Administrative specialist jobs in Eastvale, CA

We are partnering on a confidential search for an exceptionally hands-on and professional Executive/Personal Assistant to serve as the strategic right hand to a high-profile Principal with a complex, multi-property lifestyle and a diverse portfolio of business and philanthropic interests. This individual will operate at the highest level of discretion and service, ensuring seamless organization, anticipating needs, and providing sophisticated oversight across business, household, and travel priorities. The ideal candidate has supported UHNW leadership for 10+ years, excels in fast-moving environments, and brings a calm, service-minded presence to an ever-evolving schedule. Overview of Responsibilities: Full-scale management of an intricate calendar, ever-changing schedules, and real-time coordination across multiple teams and properties Oversight of highly detailed private travel, including complex domestic and international itineraries Cross-functional communication with household staff, business teams, and philanthropic partners to streamline priorities Hands-on organization of systems, workflows, and environments to ensure the Principal is fully prepared at all times This role requires uncompromising professionalism, sound judgment, and absolute confidentiality. Flexibility to travel is essential, including extended time on the East Coast during summer months. $200,000 - $225,000: Compensation is Dependent on Experience + Full Comprehensive Medical Provided

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout the western US. We're a family-owned and operated company with over 90 employees. We are looking for a sharp and reliable Executive Personal Assistant. This is a part-time or full-time position based on the candidate's preferences at 30-40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match for full-time staff. Position Summary: The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities. The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed. The candidate responsibilities and qualifications will include: Support Executive Management with special assignments including: Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials; Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events; Create content for a variety of tasks using Excel, PowerPoint, and Word formats; Create content, messaging, and activities for Staff Meeting, holiday party, and special events support; Prepare, print, and organize training materials for clients and staff; Coordinate projects between Executive Management and employees; Collect client feedback and help company leaders create training opportunities based on key improvement areas; Special projects and filing in SharePoint. Manage Outlook calendars and filter emails based on priorities; Submit expense reports and schedule travel; Team-driven individual that's motivated to support other team members when needed; Schedule and complete personal tasks for example: Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores; Supervise vendors for home maintenance, renovations, and landscaping; Car services drop-off pickups for routine maintenance. Candidate Qualifications include: Associates degree or Bachelor's degree from an accredited university with minimum GPA of 3.2; GPA will be verified; 8-12+ years of professional experience, most recently as an Executive and/or Personal Assistant for 3+ years; Solid organizational skills including the ability to multi-task, prioritize, and work independently; Excellent verbal and written communication skills; Available to work in-office at our San Juan Capistrano office during business days; Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and PowerPoint.

Job Title: Administration Clerk I Duration: 30-90 days Payrate: $24.46/hr. Shift: 1st shift Responsibilities: Level I: 0-3 years of experience. Under direct supervision, performs routine clerical support for functional groups such as copying, distributing mail, performing simple calculations, and maintaining records and files following standard procedures with all work certified or checked. Typically requires a high school education or equivalent and no prior experience.

Litigation Legal Secretary - Orange County, CA We are seeking an experienced Litigation Legal Secretary to join our Orange County office. This role supports a dynamic team of attorneys focused on employment and labor law, providing a full range of administrative and legal support. Key Responsibilities Maintain and update electronic case files following established protocols. Prepare and revise correspondence, pleadings, discovery submissions, and arbitration/mediation documents for agency, state, and federal matters. Assist with administrative filings and exhibit preparation for various proceedings. Manage attorney calendars, ensuring compliance with filing deadlines. Complete monthly expense reports and assist with client invoicing. Monitor CLE requirements and assist with bar admissions as needed. Coordinate travel arrangements, including flights, hotels, and transportation. Prepare trial notebooks and proofread legal documents. Run conflict checks and open new client engagements. Maintain awareness of current cases and projects for assigned attorneys. Handle confidential and time-sensitive materials. Perform other administrative duties as assigned. Qualifications Experience: Minimum 5 years of legal secretary experience, preferably in labor and employment law. Technical Skills: Proficiency in ECF and California state e-filing systems. Experience with document management systems (e.g., NetDocs). Strong knowledge of Windows environment, including Word and Outlook. Familiarity with billing software (e.g., InTapp) and expense reporting tools (e.g., Concur) is a plus. Legal Knowledge: Understanding of state and federal rules, procedures, and legal terminology. Additional Skills: Ability to support multiple attorneys simultaneously. Trial preparation experience is a plus. Excellent verbal/written communication and proofreading skills. Strong organizational skills and ability to manage multiple priorities. Reliable, punctual, and detail-oriented. Education: Associate degree or bachelor's degree preferred; equivalent experience considered. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Personal Assistant (Part Time) Collette Bowers Zinn is a fifth-generation educator, attorney, and unabashed champion for students who deserve more than the status quo. With a J.D. from the University of Southern California, an M.Ed. from Pepperdine, and a B.A. from the University of Pennsylvania, she has spent her career blending legal precision with educational imagination to redesign what learning can be. Before founding Axis, Collette spent 15 years as an independent school administrator, drawing on her litigation training to navigate complex systems, challenge assumptions, and advocate fiercely for students and families. In 2020, she launched Axis as a 501(c)(3) to confront-and change-the inequities that keep underrepresented students and families of color from accessing and thriving in independent schools. As a Harvard-Westlake alum, independent school administrator, and now a private-school parent, she brings a rare, 360-degree view of the ecosystem and a steady insistence on accountability, belonging, and bold leadership. At the heart of her work is a simple belief: diversity is not a talking point; it is the engine of human growth, joyful learning, and meaningful contribution. Collette is known for developing leaders who connect with their communities, communicating with honesty, and creating environments where every student is seen and stretched. When she's not building pathways or reimagining systems, you can find her in her kitchen experimenting with new recipes, buried in a great book, traveling with her family, or in a heated room committed to the art of hot yoga. Quote to live by: “I am no longer accepting the things I cannot change. I am changing the things I cannot accept.” -Angela Davis Position Summary I am looking for an organized, detail-oriented Personal Assistant to help support my work - both professional administrative tasks and personal logistics, on a part time basis. The ideal candidate will have a passion for customer service, impeccable people skills, superior professional communication skills, and an operational excellence mindset. They must be very system savvy and possess excellent digital literacy, the ability to self-start, and a flexible, adaptive approach to handling any situations that may arise. Responsibilities Responsibilities vary and depend heavily on the executive's needs, often encompassing both business and private life management. Calendar and Schedule Management: Maintaining complex business and personal calendars, scheduling appointments, and ensuring the executive is prepared and on time for all engagements. Travel Coordination: Arranging comprehensive travel itineraries, including booking flights, accommodations, and transportation for both business trips and personal vacations. Communication Hub: Serving as the primary point of contact, filtering and managing phone calls, emails, and correspondence, and drafting documents on behalf of the executive. Meeting & Event Planning: Planning, coordinating, and managing logistics for meetings, conferences, and special events, which often includes taking meeting minutes and tracking action items. Financial Administration: Handling expenses, processing reports, managing invoices, and sometimes basic bookkeeping. Project Management: Assisting with special projects, conducting research, and collaborating with different departments to monitor deadlines and project milestones. Personal Support: Running errands, personal shopping, coordinating family schedules, and handling other personal tasks to ensure the executive's life runs smoothly. Required Qualifications Must reside within the Los Angeles area Excellent written and verbal communication and interpersonal skills Strong time-management and people skills, flexibility, and multitasking ability Strong problem-solving skills and analytical abilities, finds solutions Self-starter and driven Advanced computer skills and experience with online platforms Proficiency with Microsoft Office, and Google Workplace, with an aptitude to learn new software and systems Proficiency in Canva Proficiency in MailChimp Proficiency in Slack Proficiency in Monday.com Proficiency in Zoom Experience creating and optimizing administrative processes Ability to handle confidential information Engaging personality and optimistic outlook Compensation and Schedule Work will be performed on an hourly basis at the rate of $25/hr + 10+ Hours per Week To apply, please send a cover letter and resume to *******************************.

Assistant to General Counsel, SVP & Secretary Company: Carbon Activated Corporation Employment Type: Full-Time, hourly rate $20 - $25/hr oration Carbon Activated Corporation is a global leader in activated carbon solutions for air, water, and process purification. With operations across North America and internationally, we serve clients in municipal, industrial, and private sectors. We are a dynamic, growing organization seeking a motivated professional to support our executive legal and corporate operations. Position Overview We are seeking a highly organized and proactive Assistant to the General Counsel, SVP, and Secretary to provide legal, administrative, and transactional support. This position is ideal for someone who thrives in a fast-paced environment, has excellent attention to detail, and enjoys working across departments to ensure smooth operations and compliance. Key Responsibilities Assist with transactional and contract-related work, including bid execution, contract preparation, negotiations, and signing processes. Support collections and commercial documentation under the supervision of the General Counsel. Provide assistance with in-house legal matters, including document management, research, and drafting correspondence. Support corporate secretary functions, including preparing shareholder and director meeting minutes, maintaining corporate records, and filing annual reports and other state or regulatory filings. Coordinate closely with HR, Accounting, and Sales departments on cross-functional matters. Handle a variety of non-legal administrative tasks, including scheduling, document organization, and executive support. Maintain confidentiality and exercise sound judgment in all matters. Qualifications Bachelor's degree or equivalent experience required; Minimum 2-4 years of relevant experience in a corporate, legal, or administrative support role. Strong understanding of corporate documentation, contracts, and compliance processes. Excellent written and verbal communication skills. High attention to detail, with strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently, prioritize effectively, and meet deadlines. Why Join Us Opportunity to work closely with executive leadership in a growing international company. Exposure to a broad range of legal, corporate, and business functions. Collaborative, professional environment that values initiative and integrity.

Japanese Bilingual Office Administrator A consumer-goods trading company is seeking a qualified Japanese-Bilingual Office Administrator. The position is responsible for general administration, accounting support using QuickBooks, employee benefits coordination, invoice creation assistance, etc. You must be able to come into the office everyday. Essential Duties(Subject to Change) Serve as the primary point of contact for office inquiries, both internal and external, utilizing both English and Japanese. Manage office supplies inventory, place orders, and ensure the office environment is organized and operating efficiently. Handle incoming and outgoing correspondence, including mail, email, and shipments. Maintain accurate and confidential company records, files, and databases. Provide accounting support using QuickBooks, including data entry, bank reconciliation assistance, and expense report processing. Coordinate employee benefits enrollment, changes, and inquiries, serving as a liaison with external benefits providers. Assist with basic HR administrative tasks, such as new hire onboarding paperwork and maintaining personnel files. Perform other duties as assigned by a supervisor or management. Working Hours, Working style Mon-Thu:9:00am - 6:00pm, Fri 10am-6:00pm(OT as needed) Working Location Near Baldwin Park, CA Qualifications Proficiency in both English and Japanese (spoken and written) is required. At least 1-2 years of experience in a related administrative or office support field is required. Proficient in Microsoft Office Suite, especially Excel (e.g., creating spreadsheets, using formulas, and generating reports). Experience with QuickBooks or similar accounting software is highly preferred. Strong communication and relationship-building skills, with a customer-focused mindset. Capable of working independently and managing time effectively. Flexibility to complete tasks as required. Salary/Benefit $25 - $27/hour DOE (during 3 month probation); $28 - $29/hour after probation review. Bonus opportunities based on company performance Medical, Dental, Vision Insurance Paid Holiday Paid Vacation Sick Leave

Schedule: Monday-Friday, 8:30AM-3:00PM (25 - 30 hrs/week; hours may increase) Compensation: $25/hr We're hiring a highly organized, proactive, and reliable Administrative Assistant to support a private family office in Irvine. This role is perfect for someone who thrives in a calm, relationship-driven environment and enjoys keeping schedules, communication, and office operations running smoothly. What You'll Do Manage a detailed daily calendar, including personal, medical, and wellness appointments Coordinate weekly schedules for support staff and send real-time updates as plans shift Communicate daily with internal stakeholders via text and email Assist with invoice processing and follow a clear approval workflow Provide light tech support (Mac preferred) Maintain organization, confidentiality, and a steady flow of communication throughout the day Who You Are Experienced in administrative or executive support Highly emotionally intelligent, mature, and discreet Excellent with time management, coordination, and follow-through Comfortable working on a Mac and handling light tech troubleshooting Calm, organized, proactive, and dependable Notary experience is a plus Name: All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

This position is full-time, in-office. Only local applicants will be considered. SolidWorks Designer/Draftsperson & PDM Administrator Studio Cortez is a high-end steel door and window design and fabrication company known for precision, craftsmanship, and innovation. We're seeking an experienced SolidWorks Designer/Draftsperson who does more than draft - someone who thrives in a solutions-oriented environment and wants to be a critical part of product development, refinement, and delivery. This is not a task-only drafting position. The right candidate will be deeply engaged in understanding product intent, responding to field conditions, and participating in design iterations that improve function and manufacturability. Key Responsibilities Produce precise 3D models and fully detailed 2D production drawings using SolidWorks, including step files, DXFs, and fabrication-ready documents. Collaborate with project managers and fabricators to ensure drawings reflect buildable, efficient, and cost-effective solutions. Translate design intent into buildable documentation while responding to evolving site conditions. Manage and modify our part and assembly library using SolidWorks PDM, including revision/version control and product evolution tracking. Actively participate in design reviews, contributing critical thinking and feedback toward continuous product improvement. Support quality assurance by validating 3D/2D outputs against fabrication requirements and checking drawings before release. Required Qualifications 5+ years professional experience using SolidWorks in a fabrication-oriented environment. Experience in SolidWorks PDM, including both user and admin-level capabilities (e.g., managing revisions, modifying product libraries, branching versions). Proven ability to work through iterative design processes and contribute meaningfully to design improvements. Demonstrated experience producing drawings that respond to site-specific conditions (not just isolated part modeling). Understanding of QA/QC processes for both modeling and 2D production drawings. Familiarity with steel fabrication and glazing strongly preferred. Who You Are A detail-oriented professional who sees drafting as part of the product development team, not just a service provider. A problem-solver who enjoys working through complex conditions and iterations to reach better design outcomes. Skilled in managing multiple versions, legacy designs, and evolving product libraries. Clear communicator who can advocate for what's needed to complete work accurately and on time. What We Offer Paid vacation, sick time, and holiday pay Health, dental, and life insurance Simple IRA plan with employer match A collaborative environment that values your input and expertise Complex, rewarding design challenges that evolve your skills To Apply: Please provide 2 - 3 samples of production drawings you created for fabrication. These should demonstrate how you communicate assembly, conditions, and fabrication intent. Please share some insights into your PDM Administration experience.

Job Title: Administrative Assistant II Duration: 2+ Months Shift: 09.00 am - 05.30 pm RESPONSIBILITIES: Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures. Coordinate with key vendors for services and assist in the maintenance and use of office equipment. Oversee office operations and assist in purchases to maintain supplies and inventory. Research and gather data for departmental reports.

Job Title: Administrative Assistant Duration of Assignment: 2 months with a chance to extend based on LOA return Work hours: 9:00 am - 5:30 pm / 40 hours per week Parking: candidates are responsible for paying for parking on their own expenses The incumbent will: • Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. • Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. • Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. • Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. • Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures. • Coordinate with key vendors for services and assist in the maintenance and use of office equipment. • Oversee office operations and assist in purchases to maintain supplies and inventory. • Research and gather data for departmental reports. Note to Suppliers • Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus! • Must have good typing skills - 40 wpm+ • This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills. • This Department needs a candidate that can be trained quickly and jump in to support the volume • There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.

D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

The Administrative Assistant is highly organized and detail-oriented with expertise in highly effective communication. They will provide both general administrative support and assist with department optimization projects for the Business and Legal Affairs and Business Operations teams. They must be adept at decision-making as well as collaborating with others in a fast-paced environment. This position will be directly supporting the 3 VPs Business/Legal Affairs & Business Operations. Responsibilities include: Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars Coordinates travel schedules and arrangements, such as booking flights, cars, hotels and restaurant reservations Collects required travel documentation Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card Maintains proper recordkeeping and filing system for all work Composes and types routine e-mail correspondence Performs basic administrative tasks including but not limited to typing, scanning, photocopying and filing Handles extremely heavy phones (including logging, placing and rolling calls) -- Acts as back up for other assistants on team Manages tickets and incident reports for team to ensure that all business tools and equipment are ordered/repaired/installed Manages department inventory and orders essential supplies when running low and ad hoc supplies as needed Maintains contact lists and distribution lists; updating, creating new ones, deleting old ones Collate and distribute department mail Assists other department members as necessary Complete ad hoc projects as necessary Assists in making arrangements for temporary help, storage, meeting offsites etc. as necessary Qualifications: 3-5 Years Strong telephone etiquette, communications and organizational skills. Team player with exceptional interpersonal skills. Working knowledge of Microsoft Excel and Word. Bachelor's Degree preferred.

Duration of Assignment: 2 months with a chance to extend based on LOA return Work hours: 9:00 am - 5:30 pm / 40 hours per week Dress code: Business Casual Parking: Metered Parking on Norwalk or can purchase monthly pass, approximately 118.00 per month - to be paid at contingent's expense The incumbent will: Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. Respond to inquiries and requests for information requiring knowledge of departmental and client policies and procedures. Coordinate with key vendors for services and assist in the maintenance and use of office equipment. Oversee office operations and assist in purchases to maintain supplies and inventory. Research and gather data for departmental reports. Note to Suppliers: Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus! Must have good typing skills - 40 wpm+ This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills. This Department needs a candidate that can be trained quickly and jump in to support the volume. There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

The Administrative Assistant will play a key role in supporting the office's administrative functions and assisting the leadership team. This role involves handling tasks such as data entry, managing the main phone line, providing executive administrative support, scheduling appointments, managing calendars, and effectively communicating with clients and agents. Additional responsibilities include taking dictation, completing special projects across departments, and relieving office leadership of various clerical and administrative duties. The Administrative Assistant will collaborate with multiple departments, including IT, Facilities, the Market Leader, and Regional Recruiting Coordinators, to ensure seamless operations. This role is based in our El Segundo, CA office. RESPONSIBILITIES: Office Administration: Serve as the first welcoming point of contact for clients and visitors, direct them to the appropriate party, while ensuring a positive first impression Ordering, stocking, inventory, and expense report of office supplies Costco, Amazon, etc. Coffee supplies stocking (daily) Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process Computer set up, phones etc. Welcome packets and New Hire collateral Building and office card access Updating seating chart in Box and in Atlas Workstation setup as needed Clean out agent cube if terminated Liaison between building management and MREIS Handle on-site building requests Restocking public restroom, light not working, A/C issues, etc. Required emergency course education Parking validations Office equipment management Reload and troubleshoot Pitney Bowes system Printer supplies (toner and paper) and stocking (daily) Printer troubleshooting and handle troubleshooting with vendor Manage and answer the main phone line Ensure company voicemail is checked daily and messages are relayed to the appropriate party Provide wire instructions Mail pickup and delivery (daily) Cleaning up office Keeping organized and presentable (daily) Clean refrigerator (weekly) Setup conference room for conference calls and meetings Monday morning meeting Setup live trainings Stocking collateral and water for meetings Setting up recruiting presentations Coordinating with vendors for miscellaneous office tasks Assisting agents with basic technology needs Expense reimbursements Coordinating and supporting internal office events Market Leader Administrative Support: Office Competition Support Interview scheduling & administrative support Miscellaneous tasks Training Support: Act as the office point of contact for Matthews University Program and assisting Training and Recruiting Team ad hoc Preparing first day collateral Posting training calendar around office Organizing mixers and activities Ordering catering and setting up for Summer Training Events Prepare conference room for live trainings and herd summer class REQUIREMENTS: Associates Degree or higher 2+ year(s) relative experience Expert knowledge of Microsoft Office including but not limited to Word, Excel, OneNote, and Outlook Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management Excellent interpersonal and communication skills Exceptional problem-solving skills Ability to apply common sense and understanding to interpret instructions and perform duties efficiently The ideal candidate is extremely detail oriented, intelligent, confident, and professional. This person must be proactive with the ability to anticipate potential problems and solve them before they occur. The candidate should be driven, ambitious, excited by new challenges, and thrive in a fast-paced, high-energy work environment. This is an entry-level opportunity with the potential for considerable career growth within the firm. Matthews™ is an Equal Opportunity Employer; employment with Matthews™ is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. Hourly Wage range - $20 - $25

Founded in 2008 by Los Angeles native Jeff Abrams, Rails has grown from a small label - started with just a single hat - into a full collection of women's and men's apparel. Sold at top international retailers and worn by a loyal following of celebrities and tastemakers, the brand has come to define a new classic heritage and relaxed sensibility. Rails is sold in 30 countries by more than 1000 retailers, including its own flagship stores in New York, San Francisco, Newport Beach, Paris, London and Amsterdam. Summary: Rails is looking to add a Retail Project Assistant who can be a highly reliable operational backbone while also supporting creative and logistical needs of the business. We are looking for a dependable, hands-on support partner who will enhance store performance, strengthen operational consistency, and bring structure to both routine workflows and special Retail initiatives. Operations Support: Contribute to the development of seasonal and event-specific sales tools, including promotional linesheets and product allocation materials. Support the creation and distribution of store allocation plans, buy layouts, and product knowledge resources to ensure consistency across retail locations. Partner with the corporate team to curate product knowledge content and coordinate training initiatives, including videos and seasonal education. Help oversee retail facilities operations by tracking maintenance requests, vendor schedules, and compliance with health & safety standards. Partner with operations on daily issue resolution, including product, pricing, and inventory discrepancies. Manage supply orders for stores and warehouse needs to ensure timely availability of materials and packaging. Run point on retail related in store events, activations and ongoing partnerships such as College Collective, Concierge Program, Stylist programs Visual Merchandising Support: Support sample procurement and organization of office mock store. Assist with seasonal event planning and large-scale retail/wholesale activations. Help coordinate logistics for store openings, including purchase tracking, vendor coordination, and trucking. Assist with visual merchandising execution, including signage distribution, repairs/replacements and maintain Visual Merchandising checklists by store. Collect and provide feedback on Visual Merchandising photos by store Track and collate business impacts to visual changes and money mapping within sales floor Rails is committed to providing equal employment opportunities and building a diverse workplace in all its forms and considers candidates without regard to race, color, religion, age, gender identity, sexual orientation, national origin, disability status, veteran status or any other characteristic protected by applicable laws. As an equal opportunity employer we welcome and consider all qualified applicants.

A boutique investment firm with a beautiful office in El Segundo is seeking a sharp and proactive TEMP Assistant to support the Principal and keep daily operations running smoothly. This is a fast paced environment and a great opportunity for someone who loves variety and is ready to take on more responsibility. What You'll Do • Manage calendars, schedule meetings, coordinate travel • Draft correspondence, prep mailings, and assist with client communications • Update Salesforce, Wealthbox, and Precise FP with client and fund documents • Oversee office operations including supplies, mail, reservations, plant care, and Friday lunches • Support light personal tasks as needed • Partner with the COO on projects, onboarding, and tech or office upgrades Who Thrives Here Someone organized, detail oriented, and quick to anticipate needs. Must enjoy being the go to person in a dynamic, fast moving environment. If you're interested in this opportunity, please reach out directly. This team is looking to move quickly and the opportunity will start for training prior to the holiday! Hourly Rate: $30-35, overtime eligible. Onsite in El Segundo

A reputable law firm in DTLA is seeking a Litigation Secretary with experience in civil defense litigation, including trial support. The ideal candidate is dependable, proactive, and can self-manage without micromanagement. Insurance defense or toxic tort experience is a plus, not a must. Litigation Secretary Key Responsibilities: Prepare, edit, and e-file pleadings, motions, discovery, subpoenas Maintain case files, calendars, and track deadlines Open new matters, conduct conflict checks, and organize files Communicate with clients, courts, and counsel professionally Schedule court dates, travel, and manage attorney calendars Provide admin and project support as needed We're open to Litigation Secretary candidates with fewer than 5 years of experience, as long as you demonstrate stability and a great attitude. If you're a motivated Litigation Secretary who thrives in a collaborative, low-supervision environment, we want to hear from you. Please email your resume to for confidential consideration. This is a great opportunity for a Litigation Secretary looking to grow with a supportive and dynamic team. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.