an essential leather bag-if it came from us, it's made well. Beyond our impeccably designed products, we're committed to making a difference. At Madewell we believe in being better when it comes to sustainability. We're committed to exploring new ways to protect our planet and its people-and that means thinking about how our clothes are made from start to finish. Our story is just unfolding and there's so much more to come. Join us at Madewell. Our dedication to Diversity, Equity, Belonging & Sustainability has been celebrated with industry recognition, reflecting our commitment to fostering an inclusive and sustainable workplace. The Role + Purpose: Madewell Is seeking an Administrative Assistant to support Madewell's SVP Creative & Marketing in managing daily operations, communications, and administrative functions while serving as a key liaison between marketing leadership, internal teams, and external partners. Role is expected to be on-site for 4 days. Calendar Management - Coordinate and maintain the Senior Vice President, Brand Creative and Marketing's daily schedule, including meetings, travel arrangements and appointments. Ensure all meetings are properly schedule dand time is effectively managed. Communication - Serve as the primary point of contact between the Senior Vice President, Brand Creative and Marketing and other Senior Executives, team members and external partners. Handle incoming emails and other correspondence, and have a clear understanding of how to prioritize responses as needed. Shoot Travel and Event Coordination - Manage the Senior Vice President, Brand Creative and Marketing's travel arrangements, including flight bookings, hotel accommodations and transporation. Assistant with organizing necessary transportation for any company-related events, ensuring logistics are smoothly executed. Expense Reports - Administer expense reports in a timely manner and create systems to make receipt management seamless. Meeting Coordination - Organize meetings pertaining to the Creative & Marketing department and cross-functional deparments, including setting up agendas, taking notes and following up on action items. Ensure all necessary materials are prepped and available for meetings. General Administrative Support - Assist in day-to-day operations, including ordering office supplies, maintaining office organization and support last minute tasks as assigned. Operational Efficiency - Prioritize the day-to-day efficiency of the team and cross functional partners, often working with other assistants and teams across the organization Qualifications: BS/BA degree or equivalent combination of education and experience sufficient to successfully perform essential functions of the job 2-3 years administrative assistant experience Experience working in a Creative or Marketing team or a keen understanding of how a Creative and Marketing functions is a MUST Exceptional organizational skills with the abitlity to prioritize tasks and manage time effectively Ability to handle multiple tasks and work in a fast-paced environment Detail-orientaed with excellemtn problem-solving skills Strong communication skills , both written and verbal Experience with project management tools and calendar management systems. Has an extreme sense of urgency Flexible and adaptable to changing needs and priorities, especially in high- pressure situations Proactive, resourceful and solution-oriented Strong interpersonal skills with the abiity to build relationships at all levels of the organization Positive attitude, with a strong work ethic and willingness to learn and contribute to team success Proficient in Microsoft Office Suite, Keynote and Google docs. Must be able to maintain the highest level of confidentiality We welcome you to apply, even if you don't check all the boxes. Our passion is scouting life-long learners who are driven by curiosity, and who feel connected to our brands and share our desire to make an impact. We're always seeking bright new talent who leverage their unique experiences to discover, grow and evolve with our teams. Benefits + Perks Health & Well-being - Eligible associates and family members receive medical, dental, prescription and vision insurance, family planning (fertility, adoption & surrogacy support), fitness discounts, medical travel and more. Associate Discount - We love our products just as much as you do! That's why we offer a great associate discount across all of our brands (J.Crew, J.Crew Factory, and Madewell). Flex Fridays - In addition to our hybrid work model, we also close our office at 1:00 PM every Friday year-round. Community Impact - We support the communities where we live and work through our philanthropic efforts and the J.Crew Cares Program. Winter Break - In addition to our PTO package, J.Crew Group offers a winter break at the end of December to eligible full-time associates at the Home Office to provide time to refresh and recharge. Note: Availability of these benefits and perks may be subject to work location & employment type and may have certain eligibility requirements. At J.Crew Group (JCG) we aim to pay competitively for our company's size and industry. The base salary offered will take into account internal equity and may vary depending on the candidate's geographic region of work premises, job-related knowledge, skills, and experience among other factors. The base salary is just one component of J.Crew Group's competitive total rewards strategy that also includes the opportunity for bonus, competitive benefits and perks. One of our core focuses here at JCG is creating a community and culture that builds belonging. We are deeply committed to our Diversity, Equity and Inclusion efforts, and we warmly welcome job applicants of all backgrounds. JCG is proud to affirmatively provide equal opportunity to all associates and qualified applicants without regard to race, color, religion, national origin or citizenship, age, sex, marital status, ancestry, legally protected physical or mental disability, veteran status, gender identity, sexual orientation or any other basis protected under applicable law.

A client of Innova Solutions is hiring a “Administrative Assistant - IV”. Position type: Full time - Contract Duration: 6+ Months As an Administrative Assistant - IV, you will: Ability to juggle multiple high priority projects Experience supporting a team for their administrative needs. Google Workspace skills (Gmail, Contacts, Calendar, Docs, Drive, etc.) & Microsoft Office Suite skills. Demonstrated ability to stay organized and meet deadlines. Strong networking & relationship building skills Excellent verbal & written skills/Time Management/Problem-Solving The ideal candidate will have: Proficiency in Excel, G Suite and Power Point Smart Sheets and VSAP knowledge Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. Thank you! Aman Singh Email: ******************************* & Contact no: (+1) ************ PAY RANGE AND BENEFITS: Pay Range*: 30 /hr. to 35/hr. *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields. Recent Recognitions: Named One of America's Best Employers for New Grads by Forbes (2024 Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025) One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024) One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics) Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023) One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024) AWS Advanced Tier Services Partner with 100+ certifications Website: ******************************** Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at ********************** or **************. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

We are looking for a local candidate who can work all 5 days a week in office. Office Assistant / Administrator Responsibilities: Manage and maintain general day to day office operations Office maintenance duties including Mailing, Supplies, Equipment, Bills, Errands. Keep office supplies and other office items stocked Hotel, Flight & Transportation booking for employees Organize business meetings and catering needs Sign for, open, sort, scan and distribute incoming correspondence, including letters, faxes, FedEx/UPS packages Coordinate in-house or off-site activities, parties, celebrations and conferences Upkeep and maintain the office conditions and arrange necessary repairs in coordination with vendors Wear multiple admin hats to handle adhoc tasks but not limited to the above Requirement: Associate Degree in Business or Management or other similar discipline preferred 5+ years working as an Office Administrator. Highly organized with attention to detail and possess good analytical/problem-solving skills. Ability to communicate effectively, on the phone and in-person, exhibiting courtesy and tact when working with both internal and external customers. Self-motivated and resourceful, with the proven ability to seamlessly move from one task to another effectively in an environment with time constraints. Ability to work independently and collaborate in a team setting. Demonstrates proficiency in the use of Microsoft Office Software and the Internet. Excellent communications, common sense, and confidentiality utilized daily along with a great sense of humor Meeting AND greeting the guests. Coordinating the in-person meetings

About ESU: Each category of produce has their favorite parts of the earth to grow and to present their best flavors. We source them and bring them to you. In short - we are the source for your tastes. ESU is a produce import industry leader providing families with the year-round delight of the best flavors of the world - specializing in citrus, pomegranate, grapes, garlic, and other key categories. We firmly believe that our success stems from the commitment, dedication, and passion of the people in our team. Accordingly, we invite you to join our team. Position Overview: The Administrative Assistant will take responsibility for managing office supplies, handling procurement, maintaining cleanliness, organizing meeting spaces, assisting with general administrative tasks, and coordinating travel arrangements. This role will also include managing the CEO's calendar, coordinating meetings and travel, and supporting the organization of internal events and team-building activities. The ideal candidate will be proactive, detail-oriented, and possess strong organizational and communication skills. Key Responsibilities: Reception & Hosting: Greet and manage guest schedules, ensuring a welcoming and professional experience. Answer the phone and handle inbound calls with professionalism. Travel/Meeting Arrangements: Book and coordinate travel, including flights, hotels, car rentals, and transportation. Assist with meeting coordination, including scheduling, preparing agendas, and booking necessary facilities. Office Supplies & Maintenance: Manage office supplies, restocking materials as needed. Oversee general office maintenance and ensure all spaces are clean and functional. Manage CEO Calendar & Reminders: Schedule meetings and events for the CEO, ensuring proper time management. Send timely reminders to the CEO for upcoming meetings, appointments, and events. Phone & Email Communications: Handle inbound phone calls and emails, directing inquiries to the appropriate department or individual. Administrative Tasks: Organize travel and meeting schedules for the CEO, employees, and guests. Assist in handling general administrative tasks such as filing, email management, and document organization. Manage Expenses & Receipts: Track and organize expenses, ensuring all receipts are documented and ready for accounting. Building Maintenance Coordination: Follow up with vendors for office maintenance, ensuring that any repairs or service needs are addressed in a timely manner. Amazon Orders: Manage and place orders for office supplies through vendors such as Amazon. Employee Events: Organize internal events, team-building activities, and other employee-focused events. Document Organization: Assist with the organization and management of company documents for easy access and retrieval. Required Skills & Qualifications: Organizational Skills: Ability to efficiently manage multiple tasks, track inventory, and stay on top of procurement needs. Attention to Detail: Ensuring all office supplies are adequately maintained, restocked, and properly managed. Strong Communication Skills: Excellent written and verbal communication when interacting with staff, vendors, and guests. Experience: Previous experience in an administrative or office support role preferred. Computer Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), and familiarity with expense tracking systems. Customer Service: Experience in a customer-facing role, particularly when greeting and assisting guests. Problem Solving: Ability to identify and resolve office-related issues effectively and efficiently. Presentation Skills: Comfort in creating professional presentations with a good understanding of design principles to ensure clarity and visual appeal. Travel Coordination: Experience with managing travel arrangements, including booking transportation and accommodations. Experience & Education Requirements: Education: High school diploma or equivalent required; a bachelor's degree in business or a related field is a plus. Experience: At least 1-2 years of administrative or office support experience. Specialized Skills: Familiarity with procurement, inventory management, travel coordination, event planning, and document management is a plus. Why Join Us? Be a key player in an impactful, company-wide initiative. Work in a collaborative and supportive environment with growth opportunities. Leverage your skills in a role that bridges technical and business functions. Competitive compensation package and benefits.