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Administrative Specialist Jobs in El Mirage, AZ

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Executive Assistant To Executive Director
  • Office Manager & Executive/Personal Assistant

    Runway Light, LLC

    Administrative Specialist Job 27 miles from El Mirage

    Office Manager & Executive/Personal Assistant at Runway Light Capital Salary: $80,000+ depending on applicable experience. Position requires a background check, drug screening, and professional references. Position requires having your own transportation. Requirements Do not apply for this position if you don't, at minimum, meet all three requirements listed below. Proficient in QuickBooks with 3+ years of experience using QuickBooks Desktop. Must be able to work in the Scottsdale, Arizona, office Monday through Friday, from 8 am to 5 pm. Remote work is not an option. Must have 3+ years of experience in one of the following: office manager, executive assistant, or personal assistant. Preferred But Not Required Salesforce experience. Strong understanding of the stock market/trading. Knowledge and experience with TradeLog, the stock market, and trading practices. Position Description Runway Light Capital's office is located next to the Scottsdale Airport. The individual hired for this position will work in the office, Monday through Friday, from 8 am to 5 pm. Occasional evening and weekend hours will be required. Position requires accounting experience, specifically utilizing QuickBooks Desktop. A bachelor's degree is preferred but not required. The individual hired for this position will work directly with the CEO/business owner. We are looking for an individual who has excellent communication skills, works well in a fast-paced environment, has extensive QuickBooks/accounting experience, is proficient in Microsoft Office and email software, takes initiative, is highly organized, has experience scheduling appointments and keeping executives apprised of appointments, and enjoys working in a small team. Discretion and trustworthiness is important as the hired individual will have access to confidential information. Office Manager Duties Manage QuickBooks. Keep QuickBooks up-to-date daily. Oversee all bank accounts and check them daily for any inaccuracies. Administer payroll. Manage Salesforce and data entry. Enter trades/transactions each day into TradeLog. Ensure that all bills, both personal and business, are being paid on time and from the correct account. Transfer or wire funds from one account to another. Schedule travel, fill out forms, mail items, make phone calls, and send emails on behalf of the CEO. Check the PO Box daily and distribute mail to the CEO. Obtain quotes, negotiate contracts, and handle invoicing. Organize office space, and order office supplies when necessary. Make sure there are printed and digital copies of all documents. File both hard copies and soft copies in a systematic, easy-to-access manner. Schedule and coordinate furniture, hardware, and/or software purchases, installations, and repairs. Schedule appointments and keep executive apprised of appointments. Provide both daily and weekly reminders for meetings and appointments. Evaluate vendor accounts and make sure charges are accurate. In addition, compare prices with similar vendors and make sure we are employing the most cost efficient and effective vendor. Executive/Personal Assistant Duties Work with CEO's accountant(s) and provide all necessary information and documents for filing Federal and State taxes. Coordinate and complete all necessary processes for renewing and continually monitoring insurance (health, vehicles, homes, etc.). Screen and answer phone calls and/or emails on behalf of the CEO. Take detailed notes during in-person meetings, highlighting all action items. Email the notes to the CEO after each meeting. Follow up on and complete action items. Conduct research, compile information, and prepare reports for the CEO. Run errands, make reservations, and shop for the CEO. Note: errands will be local. Check in with the CEO daily and see if there is anything else that needs to be done that day. Check on CEO's home and take care of select household duties, including pet care, while the CEO is out of town. Oversee vehicle registrations, property taxes, house payments, and personal bills. Make sure those are paid, renewed, and addressed at the appropriate times. Schedule travel (flights, rental vehicles, lodging). Schedule and coordinate doctor's appointments and pick up medications. Anticipate and resolve any issues regarding doctor's appointments, health insurance coverage for procedures and medication, and medication refills. Proactively follow up on assigned tasks/projects daily. Provide both daily (sent by 5 PM) and end-of-week (sent by EOD each Friday) emailed reports to CEO regarding assigned tasks and ongoing projects. Report should include each task/duty/project, a detailed description of each task listed, the projected completion date, any correspondence related to the task, and any questions for the CEO (any information needed to complete the assigned task).
    $80k yearly 3d ago
  • Marketing and Administrative Assistant

    Palo Verde Hematology 4.3company rating

    Administrative Specialist Job 9 miles from El Mirage

    We are seeking a dynamic and motivated Marketing and Administrative Assistant to join our team. This role is focused on supporting the operations teams in physician relations and marketing efforts aimed at practice growth. The ideal candidate will have a strong background in marketing or business, excellent organizational skills, and a passion for driving growth through effective marketing strategies. No medical experience is required, though the ability to adapt quickly and learn is essential. Key Responsibilities Physician Relations: - Support the development and execution of strategies to enhance relationships with physicians and healthcare providers. - Assist in the planning and coordination of outreach efforts to promote the practice and its services. - Maintain a database of physician contacts and ensure regular communication to strengthen partnerships. Marketing: - Assist in creating and implementing marketing campaigns aimed at practice growth. - Conduct market research to identify potential opportunities for expansion and increased patient engagement. - Prepare marketing materials to support outreach efforts, including brochures, newsletters, and digital content. - Coordinate and participate in marketing events, both on-site and off-site, to promote the practice. -Coordinate and deliver promotional materials and gifts to physicians and healthcare providers as part of outreach and relationship-building efforts. -Build and maintain relationships with key stakeholders in the healthcare community to support practice growth. Administrative Duties: - Provide administrative support to the operations teams, including scheduling meetings, managing calendars, and organizing files. - Assist in the preparation of reports, presentations, and other documents as needed. - Handle general office tasks, including, managing emails, and facilitating an evolving schedule of teams, departments, and projects. Travel Requirements: - Local travel is required to fulfill marketing duties, including attending events and meetings with healthcare providers, medical offices, and hospitals. Requirements: Qualifications: - Bachelor's degree in Marketing, Business, or a related field. - Strong organizational and multitasking skills. - Excellent written and verbal communication abilities. - Ability to work independently and as part of a team. - Proficiency in Microsoft Office Suite and marketing software tools. - Willingness to travel as needed for marketing activities. Preferred Qualifications: - Previous experience in marketing, sales, or administrative support is a plus. - Familiarity with CRM tools and social media platforms. Travel Requirements: - Local travel is required to fulfill marketing duties, including attending events and meetings with healthcare providers, medical offices, and hospitals. Compensation and Benefits Salary: Competitive and commensurate with experience. 401(k): Company-matched 401(k) plan to support your long-term financial goals. Health Benefits: Comprehensive health insurance plans, including medical, dental, and vision coverage. Paid Time Off: Generous PTO package to ensure a healthy work-life balance, including paid holidays. Other Benefits: Opportunities for professional development and advancement within the company. Why Join Us? Opportunity to play a key role in the growth and success of a thriving healthcare practice. Collaborative and supportive work environment. How to Apply: Interested candidates should submit their resume and a cover letter detailing their qualifications and interest in the position. PI56bd1a***********9-36506764
    $42k-49k yearly est. Easy Apply 7d ago
  • Administrative Assistant

    Magellan Financial & Insurance Services, Inc.

    Administrative Specialist Job 9 miles from El Mirage

    Join Swiss American Financial Solutions as an Administrative Assistant - Glendale, AZ Are you a detail-oriented, proactive professional looking to make an impact in the financial services industry? Do you thrive in an organized, client-focused environment? Swiss American Financial Solutions is seeking an Administrative Assistant to support our growing team in Glendale, Arizona. What You'll Do Serve as the front desk representative, providing a welcoming and professional first impression. Manage administrative tasks such as processing applications, updating websites, and handling proprietary client-tracking software (The Blueprint). Oversee client communication platforms, ensuring seamless interaction between clients and financial professionals. Send mass emails and maintain digital communication channels. Work with insurance carrier platforms (including Magellan) and coordinate with the Suitability team to ensure compliance and efficiency. Assist in the processing of illustrations, applications, and client documentation. Maintain communication with Magellan Financial and other key business partners. Who You Are A self-starter who takes initiative and can handle multiple tasks efficiently. Experienced in administrative support, preferably within financial services (though not required). Tech-savvy, with the ability to quickly learn and manage proprietary software platforms and web-based communication tools. Personable and professional, with a strong phone presence and ability to provide exceptional client service. A problem solver who thrives in a fast-paced environment and can streamline operations. Hours & Compensation Schedule: Monday - Friday, minimum six hours daily (ideally 9 AM to 4 PM). Salary: Competitive compensation ranging from $3,000 to $4,500 per month, depending on experience and hours worked. Bonuses: Potential incentives based on assets under management (AUM) and annuity payouts. Benefits: Two weeks of paid vacation. Bi-monthly payroll on the 1st and 15th of each month. Potential for additional benefits as the role evolves. Why Join Us? At Swiss American Financial Solutions, we pride ourselves on our commitment to excellence, innovation, and client success. This is more than an administrative role-it's an opportunity to grow within a dynamic financial services firm and contribute to our expanding operations. If you're looking for a rewarding career with competitive pay and room for professional growth, apply today!
    $3k-4.5k monthly 8d ago
  • Project Assistant

    Hotfoot Recruiters

    Administrative Specialist Job 14 miles from El Mirage

    Title: Project Assistant Type: Direct Hire Hours: Full-Time / On-site Pay: $45,000 to 70,000 Responsibilities: Assist with managing multiple priorities and projects, ensuring tight deadlines are met. Support project planning and maintain project management reporting software. Support change order management, estimates, and quality control efforts. Create, update, and distribute project/client files, schedules, and reports. Schedule meetings, prepare agendas, and maintain meeting minutes. Track project budgets and assist with client invoicing. Facilitate client and contractor communications. Organize and control project documentation. Qualifications: Ability to work well within a team structure and demonstrate a strong work ethic Highly organized and process-driven to efficiently coordinate multiple projects. Working knowledge of Microsoft Project, Planner, or similar tools. Experience with Smartsheet, ProCore, and BlueBeam software. Bachelor's degree or 2+ years of relevant experience. Excellent oral and written communication skills. Willingness to learn and grow professionally. Professional proficiency in Mandarin desired. Pay: $45,000.00 - $70,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance
    $45k-70k yearly 8d ago
  • Executive Secretary

    Sleepyhead

    Administrative Specialist Job 27 miles from El Mirage

    Sleepyhead, a premium mattress topper e-commerce company, is seeking a highly organized and proactive Secretary to support our CEO. The ideal candidate will be a key player in ensuring the smooth day-to-day operations of the CEO's schedule and administrative needs. Key Responsibilities: Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Take detailed notes during meetings and follow up with action items as necessary. Coordinate communication between the CEO and various departments or stakeholders. Handle confidential information with the utmost discretion and professionalism. Assist with preparing presentations, reports, and documents for meetings. Organize and maintain files and records for easy access. Provide general administrative support to the CEO, including drafting correspondence and managing priorities. Ensure the CEO's office runs efficiently and effectively by performing various clerical duties. Qualifications: Bachelor's degree in Business Administration, Communications, or a related field. At least 4 years of proven experience as an executive assistant, administrative assistant, or secretary in a corporate environment. Exceptional organizational skills and the ability to multitask. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to handle confidential and sensitive information with professionalism. Excellent time-management skills and attention to detail. A proactive approach to problem-solving. If this sounds like you, we'd love to meet you! Apply today and join our growing team at Sleepyhead!
    $31k-50k yearly est. 8d ago
  • Office Administrator

    Manpower 4.7company rating

    Administrative Specialist Job 35 miles from El Mirage

    This position is responsible for coordinating and managing a variety of office administration functions including HR support, day-to-day office management and reception, shipping/receiving, purchasing, and sales and service support for various locations. Salary: $60k - $70k Responsibilities Provide general office support including mail distribution, answering telephones, filing, catering, ordering supplies, etc. Assures that the ordered parts and/or products are delivered on schedule, at the negotiated price, and meets the quality standards of the company. Daily tracking & follow up on all shipments. Arrange shipment on forwarding specified destinations. Support recruiting activities such as organize interviews, and preparation of onboarding. Qualifications Bachelor's degree (B.A.) from a four-year college or university or equivalent combination of education and experience. 1-3 years of previous work experience in a similar position Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work *A complete job description will be provided* If this is a role that interests you and you'd like to learn more, click apply now and I will be in touch with you to discuss this great opportunity. I look forward to speaking with you! About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells ManpowerGroup (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands - Manpower, Experis, Talent Solutions, and Jefferson Wells - creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.
    $60k-70k yearly 8d ago
  • Sales Administration Assistant

    Kudelski Group

    Administrative Specialist Job 14 miles from El Mirage

    Title: Sales Administration Assistant Stimulating. Motivating. Challenging. The Kudelski Group is the world leader in the creation and delivery of state-of-the-art technologies to secure the revenues of content owners and service providers for digital television and interactive applications across all network types. The Group capitalizes on its intellectual property patent portfolio through cross access to cutting-edge technology patents and license agreements. Leveraging on its long-standing expertise in securing digital content and fighting piracy, the Group is a global provider of cybersecurity solutions and services focused on protecting companies' and organizations' data and systems. The Group also designs and delivers technology and services to support companies across all industries in securing their Internet of Things innovations. It also creates and commercializes its own products such as asset tracking solutions for the automotive industry. Position Summary: The Sales Administration Assistant supports the IoT sales and operations team through various administrative tasks related to contract and agreement management, pricing, billing, invoice management, commission tracking, customer support, order processing, and revenue recognition. This role requires strong organizational skills, and the ability to collaborate effectively with internal departments, including legal, finance, IT, and Sales and operations. He/she reports to the IoT Sales Execution Team Leader and doesn't supervise any people. Responsibilities: Operational Maintain accurate customer records, including contact information, account details, and contract signature dates within the CRM or database systems Support Contract and agreement management, new contract setup as well as termination process Ensure sales orders execution according to contracts, customers purchase orders and presales information by assuming a key user position from Customer Relationship Management (CRM) to Dynamics 365 (ERP) Ensure billings and invoice management through different tools Support outbound shipping process for US and Canadian customers Assume billings support to customers providing necessary information to ensure payment of relation invoices Assume revenue recognition depending on line of business and internal requirements Proactively communicate and provide support with sales team, operations and internal units to align ongoing commercial activities and sales process Others Support internal transversal processes and reporting working with GL Accounting, Procurement, Accounts Payables, Project Management and Operations Update various files & database Suggest improvements and simplifications in his/her own work as well as for order processing and execution Implement process changes upon request from his/her management Other duties may be assigned Your Key Qualities and Skills Minimum 3 years' experience with Sales Administration in an international environment Mastering Excel Knowledge of an ERP (Microsoft 0365 ideally, AX2012 or NAV ) is an asset Strong resistance to pressure Evidence & capacity for a teamwork Able to deal with priorities and multitasking Key skills: Analytical - Proficiency in software tools - Attention to detail and accuracy - Problem solver - Coordination star You don't have to match all the listed qualities and skills exactly to be considered for this role. In fact, we expect you to master some of these on the job. So please apply! Why you'll love it here If you are seeking a culture that supports growth, fosters success, and moves the industry forward, then Kudelski is where you need to be! Our rich and successful history is based on innovation and trust, serving clients of varying sizes and industries, including commercial, government and education. With Kudelski, you can expect Immersion in an incredible culture and the vibe of a fast moving and growing organization full of opportunity. Opportunity to work with innovative, talented peers. Creative problem-solving and the ability to tackle unique, complex projects. Competitive compensation with a benefits package that protects you and your loved ones and allows you to pursue career growth with tuition reimbursement. Generous time off for rest, relaxation, and hobbies. Colleagues from across the globe and a company committed to diversity, equity and inclusion. Nagra-Kudelski is an equal opportunity employer. All qualified applicants for employment will be considered without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, status as an individual with a disability, veteran status, or any other basis protected by federal, state, or local law. EEO M / F / D / V Agencies shall only submit candidates for specific openings as requested by Nagra Kudelski. Nagra Kudelski will not accept unsolicited resumes from agencies or any representatives of agencies in response to Nagra Kudelski job postings, and no fees will be paid for unsolicited candidates to Nagra Kudelski's representatives or personnel. All candidates must be submitted to ********************* and must be selected by Nagra Kudelski.
    $33k-42k yearly est. 15d ago
  • Administrative Assistant

    Law Office of Daniel Hutto, PLLC

    Administrative Specialist Job 14 miles from El Mirage

    The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office and on the phones, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Act as first point of contact for visitors Scan and file mail and court documents Schedule initial consultations with prospective clients Data entry and organization Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Ability to multitask and handle high paced work environment
    $28k-39k yearly est. 9d ago
  • Administrative Assistant II

    Deca Technologies 4.0company rating

    Administrative Specialist Job 27 miles from El Mirage

    This position will provide executive administrative support to Deca's senior staff. The ideal candidate is a self-motivated, detail-oriented, and well-organized individual who can multitask and operate autonomously. The ideal candidate will perform complex administrative duties exhibiting strong personal responsibility and good judgement in the handling of confidential, and often, highly sensitive information. This position will support day-to-day office operations and front office receptionist duties reporting to the Director of HR & Finance. A key duty is the management of senior staff calendars, scheduling, travel, and expense reports. Responsibilities Provide senior staff level administrative support including, but not limited to calendaring, scheduling, meeting coordination, coordinating and arrangement of travel, and processing expense reports Assist HR & Finance Director in generating reports, responding to staff inquiries and requests for support Assist in sending invoices, receiving bills, and entering details into accounting software Generate reports and presentations Independently compose correspondence using judgement, originality, and knowledge of complex issues Coordinate or assist in the coordination of recruitment activities: including position posting, interview scheduling, onboarding, etc. Coordinate or assist in the coordination of events, including arranging equipment and catering, sending invitations, and managing RSVPs Manage activities in the front office including distributing mail, answering phone calls, greeting and providing support for visitors, and providing general information in response to inquiries. Maintaining and ordering office supplies and materials as needed Qualifications Proficient with Microsoft Word, Excel, and PowerPoint Detail oriented, organized, flexible, self-motivated, and the ability to problem solve Experience working in a small fast-paced, office Strong written and verbal communication as well as people skills Experience with QuickBooks or other accounting software Bachelor's degree in business or field pertinent to work unit AND four *4) years of directly related administrative experience; OR, any equivalent combination of experience or education from which comparable knowledge, skills and abilities have been achieved. Deca Technologies is an Equal Employment Opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, physical or mental disability, or status as Protected Veteran. Deca Technologies does not accept unsolicited recruiting agency resumes. Please do not forward resumes to Deca Technologies employees or any other company location. Deca Technologies is not responsible for any fees related to unsolicited resumes.
    $25k-35k yearly est. 3d ago
  • Office Administrator

    Prosum 4.4company rating

    Administrative Specialist Job 35 miles from El Mirage

    This position is responsible for coordinating and managing a variety of office administration functions, including HR support, day-to-day office management and reception, shipping/receiving, purchasing, and sales and service support across various locations. Essential Job Functions Office Administration Provide general office support, including mail distribution, answering telephones, filing, catering, ordering supplies, etc. Take minutes for meetings and hearings. Ensure operations of office equipment by completing maintenance and calling for repairs. Organize and compile company records and documentation. Schedule meetings, organize calendars, and record meeting minutes. Prepare well-packed shipments and maintain shipping materials such as boxes, cushions, bubble wrap, and tape. Receive and distribute packages accordingly. Support travel arrangements (domestic and international), including hotel, flights, and rental cars. Implement management policies and procedures to improve workflow and reporting efficiency. Manage and renew contracts with corporate service providers, including insurance, benefits, vehicles, and office leases. Prepare and file statements and reports for government and insurance agencies as required. Identify administrative needs and develop appropriate solutions or recommendations. Coordinate activities across various departments or teams. Interpret and apply relevant laws, rules, and regulations. Handle employee inquiries and refer matters to the appropriate party, ensuring follow-up. Answer general inquiries from customers, vendors, or colleagues. Handle sensitive information confidentially. Assist field service engineers with scheduling meetings and reporting. Perform other related duties and responsibilities as assigned. Inventory, Parts, and Asset Management Maintain inventory records to ensure sufficient quantities of parts and/or products. Ensure timely delivery of ordered parts/products, meeting negotiated prices and quality standards. Coordinate cost-effective distribution methods for parts/products with suppliers. Adapt and use internal and customer portal sites for purchase orders and reporting. Prepare requisitions, purchase orders, and related forms. Communicate with the accounting team to ensure timely processing of inventory payables. Interface with sales and service teams to coordinate purchasing and inventory management. Confirm items, prices, and freight costs for purchasing shipments and forward invoices to accounting. Professionally communicate with suppliers and other stakeholders. Organize information using various formats, such as Excel charts, diagrams, or emails. Lead cost reduction negotiations with suppliers. Coordinate and maintain records for registering and disposing of assets, inventory, and parts. Assist with additional projects as assigned by management. Export/Import and Shipping/Receiving Coordinate import, export, and shipping documentation. Prepare shipping documents in compliance with export and import regulations. Track and follow up on shipments, ensuring timely deliveries. Stay informed about country-specific regulations for documentation, packaging, and labeling. Handle physical shipment tasks, including handling shipments up to 100+ pounds with tools like dollies. Prepare and securely pack shipments, maintaining all necessary shipping materials. Investigate and resolve shipment issues, keeping relevant parties informed. Communicate with customs brokers and freight forwarders to manage shipment schedules and resolve issues. Assist customers, vendors, or colleagues with shipment-related inquiries. Knowledge of handling hazardous goods is preferred. Human Resources Assistance Support recruiting activities, including organizing interviews and onboarding preparation. Advise management on employee relations issues and resolve employee complaints. Execute human resources policies and procedures. Identify legal requirements and ensure compliance with government reporting regulations. Assist with various HR-related tasks as needed. Other Responsibilities Seek constant improvement in work processes. Perform other duties and projects as assigned by management. Maintain high ethical standards in the workplace. Report any issues or problems to management for resolution. Ensure good communication with supervisors, staff, customers, and stakeholders. Comply with all company policies and procedures. Maintain a clean and safe working area. Job Requirements Skills Accuracy, attention to detail, basic math skills, effective communication (oral and written), dependability, initiative, confidentiality, multitasking, planning and organizing, team collaboration, and office management. Qualifications Bachelor's degree (B.A.) or an equivalent combination of education and experience. One to two years of prior experience in a similar role. Tools & Equipment General office equipment, including phones, personal computers, fax machines, and copiers. Proficiency in Windows operating systems and MS Office software. Work Environment & Physical Demands Work Environment Primarily office-based. Occasional local travel by car for business purposes; no overnight travel required. Physical Demands Ability to sit, stand, walk, use hands and fingers, and reach with arms. Occasionally lift and/or move up to 15 pounds. Ability to handle shipments up to 100+ pounds with tools like dollies.
    $36k-44k yearly est. 5d ago
  • Provisioning Specialist

    Windcave

    Administrative Specialist Job 14 miles from El Mirage

    About the Company: Windcave is a high-growth, innovative, global leader in payment technology delivering a range of secure solutions in E-commerce, Cashless Parking and Vending, and Retail Terminals to clients across the globe. Processing over US$90 Billion worth of transactions per year, we are one of the largest integrated POS terminal and e-commerce switching providers in Asia Pacific. Our global head office is based in Auckland, and our impressive global network operates out of 14 locations including here the US as well as the UK, Australia, Singapore and Canada. About the Role: We are seeking a Provisioning Specialist to join Windcave's team in Phoenix, Arizona 85006. As Provisioning Specialist, you will keep Jira, CRM and other Windcave systems up to date while ensuring a high level of attention to detail to set up accounts and interact with our Windcave customers. This is an exciting opportunity for someone interested in gaining experience in a technological role with a growing team! The role reports into the US Provisioning Team Lead in Phoenix and will effectively liaise with several departments within the business. This is not a remote position. $22.00 per hour. Key Responsibilities: ā€¢ Action account requests from the Sales team for Windcave terminal products ranging from Unattended, to Retail EFTPOS for potential and existing customers for their integration with Windcave, whilst maintaining a high standard of work ethic and professionalism to exceed customer and internal Windcave expectations. ā€¢ Fault Analysis of terminals as per documentation within internal SLA. ā€¢ Provide further assistance as required by the Team Leader to ensure a smooth operation of the Activations Team. ā€¢ General: Keep Jira, CRM and other Windcave systems up to date with accurate data. Maintain a high level of attention to detail when setting up accounts. Ensure all client interaction (including responses to enquires) is highly professional and responsive. Contribute to the positive and smooth operation of the activations team. Other duties as set by management. About You: ā€¢ Legal right to work in the United States (no sponsorship) ā€¢ Similar experience in a technical role or a bachelor's degree is preferred but not required ā€¢ Ability to understand core concepts of technology hardware logistics ā€¢ Strong communication skills and a keen sensitivity to customer needs ā€¢ Determination to commit effort and the passion to achieve set goals ā€¢ Willingness and enthusiasm to learn new systems ā€¢ Motivation to be a team player ā€¢ High commitment to focus and detail orientation This is what you can expect working with us: ā€¢ Competitive salary with benefits including Medical, Dental, Vision, Life, and matching 401K ā€¢ A gateway to a promising and long-term career in one of the fastest growing payment solutions provider ā€¢ You will get all the training you require once hired and plenty of mentoring for your professional development ā€¢ Free monthly parking available The role will ideally suit candidates with a passion and interest in technology. At Windcave, we like to grow, support, and assist our team members so together we can accomplish our present and future goals! If this sounds like you, then please apply here to learn more. Windcave is an Equal Opportunity Employer and committed to building a diverse workforce. If you are looking for an exciting career with an organization that is experiencing tremendous growth and offers enormous career development opportunities, then we invite you to join us!
    $34k-68k yearly est. 15d ago
  • Onboarding Specialist (RIA/Wealth Management | Advisor Success)

    Foundations Investment Advisors

    Administrative Specialist Job 14 miles from El Mirage

    Are you ready to transform how financial advisors transition their clients and operations? Do you thrive on creating seamless, high-impact onboarding experiences? If you're detail-oriented, proactive, and passionate about client success, this role might be your dream job. Why This Role Stands Out: Be a Key Player: Lead the onboarding process for advisors joining one of the fastest-growing RIAs in the nation. Zero Prospecting: Focus entirely on creating exceptional transition experiences. Elite Support & Tools: Leverage top-tier custodians like Fidelity, Schwab, and Pershing and cutting-edge systems like Orion Advisor Services. What You'll Do: Design and execute customized transition plans tailored to new advisors' needs. Perform data analysis and ensure accurate imports into secure systems. Oversee the onboarding of bulk advisor accounts and asset transfers. Provide world-class service by addressing advisor questions and logging detailed interactions. What Sets You Apart: Proven administrative or client-service experience in wealth management (1-2 years preferred). Familiarity with custodians like Fidelity or Schwab and tools like DocuSign (preferred but not required). Detail-oriented with exceptional organizational and time-management skills. Clear communicator who thrives in people-first environments. Who You Are: A proactive problem solver who takes initiative without needing constant guidance. Logical, adaptable, and compassionate, with a knack for making significant decisions under pressure. Passionate about strategic planning, organizing, and quality control. Why Foundations Investment Advisors: Foundations Investment Advisors, part of the Magellan Financial family, is an SEC-registered RIA managing over $7 billion in AUM. Our mission is simple: empower financial advisors to focus on helping clients achieve their goals while we provide exceptional support. Join a culture that values growth, innovation, and making a difference in the financial planning world. This role is in-office five days a week in Phoenix, AZ. Remote applications will not be considered. Foundations Investment Advisors is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
    $34k-68k yearly est. 14d ago
  • Showing Specialist

    Capstone Realty Professionals 3.4company rating

    Administrative Specialist Job 14 miles from El Mirage

    Are you looking for a successful career in real estate with unlimited upside potential and the flexibility to create your own schedule? Local Phoenix brokerage Capstone Realty Professionals is looking to add a new Showing Specialist to our established real estate team. We provide a steady stream of "ready to go" tenant leads daily for you to show. No marketing, no cold calling involved, and you only show our rentals. You will answer calls and emails from hot prospects that want to view our rental listings. You will use our technology and systems to schedule appointments to show prescreened applicants then meet them at our rentals. When the lease is signed you get paid. In the real estate business, the more people you connect with, the more future business you receive. In this role, you will be connecting with hundreds of future buyers and sellers per month and be expected to connect with them all and give them the 5-Star service our team is known for! This is a great role for a newer agent that wants to have some income while building their network and real estate business or a seasoned agent looking to stay active in showings. Duties of a Showing Specialist include: Perform rental property price analysis for prospective tenants. Schedule property visits and showings with dozens of tenant prospects per month. Weekends and evenings required. Conduct move in and move out property inspections to ensure the properties are showing in their best light! Skills Necessary to Apply: MUST possess a valid Arizona Real Estate or Brokers License. MUST have a valid driver's license. Have a good understanding of the AZ Landlord/Tenant Act. Excellent communicator. Confident in face to face and phone sales. Proficient in Word & Excel. Have a reliable vehicle. Be willing to get, or already have a smartphone with the use of full data and text. Ability to use a CRM -- lead tracker. We us Follow Up Boss Excellent with computers and technology in general. (Docusign, cloud-based software, smartphones, application) Flexibility to work evenings and weekends. Quick learner. Open, transparent, honest, trustworthy, and dependable. Great attitude, team player, self-motivated, and driven. Compensation: 100% Commission with a non-recoverable draw for the first four weeks. You get paid every time you rent a property. Bonuses are also earned for securing/selling our monthly management services. In addition, budget and quotas are established, exceeding these goals earns additional commission and bonuses. Those that excel at this role will exceed $85K per year and will have the option to become a part of our team as a full-time, W-2 employee which includes health benefits, awesome perks, and a matching 401K. Hours: As an independent contractor, you will control your time off and hours, however, it is expected an agent will work Mon-Sat.
    $85k yearly 49d ago
  • Executive Assistant to the Director

    Az Tuition Connection

    Administrative Specialist Job 27 miles from El Mirage

    Benefits: 401(k) matching Bonus based on performance Job Overview: We are seeking an energetic and detail-oriented Executive Assistant to provide top-notch administrative support to our Executive Director. In this role, you will play a crucial part in ensuring the smooth operation of our organization by managing his schedule, coordinating meetings, and handling a variety of tasks to keep things running seamlessly. Responsibilities: Manage the Director's calendar, and appointments, ensuring optimal time utilization and timely attendance. Coordinate and schedule internal and external meetings, conferences, and events, including logistics, materials, and follow-ups. Prepare and edit correspondence, reports, presentations, and other documents as needed. Conduct research and gather information for various projects, reports, and presentations. Handle sensitive and confidential information with discretion and professionalism. Anticipate the needs of the Director and proactively address any potential challenges. Qualifications: Proven experience as an executive assistant, administrative assistant, or similar role. Excellent organizational and time-management skills, with the ability to prioritize tasks effectively. Strong communication skills, both written and verbal. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to handle multiple tasks and deadlines. Discretion and ability to handle confidential information with sensitivity. Strong attention to detail and accuracy. Problem-solving skills and the ability to think critically. Although we are a flexible employer, this position requires someone who can work full-time in our office. It is not a work-from-home position. Candidate must be able to pass a background check. Benefits: We take care of our team and strive to be a responsible employer. We offer: competitive pay casual work environment paid holidays paid vacation days Matching 401K healthcare, vision, and dental benefits Job Type: Full-time Salary: Competitive TO APPLY FOR THIS POSITION: E-mail resume and cover letter to ********************************* with the subject line: 'Graphic Design & Marketing Specialist'. Thank you! Compensation: $37.50 - $40.00 per hour About Us Our Core Values: Honor God in all we do. Serve our community and each other. Always act with honesty and integrity. Give the people we come in contact with more than they expect. Communicate clearly, openly, and often. Strive to build long term relationships. Be humble.
    $37.5-40 hourly Easy Apply 60d+ ago
  • Executive Personal Assistant

    Neeley Law

    Administrative Specialist Job 35 miles from El Mirage

    We're searching for an organized, confident, and smart executive/personal assistant to provide support to partners at Neeley Law. You'll manage inboxes, make phone calls, schedule meetings, run errands, arrange travel, and assist with other miscellaneous projects as needed. Our ideal candidate operates well under pressure, is proactive, and possesses excellent communication skills. This role will have a lot of variety and every day will offer new challenges and opportunities to learn. Come join one of Arizona's best law firms and contribute to our fun, friendly, and flexible work environment. Assist with marketing projects Run reports and assist with ensuring clear and complete data is entered into our systems
    $44k-66k yearly est. 60d+ ago
  • Administrative Specialist

    Honorhealth 4.9company rating

    Administrative Specialist Job 27 miles from El Mirage

    Overview Job Location: Cancer Center RSRCH PAVIL 10510 N. 92nd St SCOTTSDALE, Arizona 85258 United States Schedule: M-F, 8am-5pm Work Arrangement: Fully On-site Looking to be part of something more meaningful? At HonorHealth, you'll be part of a team, creating a multi-dimensional care experience for our patients. You'll have opportunities to make a difference. From our Ambassador Movement to our robust training and development programs, you can select where and how you want to make an impact. HonorHealth offers a diverse benefits portfolio for our full-time and part-time team members designed to help you and your family live your best lives. Visit honorhealth. com/benefits to learn more. Join us. Let's go beyond expectations and transform healthcare together. HonorHealth is one of Arizona's largest nonprofit healthcare systems, serving a population of five million people in the greater Phoenix metropolitan area. The comprehensive network encompasses nine acute-care hospitals, an extensive medical group with primary, specialty and urgent care services, a cancer care network, outpatient surgery centers, clinical research, medical education, a foundation, an accountable care organization, community services and more. With more than 16,000 team members, 3,700 affiliated providers and over 1,100 volunteers dedicated to providing high quality care, HonorHealth strives to go beyond the expectations of a traditional healthcare system to improve the health and well-being of communities across Arizona. Learn more at HonorHealth. com. Responsibilities Job Summary The Administrative Specialist provides administrative and specialized support for programs and leadership. The Administrative Specialist performs a wide range of administrative duties including supporting the Executive Leadership and management teams, gathering data, preparing spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, making travel arrangements, and maintaining calendars and schedules. This position requires intermediate or advanced level proficiency in the use of standard desktop applications, word processing, spreadsheet and presentation software tools. Performs general office administration duties including, but not limited to composing letters and memoranda, calendar maintenance, meeting preparation, answering phones, taking messages, sorting and distributing mail and packages, filing, ordering supplies and maintaining inventory levels, filling out forms, data entry, as well as, developing documentation and/or communication materials as needed. Has working knowledge of software applications to create, format, edit, and print correspondence, tables, reports, forms, labels and other printed material. May serve as back up for other administrative team member(s) as needed. May maintain department policies and manuals as needed. Maintains department files. Performs specialized administrative duties required to support the specific program areas, using discretion to make judgments based on operating guidelines. Supports project management functions for each program, through assisting in information gathering and data review, communicating results, obtaining price quotes, entering information, receiving purchase orders, and maintaining programs' operational procedures as required. Maintains confidential files, records and overall filing system to ensure information is readily accessible. Enters / retrieves data on records manually or electronically. Inventories and orders office supplies, equipment, routine maintenance, and services within prescribed procedures and contractual agreements. Plans, prioritizes and schedules meetings and appointments for leaders. Meeting planning includes copying, collating, and distribution of materials, preparation of agenda and packets, taking and transcribing meeting minutes. Makes decisions on a daily basis regarding calendars. Arranges and coordinates travel and reimbursement. Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. These responsibilities may include creating basic web content and maintaining web pages. Composes and/or prepares correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using Greets and directs guests and patients. Provides information to patients, guests, vendors, service partners, and employees. Serves as point of contact for department. Assist with special projects as directed Qualifications Education Associate's Degree or 2 years' work related experience related experience Required Experience 3 years administrative support Required
    $42k-68k yearly est. 14d ago
  • Administrative Office Intern

    Boys & Girls Clubs of The Valley 4.1company rating

    Administrative Specialist Job 14 miles from El Mirage

    The Administrative Office Intern supports BGCAZ's office projects and administrative tasks in addition to serving as support to the Front Desk Admin when out of office, ensuring that the office and teams have adequate support to work efficiently. JOB RESPONSBILITIES Supports PSC Office with various tasks and projects (various teams and departments) Processes and reports on department expenses Maintains physical and digital records (organize SharePoint) Schedules in-house and external meetings (as needed) Manages and orders supplies Researches projects Organizes departmental documents into updated filing systems SharePoint) Addresses employees' and clients' queries (via email, phone or in-person) Prepares presentations, spreadsheets and reports Supports event team with various event tasks Coordinates Scheduling and reservations Fills in and manages Front Desk Manager responsiblities as needed EDUCATION and/or EXPERIENCE, LICENSURE and CERTIFICATION High School diploma or equivalent Enrolled in College
    $26k-34k yearly est. 4d ago
  • Administrative Specialist

    Arizona State University 4.0company rating

    Administrative Specialist Job 27 miles from El Mirage

    Department Statement: Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others. Job Profile: Administrative Support Assistant 3 Job Family: Administrative Support Time Type: Full time Max Pay - Depends on experience: $55,000.00 USD AnnualJob Description: Salary: $55,000 annually Under general supervision, performs complex administrative duties of a responsible, sensitive, and confidential nature requiring considerable independence of action in support of a high-level executive of the University. What's in it for you: Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes: Tuition Reduction Program for staff members, their spouses, and dependents, available on day one Low-cost health, dental, vision, and life insurance benefits Retirement program designed to promote long-term savings and provide income upon retirement Paid time for volunteer and professional development 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period Wellness program for preventative health education and screenings Disability and leave program for income protection Employee assistance for free and confidential behavioral health services ASU Discounts to sports/events along with discounts with ASU partnerships Flexible work arrangements are available in an alternative or hybrid schedule but will be based on the work and the needs of the university and department operations and pending leadership approval Currently hiring for the following shift: Monday - Friday 8:00am - 5:00pm Essential Duties: Manage initial requests for funds, procurement procedures, and approval chain for departmental expenditures and purchases. Manage department's property and equipment inventory Manage department physical space and access Manage invoicing, aging, and collections for department's accounts receivable Work with HR staff to assist with recruitment, hiring, and on-boarding of student workers Assist with management of staff hours and approval of hours worked Manage travel for staff and students, including submitting travel requests and completing ASU travel system procedures for professional staff and students Schedule space for meetings and events Manage catering and other event services Provide general support for department staff and students Client billing/accounting point of contact Vendor relations point of contact Complete general administrative tasks as assigned by the director or assistant director Independently composes correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues involved Maintains files; completes requests, records, submits and tracks all purchase requests/vouchers Working Environment: Sit or stand for prolonged periods of time Work collaboratively across various departments within the University as well as with diverse populations and groups Use computers effectively - including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard Use critical thinking to make decisions and/or analyze data Communicate effectively both orally and in writing Walk throughout campus for meetings or events, regardless of the weather Work collaboratively to achieve objectives Climb stairs in locations with no elevator, such as with the mezzanine level of the MU, or Irish Hall Ability to lift 35 lbs. Minimum Qualification: Bachelor's degree and five (5) years of executive-level administrative support experience; OR, Nine (9) years of executive-level administrative support experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Desired Qualifications: Knowledge of University policies and procedures Skill in a wide variety of administrative functions including calendaring, scheduling, and word processing Skill in dealing with a wide range of topics, including confidential and sensitive information Skill with tact and diplomacy and in maintaining effective working relationships Skill in both verbal and written communication Experience with ASU's accounting, financial, human resources, and procurement procedures and policies Experience with Workday, Hubspot, and other applications and systems used by ASU Experience working with and supporting student workers Minimum Qualifications: High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Driving Requirement: Driving is not required for this position. Location: Campus: Tempe Funding: No Federal Funding Instructions to Apply Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO: *********************************************************** To be considered, your application must include all of the following attachments: Cover letter Resume/CV Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position. Need help finding the right job? We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests. Apply before midnight Arizona time: ASU Statement Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit ************************************************************************ Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at ***************************************************** You may request a hard copy of the report by contacting the ASU Police Department at ************. Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit ********************************* Employment Verification Statement ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Fingerprint Check Statement This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
    $55k yearly 13d ago
  • Police Support Assistant - Records

    Peoriaaz

    Administrative Specialist Job 12 miles from El Mirage

    Police Support Assistant - Records To view all salary ranges for the City of Peoria, please click here. Tell me moreā€¦.. The purpose of this position is to provide a wide variety of routine to difficult clerical support functions in support of the assigned department. This is accomplished by performing excellent customer service, word processing, records management, and general data entry duties. Other duties may include completing related tasks, as assigned. To view the full job description, work environment and physical demands, click here. The ideal candidate for this position will have: Perform various routine clerical duties. Provide excellent customer service to the public, department personnel, customers, and external agencies by assisting with requests for reports, documents, and inquiries. Maintain files, reports, and police records for the department. Collect payments and fees for records and police related documents. Balance the cash drawer. Why Peoria? Recently voted the #1 place, to live, work and play, Peoria is a community you can be proud to work for. Take a look at the great benefits offered to eligible employees: Click here to view benefits offered. About Peoria The City of Peoria, AZ is a thriving city in the Northwest Valley that provides excellent municipal services to our community. Recently named by AZ Big Media as the Best Place to Live, Work, and Play, we are committed to maintaining the level of service to our residents to sustain and enhance the lives and culture of Peoria. If you are passionate about providing excellent service through anticipating our community's needs, creating partnerships, promoting sustainability, and embracing diversity, then #PeoriaisthePlace for you! Get an inside look at the Culture of Peoria We are: P-Professional~E-Ethical~O-Open~R-Responsive~I-Innovative~A-Accountable Application Process: Applications will be accepted for current vacancies until the posted closing date, or until a sufficient number of applications have been received. Applicants will be notified of any next steps by email and/or phone. DURING THE SELECTION PROCESS, ANY APPLICANT REQUIRING ACCOMMODATION FOR A DISABILITY SHOULD ADVISE THE HUMAN RESOURCES DEPARTMENT AT *********************** OR ************. AN EQUAL EMPLOYMENT OPPORTUNITY AGENCY
    $33k-43k yearly est. 8d ago
  • Office Coordinator/Administrative Assistant

    Arizona Comfort Care Social Service

    Administrative Specialist Job 14 miles from El Mirage

    Base Compensation: Starts: $17.00 Respond to Vendor Calls, fill in as back-up, greet and assist guests Answer phones, return voice mail messages and direct calls Respond to emails, schedule, and prepare office meetings, and assist with training. Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients Follow up on client calls Back-up as needed for DSP Other projects as assigned by the manager
    $17 hourly 60d+ ago

Learn More About Administrative Specialist Jobs

How much does an Administrative Specialist earn in El Mirage, AZ?

The average administrative specialist in El Mirage, AZ earns between $23,000 and $67,000 annually. This compares to the national average administrative specialist range of $25,000 to $58,000.

Average Administrative Specialist Salary In El Mirage, AZ

$39,000

What are the biggest employers of Administrative Specialists in El Mirage, AZ?

The biggest employers of Administrative Specialists in El Mirage, AZ are:
  1. Phoenix
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