Administrative specialist jobs in Everett, WA

**Description:** Located in Silverdale, Washington, the Fleet Ballistic Missile \(FBM\) Program is looking for an Administrative Assistant to assist the Re\-entry Operations Senior Manager and Production Team with various administrative functions necessary to keep the team focused on the mission at hand\. This position is 100% on\-site and requires little to no travel\. Lockheed Martin is an active partner to the U\.S\. Navy in the design, manufacture, assembly, testing, deployment and sustainment of the Trident D5 Flight System while activating and maintaining associated support facilities\. We currently play a key role in production and maintenance of the missile system and associated support equipment, and look to extend our partnership far into the future\. In this dynamic role you will perform a variety of tasks for management and department personnel such as \(but not limited to\): - Welcome new employees to the group and deliver preliminary information to ensure successful integration within the organization\. - Monitor and update infraction and attendance tracking in KARDEX using reports from SAP\. - Maintain travel spreadsheet and assists in travel arrangements and expense reports\. - Monitor and report employee training status and enroll employees in classes\. Work with outside organizations and vendors to facilitate registration, as well as visit request and clearance logistics\. - Monitor office supplies and submit requests for replenishment, as well as other office related equipment, as necessary\. - Coordinate and schedule conferences and meetings including rooms, refreshments, announcements and audio/video and other equipment and services such as VTC and NetMeeting arrangements, as needed\. - Provide back\-up support to the Director office and other administrative professionals, as required\. - Compose reports, presentations, and finished documents ensuring appropriate grammatical usage and formatting\. - Answer questions relating to office operations and established policies and procedures\. - Other related tasks, as assigned You will be effective in this role if you have a positive, easy\-going attitude, with the ability to be professional when the situation calls, can be flexible as new information presents itself, and can take initiative to ensure success of the organization\. You will need to be comfortable with seeking answers from multiple sources and be able to translate that information into actionable steps\. **Basic Qualifications:** Previous experience in a role that is administrative in nature\. Experience with making travel arrangements and expense reporting\. Experience with managing calendars \(other than yours\) through Outlook\. Previous experience following, referencing, and creating formal and informal documentation such as memos, desk guides, etc\. US citizenship is required for this role\. Must be able to obtain and maintain a Secret Clearance\. **Desired Skills:** Effective and efficient use of Microsoft Office Applications, and including collaboration applications such as Teams, Zoom, etc\. Demonstrated problem solving ability using initiative and discretion\. Able to appropriately prioritize tasks to ensure the right work is completed at the right time\. Be a self\-starter possessing excellent organizational skills, attention to detail and exhibition of a professional demeanor\. Be able to effectively collaborate with other co\-workers, outside consultants, customers and corporate executives as needed\. **Security Clearance Statement:** This position requires a government security clearance, you must be a US Citizen for consideration\. **Clearance Level:** Secret **Other Important Information You Should Know** **Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match\. Should this match be identified you may be contacted for this and future openings\. **Ability to Work Remotely:** Onsite Full\-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility\. **Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees\. Schedules range from standard 40 hours over a five day work week while others may be condensed\. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits\. **Schedule for this Position:** 9x80 every other Friday off **Pay Rate:** The annual base salary range for this position in California, Massachusetts, and New York \(excluding most major metropolitan areas\), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $41,100 \- $72,450\. For states not referenced above, the salary range for this position will reflect the candidate's final work location\. Please note that the salary information is a general guideline only\. Lockheed Martin considers factors such as \(but not limited to\) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer\. **Benefits offered:** Medical, Dental, Vision, Life Insurance, Short\-Term Disability, Long\-Term Disability, 401\(k\) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays\. \(Washington state applicants only\) Non\-represented full\-time employees: accrue at least 10 hours per month of Paid Time Off \(PTO\) to be used for incidental absences and other reasons; receive at least 90 hours for holidays\. Represented full time employees accrue 6\.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays\. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year\. **Lockheed Martin is an equal opportunity employer\. Qualified candidates will be considered without regard to legally protected characteristics\.** **The application window will close in 90 days; applicants are encouraged to apply within 5 \- 30 days of the requisition posting date in order to receive optimal consideration\.** At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges\. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work\. With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility\. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work\. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility\. If this sounds like a culture you connect with, you're invited to apply for this role\. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications\. **Experience Level:** Hourly/Non\-Exempt **Business Unit:** SPACE **Relocation Available:** No **Career Area:** Administrative **Type:** Full\-Time **Shift:** First

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $47.16/hour to $67.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Milliman's Seattle Health Practice is looking for an Administrative Assistant to work under the direct supervision of the Administrative Manager, supporting the leadership and team in our Seattle office. This position will contribute toward team goals and include specialized individual responsibilities. Duties include but are not limited to office management and coordination, ticket system processing and management, planning and executing staff events, staff support activities (such as new hire onboarding), billing invoice support, and occasional operations project coordination. About Our Practice Milliman's Seattle Health Practice serves a wide variety of organizations, including insurance companies, health plans, state and federal agencies, healthcare providers, reinsurance companies, providers, Accountable Care Organizations (ACOs), and employers. The staff consists of 180+ actuarial professionals in addition to healthcare consultants, IT, Administrative, and other non-actuarial staff. By joining Milliman, you will be working with some of the most experienced, most capable people in the health industry. Through our mentor program, you will have a dedicated colleague available to help guide your career growth. For the right candidate, these opportunities will help you grow professionally while enjoying the work you do. In this role, you will have the opportunity to: As an Administrative Assistant, you will play a key role in supporting our Seattle office operations. Your primary responsibilities will include: * Planning and organizing a variety of staff events such as networking lunches, monthly social events, leadership and/or client meetings. Assisting with large annual company events or meetings as requested. * Acting as liaison with lunch delivery vendor and the main point of contact for daily lunch deliveries. Responsible for the overall efficiency of this program. * Maintaining a clean, organized office space and staff kitchen area. Ensuring that conference rooms and communal spaces are ready for use at all times. * Assisting staff with reserving office workspace as requested and monitoring use of our office space. * Tracking inventory of office supplies and placing supply orders on a regular basis. * Supporting our staff through compiling expense reports as requested. * Providing support to our Billing Team by drafting and reviewing client invoices or other support tasks as requested. * Executing daily administrative tasks at a high level, including responding to requests through a ticketing system. * Providing daily monitoring of our ticket system and either fulfilling requests or assigning them to the appropriate team member. * Providing support to team members, staff, and leadership with special projects as needed. To be successful in this role, you will have the following qualifications: Professional Qualifications * Some college education required; bachelor's degree preferred. * Two to five years of prior administrative experience in a fast-paced, dynamic, and collaborative environment preferred. * Experience coordinating events is required. * Intermediate or higher proficiency with Microsoft Office applications (Teams, Word, PowerPoint, Excel, Outlook) and Adobe Acrobat. Experience managing Microsoft SharePoint is a plus. * Availability to work on-site at our Seattle office, with minimal overtime as necessary. * Strong written and verbal communication skills, professional demeanor, adaptable and flexible mindset, and the ability to solve problems in a fast-paced, ambiguous environment. Personal Qualifications * Ability to stand, walk, lift, and move objects weighing up to 25 pounds. * Visual acuity to prepare, read, and analyze printed and electronic data. Preferred Qualifications * Organized and Detail-Oriented: Utilizes technology tools to organize, manage and track a variety of tasks to completion with strong accuracy and follow-through. * Adaptable to change: Quickly adjusts to shifting priorities or tasks and demonstrates a growth mindset. * Resourceful: Able to find solutions and be creative in solving problems. * Accountability: Takes ownership of work duties and deadlines, shows initiative, and follows through on commitments. * Aptitude with Numbers: Comfortable working with numbers and able to check data with high accuracy; experience with billing and invoicing is a plus. * Self-motivated: Proactively seeks opportunities for improvement and skill development; proven ability to prioritize tasks and work independently. * Team collaboration: Demonstrates success working in a team environment with shared goals, builds trusting relationships, and is open to feedback. * Project management: Capable of employing a project management mindset to organize events or programs when needed. Location This position is based out of the Milliman office in Seattle, WA. Applicants must be willing to work onsite full-time. The expected application deadline for this job is December 31, 2025. Compensation The overall salary range for this role is $57,385 - $88,895. A combination of factors will be considered, including, but not limited to, education, relevant work experience, qualifications, skills, certifications, etc. This is a full-time, non-exempt position. Employees in this role are eligible for overtime pay for hours worked beyond 40 in a workweek. To be considered for this position, please upload a resume. No recruiters, please. Benefits We offer a comprehensive benefits package designed to support employees' health, financial security, and well-being. Benefits include: * Medical, Dental and Vision - Coverage for employees, dependents, and domestic partners. * Employee Assistance Program (EAP) - Confidential support for personal and work-related challenges. * 401(k) Plan - Includes a company matching program and profit-sharing contributions. * Discretionary Bonus Program - Recognizing employee contributions. * Flexible Spending Accounts (FSA) - Pre-tax savings for dependent care, transportation, and eligible medical expenses. * Paid Time Off (PTO) - Begins accruing on the first day of work. Full-time employees accrue 15 days per year, and employees working less than full-time accrue PTO on a prorated basis. * Holidays - A minimum of 10 observed holidays per year. * Family Building Benefits - Includes adoption and fertility assistance. * Paid Parental Leave - Up to 12 weeks of paid leave for employees who meet eligibility criteria. * Life Insurance & AD&D - 100% of premiums covered by Milliman. * Short-Term and Long-Term Disability - Fully paid by Milliman. Who We Are Independent for over 75 years, Milliman delivers market-leading services and solutions to clients worldwide. Today, we are helping companies take on some of the world's most critical and complex issues, including retirement funding and healthcare financing, risk management and regulatory compliance, data analytics and business transformation. Milliman invests in skills training and career development and gives all employees access to a variety of learning and mentoring opportunities. Our growing number of Milliman Employee Resource Groups (ERG's) are employee-led communities that influence policy decisions, develop future leaders, and amplify the voices of their constituents. We encourage our employees to give back to their varied professions, including leadership in professional organizations. Please visit our web site (****************************************** to learn more about Milliman's commitments to our people, diversity and inclusion, social impact and sustainability. Through a team of professionals ranging from actuaries to clinicians, technology specialists to plan administrators, we offer unparalleled expertise in employee benefits, investment consulting, healthcare, life insurance and financial services, and property and casualty insurance. Equal Opportunity All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran. #LI-Onsite #LI-RR1

The Administrative Assistant 3 provides support for the Center for Professional Education, which includes the Creative Retirement Institute, Corporate Training Services, Community Education, Pursuit, the Center of Industry Certification, and the Edmonds College Makerspace. The role helps students, instructors, and others in directly supporting these programs and the College. Flexibility, attention to detail, and a focus on delivering excellent customer service are essential for this position. Under general supervision, this role requires independent performance of various duties, ensuring accuracy and maintaining detailed records. This is a classified position reporting to the Dean of Business, Entrepreneurship & Professional Education. For information on applying, please see Application Procedures and Required Documents, below. Applications received by November 19, 2025 5PM PST will receive priority consideration. This position is open until filled. Responsibilities include, but are not limited to: * Assist with: quarterly class schedule preparation and student registration using CTCLink and CampusCE programs. * Assist with budget monitoring, payment processing, and monthly and annual reconciliation. * Provide classroom support, including but not limited to coordinating classroom set up, distributing handouts, scheduling Zoom sessions, sending notifications to students, etc. * Welcome and assist students, staff, and visitors in person and over the phone; respond to inquiries regarding departmental and/or college procedures and services; contribute to positive working relationships with members of the college; support the organizational mission, philosophy, values, and goals. * Effectively utilize standard office equipment in the performance of work tasks, including computers, copiers, printers, and scanners. * Assist with light marketing duties as needed, including social media posts, email templates, flyer creation, and distribution. * Prepare memos and letters; spreadsheets involving the development of simple formulas; proofread materials; perform tasks that require business math skills. * Coordinate new instructor onboarding. * Other duties as assigned. REQUIRED QUALIFICATIONS: * High school graduation or GED. * Three years of progressively responsible experience in office/clerical, or general administrative work, OR equivalent education/experience. * Established computer proficiency with Microsoft Office (minimum level intermediate skills with Excel, Word, and Access) and Google Applications (Mail, Calendar, Drive, Docs, Sheets, and Groups). * Written and verbal communication skills affording clear and effective communication with students, faculty, administrators, and outside organizations. * Accuracy and attention to detail. DESIRED QUALIFICATIONS: * Strong organizational, proofreading, record-keeping, and documentation skills. * Ability to multitask in a busy environment. * Demonstrated ability to handle sensitive information and communications confidentially, both internally and externally. * Successful work experience as a member of a team. * Excellent customer service skills. * Prior work experience in higher education. * Experience with the computerized applications within the Washington State System for Community & Technical Colleges. * Ability to work effectively with populations representing diverse backgrounds, life experiences and abilities. PHYSICAL WORK ENVIRONMENT: Work is typically performed in an office setting, and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk and generally move around the office to consult with others, work within a busy environment and remain focused on tasks. Inventory management requires some lifting and moving of objects up to 30lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend written and spoken English and will include communication with people for whom English is not their first language. This also includes the ability to produce clearly written documents. Those who are multilingual are strongly encouraged to apply. WORK SCHEDULE: 40 hours per week, Monday-Friday, 8:00 am - 5:00 pm. COMPENSATION: Salary range 40. The beginning salary is $41,724 - $46,920 annually, with progressive increases to $55,584, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year). CONDITIONS OF EMPLOYMENT: * You must document your citizenship or employment authorization within three days of hire. * Criminal background check. Prior to a new hire, a background check, including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant s suitability and competence to perform in the position. * All new positions are contingent upon funding. * Currently, Edmonds College does not sponsor H-1 B visas. * Complete, sign, and submit Declaration Regarding Sexual Misconduct APPLICATION PROCEDURES AND REQUIRED DOCUMENTS: All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents to be complete: 1. Cover letter that addresses the required qualifications. 2. Current resume. 3. Names and contact information for three references. 4. For veterans' preference, please scan and attach your DD214, Member-4 Form. Important, if this posting is on an external website other than ****************** or Edmonds College Job Opportunities please follow one of these links to apply. Applying via an external webpage will not enter our application system. ABOUT THE COLLEGE: Established in 1967, Edmonds College is a public, four-year, state college. It focuses on academic excellence, student success, and community engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit **************** EEO/AFFIRMATIVE ACTION STATEMENT: The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, contact Kathy Smith (Title IX and Section 504 Coordinator/Investigator); Clearview Building, Room 122B; ***********************, ************. JEANNE CLERY STATEMENT: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College s Annual Security and Fire Safety Report is available online at ********************************************************************************************************* Apply for Job * Explore Jobs * Sign In * New User

Job DescriptionSalary: $22-24 Operations Assistant Reports to: Operations Manager Classification: Hourly, Part Time OPPORTUNITY: We are seeking a mission aligned Operations Assistant to join the team at Rainier Valley Leadership Academy to serve scholars in grades K-12. This role will serve as a key member of the RVLA school operations team. The OA has an important role in several key areas including School Nutrition meal preparation, meal service, and special event planning. In addition, this person will serve as a support to the main office and work on special projects as assigned including assisting in building activities and all operations sponsored or related internal and external activities and events. This position is designed for someone who is outgoing and willing to find opportunities in anything. To learn more about what its like to work at RVLA, please visit: myrvla.org ABOUT RAINIER VALLEY LEADERSHIP ACADEMY: Vision: Rainier Valley Leadership Academy is an anti-racist collaborative community of critical thinkers focused on dismantling systemic oppression through scholar leadership. Mission: We fulfill our vision by ensuring scholars are college and career ready by providing an anti-racist education, opportunities for collaborative problem solving, and community leadership experiences. Rainier Valley Leadership Academy is a tuition-free, public charter school, providing an anti-racist collaborative community and rigorous education, while providing access to civic leadership and college and career success for all scholars in Seattle. RVLA serves grades K-12 in the Seattle Community. We respect and celebrate the wealth and vitality of the ethnic and cultural traditions that thrive in our neighborhood and seek opportunities to partner with our community to provide a more robust learning environment. We integrate college and career-ready hands-on instruction to expose all scholars to a variety of authentic experiences. Our teachers use data driven collection to meet scholar needs and differentiation. We use common planning time and collaborative team time to analyze data to inform instruction. We provide a teacher mentor for every scholar, and focus on personalized learning. RVLA boasts a highly-qualified and diverse faculty and staff that not only have excellent educational credentials, but also bring to their classrooms many years of dedication to scholar success and passion for our mission. Our small school community allows adults to know each and every scholar by name, strength and need. We pride ourselves on building and maintaining close relationships with scholars and families. Our academic model is based around a college and career going culture with high expectations and high support, including acceleration and intervention. ESSENTIAL DUTIES & RESPONSIBILITIES: Prepare, distribute and track school nutrition meal service Prepare, distribute and coordinate ordering special event food and logistics Restocks internal supply rooms and kitchen areas Maintain ongoing school nutrition educational requirements Support front office staff by assisting with answering phones, in person guest assistance, school nurse office support, providing coverage to the Front Office Manager, special event support Assists with attendance calls and hallway support Assist with technology swap out for scholars and staff Maintain technology log for inventory purposes Attend operations team meetings, coaching weekly check ins, and professional development Support, identify and attend community events and or opportunities in Southeast Seattle, WA to meet families and scholars for the purpose of recruiting scholars to attend as needed Support Dean of Community Engagement and Recruitment by gathering and organizing scholar recruitment data including number of complete scholar enrollment packets received at the front desk, number of interested families and number of families needing an in-person follow up Support as needed in door-to-door scholar recruitment efforts in an identified location near the school for the purpose of recruiting scholars to attend Engage in scholar recruitment phone calls by calling families that have expressed interest in enrolling a scholar for the purpose of answering questions and giving information about how and when families can engage with the school and staff. Assist, plan and organize on campus events and activities Act as back up person for other operations team members QUALIFICATIONS: Prior meal service experience preferred Demonstrate a positive attitude, good communication skills, and sensitivity to working in a diverse community Ability to maintain strong relationships with community partners Team player and results-oriented Bilingual (Somali, Vietnamese, Spanish, Tagalog) strongly preferred, but not necessary Familiarity with the Washington state charter school movement and school choice is a PLUS Ability to work independently and without significant supervision Must pass a Washington State background check RVLA is an Equal Opportunity Employer and strives for a balanced, productive workforce, which is diverse in terms of age, gender, and cultural identity. We do not base hiring or promotional decisions on factors other than performance and professional growth potential. Please note that we are unable to sponsor H-1B Visa applicants. COMPENSATION: Hourly range $22-24/hour based upon experience APPLICATION PROCEDURE: Only applicants chosen for an interview will be contacted, and we interview and hire on a rolling basis. The start date for this position is January 2026. RVLA does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights, 504 and Title IX Coordinator: Chastity Catchings, **************, *****************************, 6020 Rainier Ave. South Seattle, WA 98118.

We are looking for a detail-oriented and proactive Project Assistant to support our Seattle office. This role involves overseeing project setup, managing financial tracking, and liaising with both internal and external stakeholders, including corporate and client accounting teams. The ideal candidate is skilled in time management, can handle multiple priorities, and excels at identifying and solving issues to keep projects on track. Responsibilities Budget Monitoring: Assist with tracking budgets and controlling project costs. Billing and Invoicing: Support billing, calculate applicable taxes, review invoices, and manage A/R and WIP reserves. Contract Review: Work with General Counsel to review client contracts and related agreements, ensuring proper contract/insurance documentation. Project Setup: Enter and maintain project data in BST and Project Setup Portal, including staffing, rate changes, and amendments. Communication: Act as a central point of contact for project updates and correspondence, both internally and externally. Meeting Coordination: Schedule and confirm meetings with clients, subconsultants, and vendors; prepare and distribute meeting documentation. Project Management Support: Assist in maintaining project management plans, conduct weekly project reviews, and ensure action items are followed up. Subcontractor Coordination: Prepare subconsultant agreements and track insurance certificates and payment statuses. Reporting: Prepare reports, charts, and spreadsheets as needed, and assist with the preparation of write-off and variance memos. Webinars & Presentations: Set up and manage webinars, as well as presentation software for client meetings. General Office Support: Assist with local office support activities and other duties as assigned. Qualifications Bachelor's degree or equivalent experience, with a minimum of 5 years of relevant experience in project assistance, accounting, contract administration, or executive support within an engineering or professional services firm. Familiarity with project management tools (e.g., Excel, PlanTrax) is a plus. Proficiency in Microsoft Office, Adobe Acrobat, accounting software (BST10 preferred), MS Project, and Crystal Reports. Strong communication skills, both written and verbal, with the ability to interact professionally at all levels. Ability to work independently and as part of a team, collaborating with Project Managers, Finance, and other departments. Knowledge of project management methodologies and the ability to follow established procedures and guidelines. Kennedy Jenks supports a healthy work-life balance and utilizes a hybrid model of home and office work, with a minimum of two days per week in the office. This approach empowers our people to thrive, collaborate, and achieve their full potential. Hourly pay rate for this position is anticipated to be $30.00 to $40.00 per hour and will vary based upon education, experience, qualifications, licensure/certifications and geographic location. Benefits summary: Medical, dental, vision, life and disability insurance, 401k, bonus opportunities, tuition reimbursement, professional registration support, a competitive PTO and holiday plan, and other benefits and programs. #LI-Hybrid

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a PPM (Project/Portfolio Management) Program Administration Specialist to support an engagement for an American scientific agency within the United States Department of Commerce that focuses on the conditions of the oceans, major waterways, and the atmosphere. Dedicated to the understanding and stewardship of the environment, the Agency's mission is to understand and predict changes in climate, weather, oceans, and coasts, to share that knowledge and information with others, and to conserve and manage coastal and marine ecosystems and resources. The ProSidian Engagement Team Members work to provide multi-functional Enterprise Services Staff Support Services with functional areas to support Department Offices in information technology, financial management, human resources, program management and administrative support. The staff augmentation is required to support a myriad of standard services required across the Department that include skill sets in information technology, financial management, human resources, program management, economic analysis, executive support and administrative support. PPM Program Administration Specialist Candidates shall work to support requirements for Program Support and The Program Administration Specialist Supports a program/project office, preparing management plans and reports and using Microsoft Office Suite, Visio and Project. Coordinate schedules to facilitate completion of proposals, contract deliverables, task order review, briefings/presentations, and in-process review preparation. Perform analysis, development, and review of program administrative operating procedures. BS/BA degree in related field (or equivalent) plus approximately 4 years of related experience. Have a strong understanding of federal government business operations and work process. Support project teams and program managers and provide daily execution assigned work functions. Provide management support to collect, evaluate and test financial data for a number of recurring departmental processes and reviews. Must summarize issues and findings in a clear and logical manner. Have strong analytical and problem solving skills. Conduct periodic reconciliation reviews of external interfaces with various field offices in order to identify and correct data gaps, financial discrepancies and errors. Work with a variety of IT systems to provide multi-functional Enterprise Services Staff Support Services on behalf of Enterprise Services Provide acquisition support for all bureaus with functional areas include skill sets in information technology, financial management, human resources, program management, economic analysis, executive support and administrative support. Have advanced experience with Microsoft Office Word, PowerPoint, Excel, and Outlook. Must have strong presentation skills and be able to communicate effectively orally and in writing to support a myriad of standard services required across the Department Qualifications The PPM Program Administration Specialist shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined. A bachelor's degree is required with at least three years work experience in preparing reports and delivering contract deliverables. TRAVEL: Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at the CONUS/OCONUS - Seattle, WA U.S. Citizenship Required Excellent oral and written communication skills Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Additional Information CORE COMPETENCIES * Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader * Leadership - ability to guide and lead colleagues on projects and initiatives * Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people * Communication - ability to effectively communicate to stakeholders of all levels orally and in writing * Motivation - persistent in pursuit of quality and optimal client and company solutions * Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams * Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications * Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors * Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together * Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference * Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: * Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives * Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** * 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis the employee can contribute up to $18k. A wide range of investment options are available with a personal financial planner available to assist you. Immediate 100% vesting of both your contribution and the ProSidian matching contribution. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. ProSidian Consulting participates in a Basic Match: 4% of pay for participants who defer at least 5% of their pay. The Basic Match is structured as follows: 100% of the first 3% of pay that is contributed; and 50% of the next 2% of pay that is contributed. * Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. * Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. * Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. * Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. * Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. * ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. * Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. * Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

Description Do you want to empower organizations to build smarter compensation strategies while ensuring fair pay for all employees? Syndio is a Series C technology company leveraging advanced technology and responsible AI to accelerate decision-making, streamline compliance, and democratize insights for consistent, equitable compensation practices at scale. Backed by $83M in investments from Bessemer Venture Partners, Voyager Capital, and Emerson Collective, we are expanding our team and products to help companies align their rewards strategies with their business goals. Our customers are our greatest asset. Syndio partners with many of the world's most recognized and respected enterprises, helping them implement leading-edge compensation solutions with expert guidance. We analyze pay for over 10 million employees across dozens of countries, ensuring fair, defensible rewards that drive better business outcomes. Join us in our mission to help companies make smarter pay decisions they can trust! About the role As our executive team and physical presence continues to expand, we're seeking an Office & Executive Assistant to provide dedicated administrative and operational support to senior leadership while ensuring smooth day-to-day office operations. This role sits at the intersection of executive administration, office management, and people operations, ensuring our executives can stay focused on strategy while candidates and employees experience a smooth, professional, and engaging process from first interaction to ongoing collaboration. You'll provide direct support to executives, oversee core office operations, and play a key role in coordinating human resource logistics, offsites, and onboarding efforts alongside the People team. You'll be joining a dynamic, growth-oriented team where operational excellence fuels strategic impact. This is a unique opportunity to partner closely with senior leaders, influence how our office and executive function evolves, elevate recruiting processes, and make a meaningful contribution to a scaling organization. Please note that this role is required to be in office in Downtown Seattle 5 days per week. Why this job is exciting * Provide comprehensive administrative support to executives, including calendar management, meeting coordination, travel planning, and expense reporting. * Manage scheduling priorities across executives and cross-functional partners to ensure clarity and alignment. * Oversee day-to-day office operations, including vendor coordination, supplies, space management, and team logistics. * Partner with the People Team to execute company-wide initiatives, offsites, and executive events. * Support recruiting operations as needed - coordinating interviews, managing candidate communication, and ensuring a consistent, positive candidate experience. * Manage people operations-related tools and systems, ensuring accuracy and efficiency. * Support company events, offsites, and culture initiatives in partnership with People Operations. * Provide additional administrative and project support during periods of peak workload or company-wide initiatives. About you * Strong attention to detail and organization under shifting priorities. * Excellent communication and interpersonal skills. * Experience with calendar management, travel logistics, and executive scheduling. * Proficiency with Google Workspace, Notion, AI tools, and Excel/Google Sheets. * Ability to manage multiple work-streams across executive support and people operations. * Experience coordinating interviews, scheduling, or candidate logistics. * Experience with procurement and vendor management in an office setting. * Passion for creating excellent candidate and employee experiences. Nice to have * Familiarity with Salesforce, DocuSign, or ATS platforms. * Event planning and execution experience. * Prior experience in recruiting coordination or talent operations. Why you'll love it here: * Competitive Compensation. For this role our salary is targeted at $78,000 -$92,000 per year. Final offer amounts are determined by factors such as experience and expertise. We take a geo neutral approach to compensation within the US, meaning that we pay based on job function and level, not location. * Syndio Equity. So you can share in Syndio's success. * Flexible Vacation Policy. We encourage our team to recharge when they need to, plus paid sick & safe time, compassion leave, and voting leave. * Paid parental leave * Medical, Dental, Vision. Syndio pays 90% of employee premiums, and 50% for dependents. * Life Insurance & Disability. Syndio covers the full premium. * 401(k). To help you save for your future The interview overview Below you'll find an outline of the interview plan for our Office & Executive Assistant position. Please note that this is what we expect the process to look like; we may ask you for supplemental information or require an additional step before making a final decision. * 30 min zoom with the Hiring Manager * Three 30 minute zoom interviews with several team members (EA's, People Operations) * One 30 minute interview with an executive team member * Final interview in person at the Seattle Office with the Hiring Manager At Syndio, we're building a diverse team that values candor, curiosity, and community. If you share these values and are interested in joining us, we'd love to talk with you even if you don't 100% meet the "about you" listed here. We don't expect anyone to have all the answers, as long as you're willing to learn and grow with us. Syndio is an Equal Opportunity Employer. We are building an inclusive and collaborative workplace as we grow, and we welcome team members regardless of gender/identity, sexual orientation, race or cultural background, religion, physical disability and age. Salary78,000.00 - 92,000.00 Annual Listing Type Jobs Categories Clerical/Administrative | Office Position Type Full Time Salary Min 78000.00 Salary Max 92000.00 Salary Type /yr.

Job Title: Temporary Administrative Support Specialist - Leave Administration Job Summary: This position provides specialized support and coordination to the Benefits & Leave Administrators in employee leave management processes. The role also serves as a key point of contact for employees, resolving issues related to leave through tracking leave hours, timelines, and notices. Job Duties: Monitor the Benefits & Leave email inbox and respond to inquiries. Generate and issue notifications for leaves of absence, meeting state and federal notice requirements and timelines. Track due dates for employees to submit leave documents and send reminders as needed. Track the number of leave hours available, based on the specific type of leave that is being requested or used. Monitor remaining available leave hours, alert Administrators when leaves are approaching expiration, and send employees notices. Arrange premium payments with employees while they are out on a leave of absence. Conduct system audits and prepare reports that ensure accuracy and integrity of the leave and absence records and data. Document leave administration processes and standard operating procedures. Support major projects related to changes in leave rules and specific notifications to employee groups. Create meeting agendas, arrange meeting space, and coordinate logistics. Track team project deliverables and timelines. Monitor State and Federal regulations relevant to leave and benefits and make recommendations to internal partners on how to respond to new laws/regulations. Perform other duties of a similar nature or level as needed. Minimum Qualifications: Three years of general administrative experience working with sensitive and confidential information. An Associate degree in office administration, business administration, or a related field may substitute for two years of experience. An internship in human resources or benefits administration may substitute for one year of experience. A year of experience in a benefit and/or leave administration, or employee service role. An equivalent combination of education and experience to successfully perform the job duties is also accepted. Knowledge Requirements: Federal, State, and Local regulations governing benefits and how various laws intersect (e.g.: HIPAA, ADA, and ADAA) HRIS and HRMS tools, such as PeopleSoft General office procedures, practices, and etiquette Grammar, spelling, and punctuation rules Customer service practices Data and record management Procedures for maintaining confidentiality of sensitive and protected personal information Skill Requirements: Fostering an inclusive workplace by valuing and leveraging diversity, equity, and inclusion. Inspiring and fostering team commitment, pride, and trust. Facilitating cooperation and motivating team members to accomplish group goals while treating others with courtesy, sensitivity, and respect. Demonstrated skill using office applications such as Microsoft Office Word, Excel, PowerPoint, or similar programs. Strong written and verbal communication Time management, managing multiple tasks, and adjusting to changing priorities Exercising good judgment to discern when to take issues to a higher level for guidance or resolution Taking and transcribing meeting notes Continuous learning Preferred Skills and Knowledge: Experience working in the public sector or the transportation industry Knowledge of various types of leaves and benefit plans. Working Conditions: Onsite Monday - Friday. Work is performed in an office environment and requires the use of office equipment and technology. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to lift and carry materials up to 10 pounds occasionally. Location: Everett Duration: 60-90 days Pay: $30 hour

Seattle Colleges is looking to hire an Administrative Assistant - Student Intern at South Seattle College s Georgetown Campus in the Workforce Education Department. is $21.30 per hour. Application is open until filled, first review of materials will begin December 8th, 2025 This position is open to current students at Seattle Central College, North Seattle College, and South Seattle College. Must be enrolled in courses by the start of the internship. Position Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with calendar coordination and apprenticeship program partner relations. The ideal candidate will have exceptional time management skills, a proactive approach to scheduling, and experience handling documentation with accuracy and confidentiality. This position is part-time, working up to 19 hours per week, primarily within the working hours of 8:30am 5:00pm. Schedules are configured to accommodate student class schedules. Position is through Winter quarter 2026 with the potential to extend. This position may be in-person or a hybrid schedule of both remote and on-site work. About Us We are a district of three distinct colleges North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation. Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation. Application Procedures: * Attach current Resume * Attach cover letter * Required application materials must be completed and submitted online Notice to Applicants: Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually. Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas. International students permitted to work on-campus are eligible to apply. Seattle Colleges is unable to extend post-completion optional practical training (OPT) to F-1 students who receive STEM degrees. What you will be working on: * Manage and maintain calendars for one or more executives or department leads, including scheduling meetings, appointments, and recurring events. * Coordinate internal and external meetings across multiple time zones, ensuring all logistics are confirmed. * Process travel and business-related reimbursements in accordance with company policies and deadlines. * Serve as the point of contact for scheduling conflicts, changes, and urgent calendar requests. * Maintain organized records of calendar activities and expense documentation. * Assist with general administrative duties such as email correspondence, meeting preparation, and document tracking/organization as needed. This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting. What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience) * This position is open to current students at Seattle Central College, North Seattle College, and South Seattle College. Must be enrolled in courses by the start of the internship. * Experience in an administrative support role with responsibility for calendar and email communication. * Proficiency in web-based Microsoft 365 (Outlook, Excel, Sharepoint). * Excellent communication skills and attention to detail. * Strong ability to prioritize tasks and manage time effectively. * Discretion and confidentiality in handling sensitive information. * Proactive problem-solving skills, with ability to identify potential issues early and coordinate with executive leadership to develop effective solutions. EDUCATION OUTCOMES: * Apply office technology and critical thinking skills to support business needs. * Develop skills in working collaboratively to complete requests. * Practice customer service skills for internal and external customers. * Learn how to use ctc Link PeopleSoft, a data management software widely used throughout the state. Physical Demands and Disability Accommodation Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources. OFFICE SETTING: Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: * Ability to operate office equipment, receive and interpret data, and prepare various materials * Ability to exchange information with supervisor, lead, co-workers, and students * Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion * Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings Notice of Non-Discrimination Statement Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of bullying behaviors, including cyberbullying. Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance. Background Check Statement Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant s suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.

This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101 About Us: Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world's largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Why work at Pacvue? * Be on the cutting edge - Pacvue is transforming the way brands and sellers win online. Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations. * Have fun - we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed. * Learn - from the best! Our team is full of talented people who want to help you learn, grow - providing you with mentorship, the industry's best practices and thought leadership. * Grow fast - the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market. About the role: Pacvue is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location. The AE needs to be experienced in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for all aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. Responsibilities: You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well: EA responsibilities: * Calendar Management - Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics. * Travel - Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences. * Expenses - Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system. * Internal Coordination - work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner. * Meeting management - As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. Office Management Responsibilities * Event/Meeting Coordination - manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites. * On-site support - ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen * Employee Experience - curate in office get-togethers, happy hours, volunteering & community events. Skills & Qualifications: * Experience supporting C-level executives in a fast-paced, ever-changing environment * Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts * Takes the initiative and is extremely customer focused and organized * Comfortable navigating complicated calendars, international and US time zones * Able to make decisions and execute flawlessly * Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack * Strong project management and communication skills Benefits: * Flexible Paid Time Off * Paid Holidays and Floating Holidays * Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance * 401k with Employer Match * Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization * Paid Parental Leave The annual base salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant's experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of Pacvue's highly attractive incentive plans, full details will be provided during the recruitment process. #LI-REMOTE

The Executive Assistant (EA) supports the operational functions of the Office of the Provost and Academic Affairs, reporting to the Director. The EA manages faculty hiring workflows, contract and CSA coordination, stipends, documentation systems, and project tracking and communications for college-wide initiatives such as Achieving the Dream. This role also serves as the SharePoint administrator for the division, maintaining accessible, compliant, and up-to-date records. Working in close alignment with another EA under the Director s guidance, this person maintains a primary focus on operational and faculty processes while remaining cross-trained to provide executive support coverage when needed. This scaffolded approach ensures continuity, role clarity, and seamless support for Academic Affairs operations and institutional initiatives. Pay, Benefits & Work Schedule Position Salary Range: $72,488/year - $101,484/year The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Typically, new hire starts no higher than $79,737/year based on Bellevue College Exempt salary schedule. We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc. The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay. About The College Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve. As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion. We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact. For more about Bellevue College's impact, visit Facts at a Glance. About the Department The Office of the Provost and Academic Affairs provides strategic and administrative leadership for the academic mission of Bellevue College. Led by the Provost and Vice Provost, the Office oversees the planning, coordination, and delivery of high-quality educational programs that promote student achievement, teaching excellence, and equity across the college. This Office supports and collaborates with the academic divisions, curriculum and assessment teams, faculty leadership, and cross-campus partners to ensure that academic initiatives align with institutional goals. It leads major college-wide efforts including Strategic Planning, Achieving the Dream, and serves as the central hub for academic policy, faculty hiring and evaluation processes, and academic program development. The Office also ensures efficient administrative operations and executive coordination for the academic leadership team, supporting openness, inclusive decision-making, and strong internal communication. Through its commitment to student success, access, and innovation, the Office of the Provost and Academic Affairs advances Bellevue College s mission to create equitable learning environments and empower students to transform their lives and communities. Essential Functions Faculty Hiring, Contracts, and Stipends * Manage faculty hiring workflows in ctc Link/TAMS and with Human Resources and Academic Affairs Leadership, including creating position requests, coordinating interviews, and preparing job offer documentation in collaboration with HR and deans. * Coordinate and process Services Contracts Signature Approval forms (CSAs) and faculty contract documents, ensuring accurate routing, coding, and compliance with college and bargaining agreements. * Process instructional compensation requests and stipends initiated through the Office of the Provost and Academic Affairs, ensuring accuracy, timeliness, and documentation standards. * Maintain confidential records related to faculty workload, hiring, and evaluation processes. Academic Initiatives and Committee Support * Provide administrative support for divisional and college-wide initiatives such as Achieving the Dream, tenure review, sabbatical application review, and program review. * Schedule and coordinate committee meetings by managing calendars, preparing agendas, recording meeting minutes, and tracking follow-up actions to completion. * Support committee operations and leadership by ensuring processes are consistent, communication is timely, and documentation standards promote equity and transparency. * Coordinate logistics for operational participation in institutional accreditation preparation and other institutional priorities. * Work in close alignment with another EA and the Director to ensure executive- and operational-level support are complementary and non-duplicative. Records, SharePoint, and Data Management * Serve as SharePoint administrator for the Office of the Provost and Academic Affairs, managing permissions, organizing content, and maintaining up-to-date documentation on SharePoint sites managed by the Office. * Maintain Office of the Provost and Academic Affairs divisional records including hiring, contracts, committee structures, workload, and organizational charts. * Ensure records and documentation systems are compliant, accessible, and audit-ready. * Support onboarding for new academic staff and committee members, ensuring access to necessary resources. * Provide the Director with accurate reports and documentation tracking to inform budget, hiring, and project decisions. Office Operations and Resource Coordination * Monitor and maintain office supplies and shared resources, coordinating purchases and inventory management for the Office of the Provost and Academic Affairs. * Support travel requests, reimbursements, and P-card transactions for divisional staff as needed, ensuring compliance with college protocols. * Serve as liaison for the dean's administrative assistants, supporting consistency in forms, processes, and protocols across Academic Affairs. * Support Academic Affairs participation in college-wide service groups (e.g., President's Cabinet Assistants (PCA), Commencement) by coordinating documentation, logistics, and cross-divisional processes, in collaboration with another EA and the Director. Other Duties as Assigned * Provide occasional backup to a second EA during peak workload or absence. * Participate in professional development and equity efforts to support an inclusive, service-oriented office culture. * Support emergent projects, institutional initiatives, or special assignments at the direction of the Director, Provost, or Vice Provost. Minimum Qualifications * Bachelor's degree in Education, Communication, Business Administration, Public Administration, Office Technology, or a related field. (An associate's degree and two additional years of administrative experience may substitute. Relevant experience may be considered on a year-for-year basis.) * Demonstrated experience managing administrative processes related to hiring, contracts, or academic operations. * Experience tracking documentation, coordinating scheduling, and maintaining organized and accessible digital records. * Demonstrated ability to incorporate diverse perspectives and support inclusive administrative practices. * Ability to work independently, prioritize multiple tasks, respond to shifting priorities, and collaborate across teams to meet deadlines. * Strong attention to detail and organizational skills, particularly in managing large volumes of data or documentation. * Effective communication and customer service skills for working with faculty, administrators, and staff. * Proficiency in Microsoft Office 365 (especially Outlook, Excel, and SharePoint). * Demonstrated discretion and professionalism in handling sensitive or confidential information. * Strong written and verbal communication skills. Preferred Qualifications * Experience with faculty onboarding, hiring, or compensation workflows in a higher education environment. * Experience working with systems such as ctc Link (PeopleSoft), TAMS, or digital contract management platforms. * Experience supporting initiatives like Guided Pathways, ATD, or tenure review processes. * Experience working in a Washington state community or technical college or similar public education setting. Conditions of Employment Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties. Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. Sexual Misconduct and Background Check: Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law. Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners. Reference Check: Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. Other Information * This position is NOT eligible for relocation allowance. * This position is NOT eligible for sponsorship for employment-based visa. How To Apply Applications received by 11/28/2025 will be given full consideration. Applications received after that date may be considered until the position is filled. All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service. Required application materials: * Attach a Cover Letter (min 1 pg., max 2 pgs.) * Attach a Resume * Complete Job Questionnaires Contact: If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at ************************ EEO Statement Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at ********************************** The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, ************, Office C227, and EEOC/504 Compliance Officer, ************, Office B126. Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu . Apply for Job * Explore Jobs * Sign In * New User

The Administrative Services Coordinator works as part of a team that supports the firm's brokerage, asset services and appraisal divisions with reception and administrative needs. Administrative Services Coordinators present the first impression of the company, so they must set a professional image at the front desk both on the phone and in person. Essential Functions Work well as a team player and maintain good relationships with co-workers in a close-knit team environment Support a fast-paced, high-profile sales force with administrative tasks, demonstrating excellent customer service and overall can-do attitude Route calls professionally and greet visitors with a polite check-in experience Keep an accurate "in/out" log of which brokers, employees, and visitors are in the office Receive and distribute faxes, mail, and deliveries; prepare outgoing mail including overnight and courier packages Maintain a clean and professional front desk and lobby areas, keeping equipment and supplies neat and orderly Each morning and throughout the day, maintain common areas (kitchen, break rooms, conference rooms, and lobby) and follow sanitization protocols to keep them clean, orderly, and well stocked for the day Keep all kitchen equipment including refrigerator, coffee maker, and microwave clean and sanitized At the end of the day, clean up and put away supplies and dishes in common areas Operate and troubleshoot office equipment like printers, copiers, scanners, fax machine, postage meter, etc. Maintain inventory of office and break room supplies and pre-printed stationery products Approve invoices as assigned by Office Manager ensuring billing and allocation is accurate (i.e., overnight mail, courier, office supplies, box lunches, coffee service, etc.) Maintain cash accounts as assigned by Office Manager (i.e., petty cash and parking validation); reconcile the accounts each month Schedule and manage the calendar for our e-mail distribution system of flyers Provide administrative support creating correspondence, legal documents, invoices, and other documents as assigned by the Office Manager Enter information daily into various property and client databases used by the office Perform research, special projects, record-keeping, and other miscellaneous duties as needed for the office Other Functions Perform other duties or projects as requested Essential Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required Knowledge Strong computer skills (specifically in MS Office programs Word, Outlook, PowerPoint, Excel) Skills and Ability Customer service oriented with great interpersonal skills to build relationships with employees, brokers, management, vendors, and clients Ability to work with minimal supervision, know when to ask questions, and lead by example Ability to speak, write and understand English with excellent grammatical, oral and written communication skills Polite and professional communication, telephone etiquette, and professional appearance Ability to multi-task, prioritize, and utilize resources to execute multiple projects and tasks within a deadline-oriented environment Highly accurate, attentive, and detail-oriented Able to function in a team environment, utilizing resources to execute tasks and solve problems Ability to type a minimum of 65 wpm Professional level of confidentiality in handling employee and Broker information Excellent communication skills to be able to function in a team environment to work a project through to completion Ability to take ownership of assigned tasks with high level of initiative Education/Certification High School Degree or equivalent required, Bachelor's degree or combination of education and experience preferred EXPERIENCe REQUIRED 1+ year(s) office and/or customer service experience Experience operating a multi-line phone system, preferred but not required Work Environment This is a standard office environment with standard office noise like talking, office equipment, etc. Physical Demands While performing the duties of this job, the employee is regularly required to talk and hear. This position is often active and may require standing, walking, bending, kneeling, stooping and crouching. The employee must sometimes lift and/or move items up to 50 pounds with the assistance of a hand truck or dolly. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision, distance vision, peripheral vision, depth vision, color vision and the ability to adjust focus. Supervisory Responsibilities There are no direct supervisory responsibilities

Our client provides industry-leading spatial molecular biology solutions consisting of instruments, assays, software, and services to empower life sciences researchers around the world. We are seeking an energetic and highly motivated Administrative Services Coordinator to support our Operations, Health, and Safety team. The ideal candidate is organized, articulate, and dynamic, with a proven ability to independently manage multiple tasks and projects with competing deadlines. This individual will work collaboratively with internal teams, external vendors, and visitors, contributing to a fast-paced and evolving environment. This is a 5 day a week on-site role. Key Responsibilities: Coordinate staff administrative needs, including: Catering orders and delivery Facilities maintenance and janitorial requests Parking and security access management Scanning lab notebooks Mail sorting and distribution Serve as primary front desk representative at one site: Greet and escort visitors Respond to staff and guest requests Oversee company common spaces: Inventory, order, and organize supplies Maintain cleanliness and order Fulfill staff requests for office supplies and furniture Assist with office space planning and staff moves Support company events and cultural initiatives Manage special projects as assigned Maintain a flexible schedule to support occasional evening or weekend events

Hiring Bonus: $1000 after successful completion of 120 days and an acceptable attendance record ABW Technologies Inc. is a small business in Arlington, WA. We are a leader in the Aerospace, Defense, Nuclear and Energy industries. Our diversity allows us to maintain a high level of fabrication production during any downturn or difficult time. If you're looking for a career that offers high pay, and outstanding benefits, we have a job opportunity for you! ABW Technologies, Inc. is looking for a Project Manager Assistant to support designated projects as defined by project managers by preparing, retrieving and reviewing production related documents; examines documents to verify completeness and resolve discrepancies; sources material and procures from drawings or material lists; compiles and posts required changes and final document packages To be successful, the ideal candidate will need: excellent analytical skills, design workflows and procedures; generate creative solutions with images and design; timely troubleshoot and develop alternative solutions; assist in the development of project plans; able to read drawings, specifications, and weld symbols. Familiarity with Drafting/CAD software and a basic understanding of GDT tolerancing is a plus. Six months experience and/or training in metal fabrication project management, ability to write routine reports and correspondence, business math; working knowledge of internet and Microsoft office software. Benefits include health, dental, vision and voluntary benefits, including a generous 401(k) with company match and paid time off. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Vision insurance

Salary $86,409.12 - $122,109.36 Annually Job Type Full-Time Remote Employment Flexible/Hybrid Job Number 2025-02705 Department Executive Division Executive Office Opening Date 12/02/2025 Closing Date 12/16/2025 11:59 PM Pacific * Description * Benefits * Questions Description * Position is open to internal County employees only at this time* About the Office of Social Justice Dismantling inequities that exist in Snohomish County is one of Snohomish County Executive Dave Somers' priorities. In 2020, Executive Somers created the Office of Social Justice to institutionalize his commitment to building an accessible, equitable, and inclusive organization. These goals are clearly articulated in the County's mission, vision, and values. Our Work In collaboration with the County and community partners, the Office of Social Justice developed an Action Plan that has identified strategic priorities designed to move the County toward achieving our objectives. In 2025, Executive Somers issued an updated Executive Directive which directs all executive departments to continue to work collaboratively on the following strategic priorities: * Provide all staff members with opportunities to receive level-specific training and/or education. * Enhance communications channels throughout the organization on issues related to accessibility, equity, and inclusion. * Improve and standardize performance management systems that support accessibility, equity, and inclusion through the ERP project. * Ensure policies are informed by diverse voices. * Support the formation of Employee Resource Groups and similar staff organizations. * Continue to execute the Community Investment Initiative. BASIC FUNCTION This OSJ Administrative Assistant position will have an active role in supporting OSJ with developing relationships, communicating with employees and community partners, collaborating on internal and external events, such as professional development opportunities and community forums, and facilitating the Community Investment Program to help advance social justice for all who live, work, and play in Snohomish County. Job Duties STATEMENT OF ESSENTIAL JOB DUTIES * Maintain appointment calendar for assigned executive; arrange meetings and secure meeting accommodations and travel arrangements for staff. * Handles confidential and politically sensitive information and materials. * Provide full range of administrative support as required. * Attend meetings with/for assigned executive and other staff members to take minutes, transcribe, process and distribute as necessary. * Review, edit and correct documents, reports and correspondence from other departments that require the assigned executive's signature. * Serves as liaison between the executive's office and other government agencies, private industry and the general public. * Prioritize incoming mail, phone call and requests for appointments. * Prepare draft letters and reports for review; correct, finalize and distribute as required. * Supervise executive staff as required. STATEMENT OF OTHER JOB DUTIES * May prepare and maintain employee time records and reconcile payroll ledgers Minimum Qualifications High school diploma or GED with office procedures or business training, AND, five (5) years of progressively responsible experience; OR, any equivalent combination of education and/or experience. Lead or supervisory experience desirable depending upon department assignment. Must pass job related tests. Additional Information KNOWLEDGE AND ABILITIES Knowledge of: * the principles and practices of leadership * office policies, procedures, methods and equipment * business writing and report preparation * laws, rules, regulations and guidelines governing area of assignment * research and analysis techniques * Public Records Act (RCW 42.56) * State laws and regulations regarding management of records Ability to: * operate computer terminals and applied software packages * communicate effectively, both orally and in writing * work independently * exercise initiative and judgment and make decisions within the scope of assigned responsibility * read, interpret and apply work related laws, rules and regulations * exercise tact and diplomacy * analyze and resolve work related problems * establish and maintain effective working relationships with other county employees representatives of other agencies and with the general public SUPERVISION The employee receives limited supervision from an Executive Director or the Deputy Executive. The work is carried out independently in accordance with instructions, established policies and accepted practices. WORKING CONDITIONS The work is performed in the usual office environment. Snohomish County is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request. EEO policy and ADA notice Snohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week. Visit ********************************** to learn more about the following benefits. County Benefits * Medical Insurance * Vision Insurance * Dental Insurance * Retirement * Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D) Insurance * Long Term Disability (LTD) * Commuting Benefits * Employee Assistance Program (EAP) * Partners for Health Employee Wellness Program * Leave & Holidays Voluntary Benefits * Deferred Compensation 457(b) * Supplemental Group Term Life Insurance * Additional Accidental Death and Dismemberment Insurance (AD&D) * Flexible Spending Accounts (FSA) * Supplemental Individual Insurance Policies Healthcare Premiums * Regular full-time employees: If you work 35 or more hours per week, you will pay these monthly premiums for medical insurance. The County pays the monthly premiums for vision, dental, and basic life insurance. * Regular part-time employees: If you work between 20 and 34 hours per week, you will pay pro-rated monthly premiums for medical, dental, vision, and basic life insurance. The County's contribution toward the premium for an employee in a regular part-time appointment will be pro-rated in an amount equal to the F.T.E. percentage the employee is assigned. Note: Temporary employees, seasonal employees and paid interns may be eligible for medical insurance benefits. Review the County's ACA Employer Shared Responsibility Guide to learn more. 01 Following are a series of supplemental questions designed to assess your job-related experience and qualifications. Please note that as part of the screening process your responses will be reviewed in conjunction with your general online application. The employment history and education detailed in your general application must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. A resume may be submitted, but it will not substitute for the general online application or supplemental questions; responses such as "see resume" or "see application" will not be considered. Do you agree to answer each question truthfully and that your responses can be supported by your general application/work history? * Yes * No 02 Are you currently an employee of Snohomish County? * Yes * No 03 How many years of professional administrative assistant experience do you have? * No experience to less than one year of experience * One year to less than two years of experience * Two years to less than four years of experience * Four years to less than five years of experience * Five or more years of experience 04 Describe your experience with MS Office suite. * Limited knowledge * Average level of knowledge and competency * Extensive knowledge and full competency 05 This position will be coordinating and maintaining Office of Social Justice internet site. What type of experience do you have using Civic Plus? Please select the option that best applies to you. * I have little or no experience. * I can navigate around using links to access information. * I am able to create pages and add content. * I have intermediate knowledge and am able to go beyond just creating a page. * I am recognized as an expert and can train others. 06 Please select all that apply to best describe your experience working in Cayenta. * No experience * Purchasing Management * Accounts Payable * Reports 07 What best describes your experience working with grants and contracts? * No experience to less than one year * One year to less than two years * Two to less than three years * Three or more years experience 08 Describe your approach to community outreach and engagement. Use specific examples. 09 Tell us about your experience working in communities with different backgrounds and perspectives. 10 Share your beliefs about equity, inclusion, and social justice. Required Question

About Us Every moment of every day, people around the world rely on the energy they access through infrastructure built by Quanta. Comprising the largest skilled-labor force in North America, our employees are highly skilled and innovative, continually working to connect people and power. We're building the infrastructure that supports the energy transition, and there are more opportunities than ever to be part of our team. Join us and build your career building a brighter future. Imagine what you could do here. We encourage, inspire, and support our people to seize opportunities in our corporate office and with hundreds of our operating companies worldwide that provide solutions for the utility, renewable energy, electric power, industrial, and communications industries. Quanta actively promotes and maintains a culture of belonging where all employees can be themselves, live their values, and find opportunities to succeed. When you join our team, you join a dynamic organization in which career development is encouraged, excellence is rewarded, and diversity is prized. Come find out how our people power modern life. About this Role Administrative Assistant If you enjoy working with a great group of professionals, are accurate, thrive in a fast-paced environment, and enjoy using your problem solving and analysis skills, then we have a role for you! InfraSource Services, LLC seeks a great Administrative Assistant to join the team at our Snohomish, WA office. The Administrative Assistant serves as administrative support to the human resources, payroll, revenue, and accounting departments, as well as general office management and support.. If the following interests you, we encourage you to apply! The pay for this role is $29-$31/hour depending on experience. What You'll Do Review completed job packages for appropriate billing units. Enter revenue associated with billing units in company-wide database. Prepare job packages for billing group to invoice customer. Coordinate with Superintendent & Area Manager as needed to revise completed job packages with errors found. Review and code incoming third-party invoices for payment by AP group. Assist with payroll review and approval on a weekly basis. What You'll Bring High school diploma or equivalent Ability to communicate effectively, both written and verbal Must be proficient with Microsoft Office suite (Excel, Word, and Access) Ability to work independently and as part of a team Ability to manage multiple projects and tasks concurrently Ability to manage multiple competing deadlines What You'll Get 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Compensation Range The anticipated compensation for this position is USD $29.00/Hr. - USD $31.00/Hr. depending on experience and qualifications. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

We are seeking a highly organized and dependable Administrative Assistant with strong communication skills, the ability to take initiative, and the capability to manage multiple tasks efficiently. The ideal candidate will be detail-oriented, proactive, and able to meet deadlines in a fast-paced environment. Responsibilities: Maintain and organize files in accordance with office protocols. Provide administrative support, including data entry, paperwork processing, and material requisitions as needed. Oversee office operations by managing supply inventory, business licenses, truck logs, and vehicle tags/registration. Assist the AFSO with security forms and shipyard access requirements. Serve as the primary contact for printer/copier maintenance and other office equipment issues. Collaborate with team members and provide assistance to ensure smooth workflow. Professionally manage incoming and outgoing electronic and phone communications, as well as greet visitors and employees. Ensure accuracy and completion of employees' weekly timecards. Qualifications & Skills: High school diploma, GED, or equivalent required. Minimum of two years of experience in an administrative role. Proficiency in Microsoft Office Suite (Word, Excel, Adobe, etc.). Strong attention to detail and accuracy. Excellent interpersonal, organizational, and time management skills. Ability to multi-task and prioritize multiple projects effectively. Strong verbal and written communication skills. Ability to work independently and collaboratively as part of a team. This role requires a reliable and proactive individual who thrives in a dynamic work environment. If you have a passion for organization and administrative support, we encourage you to apply!

Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States. We are seeking a proactive and organized Compliance & Administrative Specialist to join our team. This role combines supporting compliance activities with managing daily office operations. While training will be provided, a strong attention to detail, excellent communication skills, and fluency in English are essential for success in this position. Responsibilities: Compliance Support Support the onboarding process by verifying documentation and ensuring adherence to internal policies and legal requirements; Maintain accurate records and documentation related to licensing, onboarding, and compliance activities; Communicate effectively with internal teams and external partners to ensure compliance standards are met; Stay informed about relevant regulations and internal compliance guidelines; Proactively suggest process improvements to enhance compliance operations. Administrative Support Manage day-to-day office operations to ensure an organized and efficient work environment; Coordinate office logistics, including supplies, equipment, and vendor relationships; Handle scheduling, meeting coordination, and preparation of internal documents; Act as a point of contact for employees, vendors, and visitors; Support internal communication and coordination between departments; Assist with organizing internal events, meetings, and company activities. Requirements Previous experience in contract administration, compliance, or legal support is preferred but not required; Excellent verbal and written English communication skills; Bilingual (English and Russian); Strong attention to detail and analytical skills; Ability to manage multiple tasks and meet deadlines; Proficiency in Microsoft Office Suite (Word, Excel). Benefits Base salary: $52,000; 401(k); Health Insurance; Whole Life Insurance; Comprehensive training and development to support your success; Opportunities for career growth and development within the company.